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10/08/2002
TOWN OF SOUTHOLD ;" NEW YORK POLICE ADVISORY COMMITTEE REPORT SUBMITTED TO THE TOWN BOARD OCTOBER 8 , 2002 POLICE ADVISORY BOARD JOSEPH BORELLI HENRY FLINTER GUNTHER R. GEISS, PH.D. JOSEPH GOLD CRAIG RICHTER SOUTHOLD POLICE ADVISORY COMMITTEE REPORT- OCTOBER 2002 INTRODUCTION This report is the result of an inquiry and analysis of the budget, function, organization and staffing of the Southold Town Police Department (STPD) by the Police Advisory Committee. The Committee was appointed by Town Board Resolution 112 on February 12, 2002. The Committee consisted of Joseph Borrelli, Henry Flinter, Gunther Geiss, Joseph Gold and Councilman Craig Richter (Town Board Liaison). Police Chief Carlisle Cochran, Jr. met regularly with the committee, as a resource person, except when the committee interviewed individuals whose contributions might be affected by the Chief's presence. Joseph Borrelli retired as Chief of Detectives, NYPD; Henry Flinter retired from the NYPD and then served as Inspector General of the MTA; Gunther Geiss is Professor Emeritus, Adelphi University where he taught computer applications, research and administration in the School of Social Work, and computer applications and information systems in the School of Business; Joseph Gold retired from New York Telephone as an engineer, is now an attorney, and was Chairman, Southold Democratic Committee; Councilman Richter is a local builder, member of the Southold Town Board, member of the Southold Republican Committee and past member of the Greenport School Board. Messrs. Borrelli, and Gold served on the prior Police Advisory Committee in 1996. The Committee met on a weekly schedule from March 14, 2002 until the completion of this report. Supervisor Horton provided budget reports for the period 1998 through 2002. Chief Cochran provided crime reports, operational, staffing, and schedule information, and with the help of John Seponoski, Computer Services, he provided dispatch system data for the period July 2001 through June 2002 formatted for computer-based analysis The Committee interviewed Lt. Mahon, and Sgt. Sanchez, NY State Police re: State Police services and plans; labor attorney Rich Zuckerman re: contract issues; Ruth Oliva re: Anti Bias Task Force issues; retired detective Michael Burke re: suggestions for improvements; and Detective Edward Grathwohl, Sgt. Kevin Lynch, P.O Scott Latham and P.O Vincent Tirelli (PBA Representative) re: department operational improvement. Where appropriate, because the facts have not changed or the observations are still accurate, segments of the prior Police Advisory Committee report are used here. Overview The Town of Southold covers 53 square miles and has a population of about 22,000. Within the Town is the incorporated Village of Greenport having an area of one square mile and a population of about 2,000. The Village police force was eliminated by a referendum in November of 1994 and the Town assumed responsibility for the police function within the Village. SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 3 t r The population of the town increases markedly in the summer which is the period of greatest police activity although tourism now continues through the Fall and the only significantly "quiet" police activity period is January through April. There are population clusters in each of the hamlet areas of Mattituck, Cutchogue, Peconic, Southold, Greenport, East Marion, and Orient. In addition there are clusters of development along the shores of Long Island Sound and Peconic Bay, as well as along the numerous creeks. Crimes per capita, violent crime and property crime combined, in Southold, in 1999 and 2000, are lower than in the other East End Towns with the exception of Shelter Island. (See Appendix C.) This continues the pattern found by the previous Police Advisory Committee in 1996. A possible explanation for these statistics is that the population of the Town is, on the average slightly older than that of nearby towns or the state as a whole. The 2000 U.S. Census reports 12% of Suffolk residents are over 65 and 24% of Southold residents are over 65. These statistics may also be distorted by using the full-time resident population in the per capita calculation when the actual population during the "active" period may be double the full-time resident population. Violent crime incidents in Southold, in 2000, exceeded that of East Hampton Town and Shelter Island. Property crime incidents in Southold, in 2000, exceeded those in East Hampton Town and Shelter Island. Both violent and property crime incidents were significantly lower than in Riverhead and Southampton towns in both 1999 and 2000 YEAR-END POLICE ACTIVITY STATISTICS (FROM CHIEF'S REPORT TO TOWN BOARD, March 14, 2002) INCIDENT CATEGORY 2000 2001 ABC Law Violations * 19 12 Aggravated Harassment * 141 119 Aggravated Unlicensed Operation—Motor Vehicle * 103 80 Aided Cases 1305 1302 Alarms 1426 1392 Assault * *D 33 35 Auto Theft * 6 5 Bike Larceny 23 34 Burglary * *D 195 94 SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 r 4 � r i T Criminal Contempt * 7 6 Criminal Mischief 333 364 Disorderly Conduct 11 8 Disturbance 1481 1591 Driving While Intoxicated (DWI) * 194 139 Drug Related Charges * *D 32 34 Harassment 131 133 Larceny, Grand * *D 43 43 Larceny, Petit * 348 278 Marine Incidents 167 236 Motor Vehicle Accidents (MVA) 858 853 Motor Vehicle Accidents (MVA/DEER) 148 186 Police Service—Keys 682 597 Rape/Sexual Misconduct Charges * *D 4 3 Robbery * *D 6 5 Trespass 64 59 Total Incidents 7760 7608 Total Arrests 546 466 Total of Serious Crimes (* Categories) 1195 912 Arrests as % of Total Serious Crimes 45.7% 51.1% Incidents Requiring Detective Involvement *D) L13866 281 214 Total Incident Reports 14065 Present Situation Police service must be provided to assure the safety and well being of the people of the community and to protect their property, but in a manner which reasonably assures the safety of the police officers. Having met these two criteria, the services should then be provided in the most effective and efficient manner possible. S SOUTHOLD POLICE ADVISORY COMMITTEE REPORT- OCTOBER 2002 5 i Jc 1 1 ' The Southold Town Police Department is a professional, well trained and well motivated force. This does not however mean that the organization cannot improve, or that it will not profit from an outside review The purpose of this report is rather to suggest ways in which resources might be used more efficiently, services may be made more effective, costs could be contained, and where additional resources may be required. Organization The STPD is basically organized around a patrol function, carried out by four squads of patrol officers. Each squad is headed by a sergeant, and the squads have six patrol off icers-assigned. Due to disabilities, vacations or sick leave there are often only five officers on any squad. Three of the squads are assigned to eight hour shifts, and each officer within a squad is assigned to a geographical sector of the Town (See Appendix A). The fourth squad is the "off dut;/" squad. Every week _ _the patrol squads rotate their shifts, taking the next later shift. Squads work five days on, two days off, with two additional days off at each complete cycle of three -shift rotations. There are two relief sergeants who perform various functions within headquarters, in addition to filling in for squad sergeants on vacation, days off, sick - leave, training, etc. The patrol function is supported by a detective squad consisting of three detectives, and a detective sergeant. Detectives are responsible for all investigation of crimes, fatal accidents or accidents involving serious injuries. A fourth detective is responsible for the D.A.R.E. program and the Juvenile Assistance Bureau, and a fifth detective is assigned to the East-End Drug Task Force. 911 calls and all other calls for police assistance are received by civilian police dispatchers who take the necessary action to get an officer or officers to the scene; for all hamlets 911 is also used for police dispatching of local fire companies to fire emergencies. Two dispatchers are assigned to each tour for back-up and relief purposes. Records clerks perform reporting and statistical functions, for example, workload records, and forwarding the Uniform Crime Reports to the State Division of Criminal Justice, Ancillary Police Department functions are staffed by Traffic Control Officers, school crossing guards, a Senior Bay Constable and two Bay Constables who enforce shellfish laws, navigation laws, Trustee regulations, and respond to emergency calls on the Town's waters (Long Island Sound, Peconic Bay and their estuaries), and three Fishers Island Constables. SOUTHOLD POLICE ADvISORY COMMITTEE REPORT- OCTOBER 2002 6 t r Staffing Study The International Association of Chiefs of Police (IACP) has developed a method for computing the number of patrol officers required if the only data available is the number of calls for police assistance. This method has been used in previous studies of the Southold, Greenport, and Southampton police departments, and produces reasonable; and consistent results. A more accurate method requires data identifying not only the number of calls but also the time spent on each call. This data is now available and is analyzed in the Data Analysis Section. The IACP has found that it takes 45 minutes to clear the average call to the police (Actually 32 to 42 minutes for STPD depending on sector and time of year in 2001- 2002.). In addition they have found that the majority of the officer's time is, and should be spent in activities other than handling calls. To allow for this, the product of calls (23636, less 719 calls (Meals & Breaks and Code 1—Sick-Out), see Data Analysis Section) times duration, % hour, is multiplied by a factor of 3. The resultant (51563) is the patrol hours required to be covered. Under the current contract each officer works 239 eight-hour shifts, or 1912 hours. Thus, the IAPC model would require 51563/1912 = 27.0 patrol officers. A study done by the New York State Division of Criminal Justice, Technical Support Unit, in 1994, determined that there must be 1.89 police officers on a payroll for each officer on patrol. This staffing number is then is fed into one or more of the alternative assignment practices which can be used to assure round the clock coverage. Determining the assignment method to be used is a critical decision in the search for maximum efficiency, a decision however, rigidly constrained by the PBA contract (See Appendix B.) Another approach uses the important police functions given in the Crime Report above and divides the number of incidents by the number of Police Officers: 7608/42 = 181 incidents per officer per year. Given the 239 days worked per officer this amounts to 181/239 = 0.76 incidents per officer day. Using only the Patrol Force, 4 Sergeants and 24 Officers, the result is 7608/28 = 272 incidents per officer year or 272/239 = 1.14 incidents per officer day. Applying this approach to the Detective Force there are 214 incidents requiring detective involvement (marked *D in the table above). While some incidents may have been resolved by the Patrol Force, these 214 incidents may be distributed across the 4 detectives (Detective Sergeant and 3 Detectives). (The other two detectives are assigned one to Juvenile Aide Bureau and D.A.R.E. Program, and one to the East-End Drug Task Force.) This results in 214/4 = 54 incidents per detective or (54/239)`5 = 1.1 incidents per detective week. This calculation did not ' SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 7 r , ` include motor vehicle accident investigations where death or serious injury occurred. These methods offer guidelines for staffing decisions. Workload is not the only indicator of productivity. Traffic stops, street investigations, and community interaction should also be considered. These activities may result in maintaining a consistently lower level of calls for service. In examining the computer printout of calls for police assistance in the Town (including Greenport) for 1994, which-was provided by the STPD, it was determined that there was a need to filter the data. It is not clear that this had been done in prior studies. There were some activities which, while providing services desired by the citizens of the Town, were not related in any way to public safety. Two examples of such calls were escorting funeral processions, and opening locked cars. (Neither of these services are provided by the police of other East End Towns.) Another category of calls was found to be directing traffic in front of churches. (This service is provided by other municipalities.) These functions are performed as a public service and if, while an officer was performing them, a true call for police assistance was received, the officer could be dispatched to respond. Performing these functions does not therefore detract from the provision of true -police protection, but does unduly inflate the number of calls. These activities should be considered as included in the non-call factor applied as a multiplier to the call data. The 1994 investigation also filtered the entire base of calls, so that comparison with prior IACP studies will show that study used a slightly lower number of calls. Call data used in the current study can reflect a more accurate requirement for police coverage. The call frequency data are presented according to categories of service some of which could be judged "non-essential" or elective police activities for the purpose of staffing calculations. (See Data Analysis and Appendix A.) Contract Study The contract mandates 239 work days and 3 shifts (tours) of 12 midnight to 8 am, 8 am to 4 pm, and 4 pm to 12 midnight. To comply with this requirement the Department currently divides its Patrol Force into 4 Squads of 6 officers each. Because Officers have contractually been granted 2 additional days off at the end of each full cycle of tours, the department is operating 20% short-handed 80% of the time. In order to alleviate this problem innovative scheduling should be explored. The Department has set a minimum manning requirement of four officers on duty per shift but has indicated that 5 would be more desirable. Innovative scheduling may be the answer. SOUTHOLD POLICE ADVISORY COMMITTEE REPORT- OCTOBER 2002 8 x t � 1 The contract permits the use of Seasonal Officers from Memorial Day to Labor Day and seems to ignore the use of Part-Time Officers. The use of Seasonal Officers should be exploited and attempts made to extend the season from 411 to 12131. Additionally, attempts should be made to break the ban on the use of certified Part- Time Officers. In order to attract qualified applicants it would seem that the part- time salary should be raised to a more realistic level. Issues to be considered There are two serious challenges in providing appropriate police staffing 24 hours a day and 365 days a year. First, the need for police coverage varies by month of the year, day of the week, and hour of the day. Generally, the peak requirement for police staffing is expected to occur on a weekend evening in the months