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HomeMy WebLinkAboutScale Maintenance W- IQa fO(�-�O ELIZABETH A.NEVILLE,MMC ��® �/,�, Town Hall, 53095 Main Road TOWN CLERK ® P.O.Box 1179 C = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 6 ® Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 25, 2021 Justin Gearhart Osweiler Scale Inc. PO Box 657 33 Lakeside Drive Highland Mills,NY 10930 Dear Mr. Gearhart: Congratulations. At the regular Town Board meeting held on January 19, 2021, the Town Board accepted the bid of Osweiler Scale Inc. for Scale Maintenance at the Southold Town Department of Solid Waste for 2021-2022. A certified copy of the resolution is enclosed. Enclosed find your bid deposit. Thank you for your bid. Very truly yours 1 Y 1 Lynda M Rudder Deputy Town Clerk Ens. ®v®04ufF ELIZABETH A.NEVILLE,MMC �� �.a, Town Hall,53095 Main Road TOWN CLERK C2 P.O.Box 1179 � Southold,New York 11971 REGISTRAR.OF VITAL STATISTICS 5 Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �Ol `�►� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 25, 2021 Andre Amoroso Advance Scale Company, Inc 2400 Egg Harbor Road Lindenwood,NJ 08021 Dear Mr. Amoroso: At the regular Town Board meeting held on January 19, 2021,the Town Board accepted the bid of Osweiler Scale Inc. for Scale Maintenance at the Southold Town Department of Solid Waste for 2021-2022. A certified copy of the resolution is enclosed. Enclosed find your bid deposit. Thank you for your bid. Very truly yours, rn 0 --, 0 Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of January 19, 2021 RESOLUTION 2021-97 Item# 5.19 3pf,�a ADOPTED DOC ID: 16746 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-97 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 19, 2021: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Osweiller Scale, Inc. of Highland Mills,NY to supply the town with maintenance services for the vehicle scales at the Cutchogue Transfer Station in the amount of$1,700 per year for routine maintenance, and the time and material cost rates for non-scheduled service as provided in their bid of December 21, 2020, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated January 20, 2021 Page 29 ELIZABETH A.NEVILLE,MMC �� r/y Town Hall,53095 Main Road TOWN CLERK o= P.O.Box 1179 COD 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS S • .F Fax(631)765-6145 MARRIAGE OFFICERTelephone y� RECORDS MANAGEMENT OFFICER �,� �a0 FREEDOM OF INFORMATION OFFICER www•southoldtownny.gov 765-1800 www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2021 Scale Maintenance Bid Opening 12/21/2020 @ 2:00 PM Two bids were received: Advance Scale Company, Inc See attached 2400 Egg Harbor Road Lindenwood,NJ 08021 888-447-2253 Osweiler Scale Inc. See attached PO Box 657 33 Lakeside Drive Highland Mills,NY 10930 (914) 804-4345Entire Bid received on file in Town Clerk's Office Osweiler Scale Inc. P.O. Box 657,33 Lakeside Dr. Highland Mills,NY 10930 Ph: 914-804-4345 Osweiler Scales Inc,will offer the Town of Southold a 5% discount on all parts used if needed during repairs. Justin Gearhart Vice President Osweiler Scales Inc 0S Via Itr RATES FOR SCALE SERVICE AT THE TOWN OF SOUTHOLD SOLID WASTE TRANSFER STATION, 6155 COX LANE, CUTCHOGUE,NY 11935 * * * NOTE: LABOR RATES QUOTED HEREIN MUST REFLECT APPLICABLE NEW YORK STATE PREVAILING WAGE RATES FOR THE APPROPRIATE JOB CLASSIFICATION(S). 