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HomeMy WebLinkAboutElection Polling Place RESOLUTION 2021-127 oyM©aid SCHEDULED DOC ID: 16812 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-127 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 2,2021: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Agreement between the Town of Southold and Suffolk County Board of Elections in connection with leasing Southold Town Recreation Center on Primary and General Election days for 2021 and 2022, subject to the approval of the Town Attorney. Elizabeth A.Neville Southold Town Clerk Suffolk County Board of Elections PoRing Place Information Sheet As of: Jan 12, 2021 ;S`©utliold-,T own Re-c're'ationCenter II 970 PECON16 LN Mailing Address: II PECONICNY'11958 II Pay Phone: II iiMAIN FLOOR Building Phone: 765-5182 Available II II Election Districts in Polling Place: 'I ii SOld-10 I� AccessibilityVoter Voter Entrance: Direct Walkway Lights: Yes Curb Cuts: Yes Parking Spaces: Yes Parking Lot Paved: Yes Parking Lot Lights: Yes Building Access Building Access Person: JANET DOUGLASS , Principal Office Phone Number: 765-5182 Home Phone Number: Email Address: Machine Location: MAIN FLOOR Obtain Keys: Delivery Entrance: ATTENTION WAREHOUSE: NEED 2 ADA SIGNS AND 5 CONES.ADDITIONAL NUMBERS: BUILDINGS &GROUNDS 765-1283 VINCENT ORLANDO SUPT OF HWYS 765-3140. Equipment Needed: Custodian On Duty: BUILDINGS &GROUNDS Work Phone Number: 765-1283 Home Phone Number: 765-1283 Available From To Security Phone Number: Emergency Phone Number(s): iContract'inf• • Organization: TOWN OF SOUTHOLD Organization Type: Town PO BOX 1179 Federal ID Number: 116001939 SOUTHOLD NY 11971 Contact: SCOTT A RUSSELL , TOWN SUPERVISOR Office Phone Number: 765-1889 Fax Number: 765-1823 Home Phone Number: Email Address: Additional Information Buildings &Grounds 765-1283 VINCENT ORLANDO SUPT OF HWYS 765-3140. TOWN OF SOUTHOLD SOUTHOLD TOWN REC CENTER 461 STAGE x x Poll Pad Check In '77 o LU t10 MiR Coordinator Customer Service f=--Mnsi yp>' R x Legend X Electrical Outlet Tab Table BMD Privacy Booth Traffic Inspector BOARD OF ELECTIONS Commissioners COUNTY OF SUFFOLK � Anita S.Katz PO BOX 700 YAPHANK, NEW YORK 11980-0700 Nick LaLota roo ueQE Tel.(631)852-4500 Deputy Commissioners TTY(631)852-4540 FAX(631)852-4590 Gail M.Lolis Erin McTiernan POLLING PLACE CONTRACT FOR 2021 AND 2022 LESSOR: TOWN OF SOUTHOLD SCOTT A RUSSELL, TOWN SUPERVISOR PO BOX 1179 SOUTHOLD NY 11971 LESSEE: Suffolk County Board of Elections (SCBOE) Yaphank Ave Yaphank, NY 11980 Mailing Address: P.O. Box 700 Yaphank, NY 11980-0700 This Agreement, between TOWN OF SOUTHOLD , the"Lessor" ( ),and the Suffolk County Board of Elections, (the"Lessee or SCBOE"), is for the leasing of certain premise(s)to be used by SCBOE on Primary and General Election Days, located at SOUTHOLD TOWN RECREATION CENTER, 970•PECONIC LN, PECONIC NY 11958, within the MAIN FLOOR(the"Polling Place"),for Town of Southold Election District(s)10 .The Polling Place shall be reserved for use solely and exclusively for the purpose of this Agreement and shall be configured in accordance with a SCBOE diagram(the" Diagram", showing the placement of voting machines and other apparatus. Lessor shall provide reasonable health and welfare accommodations, including bathroom facilities,to SCBOE Inspectors. In addition, Lessor agrees to provide sufficient, convenient and accessible parking spots in compliance with the Americans with Disabilities Act, including, but not limited to one van accessible space for the voting public. 4 Lessor agrees to assign a custodian who shall ensure the Polling Place is open at 5:00 AM . The Polling Place shall be used on the date of any and all General, Primary and/or Special Elections conducted by the Suffolk County Board of Elections, including but not limited,to the following dates and during the designated times noted below: Primary Election: TUESDAY, JUNE 22, 2021 5:OOAM thru 10:30PM. General Election: TUESDAY, NOVEMBER 2, 2021 5:OOAM thru 10:30PM. Primary Election: JUNE 2022 5:OOAM thru 10:30PM. General Election: TUESDAY, NOVEMBER 8, 2022 5:OOAM thru 10:30PM. Section 8-100 of New York State Election Law sets the date of the Primary Election which is subject to change by the New York State Legislature. Under the law, if there are no contests,there will be no Primary Election. If a Primary or Special Election is to be held, SCBOE shall advise Lessor 20 days in advance of said Election. The SCBOE shall protect, indemnify,and hold harmless Lessor, its agents,servants,officials,and employees from and against all liabilities,fines, penalties,actions, damages,claims, demands,judgments, losses,suits or actions,costs, and expenses, including any copyright infringement, caused by the negligence or any acts or omissions of the SCBOE, including reimbursement of the cost of reasonable attorneys'fees incurred by the Lessor, its agents,servants,officials,and employees in any action or proceeding arising out of or in connection with Contract. The Lessor shall protect, indemnify,and hold harmless the SCBOE, its agents,servants,officials,and employees from