of July and August. Now, however, the Town's information systems can be used to analyze the dispatch/call data and Police Reports to obtain accurate and timely information on workload and demand for service. (See the Data Analysis presented later and in Appendix A which present the dispatch call frequency and duration by season, by month, by category of service, and by shift for decision-making.) Second, the union contract is very restrictive regarding composition of shifts, granting of time off, vacation, personal, compensatory and sick time policies, and minimum size of squads. (See Appendix B: Agreement.) To take advantage of the products of the information system more flexibility is needed in the contract. SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 9 1 J J DATA ANALYSIS There are two readily available sets of data for the analysis of the effectiveness and efficiency of the Police Department. They are budget data, expenditures actual and planned, and police call/dispatch data, a rough indicator of workload. Neither directly measures the effectiveness of service which would be measured by such data as time series of incidence of crime, incidence of traffic accidents, DWI/DUI and traffic fatalities, summons issued and arrests, and community satisfaction with service. Efficiency would be measured by these time series when related to expenditures, and staffing level. Only the budgetary and dispatch data series were available to the Committee. To directly analyze effectiveness and efficiency additional data would be required and thus collection and analysis of such data is recommended. BUDGET ANALYSIS The Police Department Budget was analyzed using the actual expenditures for 1998 through 2001 and the budgets for 2001 and 2002. The summary is presented below where all figures have been rounded to the nearest dollar, and the difference entry refers to the per cent change from year to year, except that for the 2001 BUDGET column which is the difference between actual expenditures and the budgeted amount. The total Police Department expenditures have risen more than inflation in 2000 and 2001. The 2002 budget reflects an increase well above inflation but less than prior years growth in expenditures. The rate of growth appears to be slowing. Personnel expenses (salaries, overtime, etc.) is the major expense and has been increasing much faster than inflation. POLICE DEPARTMENT ITEM 1998 1999 2000 2001 2001 2002 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET TOTAL $4,694,838 $4,537,753 $5,089,908 $5,572,716 $5,610,583 $5,894,269 Difference -3.35% 12.17% 9.49% 0.68% 5.06% PERS. EXP. $4,194,717 $4,115,015 $4,608,898 $4,917,415 $4,918,243 $ 5,319,100 Difference -1.90% 1 12.0% 1 6.69% 0.68% 1 8.15% Overtime, vacation, holiday and sick pay are significant elements of the Personnel Expense item. Overtime varies from 6% to 8% of total Personnel Expenses. Vacation varies from about 1% to 3.5% of total Personnel Expenses. Holiday pay varies from slightly from 4% to 4.5%. Sick pay is most variable ranging from 0% to SOUTHOLD POLICE ADVISORY COMMITTEE REPORT- OCTOBER 2002 10 ' t r 7% of total Personnel Expense. Note that Holiday pay and Vacation pay apply only to Police Officers. Vacation pay includes retirement payouts. POLICE DEPARTMENT PERSONNEL EXPENSES ITEM 1998 1999 2000 2001 2001 2002 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET PERS. EXP. $4,194,717 $4,115,015 $4,608,898 $4,917,415 $4,918,243 $ 5,319,100 OVERTIME $290,350 $338,483 $275,478 $389,980 $390,138 $368,000 % OF PERS. EXP. 6.92% 8.23% 5.98% 7.93% 7.93% 6.92% VACATION $104,381 $37,704 $162,564 $105,735 $105,809 $100,000 % OF PERS. EXP. 2.49% 0.92% 3.53% 2.15% 2.15% 1.88% HOLIDAY $178,379 $185,963 $197,815 $205,793 $206,000 $210,200 % OF PERS. EXP. 4.25% 4.52% 4.29% 4.18% 4.19% 3.95% SICK $300,259 $0 $92,240 $57,288 $57,328 $75,000 % OF PERS. EXP. 7.16% 0.00% 2.00% 1.16% 1.17% 1.41% Department staffing consists of 42 full-time police officers and 1 seasonal officer. The 26 civilian employees are distributed as 12 Public Safety Dispatchers, 13 School Crossing Guards, 4 Clerks, 1 Detention Attendant, 3 Bay Constables and 3 Fishers Island Constables. Their average salaries are shown with the maximum and minimum for the group. (The table does not include the 6 Traffic Control Officers who served from June to September and certain weekends in the Fall.) SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 11 1 J POLICE DEPARTMENT STAFFING AND SALARIES CATEGORY NUMBER AVG.SALARY MAXIMUM MINIMUM CIVILIANS PUBLIC SAFETY DISPATCHERS 12 $ 41,295.90 $ 49,967.99 $ 27,752.63 SCHOOL CROSSING 13 $ 28.77 $ 36.79 $ 12.06 GUARDS (HOURLY) CLERK TYPISTS 3 $ 33,933.53 $ 36,311.09 $ 29,508.42 SPANISH SPKG CLERK 1 $ 31,318.96 DETENTION ATTENDANT 1 $ 11.97 (HOURLY) BAY CONSTABLES 3 $ 46,788.85 $ 51,287.49 $ 44,329.86 FISHERS ISLAND CONSTABLES 3 $ 13,493.00 $ 13,493.00 $ 13,493.00 POLICE OFFICERS 26 $ 75,239.32 $ 85,36393 $ 34,001.00 DETECTIVES 6 $ 85,573.58 $ 95,350.30 $ 77,727.00 SERGEANTS 8 $ 97,672.75 $ 99,761.74 $ 96,230.30 LIEUTENANT 1 $ 106,214.62 CHIEF 1 $ 112,151 17 SEASONAL 1 $ 14.02 OFFICER (HOURLY) The following tables report expenditures and budgets for the major Police Department components: Public Safety Communications (call response and dispatch), Police (patrol, detectives, traffic safety, and administration), Bay Constable (marine policing and safety, and Trustees enforcement), and Juvenile Aid Bureau (D.A.R.E. program). In these tables Empl.'refers to personnel expenses, EQUIP. 2 refers to equipment expenditures, C.E. 4 refers to supplies and materials, contracted services, utilities, travel and training expenditures. In each Police Department component table the personnel expenses (Empl.) are the largest component of the total. But, it is the EQUIP. and C.E. (equipment and supplies, etc.) that tend to be most variable. G SOUTHOLD POLICE ADVISORY COMMITTEE REPORT — OCTOBER 2002 12 ' L The Public Safety Communications component ranges from 10 to 12% of the Police Department expenditures. Personnel expenses increased well above inflation in 2001 and again in the 2002 budget. The variability of equipment expenses was notable in 2001 when the expense increased over 16 fold. This raises the question of whether major equipment expenditures should be handled in a capital expense budget rather than an operating expense budget. It also raises the question of whether these expenditures can be better planned. Personnel expenses (3020 (Empl.)) contain anywhere from 14.4% (1998) to 3.52% (2000) of overtime with 3.87% budgeted for 2002. Overtime has been declining as a fraction of full-time payroll. The largest component of C.E. 4 is utilities ranging from 73% to 83% of that item. PUBLIC SAFETY COMMUNICATIONS ITEM 1998 1999 2000 2001 2001 2002 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET 3020 (Empl.) $492,804 $488,139 $489,372 $514,850 $515,000 $542,700 Difference -0.95% 0.25% 5.21% 0.03% 5.38% EQUIP. 2 $16,692 $8,868 $9,861 $158,156 $184,938 $64,000 Difference -46.87% 11.20% 1503.86% 16.93% -65.39% C.E.4 $28,704 $37,525 $35,777 $43,052 $43,975 $47,250 Difference 30.73% -4.66% 20.34% 2.14% 7.45% TOTAL $538,199 $534,532 $535,010 $716,059 $743,913 $653,950 Difference 1 1 -0.68% 1 0.09% 33.84% 3.89% -12.09% The Police component of the Police Department budget is the largest component by far (81 to 83%) and personnel expenses are the largest component of the Police expenditures. These expenses have risen very much above the rate of inflation in each year from 2000 through 2002. This raises the question of"give- backs" in the contract negotiations to take place this year. Among the supplies, etc. expenditures are the purchase of uniforms and uniform laundering. Overtime ranges from 7.67% (2000) to 10.2% (2001) of Regular Earnings (base pay) with 9.12% budgeted for 2002. Overtime is typically at least 2 times the sum of Part-time and Seasonal payrolls. Vacation and Holiday Earnings range from 7.72% (1999) to 11.2% (2000) of Regular Earnings with 8.13% budgeted for 2002. While overtime is paid, by contract, twice a year it should be reported monthly for expenditure control and supervision. I SOUTHOLD POLICE ADVISORY COMMITTEE REPORT — OCTOBER 2002 13 Motor vehicles are the largest item in the EQUIP. 2 expenditures ranging from 81% to 94%. The largest components of the C.E. 4: Supplies and Materials expenditures are gasoline & oil, ranging from 33.1% (1998) to 48.5% (2000) and 40.6% budgeted for 2002, and uniforms and accessories, ranging from 22.1% (2000) to 39.8% (1998) with 36.5% budgeted for 2002. The largest component of C.E. 4: Contracted Services is Vehicle Maintenance and Repair which ranges from 70.8% (1998) to 79.5% (2000) with 76.5% budgeted for 2002. A small component is Police Officer Training which ranges from 0.05% (1998) to 0.148% (2001) of the Police Total with 0.204% budgeted for 2002. The training program should be examined to determine adequacy and appropriateness, and should be considered as a reward or contract "perk." POLICE ITEM 1998 1999 2000 2001 2001 2002 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET 3120 (Empl.) $3,483,671 $3,339,474 $3,876,298 $4,151,093 $4,151,443 $4,511,700 Difference -2.42% 14.03% 7.09% 0.01% 8.68% EQUIP. 2 $223,524 $171,398 $156,329 $161,679 $164,685 $166,590 Difference -23.32% -8.79% 3.42% 1.86% 1.16% C.E. 4 $179,880 $160,429 $200,649 $211,198 $214,824 $216,054 Difference -10.81% 25.07% 5.26% 1.72% 0.57% TOTAL $3,887,075 $3,731,301 $4,233,276 $4,523,970 $4,530,952 $4,894,344 Difference -4.01% 13.45% 6.87% 0.15% 8.02% The Bay Constable component is about 4% of the Department expenditures. The personnel expense is the largest component of the Bay Constable expenditures, but they do not grow as rapidly, or as much in excess of inflation, as the Police personnel expenditures. In fact, the rates of growth are well under 1/2 those of the Police component except for the 2002 budget. The equipment and supplies, etc. expenditures are quite variable. This raises the question of need for capital expense budgeting and planning. Overtime as a fraction of Regular Earnings ranges from 8.68% (1999) to 11.0% (2001) with 9.59% budgeted for 2002. Boat engines and vehicles are the major components of the EQUIP. 2 category. Gasoline and Oil is the major component of C.E. 4: Supplies and Materials. Buoy Maintenance, Vehicle Maintenance and Repair and Dock Rental are the major components of C.E. 4: Contracted Services. There is no line item for training. The need for Bay Constable training should be examined. SOUTHOLD POLICE ADVISORY COMMITTEE REPORT— OCTOBER 2002 14 BAY CONSTABLE ITEM 1998 1999 2000 2001 2001 2002 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET 3130 (Empl.) $141,174 $146,381 $155,909 $160,913 $161,000 $171,400 Difference 3.69% 6.51% 3.21% 0.05% 6.46% EQUIP. 2 $11,668 $6,423 $38,510 $26,953 $26,953 $31,020 Difference -44.96% 499.58% -30.01% 0.00% 15.09% C.E. 4 $35,476 $33,560 $35,099 $49,369 $51,949 $43,590 Difference -5.40% 4.59% 40.66% 5.23% -16.11% TOTAL $188,318 $186,364 $229,518 $237,236 $239,902 $246,000 Difference -1.04% 23.16% 3.36% 1.12% 2.54% The Juvenile Aid Bureau is the smallest component (less than 2%) of the Police Department expenditures. It largely represents the D.A.R.E. program about which the media have raised questions of effectiveness. The growth of expenses has exceeded inflation each year. The questions of program effectiveness should be addressed. JUVENILE AID BUREAU ITEM 1998 1999 2000 2001 2001 2002 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET 3157 (Empl.) $77,069 $81,020 $87,320 $90,559 $90,800 $93,300 Difference 5.13% 7.78% 3.71% 0.27% 2.75% C.E. 4 $4,177 $4,536 $4,784 $4,893 $5,016 $6,675 Difference 8.58% 5.47% 2.28% 2.51% 33.08% TOTAL $81,246 $85,556 $92,104 $95,452 $95,816 $99,975 Difference 5.31% 7.65% 3.64% 0.38% 4.34% SOUTHOLD POLICE ADVISORY COMMITTEE REPORT — OCTOBER 2002 15 'Y POLICE CALL/DISPATCH ANALYSIS The Police Call/Dispatch System records each request for service made to the Police Department whether via 911, a call made directly to the Department or a person walks in to make the request. The system does not necessarily record whether one or more officers are initially dispatched or whether "back-up" officers are subsequently dispatched. The duration of the event recorded is the time from the initial dispatch until the responding officer calls to close the record. Thus, the dispatch record is not a perfect measure of effort expended—it does not recognize when multiple personnel respond, and the duration may be longer than the actual period of service. However, it does provide a good first estimate of the Police workload—the number of calls, the nature of the calls, and the duration of each event as reported by the first responder. One year of data drawn from the dispatch records for the period July 2001 to June 2002 were analyzed using data base management and spreadsheet software. The records were analyzed by month, by Police sector, by work shift, and by category of call. This provides a general sense of workload distribution by month, by sector, by shift, and by category of call. The analysis results are provided in Appendix A in the form of bar charts. The first observation is that, whether call duration or number of calls is used as the measure, the seasonal pattern that might be expected is not very strong. What does appear is that the "summer' season now extends into the Fall. For this reason . the following table presents a summary of the dispatch/call data for the first six months of the year versus the second six months. Months 7 through 12 are somewhat busier, by both measures, with the exception of the Mattituck-Laurel sector which is busier in the first half of the year and the Cutchogue, Peconic & Headquarters sector which has slightly more calls in Months 1 through 6. POLICE DISPATCH/CALL DURATION (MINUTES) SECTOR YEAR MONTHS MONTHS TOTAL 1 - 6 7 - 12 801 & 805 161842 93071 68771 Laurel, Mattituck (57.5%) (42.5%) 802 267832 129633 138199 Cutchogue, (48.4%) (51.6%) Peconic, HQ 803 197732 91006 106726 Southold (46.0%) (54.0%) 804 & 806 237055 102971 134084 Greenport& East (43.4%) (56.6%) SOUTHOLD POLICE ADVISORY COMMITTEE REPORT — OCTOBER 2002 16 1 Y t POLICE DISPATCH/CALL EVENTS (CALLS) SECTOR YEAR MONTHS MONTHS TOTAL 1 -6 7 - 12 , 801 & 805 4606 2486 2120 Laurel, Mattituck (54.0%) (46.0%) 802 7974 3994 3980 Cutchogue, (50.1 %) (49.9%) Peconic, HQ 803 5204 2464 2740 Southold (47.3%) (52.7%) 804 & 806 5852 2617 3235 Greenport&East (44.7%) (55.3%) When the data are displayed in thirds of a year the "summer' (Months 5 - 8) is clearly the busiest by either measure. The first third of the year is the least active except in Sectors 802 and 803 where the first and third thirds of the year are almost equally active, but less than the "summer." POLICE DISPATCH/CALL DURATION (MINUTES) SECTOR YEAR MONTHS MONTHS MONTHS TOTAL 1 - 4 5 - 8 9 - 12 801 & 805 161842 41308 62321 58213 (25.5%) (38.5%) (36.0%) 802 267832 83890 96358 87584 (31 .3%) (36.0%) (32.7%) 803 197732 55838 80943 60951 (28.2%) (40.9%) (30.8%) 804 & 806 237055 61237 97476 78342 (25.8%) (41 .1 %) (33.0%) POLICE DISPATCH/CALL EVENTS (CALLS) SECTOR YEAR MONTHS MONTHS MONTHS TOTAL 1 - 4 5-8 9 - 12 801 & 805 