1. Charges for Routine 6-Month Calibration and Inspection(assumes no repairs needed): a) Labor: $ 2 5-c r B d b) Test Truck Fee**: $ 6(9eq'®© TOTAL CHARGES PER VISIT: $ 0' y°© 2. Service Charges for Troubleshooting/Repair Calls: �O a) Regular Hourly Rate per Technician Onsite*: $ b) Number of Technicians Onsite: Total Labor(based on 5 hrs onsite): $ C/o c) Service Truck Fee**: $ 2-O®`ep� **: ., d) Test Truck Fee(if needed) $ ,iS'0000 TOTAL SERVICE CHARGES FOR 5 HR REPAIR CALL $ .3a 3. Off-Hours/Weekend Charges a) Hourly Rate per Technician Onsite*: $ 165-1675 b) Number of Technicians Onsite: r) , (DA-e Total Labor(based on 5 hrs onsite): $ 2 ge 00 c) Service Truck Fee**: $ 2-000 ®D d) Test Truck Fee(if needed)**: $ ✓ `' tea' TOTAL SERVICE CHARGES FOR 5 HR REPAIR CALL OFF HOURS OR ON WEEKENDS $ g'�® *Onsite means time at Town facility, i.e.time of arrival to time of departure. If rates differ for multiple techs,use average hourly rate. **Show flat rate to includes mileage,tolls,travel time. 3 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor,to its best knowledge and belief, by any of its employees or agents,to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) Printed Name ✓ �S7` '�t � J}' Company Name C l I Z // 220 Date Bid on TRANSFER STATION VEHICLE WEIGH SCALE SERVICE 2021 -2022 4 �o��pF SOUTyoI 0 SOUTHOLD TOWN SOLID WASTE DISTRICT SPECIFICATIONS TOWN OF SOUTHOLD VEHICLE WEIGH SCALE MAINTENANCE/SERVICE THE SPECIFICATIONS below are for the routine and non-routine maintenance of two Cardinal Model 205 vehicle weigh scales at the Southold Town Collection/Disposal Area, at 6155 Cox lane, Cutchogue,New York. Please note that the Town seeks bids for a 2-year contract(2021-2022), with a mutual option for an additional year of service, through 2023. Prices should be submitted for the following services/charges on Page 3: 1. For Routine Scale Calibration and Maintenance. The Town expects to schedule two (2)routine weekday maintenance service visits per calendar year(once every 6 months). Routine service shall consist at a minimum of standard weight calibration for each of two (2) scales with not less than 21,000 lbs. of certified test weights, visual check of all load cells and connections, and written recommendation for ongoing operator maintenance. Off-hour/weekend visits may be needed for non-routine repairs/service as well. Rates for those should be entered below where indicated. 2. For Troubleshooting and/or Repair Calls: The Town seeks a quote for basic service charges for troubleshooting and repairs of scale malfunctions. Based on past history,the Town anticipates at least 2 (two) such events per year with an average onsite duration time of 5 (five) hours. BID PRICE EVALUATION FOR THIS SOLICITATION WILL BE BASED ON THE COMBINED TOTAL OF COSTS SUBMITTED FOR ROUTINE SERVICE AND REPAIR SERVICE AS DESCRIBED. Parts prices for any repairs deemed necessary, whether during routine service or repair calls will be paid as quoted at the time of service. If the bidder offers discounts on parts and materials (e.g., load cells,junction boxes, etc.) he should so state. Travel expenses consisting of lodging and meals, if necessary, will be paid as actually incurred. The Southold Town Transfer Station has two (2) Cardinal Model 205 scales each with a rated capacity of 160,000 lbs. Bidders are encouraged to familiarize themselves with the facility before preparing their bids. The facility is open 7 days a week, 7:00 am— 5:00 pm. Scale data is processed using WasteWorks software version 1.444. Bidders must have not less than 10 years of experience in the testing, calibration, and maintenance of truck scales in New York State and must provide at least three (3)New York State municipal references to which such services have been provided over that time. The winning bidder will be expected to enter into a formal contract with the Town as provided by the Town 1 Attorney, and must maintain appropriate certifications as required by the New York State Department of Agriculture and Markets, Bureau of Weights and Measures throughout the contract period. The sealed bids,together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$500.