and against all liabilities,fines, penalties,actions,damages,claims, demands,judgments, losses, suits or actions,costs,and expenses, including any copyright infringement, caused by the negligence or any acts or omissions of the Lessor, including but not limited to modifying the placement of voting machines and other apparatus as depicted in the Diagram without prior written consent of SCBOE including reimbursement of the cost of reasonable attomeys'fees incurred by the SCBOE, its agents, servants, officials, and employees in any action or proceeding arising out of or in connection with Contract. In witness whereof, the parties hereto have executed the Contract as of the latest date written below. Lessee: AMU 15, ii;saz� mok .4a.4,ota SCBOE: Commissioner Anita S. Katz SCBOE: Commissioner Nick LaLota Date: Lessor: Date: 61-1 Y �1 ( Signature 6T-Lessor or Agent of Lessor lawfully authorized to execute this Agreement) SCOTT A RUSSELL TOWN SUPERVISOR ( Name ) (Title ) TOWN OF SOUTHOLD 765-1889 PO BOX 1179 (Telephone Number) SOUTHOLD NY 11971 (Address) , b 1 BOARD OF ELECTIONS Commissioners COUNTY OF SUFFOLK Anita S.Katz PO BOX 700 Nick LaLota ~ 2 YAPHANK, NEW YORK 11980-0700 Np EP0 (".a Tel.(631)852-4500 Deputy Commissioners TTY(631)852-4540 FAX(631)852-4590 Gail M.Lolis Erin McTiernan POLLING PLACE CONTRACT FOR 2021 AND 2022 LESSOR: TOWN OF SOUTHOLD SCOTT A RUSSELL, TOWN SUPERVISOR PO BOX 1179 SOUTHOLD NY 11971 LESSEE: Suffolk County Board of Elections (SCBOE) Yaphank Ave Yaphank, NY 11980 Mailing Address: P.O. Box 700 Yaphank, NY 11980-0700 This Agreement, between TOWN OF SOUTHOLD , (the"Lessor" ),and the Suffolk County Board of Elections ,(the "Lessee or SCBOE"), is for the leasing of certain premise(s)to be used by SCBOE on Primary and General Election Days, located at SOUTHOLD TOWN RECREATION CENTER, 970 PECONIC LN, PECONIC NY 11958, within the MAIN FLOOR(the"Polling Place" ),for Town of Southold Election District(s)10 .The Polling Place shall be reserved for use solely and exclusively for the purpose of this Agreement and shall be configured in accordance with a SCBOE diagram(the" Diagram",showing the placement of voting machines and other apparatus. Lessor shall provide reasonable health and welfare accommodations, including bathroom facilities,to SCBOE Inspectors. In addition, Lessor agrees to provide sufficient, convenient and accessible parking spots in compliance with the Americans with Disabilities Act, including, but not limited to one van accessible space for the voting public. Lessor agrees to assign a custodian who shall ensure the Polling Place is open at 5:00 AM . The Polling Place shall be used on the date of any and all General, Primary and/or Special Elections conducted by the Suffolk County Board of Elections, including but not limited,to the following dates and during the designated times noted below: Primary Election: TUESDAY, JUNE 22, 2021 5:OOAM thru 10:30PM. General Election: TUESDAY, NOVEMBER 2, 2021 5:OOAM thru 10:30PM. Primary Election: JUNE 2022 5:OOAM thru 10:30PM. General Election: TUESDAY, NOVEMBER 8, 2022 5:OOAM thru 10:30PM. Section 8-100 of New York State Election Law sets the date of the Primary Election which is subject to change by the New York State Legislature. Under the law, if there are no contests,there will be no Primary Election. If a Primary or Special Election is to be held, SCBOE shall advise Lessor 20 days in advance of said Election. The SCBOE shall protect, indemnify, and hold harmless Lessor, its agents, servants, officials, and employees from and against all liabilities,fines, penalties, actions, damages, claims,demands,judgments, losses, suits or actions, costs, and expenses, including any copyright infringement,caused by the negligence or any acts or omissions of the SCBOE, including reimbursement of the cost of reasonable attorneys'fees incurred by the Lessor, its agents, servants, officials, and employees in any action or proceeding arising out of or in connection with Contract. The Lessor shall protect, indemnify,and hold harmless the SCBOE, its agents, servants, officials, and employees from and against all liabilities,fines, penalties, actions, damages, claims, demands,judgments, losses,suits or actions, costs, and expenses, including any copyright,infringement,caused by the negligence or any acts or omissions of the Lessor, including but not limited to modifying the placement of voting machines and other apparatus as depicted in the Diagram without prior written consent of SCBOE including reimbursement of the cost of reasonable attorneys'fees incurred by the SCBOE, its agents, servants,officials,and employees in any action or proceeding arising out of or in connection with Contract. In witness whereof,the parties hereto have executed the Contract as of the latest date written below. Lessee: SCBOE: Commissioner Anita S. Katz SCBOE: Commissioner Nick LaLota Date: Lessor: Date: j ( Signature f Lessor or Agent of Lessor lawfully authorized to execute this Agreement) SCOTT A RUSSELL TOWN SUPERVISOR ( Name ) (Title ) TOWN OF SOUTHOLD 765-1889 PO BOX 1179 (Telephone Number) SOUTHOLD NY 11971 (Address )