4606 1294 1757 1555 (28.1 %) (38.1 %) (33.8%) 802 7974 2558 2898 2518 (32.1 %) (36.3%) (31 .6%) 803 5204 1523 2003 1678 (29.3%) (38.5%) (32.2%) 804 & 806 5852 1531 2467 1854 (26.2%) (42.2%) (31 .7%) i SOUTHOLD POLICE ADVISORY COMMITTEE REPORT- OCTOBER 2002 17 The average duration of calls does not change greatly with time of year. There is a somewhat greater average duration throughout the year in Sectors 804 and 806. The average runs from a low of 31.9 minutes to 42.3 minutes. POLICE DISPATCH/CALL AVERAGE DURATION PER EVENT (MINUTES) SECTOR YEAR MONTHS MONTHS MONTHS 1 - 4 5 - 8 9 - 12 801 & 805 35.1 31 .9 35.4 37.4 802 33.6 32.8 33.2 34.8 803 38.0 36.7 40.4 36.3 804 & 806 40.5 40.0 39.5 42.3 The following tables present another view of seasonal variation in calls by grouping the calls into categories of service. The mapping of dispatch codes into these categories is given in Appendix A. The category names are generally descriptive of the codes contained in the category. Categories with few calls are not shown. One view of seasonal effects is based upon examining the most significant police activities—Serious Crime (chosen by importance), and Investigation and Traffic Related (chosen by frequency). Serious Crime call's are less than 60% of"summer" calls in both months 1 - 4 and 8 - 12. Investigation calls are 71% of"summer" calls in months 1 - 4 and 95% in months 8 - 12. Traffic Related calls are 82% of "summer" calls in months 1 - 4 and 76% in months 8 -12. Only Serious Crime has a very strong seasonal pattern of calls. t - SOUTHOLD POLICE ADVISORY COMMITTEE REPORT- OCTOBER 2002 1$, M POLICE DISPATCH/CALL BY CATEGORY OF CALL FOR SECTORS 801- 806 CATEGORY OF CALL MONTHS MINUTES CALLS ADMINISTRATIVE 1 -4 $290 157 5 - 8 8414 248 9 - 12 5456 207 BAY CONSTABLE 1 - 4 3177 196 5 - 8 6387 151 9 - 12 3542 88 CODE 1 — SICK-OUT 1 - 4 2562 159 5 - 8 2355 123 9 - 12 2735 127 COURT 1 - 4 1448 21 5 - 8 1554 28 9 - 12 1318 24 INVESTIGATION 1 -4 61791 1655 5 - 8 107058 2324 9 - 12 87054 2214 MEALS & BREAKS 1 -4 3284 91 5 - 8 3734 113 9 - 12 3438 106 OTHER AGENCY SUPPORT 1 -4 13514 476 5 - 8 20651 654 9 - 12 18372 588 "OUT-AT" 1 -4 61889 1542 5 - 8 62371 1674 9 - 12 55019 1528 PETTY CRIME 1 -4 5948 59 5 - 8 4698 67 9 - 12 4687 80 POLICE SERVICE 1 - 4 26077 708 5 - 8 38457 1037 9 - 12 35812 836 SERIOUS CRIME 1 - 4 3466 52 5 - 8 5350 95 9 - 12 3561 56 TRAFFIC RELATED 1 - 4 44471 1602 5 - 8 60134 1962 9 - 12 52035 1489 The number of calls dispatched to the Marine Sectors are very low by comparison to those dispatched to the Police Sectors. Bay Constable calls are predominantly SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 19 in the "summer." Other Agency Support calls are 73% of"summer" in Months 1 - 4 and 58% in months 9 - 12. POLICE DISPATCH/CALL BY CATEGORY OF CALL FOR SECTORS 701- 710 CATEGORY OF CALL MONTHS MINUTES CALLS BAY CONSTABLE 1 - 4 146 2 5 - 8 716 22 9 - 12 119 4 INVESTIGATION 1 - 4 62 3 5 - 8 369 5 9 - 12 393 9 OTHER AGENCY SUPPORT 1 - 4 788 29 5 - 8 601 40 9 - 12 576 23 "OUT-AT" 1 -4 0 0 5 - 8 7513 47 9 - 12 889 7 TRAFFIC RELATED 1 - 4 130 1 5 - 8 79 3 9 - 12 29 2 Sectors 000 and 999 also show call levels much less than those of Sectors 801 - 806. Investigation shows 70% of summer calls in both other periods. Traffic Related calls are 50 to 51% lower than "summer" in both other periods. Serious Crime is surprisingly much less in "summer." Bay Constable calls are nearly insignificant in other than "summer " SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 20 ' POLICE DISPATCH/CALL BY CATEGORY OF CALL FOR SECTORS 000 & 999 (Address not in a sector& Town-wide CATEGORY OF CALL MONTHS MINUTES CALLS ADMINISTRATIVE 1 - 4 36 90 5 - 8 373 65 9 - 12 53 57 BAY CONSTABLE 1 - 4 56 3 5 - 8 1518 61 9 - 12 275 6 INVESTIGATION 1 - 4 3404 80 5 - 8 3538 115 9 - 12 2190 81 MEALS & BREAKS 1 - 4 19472 494 5 - 8 18421 492 9 - 12 15008 404 OTHER AGENCY SUPPORT 1 - 4 1213 27 5 - 8 1900 32 9 - 12 603 17 "OUT-AT" 1 - 4 15016 146 5 - 8 13284 156 9 - 12 15828 124 POLICE SERVICE 1 - 4 928 27 5 - 8 2298 56 9 - 12 673 21 SERIOUS CRIME 1 - 4 597 5 5 - 8 292 1 9 - 12 336 4 TRAFFIC RELATED 1 -4 1386 68 5 - 8 3336 134 9 - 12 1472 67 The question of seasonal call patterns can also be approached by asking what differences occur by shift and seasonal period. Bay Constable calls are most frequent in Shift Knight-early morning) in Months 1 - 4 and Shift 2 (day) in "summer." Calls during other periods are very infrequent by comparison. Investigation calls are most frequent on Shift 3 (late-afternoon & evening) throughout the year. Shift 2 shows similar frequencies in the "off seasons" and 70% fewer calls during the "summer." Shift 1 (late night & early morning) shows call frequencies about 40% of Shift 3 calls throughout the year. Serious Crime shows greatest frequency of calls on Shift 2 throughout the year. Shifts 1 and 3 have frequencies of calls that are 50 to 60% of the calls on Shift 2 at each season. SOUTHOLD POLICE ADVISORY COMMITTEE REPORT- OCTOBER 2002 21 "Traffic Related calls are most frequent on Shift 2 throughout the year. The calls to Shift 1 and Shift 3 are about 70% to 80% of those to Shift 2. But, on Shift 3, in months 9 - 12 the average duration of calls is the largest of all. While the calls related to "significant" activities show some seasonal patterns, the seasonal patterns are not strong patterns. The seasonal patterns among the work shifts are somewhat stronger, but the difference between shifts is greater than the seasonal difference within a shift. This suggests that moving to two 12-hour shifts per day from the current three 8- hour shifts per day would result in more uniform workload as measured by call frequency. POLICE DISPATCH/CALL BY CATEGORY OF CALL AND SHIFT FOR SECTORS 801- 806 CATEGORY OF CALL MONTHS SHIFT 1 SHIFT 2 SHIFT 3 MINUTES MINUTES MINUTES (CALLS) (CALLS) (CALLS) ADMINISTRATIVE 1 - 4 85 2285 920 (42) (76) (39) 5 - 8 1365 4342 2707 (53) (123) (72) 9 - 12 1542 3791 1123 66 102 39 BAY CONSTABLE 1 -4 962 911 254 (115) (25) (2) 5 - 8 186 3971 2156 =- (5) (114) (30) 9 - 12 251 1901 219 15 32 9 CODE 1 — SICK-OUT 1 - 4 333 657 1572 (21) (57) (81) 5 - 8 695 658 1002 (13) (46) (64) 9 - 12 327 913 1495 12 42 73 COURT 1 -4 0 1074 374 (19) (2) 5 - 8 0 1499 55 (27) (1) 9 - 12 0 1223 95 22 2 SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 22 M POLICE DISPATCH/CALL BY CATEGORY OF CALL AND SHIFT FOR SECTORS 801- 806 cont.) CATEGORY OF CALL MONTHS SHIFT 1 SHIFT 2 SHIFT 3 MINUTES MINUTES MINUTES (CALLS) (CALLS) (CALLS) INVESTIGATION 1 -4 9802 23918 28071 (296) (661) (698) 5 - 8 18171 37413 51474 (479) (886) (1259) 9 - 12 12183 36807 38064 356 931 927 MEALS & BREAKS 1 - 4 73 1722 1489 (2) (49) (40) 5 - 8 416 1604 1714 (11) (51) (51) 9 - 12 253 2099 1086 8 62 36 OTHER AGENCY SUPPORT 1 - 4 2247 6833 4434 (77) (253) (146) 5 - 8 5197 9068 6386 (99) (334) (221) 9 - 12 4049 7704 6619 119 273 196 "OUT-AT" 1 - 4 14198 31412 16279 (373) (684) (485) 5 - 8 12481 29988 19902 (385) (729) (560) 9 - 12 9984 28808 16327 358 677 493 PETTY CRIME 1 - 4 587 2148 3213 (7) (24) (28) 5 - 8 501 2554 1858 (6) (28) (36) 9 - 12 807 2154 1726 4 39 37 POLICE SERVICE 1 -4 1265 16173 8639 (46), (409) (253) 5 - 8 3054 22095 13308 (95) (572) (370) 9 - 12 2004 20665 13143 69 465 302 ' SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 23 ` r POLICE DISPATCH/CALL BY CATEGORY OF CALL AND SHIFT FOR SECTORS 801- 806 (cont.) CATEGORY OF CALL MONTHS SHIFT 1 SHIFT 2 SHIFT 3 MINUTES MINUTES MINUTES (CALLS) (CALLS) (CALLS) SERIOUS CRIME 1 -4 386 663 634 (5) (11) (4) 5 - 8 1006 2275 1414 (19) (43) (26) 9 - 12 2074 2412 1513 28 41 26 TRAFFIC RELATED 1 - 4 12587 18065 10632 (312) (436) (319) 5 - 8 17059 22445 19379 (669) (816) (597) 9 - 12 14825 19624 22024 621 710 573 SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 �4 RECOMMENDATIONS Staffing Requirements Staffing was viewed based on the restrictions of the present PBA contract, in other words, using four squads, rotating through a complete cycle of shifts every three weeks, and not using temporary officers in peak periods. The volume of calls generated in the Town. and officer safety would be met if twenty seven officers were assigned to patrol. This would result in the current squad size of six officers per squad and at most times four officers would be available for assignment. Assignment Options Fixed squads - rotating shifts: The present assignment system consists of fixed squads and rotating shifts. Currently, each squad consists of six patrol officers who work a week on each shift.in rotation over a three week cycle at the end of which they get two regular days off(RDO) before moving to the next three week cycle. The most obvious drawback to this system is that the same number of officers are planned for each squad even though the requirement for officers varies on each shift. The possibility exists, for example, that on any given day there may be more officers on the midnight shift than are actually needed, and fewer on the day shift than call volume would require. This system of assignment is perhaps the most straightforward of the available options, while nonetheless subject to the significant problem mentioned above. Further. this system can be laid out for a year in advance, once vacations and RDOs have been chosen. Day to day adjustments are still required because of personal days, sick days, death in family and other contractual requirements. Fixed shifts: Some police departments use fixed shifts whereby squads do not rotate shifts. There is a permanent day squad, evening squad, and midnight squad. This approach allows the squads to be sized to meet the demand during their specific shift. Another advantage is that each officer will become thoroughly familiar with his sector at a specific time of day. The success of this option is dependent on finding appropriate numbers of officers who will be comfortable on each of the shifts. Because the squads are of unequal sizes it is somewhat more difficult to accommodate the day-to-day adjustments required. It must be noted that while this option offers efficiencies it would not be permitted under the present PBA contract; which specifies rotating shifts. (Appendix B: Agreement 6.11) Two twelve hour shifts: The data analysis showed that the expected seasonal variation was not as strong as expected, but the largest variation in calls occurs among shifts. To evenly distribute workload two twelve hour shifts should be considered. However, there is some experiential evidence that weariness may result in less than a full twelve hours of productivity. SOUTHOLD POLICE ADvisoky COMMITTEE REPORT— OCTOBER 2002 25 a Staff Reassignment The Patrol Force is essentially fully staffed. If the Detective Force is returned to patrol there will be no need for new-hires and the force can be reduced simply by attrition. Staffing levels at headquarters, officers who do not patrol or respond to calls, has risen noticeably since the 1994 study. At that time the Administrative Officer was a Patrolman, and the study questioned the need for a uniformed officer in this job. It was believed that clerical staff could perform the job functions. Today a Sergeant and a Detective perform the Patrol and Detective administrative functions, respectively. It is recommended that both positions be eliminated and the officers be reassigned to patrol duty. The study performed by the New York State Division of Criminal Justice, Technical Support Division, in 1994, concluded that the Detective Sergeant and three Detectives should be reduced by one. Today there are a Detective Sergeant and three Detectives performing investigations, one detective assigned to the D.A.R.E. Program and Juvenile Bureau, and one detective assigned to the East-End Drug Task Force, and as noted fewer crimes. It is recommended that at least one, possibly two, detectives be reassigned to the patrol force. Streamlining the headquarters staff could result, in the long-term, of savings to the Town of approximately $300,000 to $400,000 per year. These savings will be realized through attrition, that is, not hiring replacements for officers who retire or leave on permanent disability. These savings will not affect public safety since these officers were not assigned to patrol. In 1994 the Town was served by four police sectors year round. Even though crime has declined since then the Town is now served by six sectors at some times and four at all times. The six sectors are needed during the high activity periods but not at all times. Unfortunately, with enough officers on the payroll to staff six sectors at some times, there are necessarily more officers than needed when only four sectors are deployed. It is recommended that there be an embargo on police hiring, and that as officers leave by retirement, or permanent disability, the Town vigorously pursue the hiring of seasonal or part-time officers for duty during high activity periods. This may require contract modification of the specified period during which seasonal-officers are allowed in order to accommodate the changes in the periods of high activity, e.g., extension into the Fall and early Winter. Past studies have concluded that the union contract prohibits the use of seasonal officers in Southold. That is not true. The contract (Appendix B, para. 3.3a) states that "The Chief of Police or his designee shall have the right to deploy 'Certified Seasonal Officers' who are actually on duty to perform functions (other than actual SOUTHOLD POLICE ADVISORY COMMITTEE REPORT- OCTOBER 2002 26 x sector assignments) that are deemed necessary." This seems to preclude using seasonals on sector patrol. However, the next section (para. 3.3b) states that "Seasonal Officers may be used for all other assignments, including sector assignments, when the full-time complement of Police officers is depleted due to court appearances, medical absence or vacations, or in emergency conditions when the full-time complement of Police Officers is insufficient to insure adequate protection of life and property." This summer two officers were out on long-term disability, and there will be the usual amount of sick and other absence time. It appears that more use could be made of seasonal officers during periods of high activity, especially in the summer. The contract (Appendix B, para. 7.12) permits assignment of officers from the 12 midnight to 8 am shift to a split shift, a continuous 8-hour period during the 4 pm to 12 midnight, and 12 midnight to 8 am shifts. This has the benefit of covering the active hours of the day, 6 pm to 2 am, without assigning officers to the more inactive tour, the midnight to 8 am shift. Using the split shift a sector can be covered with two shifts rather than three. The number of sector cars has risen from five (four plus Greenport in 1994) to six in a period when crimes have decreased. The reduction of one sector reduces the patrol force required by 3 patrol officers and using the 1.89 factor staffing would be reduced by 5 to 6 officers. Further study of the call data and its seasonal, daily and hourly patterns may produce further recommendations for flexible patrol coverage. Management Members must be fit for duty at all times Unilaterally institute a policy of randomized drug and alcohol