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971, until 2:00 P.M.,Thursday, December 17 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked 'Bid on Transfer Station Vehicle Weigh Scale Service", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: November 17, 2020 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 2 ADVANCE SCALE,LISTOF NY TOWNSHIPS CURRENTLY UNDER CONTRACT- TOWN ONTRACTTOWN OF BROOKFiAVEN LANDFILL ONE INDEPENDENCE HILL FARMINGVILLE, NY 11738 CHRIS ANDRADE 631-451-9013 TOWN OF HEMPSTEAD 1600 MERRICK RD MERRICK, NY 11566 JOHN CONROY-516-378-4210 TOWN OF NORTH HEMPSTEAD 999 WEST SHORE RD PORT WASHINGTON, NY 11050 JOE GERACI-518-869-7626 TOWN OF SMITHTOWN 85 OLD NORTHPORT RD KINGS PARK, NY 11754 SHARON NOTO 631-269-6600 RATIJS FOR SCALE SERVICE AT THE TOWN OF SOUTHOLD SOLID WASTE TRANSFER STATION, 6155 COX LANE, CUTCHOGUE,NY 11935 * * * NOTE: LABOR RATES QUOTED HEREIN MUST REFLECT APPLICABLE NEW YORK STATE PREVAILING WAGE RATES FOR THE APPROPRIATE JOB CLASSIFICATION(S). I. Charges for Routine 6-Month Calibration and Inspection (assumes no repairs needed): a) Labor: $ $150.00 b) Test Truck Fee**: $ $600.00 TOTAL CI-fARGES PER VISIT: $ $750.00 2. Service Charges for Troubleshooting/Repair Calls: a) Regular Hourly Rate per Technician Onsite*: $ $100.60 b) Number of Technicians Onsite: 1 Total Labor(based on 5 hrs onsite): $ $500.00 c) Service Truck Fee**: $ $100.00 d) Test Truck Fee(if needed)**: $ $600.00 TOTAL SERVICE CI-LARGES FOR 5 HR REPAIR CALL $ $1,200.00 3. Off-Hours/Weekend Charges a) Hourly Rate per Technician Onsite*: $ 150.00 b) Number'of Technicians Onsite: 1 Total Labor(based on 5 hrs onsite): $ 750.00 100.00 c) Service Truck Fee**: $ d) Test Truck Feb(if needed)**: $ 600.00 TOTAL SERVICE CHARGES FOR 5 HR REPAIR CALL OFF HOURS OR ON WEEKENDS $ 1,450.00 *Onsite means time at Town facility, i.e, time of arrival to time of departure. If rates differ for multiple techs,use average hourly rate. **Show flat rate to includes mileage,tolls,travel time. 3 NONCOLLUSIVE BID-CERTIFICATE, The,ufiaetsl'gned'bidderceriiPies,ilfatthis-bid has'bizenarri,v-ed'at by the bidder.1 ep b4s,b(�94.ppW�ttpd'withquft,,,c�ollusion with,any, other ye4dprqf rpatprialsj,,s,pppli ps or,qquipMept,of thp,typp described in the invitation for bids,and-the contents of'this-bidhave not been"communicated by the-bidder, :nor't6its-' t-kh6,Wled'g6-And-'-bdlidf-,byEitly 6f'it§e-M-h-19"y�e s� gir,agetits,t6,ahyffi6rsbn-,h6t linempl9ydeor,, agent ofifib-bidddr or�J�s-s06tyl on qfiybdbd,- !she Re, ith to-tfieof& 4 opening of the,`bld. e TWO C I' -Orat (ify) Printed N -6 5 41ne---And-�m Oro� Corilpqq —8maumL Inc- &ae L/I t OZO Date Bid ofilkANOER STATION VET3IeLE'WkJ6H SCALE SERVICE 2621'-,2021 4 '"� �r2 ,-. • ='a?,:'•, '= � - a ,J."^7" s.,,�,",n e�+`�4;;�'�;;,5,�=r"-�.y y^c�M�.,e; * �°,�e,�.u�;,br�..-Mw;:.._ ur __.�i.�.:�. ��•�,;���w a� �ua,��. �.-,a,,�t ,.�- , / ' ®. .��_ :ter �� �.•� YT x/ ` u� \ate;; ,,;• ;�� www. Cardiha' Ecale.com 04 u, W3 Author' m DistrIff b"'U `to c �utrr '`y'�`''µ ,�,w�....n�.a a ..�x,.w��,�.,m..<,ee,.��„_�»,r,Ra.,,�.��. _ _�.� .. s,- 5 � _�,. ','�;;,,.>" °•a �S' �k� \d X�y S�i•�3� ',74\',`y,�'y,.'