testing ( at least three times yearly or for cause). Creete a policy for dealing with positive test results. All members of the Department must keep signed work logs or time sheets that record days on duty, sick days, personal days, vacation days, etc. and these should be regularly audited, by the Comptroller, to assure that retirement benefit calculations will be accurate. Off-duty employment must be approved by the Chief or Town Board with a limit of 16 hours per week. Members who report sick may not return to work until found fit for duty by a physician of the Department's choice. (Insurance covers the visit, Department pays the co-payment.) Officer must be at his/her residence, unless hospitalized or travelling for treatment, from time of reporting ill to time of return to duty. i SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 27 The Patrol Force should be responsible for all preliminary investigations including crime scene photography, dusting for fingerprints, evidence collection, etc.. The Patrol Force shall be trained appropriately. Updated job descriptions or task lists should be prepared for all positions. The practice of calling a Sector Car to Headquarters to take a report should be stopped. The report can be taken by a clerk, a dispatcher, or, if necessary, a relief Sergeant or a Detective. The tasks of the Floating Sergeants should be examined for those occasions when all sergeants are on duty. If the D.A.R.E. Program is to continue, consideration should be given to having Patrol Officers perform the classroom functions in order to build rapport and relationships between the Patrol Force and the Town's children. Overtime patterns should be analyzed with the objective of eliminating all or most of the overtime caused by officers calling in sick for the midnight shift. Such overtime now accounts for a significant part of all overtime. Consideration should be given to having the Squad Sergeant cover for "sick-outs." Overtime should be reviewed on a monthly basis. A Peer Review Board should be established to review and make recommendations on promotions within the Department. The Board shall recommend more than one individual to the Town Board for each promotion considered. A management information system (decision support system) must be developed to provide department management with timely information on call activity patterns, case disposition, overtime and sick-outs, crime patterns, etc. GPS equipment or another vehicle tracking system with computer-based recall capability should be installed in all cars to give management the ability to more effectively track and supervise the Patrol Force. Consideration should be given to the utilization of surveillance cameras in high crime areas. These would be monitored by dispatchers in headquarters. The Town Board should consider the appointment of a standing Police Advisory Committee. The Committee could assist the Town in preparing for contract negotiation, may handle grievances and recommend action to the Town Board, and should focus on study of a particular aspect of Police Department operation or management for a given period. 1 1 1 L APPENDIX DISPATCH/CALL ANALYSIS This appendix presents the analysis of dispatch/call records in the form of bar charts. The data provided from the call/dispatch system were for the period July 2001 through June 2002. Thus the charts below show seasonal patterns, but not growth over a year since the first half year is 2002 and the second half is 2001. (The month scale runs from 1 = January (2002) to 6 = June (2002) and 7 = July (2001) to 12 = December (2001).) The Shift 1 is the 12 midnight to 8 am (late night - morning) shift, Shift 2 is the 8 am to 4 pm (mid-day) shift, and Shift 3 is the 4 pm to 12 midnight (evening) shift. The sectors are defined as follows: SECTOR DESCRIPTION 000 Event address does not fit any sector 701 Bay Constable—L.I. Sound 702 Bay Constable—Peconic Bay West 703 Bay Constable—Peconic Bay East 710 Bay Constable—Fishers Island 801 Police—Mattituck, Laurel 802 Police—Cutcho ue, Peconic & Head,quarters 803 Police—Southold 804 Police—Greenport & East of Greenport as needed 805 Police—Mattituck, Laurel as needed 806 Police—Greenport & East of Greenport 999 Town-wide The charts which follow presents the dispatch/call activity by minutes of duration or by number of calls. About 60 records of the 26,742 records were eliminated from the analysis because the duration exceeded 1 day. A call duration exceeding one day suggested a failure to promptly close a call, or an exceptional call that would distort the statistics. The first set of charts present the duration in minutes by sector and by month. The vertical scale (Minutes) are uniform for the 8XX sectors, and different but uniform for the 000, 7XX, and 999 sectors. The second set of charts present the number of calls by sector and by month. The vertical scale (Calls) is uniform for the 000 and 8XX sectors, and different but uniform for the 7XX and 999 sectors. The third set of charts examines the variation of call duration and call frequency by shift within service categories for the 802 Sector. SOUTHOLD POLICE ADVISORY COMMITTEE REPORT - OCTOBER 2002 2 . r 1 w The last chart presents the Code 1--Sick-Out calls. The definition of service categories in terms of dispatch/call codes is presented in the table that follows these charts. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 1 12000 SECTOR 801 11000 ■SHIFT 1 ❑SHIFT 2 10000 ®SHIFT 3 9000 8000 7000 ut 6000 z 5000 4000 3000 - - 2000 - - 1000 - 0 - 1 0002000100001 2 3 4 5 6 7 8 9 10 11 12 MONTH r Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8115/02 Page 1A 12000 SECTORS 801 & 805 11000 ■SHIFT 1 ❑SHIFT 2 100001 ®SHIFT 3 9000 8000 7000 - LU � 6000 - z 5000 - 4000 3000 -- 2000 - 10001 00020001000 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. fit IMIIMII� M 10 I R ME I M Offil INS ma 00" ZMEN' MERN, m WN IMENN IMEM, 10 MI MON Ilk IN&I Ml I IMMEN I'M �,MN\ I IN\ Ill .10,11 NOM ININ M I M oll Mil NOR iz M 01:\, mmon liallall \M\\K IN MIN, El Nom IMMEM, IME ME 101 Rl "MR gg�ll IME MEN ON IMEMI, "Em "IMMIN I iM, �Mxl mom 11011, too IN I\mml 'Ell ININ Mill mi imm MN 1111M me, ON, N\ SEEN' mill MEN mill mm 'MMW 1110 IN MR, IN Im "I INEIR 10 MEMO Ills 110,111, sit ol \xW 111001 0 ' SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 3 12000 SECTOR 803 13237 i s 11000 ®SHIFT 1 10000 ❑SHIFT 2 ®SHIFT 3 9000 8000 i i 7000 i rn LU 3 Z 6000 3 i � I - 5000 4000 i I 3000 2000 i i 1000 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 4 12000 SECTOR 804 Ill SHIFT 1 11000 ❑SHIFT 2 , ®SHIFT 3 10000 I 9000 3 8000 ' 1 7000 ' Lu _ m 6000 - z 5000 , , I , , 4000 3000 ' i I 2000 i f 1000 3 1 i 0 1 1 2 3 4 5 6 7 8 9 10 11 12 MONTH ` Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Fag? 5 12000 v _ ; SECTOR 805 ■SHIFT 1 11000 D SHIFT 2 M SHIFT 3 i 10000 _ S ; ; 9000 , 8000 ; 7000 co J LU 6000 ; ; z I � I - I , 5000 , 4000 ' i 1 3000 - 2000 - 1000 - 0 000200010000 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 6 11000 SECTOR 806 ■SHIFT 1 10000 ❑SHIFT 2 M SHIFT 3 , 9000 i 8000 7000 ' I i W 6000 F- z 5000 3 i 3 4000 - 3000 -- 2000 -- 1000 000 300020001000 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 7 6000 SECTOR 999 ' ESHIFT 1 i ❑SHIFT2 ; ®SHIFT 3 t 5000 3 3 S 1 y5 f 1 1 3 4000 } £ £ 3 3 1 1 3 W £ b 3000 1 z ' } _ g f £ 3 r ; ; 2000 s 1 3 } 3 1 1 } 1000 f i J -- S £ £ 0 - 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 8 12000 SECTOR 000 11000 ■SHIFT 1 ❑SHIFT 2 10000 ®SHIFT 3 9000 8000 7000 co LU :3 6000 z 5000 4000 - - 3000 -- 2000 - - 1000 000300020001000 - 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH a Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISOR(BOARD 8/8/02 Page g 6000 SECTOR 701 ■SHIFT 1 0 SHIFT 2 5000 ®SHIFT 3 4000 LU m 3000 z 2000 1000 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 10 6000 SECTOR 702 ■SHIFT 1 QSHIFT 2 5000 M SHIFT 3 4000 cc LU 3000 - z 2000 1000 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH - Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 11 6000 SECTOR 703 ■SHIFT 1 ❑SHIFT 2 5000 ®SHIFT 3 4000 LU m 3000 - z 2000 1000 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 12 6000 SECTOR 710 ■SHIFT 1 - ❑SHIFT 2 5000 M SHIFT 3 4000 co w 3000 _z 2000 1000 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH �i Prepared 6y Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 PagQ 13 400 SECTOR 000 ■SHIFT 1 350 ❑SHIFT 2 ®SHIFT 3 300 - 250 co J ' 200 - 150 - 100 00150100 50 - 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 14 100 SECTOR 701 90 ■SHIFT 1 0 SHIFT 2 0 SHIFT 3 80 70 60 Q 50 v 40 - 30 - 20 - 0 030200 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 15 100 - SECTOR 702 90 ■SHIFT 1 ❑SHIFT 2 ®SHIFT 3 80 - 70 - 60 - (0) 47060(0) - Q 50 v 44 30 20 10 - 0 F1 r-3 Fam 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 16 100 SECTOR 703 E SHIFT 1 90 ❑SHIFT 2 ®SHIFT 3 80 - 7D 60 J J 50 V 40 - 30 20 - 10 - 0 -- 1 01001 2 3 4 5 6 7 8 9 10 11 12 MONTH a Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 17 100 SECTOR 710 90 ®SHIFT 1 QSHIFT 2 ®SHIFT 3 80 060co70 - 60 - co 1 Q 50 V 40 - 30 - 20 - 10 0302010 0 ri nm 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 18 400 SECTOR 801 ■SHIFT 1 350 ❑SHIFT 2 M SHIFT 3 300 - 250 - co 00250co J Q 200 - 150 - loo -- 50 - 0 00150100500 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. ON mm M, ol Ism. g\\Mn 101 I I mll Im 11- 20M lisli, iml owl ----------- SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 24 400 SECTOR 803 13237 i 350 ■SHIFT 1 ❑SHIFT 2 M SHIFT 3 300 i i 250 t Q200 U 150 - loo -- 50 - 0 50 100 500 1 2 3 4 5 6 7 8 9 10 11 12 MONTH ti Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 2.1 400 { SECTOR 804 ®SHIFT 1 I 0 SHIFT 2 350 M SHIFT 3 i i 300 i 1 r 3 250 4 i ; i U J U 200 - 150 - 100 00150100 i 50 - Ila 1 ; a 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 22 400 SECTOR 805 i M SHIFT 1 0 SHIFT 2 J 350 ®SHIFT 3 I 300 I i 1 1 f 250 - -J 50 Q 200 v ; , 150 ; 1 I 100 - 50 - 0 0050 0 1 2 3 4 5 6 7 8 9 10 11 12 , MONTH S Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 23' 400 4 SECTOR 806 ■SHtFT 1 O SHIFT 2 350 M SHIFT 3 1 300 s i i i 250 , 3 c 200 v � , 3 S 1 3 150 , i 100 ; 50 i i 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/8/02 Page 24 100 ; SECTOR 999 ■SHIFT 1 90 ❑SHIFT 2 I M SHIFT 3 80 i 70 , , 60 3 as0 ; 40 30 ; S 1 , 20 7I 3 i 10 -6 r---m IMF-" F1 mj7 FLi I 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH y Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/29/02 PAGE 24 30 SECTOR 802 ADMIN ■SHIFT 1 ❑SHIFT 2 ®SHIFT 3 25 - 20 v� - Q15 V 10 5 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/29/02 PAGE 26 35 SECTOR 802 BAY CONSTABLE IN SHIFT 1 ❑SHIFT 2 M Series3 30 25 20 - co) J a 15 10 - 5 - 11M 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH ' Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/29/02 PAGE 27 30 SECTOR 802 CODE 1--SICK OUT (NOTE: SICK-OUT CALLS ARE REQUIRED AT LEAST TWO HOURS BEFORE SHIFT) 25 ■SHIFT 1:CALLS FOR SHIFT 2 ❑SHIFT 2: CALLS FOR SHIFT 3 M SHIFT 3: CALLS FOR SHIFT 1 20 Q 15 V 10 5 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/29/02 PAGE 28 70 SECTOR 802 INVESTIGATION ■SHIFT 1 ❑SHIFT 2 M SHIFT 3 60 - 50 - 40 - 30 -- 20 - 10 0504030201Q 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH - Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/29/02 PAGE 29 8 SECTOR 802 MEALS & BREAKS ■SHIFT 1 ❑SHIFT2 ®SHIFT 3 7 6 - 5 Q 4 - 3 - 2 - 0 320 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/29/02 PAGE 30 25 SECTOR 802 OTHER AGENCY SUPPORT ■SHIFT 1 ❑SHIFT 2 M SHIFT 3 01510 20 - 15 - 10 5 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH w Prepared by Gunther R. Geiss, Ph.D. 10, IN Im m Now\\ im Is mil No immi iiml ME 0 ON SOUTHOLD POLICE ADVISORY BOARD 8/29/02 PAGE 32 7 SECTOR 802 PETTY CRIME ■SHIFT 1 ❑SHIFT 2 M SHIFT 3 6 5 4 J Q V 3 2 1 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/29/02 PAGE 33 . . 50 SECTOR 802 POLICE SERVICE ■SHIFT 1 ❑SHIFT 2 45 ®SHIFT 3 40 35 30 co J a 25 20 15 10 5 0 1 2 3 4 5 S 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/29/02 PAGE 34 6 SECTOR 802 SERIOUS CRIME E SHIFT 1 ❑SHIFT 2 ®SHIFT 3 5 4 cri 3 a U 2 1, 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH - Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/29/02 PAGE 35. 80 SECTOR 802 TRAFFIC RELATED ■SHIFT 1 ❑SHIFT 2 70 ®SHIFT 3 60 - 50 - co 050 co Q40 U 30 20 -- 10 - 0 - 1 01001 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 8/29/02 PAGE36 5 SECTOR 802 TRAINING & PRACTICE ■SHIFT 1 ❑SHIFT 2 ®SHIFT 3 4 - 3 1 J U 2 1 0 - 1 2 3 4 5 6 7 8 9 10 11 12 MONTH - R Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY BOARD 10/9/02 PAGE 3.7 30 NUMBER OF CODE1--SICK-OUT CALLS BY MONTH ALL REPORTED IN SECTOR 802. (NOTE: SICK-OUT CALL IS REQUIRED AT LEAST TWO HOURS BEFORE SHIFT) 25 ■SHIFT 1: CALLS FOR SHIFT 2 77 D SHIFT 2: CALLS FOR SHIFT 3 ©SHIFT 3: CALLS FOR SHIFT 1 20 ;= 15 10 ;F-5 - 0 1 2 3 4 5 6 7 8 9 10 11 12 MONTH Prepared by Gunther R. Geiss, Ph.D. CALL TYPE ID CATEGORY CALLTYPE DESCRIPTION s0 }ADMAN 265 EVIDENCE RECOVERED 48 201 CRIMINAL SUMMONS 75 260 PROPERTY RETURNED 76 261 PROPERTY DISPOSED 77 262 PROPERTY LOST 78 263 PROPERTY FOUND 79 264 EVIDENCE DISPOSED 101 331 WEAPONS SURRENDER 108 346 VEHICLE REPOSSESSION 146 491 PATROL REQUEST 152 523 FIRST SHIFT CALL IN 149 515 FINGER PRINTING ID CATEGORY CALLTYPE DESCRIPTION 127 ;BAY-CONSTABLE 407 MARINE INCIDENT BOAT ACCIDENT 126 406 MARINE INCIDENT BWI 125 405 MARINE INCIDENT SKIERS 124 404 MARINE INCIDENT BOATERS 123 403 MARINE INCIDENT JET SKIS 122 402 MARINE INCIDENT CLAMMERS 129 409 VESSEL INSPECTION 107 344 FIRE--BOAT 157 541 DREDGING 97 313 TRUSTEE INSPECTION 158 551 RAIN GUAGE CONDITIONAL SHELLFISH 121 401 MARINE INCIDENT 85 CODE 1--SICK OUT 270 CODE 1--SICK OUT 154 COUI?T 526 COURT ID CATEGORY CALL TYPE DESCRIPTION 74 'COURT 259 ESCORT PRISONER 145 ;INJURE® EMPLOYEE {POLICE) 456 INJURED EMPLOYEE (POLICE) 143 'INVESTIG�4TION 442 POWER FAILURE 64 241 DOMESTIC DISPUTE 66 246 LANDLORD/TENANT DISPUTE 68 248 DISPUTE 147 501 FIELD INTERVIEW 155 531 FOOT PATROL 62 230 DISTURBANCE SNOWMOBILE 88 276 POLICE INVESTIGATION 61 229 DISTURBANCE ATV 89 277 POLICE INVESTIGATION 911 90 278 POLICE INVESTIGATION DRUGS 91 279 POLICE INVESTIGATION OPEN DOOR ID CATEGORY CALLTYPE DESCRIPTION 92 ,INVESTIGATION 280 POLICE INVESTIGATION BUILDING CHECK 95 311 TOWN CODE VIOLATION 96 312 OPEN BURNING - 144 451 CITIZEN COMPLAINT - 54 222 DISTURBANCE PARKED VEHICLE 34 157 SLA CHECK 35 161 WEAPONS INVESTIGATION 45 192 ALARM COMMERCIAL 46 193 ALARM RESIDENTIAL 47 194 ALARM MISC. 51 211 DEATH INVESTIGATION 63 231 DISTURBANCE 53 221 DISTURBANCE VEHICLE 67 247 PATRON DISPUTE ID CATEGORY CALLTYPE DESCRIPTION 55 :INVESTIGATION � 223 DISTURBANCE YOUTHS 56 224 DISTURBANCE PERSON 57 225 DISTURBANCE HUNTERS 58 226 DISTURBANCE GUNSHOTS 59 227 DISTURBANCE NOISE EH) 228 DISTURBANCE FIREWORKS 52 216 SUICIDES 114 366 MISSING PERSON 98 316 VILLAGE CODE VIOLATION 138 431 CONFIDENTIAL INVESTIGATION 139 436 HAZARDOUS CONDITION 140 437 HAZARDOUS CONDITION WIRES 119 391 BOMB SCARE 118 386 FIGHT ID CATEGORY CALL TYPE DESCRIPTION 117 <INVEST1GATlON 381 EMOTIONALLY DISTURBED PERSON 115 371 MILLSTONE ISSUES 113 363 SUSPICIOUS MAIL 112 362 SUSPICIOUS VEHICLE 111 361 SUSPICIOUS PERSON 103 337 HAZARDOUS MATERIALS INCIDENT ss 321 ANIMAL INCIDENT 102 336 FIRE INVESTIGATION--NOT ARSON 100 322 ANIMAL BITE 142 441 NUISANCE PERMIT ,JUVENILE 86 271 DARE 93 301 JUVENILE INVESTIGATION 150 `MEALS_&_BREAKS 521 MEAL PERIOD 151 522 COFFEE BREAK ,.., �z�,,•.,..,.,,,., ,,,,., � ,. ,. � .,,iH, ., ,.. , „ , „ ,,, stir ,.,, „mss,: ,. „z,a�, »sr s, ,. ,.x�e,,.,-,,,,.> ,. ,.» „ ,,,, ,,. ,;:z,�.;,r.�µ.,�,Yro,�w,.. ID CATEGORY CALLTYPE DESCRLPTION 12Q fOTHER_AGENCY_SUPPORT 396 PLANE CRASH 136 422 ADULT PROTECTIVE SERVICES 106 343 FIRE--BRUSH 135 421 CHILD PROTECTIVE SERVICES 43 186 AIDED CASE 104 341 FIRE--STRUCTURE 105 342 FIRE --VEHICLE 109 351 ASSIST OTHER AGENCY 110 356 FOR OTHER AGENCY 159 901 ACTION TAKEN 153 `BOUT AT 524 OUT AT ,PETTY CRIME 1s — 79 UNAUTHORIZED USE OF MV 10 51 TRESPASS 12 61 CRIMINAL MISCHIEF ID CATEGORY CALLTYPE DESCRIPTION " 13 'PETTY CRIME 62 CRIMINAL TAMPERING 17 77 LARCENY BICYCLE 11 56 PROWLER 20 91 SHOPLIFTING 33 156 ABC VIOLATION 24 111 ISSUING A BAD CHECK 31 146 PUBLIC LEWDNESS 29 136 HARASSMENT 28 131 DISORDERLY CONDUCT 14 66 MAKING GRAFFITI 50 206 VIOLATION ORDER OF PROTECTION 71 ;POLICE_SVCE 256 ESCORT 130 411 VACANT HOUSE 72 257 ESCORT FUNERAL :T'�<G ,^.,,...,.^„xl.'3.,{,`. .�. ., ., , '• ,.:AJ�,f, ^;y, ., ff'f` ,^,„ v o"x;�f,,,, , , ., ,r^...,^v..v,ff'f:.f" „>^ „ .,, ,,,»♦ ,i",,, `3f.,., , v> C'A11:.2`,.T`..14'J.,�`.: ID CATEGORY CALLTYPE DESCRIPTION POLICE_SVCE 134 419 CHILD SEAT CHECK--SAFE KIDS 73 258 ESCORT PARADE 81 266 POLICE SERVICE 83 268 WELL BEING CHECK 82 267 POLICE SERVICE KEYS 84 269 NOTIFICATION 94 306 POLICE INFORMATION 6 .SERIOUS-CRIME � 31 HOMICIDE 2 12 ASSAULT--WEAPON INVOLVED 25 116 BRIBERY 7 36 SEX OFFENSE 8 41 RAPE 23 106 FORGERY 18 78 LARCENY VEHICLE 2.ti':`3a"Y•4,'a.'w :S3•�+/ ..�.......-.. . . ... .. ....n .....^ ... . . .. " ^ .e . ti.. �..^.... . ... ` .. .. ..... .`!'... ✓. .�...r x.... . t •1:K0^....^iT � � ID CATEGORY CALLTYPE DESCRLPTIOAT 21 SERIOUS_CRIME 96 THEFT OF SERVICES 5 26 RECKLESS ENDANGERMENT 4 21 MENACING 9 46 KIDNAPPING 16 76 LARCENY 3 16 BURGLARY 15 71 ARSON 26 121 CONTEMPT CRIMINAL 22 101 ROBBERY 65 242 DOMESTIC DISPUTE VIOLENCE 30 141 AGGRAVATED HARASSMENT 32 151 ENDANGERING THE WELFARE OF A CHILD 1 11 ASSAULT 116 376 HOSTAGE SITUATION :axxoa:,,.aa�et>..::,:czo,,,,,,, ,,,,,, ,,,,, .Y�i�^,_ .. ,:„rH.,,:�r>;..,,, ..,, ,,,, „ ,,,,, ,�rz.•o-, ,. <..,, ,� .,,a: ,r� ., ., ,,, .x.,,. ,., , ,.,, ,.,•a„oN „ss��,,,,.�,..,.,.�.ae..aa: .:: ID CATEGORY CALLTYPE DESCRIPTION 44 ;SERIOUS-CRIME 191 ALARM HOLDUP 27 126 RIOT 49 202 WARRANT ARREST 87 ;TRA FF IC_RELATED 272 LOST/STOLEN LICENSE PLATE 141 438 HAZARDOUS CONDITION ROAD 70 252 DWI 69 251 ERRATIC DRIVER 132 417 RADAR ENFORCEMENT 137 426 TRAFFIC POST 148 511 TRAFFIC STOP - 133 418 ROAD CHECK - 42 182 VEHICLE IMPOUND 41 181 ABANDONED VEHICLE 40 176 DISABLED VEHICLE ^...w�c,r•;•zx .•. •,c .,..^..^vn...,.s,x.• •, .v. ,,.^. •.^:x`••n..•c:„,;;eii`r`-;�..,�,.,,wr^',,., � .. a ,,,.,v, ^gra• � •„^ - ^,,,,«wx7::�x`.^•`Q9;,. .,v ^^, . n ... , v,^ .,•,A•::z;�:5as.k..i ID CATEGORY CALLTYPE DESCRIPTION - - 39 €TRAFFIC_RELATED 169 MVA--ANIMAL 38 168 MVA--LEAVING SCENE 37 167 MVA--PERSONAL INJURY 36 166 MVA 131 416 TRAFFIC SURVEY 156 iTRA1NING_PRACTICE 536 TRAINING 128 408 DIVE PRACTICE /:'.. ,:.WRL`19"G».>.. ... . 5 •• , ,. 4. .,, � .. ,r. ;\d .,..,),. r »r ,. :) .., ,».. ;A:`/,,.7 nM`.)` ...... ....... )» ..,, >.. ... . ..,,,, :.S/;'r. „ . �."ttuaG)... ,:s.S"%, 0 APPENDIX B. AGREEMENT BETWEEN THE TOWN OF SOUTHOLD AND THE SOUTHOLD POLICE BENEVOLENT ASSOCIATION JANUARY 1, 2000 - DECEMBER 31, 2002 • t 10/23/00 AGREEMENT BETWEEN THE TOWN OF SOUTHOLD AND THE SOUTHOLD TOWN POLICE BENEVOLENT ASSOCIATION JANUARY 1, 2000 - DECEMBER 31, 2.002 10/23/00 TABLE OF CONTENTS SUBJECT SECTION PAGE Additional Compensation 24 19 Amendments 19 18 Apportionment of Benefits 23 19 Benefit Plan 15 15 College Credit 11 13 Compensation for Court Attendance and Overtime Work 13 14 Compensation-Injured Employees 4 2 Death of Employee 14 15 Discipline and Bill of Rights 17 16 Employer-Employee Relations and Grievance Procedure 16 15 Ethics Disclosure 26 20 Hospitalization 12 13 Leave of Absence, Sick Days, Child Care and Holidays 7 6 Legislative Approval 22 19 Longevity Pay 10 12 Management Rights 2 1 No Strike Pledge 20 18 Notice of Promotions 5 3 Personnel Records 18 18 Protection of Employees 3 2 T 10/23/00 Recognition 1 1 Retirement Benefits 8 9 Salaries 9 10 Staff Meetings 25 19 Terms of Agreement 27 20 Uniform Cleaning 21 19 Vacations 6 4 i, p e ng 1 T 10/23/00 THIS AGREEMENT made this 6' day of June, 2000, by and between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York (hereinafter referred to as the Town) and the SOUTHOLD TOWN POLICE BENEVOLENT ASSOCIATION, INC., a membership corporation of the State of New York(hereinafter referred to as the PBA or Association). WITNESETH: WHEREAS, Article 14 of the Civil Service Law provides that public employees shall have the right to be represented by employee organizations to negotiate collectively with their public employer in the determination of their terms and conditions of employment, and to enter into written agreements with respect thereto; and WHEREAS, the PBA has been certified as the employee organization, as a result of an election, to represent all uniformed members of the Police Department of the Town of Southold, including all police officers, sergeants, lieutenants and detectives, excluding the Chief of Police, and all other employees, said included members of the Police Department hereinafter referred to as "employees"; NOW, THEREFORE; the parties hereby agree as follows- SECTION 1. RECOGNITION 1.1 The Town does hereby recognize the PBA as the exclusive employee organization to represent the employees and extends to the PBA the following rights: a. to represent the employees in negotiations and in the settlement of grievances; and b. to membership dues deduction, upon presentation of dues dedtiction authorization cards signed by individual employees. SECTION 2. MANAGEMENT RIGHTS 2.1 Not contrary or inconsistent with the terms of this Agreement or civil service law, the Town reserves the right to determine the standards of law enforcement and related services to be offered by its Police Department; to set the standards of selection for employment; to direct its employees; to regulate work schedules; to take disciplinary action; to abolish positions; to maintain the efficiency of governmental operations; to determine the content of job classifications subject to Civil Service Commission approval; to take all necessary actions to carry out its mission in emergencies; and to exercise control and direction over its organization and technology of performing its work. m 10/23/00 SECTION 3. PROTECTION OF EMPLOYEES 3.1 Seniority a. Seniority shall be determined on the basis of continuous employment in the Southold Town Police Department. Additionally, an employee who has been transferred from another Police Department within Suffolk County to the Southold Town Police Department shall receive credit for proses of seniority for continuous time served in such other Police Departments in Suffolk County. b. Effective August 8, 2000, is determined: first, by rank; second, by continuous service in rank; third, by date of appointment to previous rank or ranks; fourth, by the date of appointment to Department (any Member who has been transferred from another police force within Suffolk County shall, fcr the purpose of determining seniority, be credited with such prior service); fifth, by highest score on the civil service list from which appointments were made at the time of the initial appointment examination; sixth, by age (older Member is senior); and seventh, alphabetically by surname. 3.2 Legal Services The Town shall provide legal services to an employee against whom an action or proceeding has been commenced involving any matter occurring within the scope of his/her employment as an officer or employee of the Town. 3.3 Seasonal Police Officers a. The Chief of Police, or his/her designee, shall have the right to deploy "Certified Seasonal Police Officers"who are actually on duty to perform functions (other then actual sector assignments) that are deemed necessary by the Chief of Police, or his/her designee. b. Notwithstanding the above, Seasonal Police Officers may be used for all other assignments, including sector assignments;, ;hen the full-tune compliment of Police Officers is depleted due to court appearances, medical absence or vacations, or in emergency conditions when the full-time compliment of Police Officers is insufficient to insure adequate protection of life and property. SECTION 4. COMPENSATION-INJURED EMPLOYEES a. Employees who sustain physical injuries in the performance of their duties shall provide the Town with copies of any medical reports prepared by the employee's doctor related to their injury. Except as provided in subparagraphs b through h,the employee shall receive full salary,including all compensation entitlements, during the period of disability or until eligible 2 y � 10/23/00 for a disability pension, or death, whichever shall first occur. Any sums received by such employee under the provisions of the Workers' Compensation Law for lost earnings as result of such injury shall be paid by such employee to the Town. b. In the event a certified physician selected by the Town finds said disabled employee fit to return to duty, it is the responsibility of the employee to do so. C. Failure on the part of the employee to return to duty after being notified that he/she has been found fit to perform his/her police duties, it is then incumbent upon the employee to request a 207-c hearing pursuant to General Municipal Law. d. When an employee requests a 207-c hearing, then he/she must utilize all of his/her own accrued leave entitlements if the employee wishes to remain in a leave with pay status, pending the resolution of the 207-c Hearing Officer's recommendations. In the event no such leave entitlements exist, the employee will be placed in a no-pay status, pending the resolution of the 207-c hearing. e. Regardless of whether they are in a paid leave or no-pay status, the only benefit the employees may receive is holiday compensation. f. The Hearing Officer, at the conclusion of the 207-c hearing, shall as soon as reasonably possible forward his/her findings and recommendations to the Town Board. g. Should the Town Board find in favor of the disabled Police Officer, then all leave entitlements;utilized from his/her accrued leave bank shall be restored. This shall also include holiday and night shift differential if the employee is eligible to receive same. h. Should the Town Board find the Police Officer fit to return to duty and said employee disobeys such directive from the Town, he/she then may face disciplinary action, which may include suspension and/or discharge. SECTION 5. NOTICE OF PROMOTIONS 5.1 Notice of all promotional positions in the Town Police Department shall be posted on available bulletin boards at police headquarters and all employees shall be given an opportunity to make application for such positions. 5.2 An employee who is scheduled to take a Town police-related departmental promotional examination shall be entitled to eight(8) consecutive hours off-duty prior to the scheduled time of such examination provided: 3 � 4 10/23/00 a. That the officer is scheduled for the tour immediately prior to the time of commencement of the examination. b. Such off-duty time shall be with pay. SECTION 6. VACATIONS 6.1 The Town will adopt the vacation schedule as follows: a. Start through fust year- five (5) working days. b. Second through fifth year - sixteen (16) working days. C. Sixth through tenth year- nineteen (19) working days. d. Eleventh through fifteenth year- twenty-two (22) working days. C. Sixteenth through twentieth year- twenty-eight (28) working days. 6.2 Members shall not be entitled to accumulate more than fifty percent(50%) of their unused vacation from year to year. The balance of vacation leave may be accumulated as set forth above and payment made upon reasonable notice in accordance with this Section. Requests for payments in excess of five thousand dollars ($5,000.00) must be in writing and submitted to the Town prior to September 1 of the year preceding the year in which payment is to be made,with the exception of the last year of work prior to retirement when no notice is required. Notwithstanding the above, however, a member shall only be allowed to carry over a maximum of eight(8)unused vacation days in the following calendar year for purposes of additional vacation only. A member who has accumulated unused vacation days may apply only eight (8) of those days to the following year's schedule. Under no circumstances shall a member be entitled to actually take more vacation days than is provided for in Section 5.1 a. through 5.1 e. above, with the exception that a member may add an additional eight(8) days from the previous year. For example, a member may not take more than twenty-four (24) actual vacation days in his/her second through fifth year, twenty-seven(27) in his/her sixth through tenth, thirty (30) in his/her eleventh through fifteenth and thirty-five (35) in his/her sixteenth through twentieth. 6.3 Employees who so desire may volunteer to work, if acceptable to the Department, during their annual vacations. Such work will be compensated at straight time, unless an employee works in excess of eight (8)hours. Such volunteers may be assigned to any normal police duties. 4 10/23/00 6.4 An employee, if transferred not by choice from one squad to another, shall have the right to maintain his/her previously selected vacation. 6.5 If any employee is on his/her first week of vacation and is outside the Town, and is recalled from vacation to active duty, he/she shall be given credit for an additional five (5) days vacation time. Such employee shall also be paid for his/her necessary travel expenses incurred in returning to active duty. 6.6 An employee on vacation may sign out on sick leave if sickness or injury occurs while on vacation and he/she is confined to his/her residence or is hospitalized. Sickness is to be verified by physician's certificate. Time of sickness or injury shall not be charged to vacation time of employee, but shall be charged to sick leave. 6.7 Employees with more than one(1) year of service in the Police Department shall be permitted to divide their vacation time into a maximum of ten (10) one (1) day segments, provided that the Chief of Police, or his/her designee, receives sufficient notification to arrange for rescheduling of tours of duty. Vacation time, other than one(1) day segments, shall be scheduled on the basis of seniority, in the following manner to wit: a. First selection- on the basis of seniority within rank, all employees shall select the time of their vacation. b. Second selection - after all employees have made a first selection as provided in paragraph a above, those employees who have elected to divide their vacation time shall make a second selection based on seniority within rank. c. Third selection - after making the second selection, as provided in paragraph b, above, the employees with remaining vacation periods due them shall make a final selection of time when the remainder of their vacation shall be taken, based on seniority within rank. d. Two (2) sergeants may take their vacation at the same time,provided that the same is approved by the Chief or officer in charge, and further provided that the same does not result in overtime being paid to other members of the Police Department. C. One (1) employee from each squad may be on vacation at the same time. 6.8 Between Memorial Day and Labor Day, employees total vacation picks may not exceed seven (7) days. This shall not in any way affect an employee's ability to request and take single vacation days during this same period. 