. �° \�"Yya`k,wi�`t�\v•$ n.:�� »ry t '+G anc Adv " e115c, . a 2400 Egg a r; Lindenwold, NJ 08021°'' is an Authorized Sales an&Se' .rvice D sftributoe. =Rr.. °x of Cardinal Scale Manufacturing Co+ µsi,rice'h`` ,,, •;s June 1986 ,\ChAl, G�N`dm,�•� F�.h(+.rtR =,�,a��tmS�c '- �•y'�w7,' -4 Matthew Stovern- President ,�v _�, ," � ate, , f v��;� f,•. .• �. ._�.�__ruU_�;^ �.\,�;sww� ...,.:�.:�.u,.��,�; m.�:�. � w . �.,\.� x:,��;�-;,,�,�;�;ansa�°�': � ,° ��^" �^'1..:� ap��sQUjy - . - .. . , 1 S,OUTHOLD TOWN SOLID WASTE DISTRICT SPECIFICATIONS ToWNO-IR SOUTHOLD,VEHICLE WEIGfI'SCA.L]E-MAINTENANCE/SERVICE THE SPECI_FICATIONS'beloW are fo"r,the routine and;n-ori-routine mainienanc"f two Cardinal Model 205 vehicle weigh scales'at the Southold Town Collection/Disposal Area;at 6155 Cox lave, Cutcliogue,New York. Please,note that the Town seeks,-bid's for.-a'2-year contract(2021-2022), with a mutual option-for an.additional year of service!"through 2023. Puce's should be submitted for the,following�services/charges onpage;3:, 1. For Routine Scale Calibration and Mainteriance. The Town expects to schedule-two(2) routine weekday maintenance service yisits`per calendar year.(once every b months). Routine service shall consi'st:at,aminimum of siandardweighi calibration for each-of two(2) scales with,not.less'.than 21,000-lbs. of certified test weights,visual check of all load cells and connections,,and written, recommendation for ongoing operator.mairitenance: Off-hour/weekend visits`may be needed for riori roiitine repairs%service as,Well. Rates for those should be entered liel'ow where indicated. 2. For—Troubleshooting— and/ar Repair-Calls: The Town seeks a quote for basicservice=charges.for- iroubleshooting and repairs of scale;malfunctions,. Based on past history-"the Town anticipates at least 2 (two) such events per year with-an average.onsite-duration.tiriie of 5(five)hours. BID, PRICE EVALUATION FOR THIS.SOLICITATION WILL BE BASED ON THE` COMBINED TOTALOF COSTS SUBMITTED FOR'ROUTIN9-SERVICE AND,REPAIR SERVICE AS DESCRIBED:. Parts prices-for any r"epairs deemed necessary,Wi ether during,roiitine service or repair calls will be paid as quoted at the time of service.If the bidder offers d'is'counts on parts and materials (e.g., load cells,junction boxes, etc:) he should so state.Travel expenses eonsisting.of lodging and meals; if necessary,`will be paid_as actually incurred. The Southold Town Transfer Station.has two(2) Cardinal 1blodel.205 scales,each with a rated capacity of 160,000-1bs. Bidders�are encotiraged.to familiarize themselves with thefacility before preparing their bids. The facility is open 7 days-a week,'7:00 am— 5:00 pm. -Scale,data is processed using WasteWorks software version 1.444, Bidders must have not less than 10 years of experience in the testing;calibration, and maintenance of truck scales'in New York'State and,must provide at least three(3)New York State municipal-references to which such services have'beenprovided,over that time. The winning bidder will be expected to enter into a formal contract.with the Town as provided by the Town 1 Attorney, and must maintain appropriate certifications as required by the.NOWN6 k State Department of Agricultureand Markets, Bureau of Weights and'1Vleasures throughout the contract,period. The sealed bids,together with a Non-collusive,Bid Certificate;;and bank draft or certified check,in 'the-amount of$500.00, will bexeceived by the Town Clerk of the Town of-Southold, at:the Southold Town :Hall,.PO Box 1-179, 53095 Main Road, Southold,New York'11'971,`until-2:00 P.M.,Thursday; 'Decembek47.at-which tune they will be opened-and read.aloud in public.. The Town Board of the Town of:Southold,-rserves.the- ght,to reject any aid all bids and waive,anyand,all informality In any bid'should it be deemed_-in the best interest of the e Town-of -'Southold to do so. All bids must be sigried arfd sealed in,envolopes plainly marked 'Old wi Transfer.Statiori Vehicle Weigh Scale;Service", and submitted to the Office of the Town'Clerk.The bid;price shall not include any tax;-federal;state,-or locaHrom-which the Town of,Southold's exempt. 