5 a � 10/23/00 SECTION 7. LEAVE OF ABSENCE, SICK DAYS, CHILD CARE AND HOLIDAYS 7.1 Leave of absence without pay shall be granted to employees in accordance with the provisions of Rule 18 of the Rules of Classified Civil Service of Suffolk County and the provisions of Section 243 of the Military Law of the State of New York. 7.2 a. All employees shall be entitled to fifteen (15) sick days in each calendar year. Unused - - sick leave may be accumulated up to a maximum of three hundred (300)days._,Upon_retimmur t, each employee shall be entitled to be compensated for the value of one hundred (100%) percent of the first two hundred (200) days of his/her accumulated unused sick leave, or any portion thereof. Additionally, an employee shall be entitled to receive payment for an additional forty (40) unused sick days beyond the two hundred (200) day maximum at the rate of one(1) day of pay for each two (2) days of unused sick leave. The Town Board shall be the option to pay the same to the employee, either in a lump sum payment at the time of the employee's retirement or in regular payroll payments immediately prior to such retirement. 7.2 b. The Chief of Police, in the exercise of his/her discretion, may request written physician's certificate in all cases where an employee is absent by reason of illness, the cost thereof to be paid by the Town. 7.2 c. When an employee, due to illness, fails to complete a tour of duty, the remaining amount of time left in that tour shall be deducted from said employee's sick leave. 7.2 d. An employee may use up to five (5) days "sick leave" per calendar year in the event that an employee's spouse of immediate family living in the household cannot take care of themselves or take care of the children of the employee for which the employee has the responsibility of a parent or guardian. To be entitled to such leave,the employee must furnish proof of such incapacitating illness and of the employee's responsibility as a parent or guardian. 7.2 e. An employee may receive payment during the month of December for up to three (3) unused sick leave days if the employee submits such a request in writing to the Town by on or before November 15 of that year. 7.3 An employee shall be granted a leave of absence not exceeding two (2) years without pay by reason of pregnancy of the employee. Such employee, upon the expiration of such period of leave of absence, shall be restored to the same or comparable position of employment, if the same is available. The Town shall continue the employee's major medical/hospitalization benefits for a period of three(3) months beyond normal entitlements during such leave. Thereafter, at the option of the employee, the employee shall be entitled to continue such benefits at the employee's own expense. 6 10/23/00 7.4 a. Each employee shall be entitled to receive equivalent time off or receive compensation in lieu of such equivalent time off for the following holidays, whether or not such employee was required to report for duty on such days, to wit: the first day of January, known as New Year's Day; the third Monday of January, known as Martin Luther King, Jr. Day; the 12" day of February, known as Lincoln's birthday; the third Monday in February, known as Washington's birthday; Easter Sunday; the last Monday of May, known as Memorial Day; the 4`h of July, known as Independence Day; the first Monday in September, known as Labor Day; the second Monday in October, known as Columbus Day; the first Tuesday,after the first Monday in November, known as Election Day; the 11' day of November, known as Veteran's Day; the fourth Thursday in November, known as Thanksgiving Day; the 25' day of December, known as Christmas Day. 7.4 b. Employees who actually work on a designated holiday shall receive four (4) hours of additional compensation for working that particular holiday. 7.5 For the purpose of implementing the provisions of Section 7.4, on January I" of each year, each employee will be credited with the total number of holidays to which he/she is entitled for the ensuing year. On or before December I"of each year, the Police Department shall prepare and submit to the Supervisor a schedule indicating the total number of holidays that each employee is entitled to for such year, the total number of holidays charged against each employee for such year and the total number of holidays remaining due to said employee. On or before December 15'h of such year, the Town shall pay to each employee a sum equal to the number of holidays remaining due to each employee. An employee who separates from service after he/she received the benefits of this section and prior to a holiday for which he/she has been compensated, shall have deducted from his/her final payroll check an amount equivalent to the compensation received for said holiday. 7.6 Employees shall be entitled to be absent from duty without pay at such time and for such duration as the Chief of Police or officer in charge may in his/her discretion approve for the purpose of attending business affairs. 7.7 a. Employees shall be entitled to four(4) days personal leave of absence with pay each calendar year for the purpose of attending to personal matters, provided that the time of taking such leave shall be approved by the officer in charge. 7.7 b. If an employee submits his/her request for a personal day at least five (5) days prior to that day, no reason for the leave shall be required. 7.7 c. If said request is received less than five (5) days prior to the requested day, the reason justifying the need for said personal day shall be submitted. However, permission for a personal leave day shall not be withheld if there are adequate personnel available to fulfill the staffing needs of the Department. 7 10/23/00 7.8 An employee, on application of his/her commanding officer, shall be granted four (4) continuous days, including scheduled days off with full pay, in case of death in his/her "immediate family", which shall be defined as spouse, child, father, stepfather, mother, stepmother, brother, sister, parent-in-law, son-in-law and daughter-in-law. An employee shall be granted one (1) working day off to attend the funeral of his/her grandparent, brother-in-law, sister-in-law, foster parent, foster child, niece, nephew, uncle, aunt, half-brother or half-sister. Grandparents and foster parents shall be included among those for whom four days death leave is allowable if it is necessary, if the employee attends the funeral_,and he/she_has demonstrated to the commanding officer that there has been a sufficiently close relationship that he/she would normally be expected to need such an amount of time away from work, including time for travel to the funeral. 7.9 The PBA President shall be entitled to sixteen (16) paid leave days per year (17 effective January 1, 2001, 18 effective January 1, 2002) in addition to the various leave benefits provided for in this contract, for the purpose of attending PBA meetings, conventions and other like commitments. If, for whatever reason, the President is unable to attend these functions, he/she may delegate the Vice President or the.Secretary/Treasurer as the President's representative. The Suffolk County Police Conference Director shall be entitled to three (3) paid leave days per year to attend the various conference functions. The Chief shall continue to have the right to deny a request for paid leave days due to Departmental needs 7.10 The PBA shall designate a maximum of two (2) of its members, in advance,to attend any formal negotiation session with the Town, or its representative. In the event any such designated member is scheduled to work on the calendar day of the schedule negotiating session, such member shall be excused from his/her tour of duty for that calendar day but shall be deemed to be on duty for all other purposes. This shall in no way limit the actual number of representatives attending and/or pai ticipating in any negotiating session, but shall only limit those being paid during their attendance. For purposes of this section,the calendar day shall include the day before a midnight tour or the day after the midnight tout. 7.11a. The existing duty chart of three(3) rotating tours of duty (i.e., 8:00 A.M.to 4:00 P.M.; 4:00 P.M. to 12:00 Midnight; and 12:00 Midnight to 8:00 A.M.) shall be continued. Members shall have the right to choose two (2) paid leave days ("RDO's") per cycle on a seniority basis within the Southold Police Department. A cycle shall be defined as one complete set of three (3) tour rotations. The duty chart shall be 239 days per year. Personnel appointment after January 30, 1996, for the first two (2)years of their employment only, shall work 260 days per year. 7.11b. At the discretion of the Chief of Police, anew patrol squad of full-time police officers may be established to work two (2) rotating tours (i.e., 8:00 A.M.to 4:00 P.M.; 4:00 P.M. to 12 Midnight). The assignment of officers to this squad shall be as follows. Not fewer than one-half of the squad members who volunteer for the assignment shall be assigned by seniority,provided they meet or exceed the performance standards, and qualifications, set by the Chief. The 8 f 10/23/00 remaining assignments shall be made by the Chief, utilizing the same criteria. A member may be removed from this assignment if deemed as not meeting either or both of these criteria. In this event, the employee may request a review by a four (4) member labor-management committee consisting of the Chief of Police and his/her designee along with the PBA President and his/her designee, which shall meet upon written request to monitor/discuss the matters pertaining to this new squad. The Town and PBA may agree in writing at any time upon any additional terms and conditions of a new patrol squad tour/shift established by the Chief pursuant to this paragraph. 7.12 The Town shall have the option of assigning personnel to a split shift in accordance with this section. The split shift shall be of one continuous eight (8) hour period spanning the late evening to the early morning hours. Personnel for the split shift shall be reassigned from the twelve (12) to eight (8) shift. An employee shall be notified and assigned to the split shift at least one(1)week prior to the commencement of such assignment. Assignment of personnel to the split shift shall at no time create a below minimum staffing situation(three police officers and a sergeant) upon any shift. Shortage of personnel for the twelve (12) to eight (8) shift will be covered by the assignment of additional personnel on overtime. Assignments to the split shift shall be by seniority on a rotating basis. Employees assigned to the split shift in the manner and as described herein shall not be entitled to overtime pay or change of tour compensation otherwise payable. 7.13 Police Officers shall be permitted to switch tours of duty provided that: a. the same is approved in writing by the Lieutenant, or in his/her absence, the officer in charge. b. the same does not result in any increased costs to the Town. C. the same does not disrupt normal police operations. 7.14 Insofar as its practicable, any change in relief officer scheduling will be done in writing no less than ninety-six (96) hours in advance of the change and insofar as is practicable, the relief officer shall receive his/her work schedule not less than ten (10) days prior to the end of the previous month. SECTION 8. RETIREMENT BENEFITS 8.1 The Town agrees to make the provisions of Section 384-d of the Retirement and Social Security Law (optional twenty year retirement plan) applicable to the employees, and to take the appropriate action to assume the additional cost thereof. The Town of Southold, shall adopt the New York State Retirement Plan Section 375(1), and provide such benefit to any police officer who retires. 9 1 10/23/00 8.2 The Town agrees to make the provisions of Section 384 subdivision(f) and(g) of the Retirement and Social Security Law (1/60th increased pension) applicable to the employees, and to take the appropriate action to assume the additional costs thereof. 8.3 The Town agrees to make the provisions of Section 384 subdivision(e) of the Retirement and Social Security Law ("1/60th Bill", 1989 Session Laws Chapter 453) applicable to the employees, and to take the appropriate action assume the costs thereof. 8.4 The Town agrees to make the provision of Chapter 950 of the Laws of 1970 (twelve (12) months' final average salary) applicable to the employees, and to take the appropriate action to assume the additional cost thereof. 8.5 In order to be paid for unused accumulated sick leave, the employee must notify the Chief of Police in writing of the employee's intention to retire on a particular date. Such notification must be no less than forty-five(45) days prior to the date of the adoption of the budget, but in no event, later than October V. Such retiree shall receive the monies due under Section 7.2 a. hereof, provided that such notice was given as herein provided. If notice was not given as herein required, such payment will not be lost, but shall become payable thirty(30) days after the commencement of the fiscal year for which the Town budgeted for the same or had the opportunity to do so. Time limits for notice to be given herein may be waived by the Town, in its sole discretion. In the event of severe health or personal problems of an employee, such requirements shall not apply. In the event of death, the notice requirements shall not apply and _ the payment involved shall be made to the person or persons entitled thereto as soon after death as is possible. 8.6 The Town agrees to allow retiring employees to keep their issued service weapon at no cost to the officer. SECTION 9. SALARIES 9.1 All newly hired Police Officers who have been certified by the Suffolk County Civil Service Commission or who may have previously been employed in another New York State Police jurisdiction shall be placed at the first year salary step as set forth below, unless otherwise agithe parties hereto. 10 t 1 1 l 1 10/23/00 Police Officer- Salary Rates Period of Service 1/1/00 1/1/01 1/l/02 First Year $28,105 $29,229 $30,471 Second Year $44,340 $46,114 $48,074 Third Year $51,835- - $53,908 $56,199 Fourth Year $59,329 $61,702 $64,324 Fifth Year $69,246 $72,016 $75,077 Sergeant Salary Rate $81,430 $84,687 $88,286 Lieutenant Salary $91,557 $95,219 $99,266 Rate 9.2 Detective Duty. During the term of this Agreement, employees assigned to detective duty shall be paid additional salaries during the period of such assignments, in the amounts set forth in this Section, which additional salaries shall not, however, be included in such employee's salary for purposes of determining longevity pursuant to Section 10 hereof. a. During the term of this Agreement: (i) The annual sum of five hundred ($500.00) dollars during the first year of such assignment. (ii) The annual sum of one thousand ($1,000.00) dollars during the second year of such assignment. ' (iii) The annual sum of one thousand six hundred ($1,600.00) dollars during the third year of such assignment. (iv) An annual sum of three thousand two hundred and fifty ($3,250.00) dollars during the fourth and subsequent years of such assignment. b. Detectives assigned to the detective division shall receive additional compensation at the rate of one(1) hour straight time for every eight hours on call. If, during the assigned period, the detective is called to duty, they shall forego compensation under this Section and be compensated consistent with Section 13.1 of this Agreement. Effective July 1, 2002, the rate should be increased to 1.5 hours of straight time for every eight(8)hours on call. it 10/23/00 9.3 Tour Differential a. Effective January 1, 2000, a$3,310 per annum amount as a tour differential shall be granted each employee who works three (3) tours around the clock or a steady night tour. Effective January 1, 2001, this per annum shall become $3,420. Effective January 1, 2002, this per annum amount shall become $3,530. b. Effective January 1, 2000, a $2,050 per annum amount as a tour differential shall be granted each employee who works two (2) rotating tours of duty. Effective January 1, 2001, this per annum amount shall become$2,100. Effective January 1, 2002, this per annum amount shall become $2,150. C. If an employee who is not normally scheduled to work three (3) rotating tours of duty should, over the course of the calendar year, work twenty (20%) percent of his/her tours between 12:00 A.M., and 8:00 A.M., said employee shall be entitled to full tour differential instead of partial differential. 9.4 D.A.R.E. Stipend A Police Officer assigned as the D.A.R.E. instructor shall receive a yearly stipend of one thousand ($1,000) dollars. This D.A.R.E stipend is not available to detectives or superior officers. SECTION 10. LONGEVITY PAY 10.1 Employees hired prior to January 1, 1997 shall receive additional compensation based upon length of service as follows: a. Employees with at least ten (10) years but less than fifteen(15) years of service shall receive a salary increase of five (5%) percent. b. Employees with at least fifteen (15) years but less than eighteen (18) years of service shall receive a salary increase of six (6%)percent. c. Employees with eighteen (18) or more years of service shall receive a salary increase of seven (7%) percent. d. Such additional compensation as provided in this Section shall commence on the first day of the month in which an employee becomes eligible therefor. 12 f 1 _P 10/23/00 10.2 Employees hired on or after January 1, 1997 shall receive additional compensation based upon length of service as follows: a. Employees with at least ten(10) years but less than fifteen(15) years of service shall receive a flat dollar amount of twenty-five hundred ($2,500) dollars. b. Employees with at least fifteen (15) years but less than eighteen (18) years of service shall receive a flat dollar amount of three thousand ($3,000) dollars. C Employees with eighteen (18) years or more years of service shall receive a flat dollar amount of three thousand five hundred ($3,500) dollars. SECTION 11. COLLEGE CREDIT 11.1 Employees shall receive additional compensation based upon successful completion of police science sources qualifying for credit toward an Associate Degree in police science in an accredited college or university as follows: a. Such employee successfully completing thirty(3 0) hours shall receive a salary increase ` of one(1%) percent of base salary b. Such employees who have received an Associate Degree in Police Science shall receive a salary increase of two (2%) percent of base salary. C. An employee requesting additional compensation as provided in this Section shall present to the Supervisor a letter or certificate executed by an official of the college or university as proof of his/her eligibility therefor. Additional compensation shall commence on the first day of the month after which the employee becomes eligible therefor. SECTION 12. HOSPITALIZATION 12.1 The Town agrees to make available to the employee the group health insurance plans provided by the State of New York. The Town shall pay one hundred (100%) percent of the premium applicable to benefits afforded to both the employee and his/her dependents. In the event of an employee's death, the Town will pay the present hospitalization for a period of one year or for the remaining term of this contract, whichever is longer after such death on behalf of the deceased's family. 13 10/23/00 12.2 Health Insurance Declination Bonus. Employees may opt out of the health insurance programin whole or in part for a full year by completing the appropriate form furnished by the Town. An employee opting out of the health insurance program in whole or in part shall be paid 50% of the premium savings,provided the employee maintains the employee's waiver(remains out) for a full year. Payments shall be subject to all usual payroll deductions and shall be made on or about December 15 of each year. Employees electing to waive coverage must do.so by.filing their forms no later than November 30 in any year,with the provisions of this section taking effect on the next January 1. Once a waiver form has been filed with the Town, the waver shall continue to be in effect from year to year thereafter until the employee elects to reenroll and the employee shall be entitled to the applicable payment for waiver for each full year his or her waiver is in effect. It is understood that once an employee has waived coverage for a particular year, the employee may not reinstate coverage for that year except in the event of an emergency causing the loss of insurance through another source and consistent with the rules and regulations of the Town's flexible spending plan and applicable laws and regulations. Emergency shall include loss of employment, or termination of insurance for, a spouse whose employer had provided the alternative insurance. Emergency shall not include the change of any such alternative insurance from a noncontributory to a contributory plan, or the voluntary declination of the spouse of insurance offered by the spouse's employer. Reinstatement of coverage for the succeeding year may be made by notifying the Town in writing no later than November 30 to be effective the succeeding fiscal year. Tlus deadline shall not apply to emergency reinstatement of insurance as provided for in the above paragraph, but the reinstatement shall be subject to whatever requirements or deadlines are imposed by the State health insurance program. If reinstatement occurs during a waived year due to emergency, the employee will repay, prorata, any amount already forwarded to the employee in return for the waiver,by payroll deduction. SECTION 13. COMPENSATION FOR COURT ATTENDANCE AND OVERTIME WORK 13.1 In the event that an employee is required to be present in any Court proceeding as a witness during off-duty hours, or is called in to work during his/her normal time off, such employee shall be compensated therefor at the rate of one and one-half(1%Z) times the normal rate of salary or, at the option of the employee, shall be given compensatory time off at the same rate. Employees,when required to perform duty as provided in this Section, shall receive a minimum of four(4)hours compensation at their normal rate of salary. Proof of time spent for Court appearances shall be certified to the Justice or Clerk of the Court and filed by the employee with the Supervisor. 14 r r 1 r 1 10/23/00 13.2 When an employee is required to be on duty beyond his/her normal tour,he/she shall be compensated at one and one-half(1%2) times the normal rate of pay or compensatory time at the same rate. 13.3 Overtime worked between January 1" and May 31" shall be paid on June 15`t'. Overtime worked between June V and November 150' shall be paid on December 151 Any unpaid overtime accrued from November 15'h to December 3151 shall be paid on January 15`h SECTION 14. DEATH OF EMPLOYEE 14.1 The Town agrees to continue to provide the death benefits provided by Section 208-b of the General Municipal Law. 14.2 The Town agrees that any and all benefits to which an employee is entitled at the time of his/her death shall be paid to his/her estate as soon as possible after his/her death. SECTION 15. BENEFIT PLAN 15.1 DentaUOptical Insurance Benefits The employees shall contribute an amount equal to that being contributed by the members of the CSEA pursuant to the terms of their contract. Effective January 1, 2001, the Town shall provide the Employees with the CSEA Package 7 Benefit Plan that is provided for CSEA unit members, pursuant to the same terms, conditions, and contribution levels, if any, as exist from time to time for those members. This is contingent upon the agreement of the Southold CSEA bargaining unit that PBA unit members may join the Plan. SECTION 16. EMPLOYER-EMPLOYEE RELATIONS AND GRIEVANCE PROCEDURE 16.1 The Town agrees to establish a committee to meet when necessary with a similar committee to be established by the PBA for the purpose of dealing with employee grievance and working conditions and such other matters as affect the Police Department and its employees. 16.2 Any non-disciplinary grievance arising out of the interpretation of this Agreement shall be resolved by the following procedure. Step 1: The employee shall, within ten (10) days of an occurrence that is alleged to have violated the Contract, within ten (10) days of his/her discovering said occurrence, submit his/her grievance in writing to the Chief of Police. The Chief of Police shall issue a written reply to said grievance within ten(10) days of its receipt. 15 � 1 10/23/00 Step 2: Within ten (10) days of receipt of the written reply of the Chief of Police, the employee may appeal the decision of the Chief of Police to the Police Committee, Town of Southold. The Police Committee shall consider such grievance at its next regularly scheduled meeting and shall issue a written reply within ten(10) days after said meeting. Step 3: In the event that the employee is not satisfied with the said decision, he/she may request that said grievance be submitted to binding arbitration. This shall serve as the final step. The Arbitrator shall be selected by, and the hearing conducted pursuant to, the arbitration rules of the New York State Public Employment Relations Board SECTION 17. DISCIPLINE AND BILL OF RIGHTS 17.1 The parties hereto agree that they will comply wit the applicable provisions of law with respect to disciplinary matters involving the employees. 17.2 All members covered by this Agreement shall be entitled to the protection of what shall be hereafter termed the `Bill of Rights" a. All charges or actions taken against an employee covered by this Agreement which may lead to disciplinary measures must be made in writing and signed by the Complainant b. The employer has established the following procedures to govern the conduct and control of internal police investigations. The wide ranging powers and duties given to the Town Police Department and its members involves them in all manner of contacts and relationships with the public. Out of these contacts come many questions concerning the actions of employees. These questions often require immediate investigations by the employer or its designee, usually the Police Chief or other superior officer. In an effort to insure that these investigations are conducted in a manner which is constructive to good order and discipline, the following procedures shall be.followed: (1) The interrogation of an employee shall be at a reasonable hour, preferably when the employee is on duty, unless the exigencies of the investigation mandate otherwise. Where practicable, interrogations should be scheduled for the day time and the reassignment of the employee to the day shift shall be employed. If overtime as herein above defined, is incurred by reason of such interrogation, the employee shall be given overtime compensation as set forth in this Agreement, (2) The interrogation shall take place at a location designated by the investigating officer. Usually it will be at the command to which the investigating officer is assigned or at Police Headquarters. 16 ti r � r • 10/23/00 (3) If an employee is directed to leave his post and report for interrogation to another location, his/her immediate supervisor and the radio desk shall be promptly notified of his whereabouts. (4) The employee shall be informed of the rank, name and command of the officer in charge of the investigations, as well as the rank, name and command of the interrogating officer and of all persons present during the interrogation, and shall be advised of the right to an adjournment in order to have counsel and/or Association representative present. (5) The employee shall be informed of the nature of the investigation before any interrogation commences, including the name of the complainant. The address of the complainant and/or witness need not be disclosed; however, sufficient information to reasonable apprise the employee of the allegations shall be provided. If it is known that an employee being interrogated is the target of a criminal investigation or a witness only, he or she shall be so informed at the initial contact, or as soon as same is known. (6) The questioning shall not be overly long. Reasonable respites shall be allowed. Time shall also be provided for personal necessities, meals, telephone calls and rest periods, as are reasonably necessary. (7) The employee shall not be subjected to any offensive language, nor be threatened with transfer, dismissal or other disciplinary punishment. No promises or reward shall be made as an inducement to answering questions. (8) The complete interrogation of the employee shall be recorded mechanically or by a stenographer. All recesses called during the questioning shall be recorded. The employee or his/her counsel shall be entitled to a copy of the tape recording and/or a transcript of such stenographic record within a reasonable time after such interrogation. (9) If an employee is under arrest or is likely to be, that is if he/she is a suspect or the target of a criminal investigation, he/she shall be so informed and be given his/her rights pursuant to the Miranda decision. (10) Except as provided in (9) immediately preceding, the law imposes no obligation, legal or otherwise, on the Department to provide an opportunity for an employee to consult with counsel or anyone else when questioned by a Superior Officer or employer about his/her employment or matter relevant to his/her continuing fitness for police service. Nevertheless, in the interest of maintaining the usually high morale of the Police Department, the employer, shall advise the employee and afford an opportunity for the employee, if he/she so desires, to consult with counsel and/or with a representative of the Association before being questioned concerning a serious violation of law or the Rules and Procedures, provided the interrogation is not unduly delayed. However, in such cases, the interrogation may not be postponed for purposes of 17 01 � r 10/23/00 consultation past 10:00 A.M. of the day following the notification of interrogation. The employee shall have the right to have counsel and/or an Association representative present to assist during the interrogation. SECTION 18. PERSONNEL RECORDS 18.1 Any employee shall be entitled to examine his/her personnel file upon making request therefor to the Chief of Police, or other officer in charge, in his/her absence. 