'D'ated:November-17,,2020 AIZABETH.A.NEVILLB 00VTHOLD TOWN CLERK, 2 OFFICIAL CHECK Bank 83907057-3 52-0133 RE OSWEILER ' CALES INC DATE. 12/11(2020 112 PAYTOTHE" "Y`TOWN OF `:�OUTHOLD*** $500,00 ORDER OF t?Undn--cl AND 001100 �e PUB Npgt• , DRAWER TD BANK,N A a2" l AUTHORIZED SIGNATURE is 1118390705731° 0:0112013351: 6265008718il' ' r • I�4 ' 1 -n t� ' � R r > z I ` . f, :,�•a,;vp•-,.S5,�tir;"•�•;.=aS"�r;:.,t.A5�.55:',;•_'`;,,,7,•;',.":-.{..,t....(e,,?,��2;'y`�'i..�.g':..T:_+ai�,�^wr„,Mw.�o-.x_i.t:,'-+P.y>,.'>.w'�_-sN'i+.�•;yit..,i_,..'(/v.;.ar.5lt_s�dL.„I.";rY-z6::425,fx-`Ta,"b�6in0,vn1Ay3k a;>Lf..'a-2�,'�,;;l:l.v5�,r>�-,.kt�F�,NGv;;„�I�!"fq•a-•.;;+,4.,S►-�ra;tzA�,6.�,„^<.aWx,'_•,-.:-=q�5f;•i F„=_,•r,.:,k;.”F'x+l,„'_i:t;'.,".'",-2r,r:Li..�SawtniF 4,x'.,fyx.I;,,.,f ny+.i,v_..,-y.�.;5�Nz oir,4,Yt,_,.::ta%�•,Jt.±r-,:•,r�m-,-•,cla.'fiG.x>Y.:Yna.Ct,`;��;`yt/''+.�.'.'.,�r1t",:':•^.s�'�;;::1�tl�f-'r=.;^,�r^�„�c:l=�r,`,"`'�•�-�e�:t,:.s.;'0.�S4r,a._Y✓�>4',tw''.n.,,�re:�,;�tiv�;.e3�f`3ri,,-4:-,c,.,a:"�.y�a=,cr:i,_,-}.,S,9•. :7 'NOR0If :Y,Sb a,CALE COINC � ?Y ADVACS '2400 EGGHARBOR , '. -' L NWOLD NJ 0802A F.N',;rCrfl„srt�i•xa'-n,"�•,ar;.�eit x:,•,^�;" v�! - - _ -,t� _ aryl`:r •�'C,( ! `•i�"� F'`ti o;'yvi,-zip `� '.'t�•:::,� r'z�j ski• � •e/ I -;s�`'+_r .5°y :iYa,Y;t.=:�;,!,i,..` k 2��'�`=`3`: :�5 i-• ?z4h c ' .,✓-�:1, �!r:r�w,' F(�f.�k,J,.",ra1,5;~'a?!yi 4L1,t ti's,r�%4h�;.j Y•r�a 'ice"',.)!.: '��-i - -` 'x`, �;i• `y'4;.y.a �•,?1:"- "A''(�i,��•.:';;f .. ........ - _ - -'�•;'�� _ ;, �,�` >✓n,p✓T�Sky `��7�,'x,�"�f'riC,°��,.r:' ;5 ,#���r'r .F.::. U; DATE • - - _ rim aZ`�-.2 >` �Yhi ;.�yFn-,l,-,A:i�/.�+:.",n;�w.:Vii- 1^.'lrf�w�';r- _1` -� _4< 1''rJ'.:-,- - � - �tt4r�3'1 - '1'.isYrr�� �7�. I ]r �`l+•l k " < 4 to - _ - 11x�.`,n•E.;71i'= -��`^v�.%t'r' �`="'{"t.S"•:4';�'�'�;t��- �fit„<;;t,y`;igG" .'�a5�':e��`;'ti:.`-;�r7� . �tiz°;."Ja" .; `�e** de�k eF*�c**5k*do,k�r 9e 9e$e 9e*`* '' ct,. = .. y e T- t'j Pay: Five .hundre,d +dollars •,� x`s PAY' >;" t., ,>�.�_;,,v •<,rr;- ,"> .; x;,;,,� ,:_ ..,,, :;E•"':'tiG a4�"', vt:��°^ xz:AFe�';y'� �"n-n'in,-a:T '.TO•THE ORDER - - = ,��� �,'� �:,,,'Y�';�; ���•>,a�•,,,� Southhold -Town Clerk ,, -OF •moi - �tV#,;et ' ' 'r-�:'' � I`-• +i ,r.. ?%+,a'' t(r,�i^y„r•.)-�s.rr ,�;1 Southhold "Town Hal'1 ,- 'r -,tYS-,h,,. � xt:�r�r;;� ..r;�ri�l��ifa'`f:ad;�7,."�v aS.J'„�4j �r"WSsC t'' .t ya`;•` ,ane ixK�'�!„•!` `.n. r. P 0' Bo-x .117 9 - t 2°, �;..�SnNLr.- p,.'3[,,U:.S``s:y-".l f:_>,��,':.r.4.n,f.'.Sri•1.��-+:;i".4`b .�-K:�. H•�i.1�1 �.sG,,`:5'','.{''.'°n aT.if � .'�t'�?..�.i,,�'L ar" �mt;.43 rz sir IN - -Southhold NY 11971 °^ - ~ �`'^.�ti.`c," :.t.x�':kr fir., -'`_ auk. _ a - `•+ -.7. $h?. _' �^'�A.- 'ICRtB .F'�,r,,� -i'•.:.•v.l rr,fs• '.," - - - � �!'^_a-,w•.tr'a n>v�};,;v'�fa:� ;r��..`..,cV.�J; �,:��i:•'a,•,.v;�� ',, " ,t:ar�,.'-r.t.;.• F; ��}�i (y,r..'!^��'�i`y _ > _ _ �rl' ., - °t A"(-.�"h. 2t r_ h�t,ii,`s"v°;5>• ..±ti,x' •=�,1^^4'. s' - - - ;�� - .C. '�'i�..,;:� rte"<''-w `�`,-SY�(.e'''".�:,r,,'-n.i��'r„'rtt�• ,-'s'y�t�c.C�l;_�,]?r�• - �`x..'.i*,IY .s; .,-ri.yer� y`i'•r �i .f� •i,� 3 ,.1�:' �'; t r.ik` I, F 1�' S`:•:. '`FSL^ ,AF ' �l'-,P Ev P 1: F�” ' _ - .