18.2 Upon request, any employee shall be furnished with a copy of any nonconfidential material in his/her personnel file. 18.3 Only one employee personnel file shall be maintained which shall contain all material with respect to such employee. 18.4 No material derogatory to an employee, his/her conduct, character or service shall be placed in his/her personnel file unless he/she has been given an opportunity to examine the same and affix his/her signature thereon, which signature shall indicate that the employee has examined the same and shall not be deemed to indicate that the employee in any way consents or agrees with the contents thereof. The employee may place in such personnel file a written answer to any derogatory material in said file within ten(10) working days after receiving notification of the proposed inclusion of the material in the file. 18.5 If an employee is the subject of charges and specifications by an administrative hearing or a-Court of competent jurisdiction, the only documents to be placed in the employee's personnel file shall be the charges and specifications and the final adjudication thereof. Upon the consent of the employee,the PBA, upon request, should be advised of the status, progress and outcome of this matter. SECTION 19. AMENDMENTS 19.1 Any changes or amendments to this Agreement shall not become effective unless the same are in writing signed by the parties hereto. SECTION 20. NO STRIKE PLEDGE 20.1 The PBA does hereby affirm that it does not assert the right to strike against any Government nor to assist or participate in any such strike, or to impose any obligation, to conduct, assist or participate in such a strike. 18 10/23/00 SECTION 21. UNIFORM CLEANING AND UNIFORM EQUIPMENT ALLOWANCE 21.1 The Town agrees to pay the entire cost of dry cleaning of all wearing apparel in connection with the police uniforms except washable items. The Town shall select an appropriate dry cleaning service. The employee shall use the cleaning service selected by the Town. 21.2 Employees assigned for uniformed duties shall have available the annual sum of four hundred ($400.00) dollars as a uniform and equipment allowance. 21.3 Employees assigned to a non-uniformed duties shall have available the annual sum of six hundred ($600.00) dollars as a clothing and equipment allowance. 21.4 Any unused allowance as outlined above will be credited to next year's clothing allowance but may not be accumulated beyond the subsequent year. SECTION 22. LEGISLATIVE APPROVAL 22.1 IT IS AGREED BY AND BETWEEN THE PARTIES THAT ANY PROVISION OF THIS AGREEMENT REQUIRING LEGISLATIVE ACTION TO PERMIT ITS IMPLEMENTATION BY AMENDMENT OF LAW OR BY PROVIDING THE ADDITIONAL FUND THEREFOR, SHALL NOT BECOME EFFECTIVE UNTIL THE APPROPRIATE LEGISLATIVE BODY HAS GIVEN APPROVAL. SECTION 23. APPORTIONMENT OF BENEFITS 23.1 In the event that the employment of an employee is terminated by reason of retirement, resignation or other cause, all benefits provided herein shall be prorated up to the date of such termination. - SECTION 24. ADDITIONAL COMPENSATION 24.1 In the event an employee is entitled to additional compensation for Court attendance, overtime work or other purposes, the rate such compensation shall be based upon two hundred thirty-nine(239) days or two hundred sixty (260) days, whichever number of days per year the employee is assigned in accordance with Section 7.11(a) of this Agreement. SECTION 25. STAFF MEETINGS 25.1 The employees agree that the Chief of Police shall have the right to schedule not more than'two (2) staff meetings of the employees with the rank of sergeant and above in each calendar year-for periods not to exceed three (3)hours each, for wbi&16 compensation shall be paid to the employees, at which meetings police matters may be considered. 10/23/00 SECTION 26. ETHICS DISCLOSURE 26.1 The Lieutenant and Administrative Officer must comply with the disclosure requirements set forth in the Town of Southold Ethics Law. SECTION 27. TERM OF AGREEMENT 27.1 The term of this Agreement shall be three (3) years to become effective January 1, 2000 and terminate on December 31, 2002. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this 6`h day of June, 2000. SOUTHOLD TOWN POLICE TOWN OF SOUTHOLD BENEVOLENT ASSOCIATION, INC. ;r By: BY: P sident Deputy Supervisor l t F APPENDIX C: NEW YORK STATE CRIME STATISTICS SUFFOLK COUNTY, TOWNS AND VILLAGES The tables which follow were taken from the New York State Division of Criminal Justice Services web site: http://crimi naljustice.state.ny.us/cri menet/ojsa/c_trnd00/suffolk.htm. The data reported for Southold may be somewhat inaccurate since the reporting period included a significant change in the Police information system used in Southold. The data for 2000 are footnoted as "Quick Reports." Suffolk County Page I of 5 -- -------------- ------------------------ D, Odom,of Criminal Justice Servict"111-4, C1 .maYQ,P%W1'Dfilecw, NEW YORK CRIME TRENDS Index Offenses Reported to Police Agencies in New York I State 1999 - 2000 by Agency Suffolk County JAGENCY YEARI VIOLENT TOTAL PROPERTY I INDEX TOTAL] RATE FAMITYVILLE VILLAGE PD 1999 12 1 16311 175IF-1-9-.1l 10 J11 1731 —1-8-.-21 AMITYVILLE VILLAGE PD F2000]1 I F JASHAR6KEN VILLAGE PD I1999 --oil -----511 51 6.3 JASHAROKEN VILLAGE PD L2091 =0 1 211 21F-2.41 JEAST HAMPTON TOWN PD 19991 =7 1 47611 483IF-33.3 JEAST HAMPTON TOWN PD I20001 2211 46511 4871 31.81 JEAST HAMPTON VILLAGE PD 1999I =1 11 tF— 118 82.2 JEAST HAMPTON VILLAGE PD 2 12000 11[ 1291 130 89.4 JHEAD OF HARBOR VILLAGE PD IF19-991 oil 18 181 12.01 JHEAD OF HARBOR VILLAGE 131) I2-0-0-011 —1 911 101F 6.3 JkUNTINGTON BAY VILL PD 1999F-- 1 F— 101 11 F—7-41 JHUNTINGTON BAY VILL PD 2000F— 21 161 1811 11.2 ILLOYD HARBOR VILLAGE PD i F1-9-9-91 I 23 23F--677] I 1 11 LLOYD HARBOR VILLAGE PD F200�OF 0 - ii 37 _�10.5 NISSEQUOGUE VILLAGE PD Fl-9R-991 011 411 41 F 2.4 INISSEQUOGUE VILLAGE PD F2000]1 777011 41 41 2.3 NORTHPORT VILLAGE PD 1999 21 9911 710-11 13.6 INORTHPORT VILLAGE PD 2000 6F 99[— 165 F-13.51 JOCEAN BEACH VILLAGE PD 1999 21F 34 36 285.7 OCEAN BEACH VILLAGE PD' 2000 2 3711 39 297.7 jQUOGqE VILLAGE PD 1999 , 211 241 26.1 141 I1 QUOGUE VILLAGE PD IF20001 0 14 F 14.4 11RIVERHEAD TOWN PO EN 147F 1694F— 1841173.3 http://criminaljustice.state.ny.us/crimnet/ojsa/c—tmdO0/suffolk.htm 10/3/02 1 Suffolk County Page 2 of 5 RIVERHEAD TOWN PD I2000 1211F 178711 19olsi X72.8 SAG HARBOR VILLAGE Pp 1199911 51 62 28.7 SAG HARBOR VILLAGE PD 2000 0 66 66 � 29.1 SHELTER ISLAND TOWN PD 1999 1 44 45 19.0 SHELTER ISLAND TOWN PD 62 24.9 SOUTHAMPTON TOWN PD F 1999 93 146311 15561F 39.7 SOUTHAMPTON TOWN PD 2 2000 111 149811 1609 38.9 SOUTHAMPTON VILLAGE PD1999 16�^ 159 175 42.6 SOUTHAMPTON VILLAGE PD 2000 —24]F- 1541 178 41.6 SOUTHOLD TOWN PD 1999 --2]F— 20511 207 10.1 SOUTHOLD TOWN PD 2 2000 30 593 623 31.8 SUFFOLK COUNTY SHERIFF I 1 9-9 911 148 3411 182 0.0 SUFFOLK COUNTY SHERIFF I F20-001 7iNl31I 250 0.0 SUFFOLK COUNTY(NYC MTA) 1999 0 0 01 0.0 SUFFOLK COUNTY(NYC MTA) 2000 0 oil 01F—T0 SUFFOLK COUNTY(PK) 1999 31F 8111 84 0.0 SUFFOLK COUNTY(PK) 2000 8F 6011 6811 0.0 SUFFOLK COUNTY(SP) F 1999]1_ 15f 621L 0.0 SUFFOLK COUNTY(SP) 20001 6011 85 0.0 SUFFOLK COUNTY PARK POLICE 199911 6411 0.0 SUFFOLK COUNTY PARK POLICE IF20001 6 ----5-61 62 0.0 SUFFOLK COUNTY PD 1999 1883 1 --2840811 30291 24.5 SUFFOLK COUNTY PD 2 2000 2074 2636011 28434 21.9 SUNY-STONY BROOK —15-99-911 61411 6221 0.0 SUNY-STONY BROOK 20001 68511 6951F-0-0 SUNY A&T COLL AT FARMINGDALE I1 16411 109 F 0.0 SUNY A&T COLL AT FARMINGDALE JF2-0-0-0]1 661 72 0.0 1WESTHAMPTON BEACH AL PD 1999 5 64 68 43.3 1WESTHAMPTON BEACH VIL PD 2000 6 1 64 -7W-42.01 SUFFOLK COUNTY TOTAL 1999 2360 34007 36367 2649.0 SUFFOLK COUNTY TOTAL 2000 2684� -3-251711 35201 2439.2 Violent Crime - Suffolk County GENCY IYEAR MURDER RAPE ROBBERY ASSAULT VIOLENT TOTAL AMITYVILLE VILLAGE PD 1999 3 12 AMITYVILLE VILLAGE PD T2000 710 ASHAROKEN VILLAGE PD 1999 C � 0 ASHAROKEN VILLAGE Pp 2000 0 0 1 0 0 EAST HAMPTON TOWN PD 1999 3 7 EAST HAMPTON TOWN PD 2000®®F--73 15 -411 http://criminaljustice.state.ny.us/crimnet/ojsa/c trnd00/suffolk.htm 10/3/02 Suffolk County Page 3 of 5 )EST HAMPTON VILLAGE PD 1999 CJ��� 1 EAST HAMPTON VILLAGE PD 2 2000C�C� 1 HEAD OF HARBOR VILLAGE PD 1999 0 01 HEAD OF HARBOR VILLAGE PD HUNTINGTON BAY VILL PD 1999 HUNTINGTON BAY VILL PD 2000 E 01 2 LLOYD HARBOR VILLAGE PD 1999 p LLOYD HARBOR VILLAGE PD 2000 p NISSEQUOGUE VILLAGE PD 1999 NISSEQUOGUE VILLAGE PD 2000 C 0 p NORTHPORT VILLAGE PD 1999© 0�2F 2 NORTHPORT VILLAGE PD 2000 g OCEAN BEACH VILLAGE PD 1999 2 OCEAN BEACH VILLAGE PD 2000 2 QUOGUE VILLAGE PD 1999 Ll VI� . 3 QUOGUE VILLAGE PD 2000 F_ 0 pl RIVERHEAD TOWN PD 1999�7C� 27 117 147 RIVERHEAD TOWN PD 2000 L �I 27 91 121 SAG HARBOR VILLAGE PD 1999� 1 ���� 5 SAG HARBOR VILLAGE PD 1 2000 1 01 , p SHELTER ISLAND TOWN PD 1999 ' 1 SHELTER ISLAND TOWN PD 2000 p " SOUTHAMPTON TOWN PD 1999� 0 93 SOUTHAMPTON TOWN PD 2 2000��� 23 87 111 SOUTHAMPTON VILLAGE PD 1999 15 16 SOUTHAMPTON VILLAGE PD 2000 21 24 SOUTHOLD TOWN PD 1999 �-�21 SOUTHOLD TOWN PD 2 11 2000 24 30 SUFFOLK COUNTY SHERIFF SUFFOLK COUNTY SHERIFF 2Q00 C�L.�JL�__._J 216 219 SUFFOLK COUNTY(NYC MTA) 1999 p SUFFOLK COUNTY(NYC MTA) 2000 p SUFFOLK COUNTY(PK) 1999 F IF-----I]I SUFFOLK COUNTY(PK) 2000.[- 01 g SUFFOLK COUNTY(SP) 1999©I �t� 15 15 SUFFOLK COUNTY(SP) 2000 20 25 SUFFOLK COUNTY PARK POLICE SUFFOLK COUNTY PARK POLICE UFFOLK COUNTY PD 1999 22 120 781 960 1883 SUFFOLK COUNTY PD 2 2000 25 146 931 972 2074 SUNY-STONY BROOK 1999 - 0 ® g SUNY-STONY BROOK 2000 F 10 SUNY A&T COLL AT FARMINGDALE 1999 � 1 http://crkninaljustice.state.ny.us/ciimnet/ojsa/c tmd00/suffolk.htm 10/3/02 Suffolk County Page 4 of, 4 �, r SUNY A✓li T COLL AT FARMINGDALE WESTHAMPTON BEACH VIL PD 1999© 5 WESTHAMPTON BEACH VIL PD 2000 F 06 SUFFOLK COUNTY TOTAL 1999 24 135 848 1353 2360 SUFFOLK COUNTY TOTAL 2000 28 159 1009 1488 2684 Property Crime - Suffolk County AGENCY YEARF—BU14GLARYII PROPERTY TOTAL AMITYVILLE VILLAGE PD 1999 23 130 101 163 AMITYVILLE VILLAGE PD =F200O]l 21 129 13F 163 ASHAROKEN VILLAGE PD F 1999�—� 5 ASHAROKEN VILLAGE PD20001 01 EAST HAMPTON TOWN PD 1999 1361 ® 476 EAST HAMPTON TOWN PD 2000E 1571 1 465 EAST HAMPTON VILLAGE PD 199917 100 0 117 EAST HAMPTON VILLAGE PD z 2000 16 110 C� 129 HEAD OF HARBOR VILLAGE PD 1999 2 14�� 18 HEAD OF HARBOR VILLAGE PD 2000© 9 HUNTINGTON BAY VILL PD19991 21 10 HUNTINGTON BAY VILL PD 2000 1 21 13 16 LLOYD HARBOR VILLAGE PD 1999 ] 19 23 LLOYF)HARBOR VILLAGE PD 2000 l 31 34 0 37 NISSEQUOGUE VILLAGE PD 1999 Q1 NISSEQUOGUE VILLAGE PD 2000 r_ 01o�F 4 NORTHPORT VILLAGE PD 1999 0 88®1 99 NORTHPORT VILLAGE PD 20001 161 01 99 OCEAN BEACH VILLAGE PD 1999 29 01 34 OCEAN BEACH VILLAGE PD 2000 1 51 32 F 37 QUOGUE VILLAGE PD 1999 '.I�12 2 21 QUOGUE VILLAGE PD 2000®� 11 14 RIVERHEAD TOWN PD 19991 304 1372 18 1694 RNERHEAD TOWN Pb 20001 258 1486 43F 1787 SAG HARBOR VILLAGE PD1 10 451 57 SAG HARBOR VILLAGE PD 2000 L__._ . 6 48 12 66 SHELTER ISLAND TOWN PD 19991 31 —J 44 SHELTER ISLAND TOWN PD 20001 141 1 62 SOUTHAMPTON TOWN PD 1999 334 1068 61 1463 SOUTHAMPTON TOWN PD 2 20001 265 1189 441 1498 SOUTHAMPTON VILLAGE PD 1999I 23 159 SOUTWAMPTON '.PD 20001 18 127�9 15411 hitp:Hcriminaljustice.state.ny.us/crimnet/ojsa/c tmd00/suffolk.htm 10/3/02 Suffolk County Page 5 of 5 7 5O THOLD TOWN PD 1999 54 1471® 205 SOUTHOLD TOWN PD 2 1200011 201 3861F 61F 593 SUFFOLK COUNTY SHERIFF 1999 6 18 10F 34 SUFFOLK COUNTY SHERIFF 2000 I 1 19�1 31 SUFFOLK COUNTY(NYC MTA) 11999 F 0 SUFFOLK COUNTY(NYC MTA) 2000 0©�1 0 SUFFOLK COUNTY(PK) 1999E72 L ''I1 81 SUFFOLK COUNTY(PK) 2000© 54�F 66 SUFFOLK COUNTY(SP) 1999 211 1 47 SUFFOLK COUNTY(SP) 2000 18 31 111 60 SUFFOLK COUNTY PARK POLICE 1999 61 0 63 SUFFOLK COUNTY PARK POLICE 2000�3 52�] 56 SUFFOLK COUNTY PD 11999 4079 21687 26421 28408 SUFFOLK COUNTY PD Z 20p0 4201 19575 2584F 26360 SUNY-STONY BROOK 111999 231 1 614 SUNY-STONY BROOK I2000E 23 653 u 685 SUNY A&T COLL AT FARMINGDALE 1 999]1 261 104 SUNY A&T COLL AT FARMINGDALE 2000 0 58 66 WESTHAMPTON BEACH VIL PD 1999 10 50® 64 WESTHAMPTON BEACH VIL PD 2000 15 44 64 SUFFOLK COUNTY TOTAL 1999 5101 26109 2797 34007 SUFFOLK COUNTY TOTAL 2000 5268 24484 2765 32517 Estimated 2 Quick Report County rates shown are based on crimes per 100,000 population. Agency rates shown are based on crimes per 1,000 population. Rates are not calculated for multi jurisdictional agencies. MOM • « ,r s! New y�jr�E�Yy}� S ry1PwO of Criminal ( s}�+ e Se rvices 02001 http://criminaijustice.state.ny.us/crimnet/ojsa/c trnd00/suffolk.htm 10/3/02 SOUTHOLD POLICE ADVISORY COMMITTEE Sick-Out by Mo Shift DayWk 10/20/02 SOUTHOLD POLICE DISPATCH CALL DATA(JULY 2001 TO JUNE 2002) SHIFT (All) NUMBER OF SICK-OUT CALLS DAYOFWEEK Month No 1 2 3 4 5 6 7 Grand Total 1 11 3 6 4 11 6 9 50 2 5 4 3 9 5 6 7 39 3 4 3 3 4 3 9 5 31 4 7 10 3 5 3 7 4 39 5 4 5 4 8 2 8 5 36 6 5 3 2 6 6 1 4 27 7 7 6 2 3 4 0 5 27 8 4 2 5 8 5 6 3 33 9 4 5 4 3 7 5 3 31 10 3 3 3 1 5 8 5 28 11 4 5 3 3 5 7 5 32 12 8 3 2 5 4 5 10 37 Grand Total 66 52 40 59 60 68 65 410 Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY COMMITTEE Sick-Out by Mo Shift DayWk 10/20/02 . SOUTHOLD POLICE DISPATCH CALL DATA(JULY 2001 TO JUNE 2002) SHIFT 1 NUMBER OF SICK-OUT CALLS AYOFWEEK Month No 1 2 3 4 5 6 7 Grand Total 1 4 0 2 0 2 0 1 19 2 0 0 2 2 0 2 0 6 3 0 0 1 0 1 2 0 4 4 1 0 0 0 0 1 0 2 5 0 0 0 1 1 0 0 2 6 1 1 1 1 0 0 0 4 7 1 1 0 0 0 0 1 3 8 0 1 1 0 0 2 0 4 9 1 0 2 0 0 0 0 3 10 0 1 0 0 0 1 0 2 11 0 2 0 1 1 1 0 5 12 0 0 0 0 1 0 1 2 Grand Total 8 6 9 5 6 9 3 46 Prepared by Gunther R. Geiss, Ph.D. SOUTHOLD POLICE ADVISORY COMMITTEE Sick-Out by Mo Shift DayWk 10/20/02 SOUTHOLD POLICE DISPATCH CALL DATA(JULY 2001 TO JUNE 2002) SHIFT 12 NUMBER OF SICK-OUT CALLS DAYOFWEEK Month No 1 2 3 4 5 6 7 Grand Total 1 5 2 2 2 7 1 6 25 2 2 2 1 3 1 0 2 11 3 0 1 1 2 0 2 1 7 4 0 4 2 3 1 2 2 14 5 1 2 2 2 1 1 1 10 6 2 1 1 3 2 0 2 11 7 1 2 2 1 2 0 2 10 8 2 0 1 4 2 4 2 15 9 2 1 0 2 3 2 0 10 10 1 1 0 0 1 3 0 6 11 2 1 0 0 2 3 3 11 12 4 2 0 3 0 2 4 15 Grand Total 22 19 12 25 22 20 25 145 Prepared by Gunther R. Geiss, Ph.D. L SOUTHOLD POLICE ADVISORY COMMITTEE Sick-Out by Mo Shift DayWk 10/20/02 SOUTHOLD POLICE DISPATCH CALL DATA(JULY 2001 TO JUNE 2002) SHIFT 13 NUMBER OF SICK-OUT CAL DAYOFWEEK Month No 1 2 3 4 5 6 7 Grand Total 1 2 1 2 2 2 5 2 16 2 3 2 0 4 4 4 5 22 3 4 2 1 2 2 5 4 20 4 6 6 1 2 2 4 2 23 5 3 3 2 5 0 7 4 24 6 2 1 0 2 4 1 2 12 7 5 3 0 2 2 0 2 14 8 2 1 3 4 3 0 1 14 9 1 4 2 1 4 3 3 18 10 2 1 3 1 4 4 5 20 11 2 2 3 2 2 3 2 16 12 4 1 2 2 3 3 5 20 Grand Total 36 27 19 29 32 39 37 219 Prepared by Gunther R. Geiss, Ph.D.