�ai:�s '1.'t'T3, �.( '•'i'4�.. :,.-•_��'?:T y„� �"`r.r L' -1� •v7 •�: -t�'( - - _ -_ - - - ` _ - - -t,?ssr���;;a`�.i.:�t'�'."a:;a=c�:.�.=;c ,:� �r,'�ar =1nt.�.o_._ .�,•es,r_4;�,.q.:.n`��:°�e., �'�.;t; - - - ',e:''`;iv,'ix�i::`a:aw.t:,�,:.r �n:3Jhey>,_ •yrl'.�..,��J��,tr.' r{� .rte•1'�-�,;;SL^',,,k'-ii�-�r5��,:�'�z"%s��s' ■ s �'n■0 4 9-7 L 0 u -i.0 3 L�2�0'7�60�7��.�.a:aB'��..1.q;����3 �4,��'�►t��,:�Y.,.'(.�>-"�, ��' ,�rr�;�r��.,«„-�° �,.,�.�::r>�,.7-��,,;�, l�Cow ri,� SOUTHOLD TOWN SOLID WASTE DISTRICT SPECIFICATIONS TOWN OF SOUTHOLD VEHICLE WEIGH SCALE MAINTENANCE/SERVICE THE SPECIFICATIONS below are for the routine and non-routine maintenance of two Cardinal Model 205 vehicle weigh scales at the Southold Town Collection/Disposal Area, at 6155,Cox lane, Cutchogue,New York. Please note that the Town seeks bids for-a'2-year contract(2021-2022), with a mutual option for an additional year of service,,through 2023. Prices should be submitted for the following services/charges on Page 3: 1. For Routine Scale Calibration and Maintenance: The Town expects to "schedule two (2) routine weekday maintenance service visits per calendar year(once every'6 months). Routine-service shall consist at a minimum of standard weight calibration for each of two (2) scales with not less than 21,000 lbs. of certified test weights, visual check of all load cells and connections, and written recommendation for ongoing operator maintenance: Off-hour/weekend visits may be needed for non-routine repairs/service as well. Rates for those should be entered below where indicated. 2. For Troubleshooting and/or Repair°Calls: The Town seeks a quote for basic service charges for troubleshooting and repairs of scale malfunctions. Based on past history,the Town anticipates at least 2 (two) such events per year with an average onsite duration time of 5 (five)hours. BID PRICE EVALUATION FOR THIS SOLICITATION WILL BE BASED ON THE .COMBINED TOTAL OF COSTS SUBMITTED FOR ROUTINE SERVICE AND REPAIR SERVICE AS DESCRIBED., Parts prices for any repairs deemed necessary,whether during routine service or repair calls,will be paid as quoted at the time of service. If the bidder offers discounts on parts and materials (e.g., load cells,junction boxes, etc.) he should so state. Travel expenses consisting of lodging and meals, if necessary,will be paid as actually incurred. The Southold Town Transfer Station has two (2) Cardinal Model 205 scales each with a rated capacity of 160,000 lbs. Bidders are encouraged to,familiarize.themselves with 'the,faeility before preparing their bids. The facility is'open 7 days a week,,7:00 am—5:00 pm. Scale data is processed using WasteWorks software version 1.444. Bidders must;have not less than,10 years of experience in the testing, calibration,-and maintenance of truck scales in New York State and must provide at least three (3)New York State municipal references to which such services have been provided over that time. The winning bidder will be expected to enter into a formal contract with the Town as provided by the Town 1 w y Attorney, and must maintain appropriate certifications as required by the New York State Department of Agriculture and Markets,Bureau of Weights and Measures throughout the contract period. The sealed bids,together with a Non-collusive Bid Certificate, and bank draft or certified check in the,amount of$500.00,will be received by the Town Clerk of the Town of Southold, at-the Southold Town. Hall,PO Box 1179;53095 Main Road, Southold,New York 11971,1 until 2:00 P.M.,Thursday, December 17 at which time they will be opened'and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and,all informality,in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked 'Bid on Transfer Station Vehicle Weigh Scale Service", and submitted to the Office of the Town Clerk. The bid price shall not include any tax,federal, state, or local from which the Town of-Southold is exempt. Dated:November 1'7,-2020 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK 2 � N RATES FOR SCALE SERVICE AT THE TOWN OF SOUTHOLD SOLID WASTE TRANSFER STATION, 6155 COX LANE, CUTCHOGUE,NY 11935 * * * NOTE: LABOR RATES QUOTED HEREIN MUST REFLECT APPLICABLE,NEW YORK STATE PREVAILING WAGE RATES FOR THE APPROPRIATE JOB CLASSIFICATION(S). 1. Charges for Routine 6-Month Calibration and Inspection(assumes no repairs needed): a) Labor: $ b) Test Truck Fee**: $ TOTAL CHARGES PER VISIT: -$ 2. Service Charges for Troubleshootin Repair Calls: a) Regular Hourly Rate per Technician Onsite*: $ b) Number of Technicians Onsite: Total Labor(based on 5 hfs onsite): $ c) Service Truck,Feet*:' $ d) Test Truck Fee(if needed)**: $ TOTAL SERVICE CHARGES FOR 5 HR REPAIR CALL $ 3. Off-Hours/Weekend Charges a) Hourly Rate per Technician Onsite*: $ b) Number of Technicians Onsite: Total Labor(based on 5 hrs onsite): $ c) Service Truck Fee**: $ d) Test Truck Fee(if needed)**: $ TOTAL SERVICE CHARGES FOR 5 HR REPAIR CALL OFF HOURS OR ON'WEEKENDS $ *Onsite means time at Town facility, i.e.time of arrival to time of departure. If rates differ for multiple techs,use average hourly mate. **Show flat rate to includes mileage,tolls,travel time. 3 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has,been,arrived at,by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor,to its best knowledge and belief,by any of its employees or agents,to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the,bid. (Signed) (Corporate Title) (if any) Printed Name Company Name Date Bid on TRANSFER STATION VEHICLE WEIGH SCALE SERVICE 2021 -2022 4 j' 002,523440 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Lori Bazata of Mattituck,in said county,being duly sworn,says that she is Principal Clerk of THE SUFFOLK TIMES , a weekly newspaper,published at Mattituck, in the Town of Southold,County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 12/03/2020 v�.r Principal Clerk Sworn to before me this day of z1'"a 4`t BARBARA M. TANDY Notary Public, State Of New York No. 01 TA6086001 Qualified In Suffolk County Commission Expires 01/13/20x3 E� TYPESET': Mon Nov 30 15.44:46 EST 2020 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,in accor- dance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the routine and non-routine maintenance of the Car- dinal Model 205 vehicle weigh scales at the Southold Town Collection/Disposal Area, Cox lane,Cutchogue,New York,all in accor- dance with federal, state, and local reg- ulations. Specifications may be obtained at the Office of the Town Clerk,Town of South- old,Town Hall,53095 Main Road,Southold, New York 11971. The sealed bids, together with a Non- Collusive Bid Certificate,and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold,at the Southold Town Hall,PO Box 1179,53095 Main Road,Southold,New York 11971,until 2:00 P.M.,December 17,2020 at which time they will be opened and read aloud in public.The Town Board of the Town of Southold reserves the rightto reject any and all bids and to waive any and all informalities in any bid should it be deemed in the best interest to do so. All bids must be signed and sealed in en- velopes plainly marked `Bid on Vehicle Weigh Scale Maintenance',and submitted to the Office of the Town Clerk The bid price shall not include any tax, federal, state,-or local, from which the Town of Southold is exempt. Dated November 17,2020 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK 2523440 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the routine and non- routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Collection/Disposal Area, Cox lane, Cutchogue,New York, all in accordance with federal, state, and local regulations. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The sealed bids,together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., December 17, 2020 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalities in any bid should it be deemed in the best interest to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Vehicle Weigh Scale Maintenance", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 17, 2020 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON DECEMBER 3,2020,AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH A. NEVILLE,TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) LYNDA M RUDDER, Deputy Town Clerk of the Town of Southold,New York being duly sworn, says that on the 3rd day of December , 2020, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York., 2021 Bid for Scale Maintenance CXttytda M Rudder Southold Deputy Town Clerk Sworn before me this 3rd day of December , 2020. Not Public BONNIEJ.DOROSKI Notary Public,State Of New York No.OID06095328,Suffolk County Term Expires July 7,20 a _ Rudder, Lynda From: TR - Legals <legals@timesreview.com> Sent: Monday, November 30, 2020 3:51 PM To: Rudder, Lynda; Lisa Finn (lisaahfinn@gmail.com); Michaelis,Jessica; Reisenberg, Lloyd; Southold Local (denise@southol'dlocal.com); Dinizio,James; Doherty,Jill; Doroski, Bonnie; Ghosio, Bob; Louisa Evans; Nappa, Sarah; Neville, Elizabeth; Noncarrow, Denis; Norklun, Stacey, Russell, Scott; Standish, Lauren;Tomaszewski, Michelle; Burke,John; Duffy, Bill; Hagan, Damon; Mirabelli, Melissa Cc: Bunchuck,Jim Subject: Re: Scale Maint. Bid for publication and Tire Removal Bid for publication Attachments: Ad_lmag e_Preview,pdf[49].pdf,Ad_Order_Form.pdf[3].pdf, Ad_Image_Preview.pdf[69].pdf;Ad_Order_Form.pdf[43].pdf Hello, These notices have been scheduled,the attached documents serve as your confirmation, invoice and proof. Please review for accuracy. Payment is due upon receipt. Affidavits are processed and mailed out a week after the final publication date of the notice. Thank you. Sincerely, Greg Messinger r s ,F REVIEW MEDIA GROUP Greg Messinger Sales Production Assistant 631.354.8013(direct) gmessinger@timesreview.com www.timesreview.com From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Date: Monday, November 30, 2020 at 3:08 PM To:TR - Legals <legals@timesreview.com>, Lisa Finn (lisaahfinn@gmail.com) <lisaahfinn@gmail.com>, Michaelis,Jessica <jessicam@southoldtownny.gov>, Reisenberg, Lloyd <Lloyd.Reisenberg@town.southold.ny.us>, Southold Local (denise@southoldlocal.com) 1 <denise@southoldlocal.com>, Dinizio,James <james.dinizio@town.southold.ny.us>, Doherty, Jill <jill.doherty@town.southold.ny.us>, Doroski, Bonnie<Bonnie.Doroski@town.southold.ny.us>, Ghosio, Bob <bob.ghosio@town.southold.ny.us>, Louisa Evans <lpevans06390@gmail.com>, Nappa, Sarah <sarahn@southoldtownny.gov>, Neville, Elizabeth <E.Neville@town.southold.ny.us>, Noncarrow, Denis <denisn@southoldtownny.gov>, Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>, Rudder, Lynda <lynda.rudder@town.southold.ny.us>, Russell, Scott<scottr@southoldtownny.gov>, Standish, Lauren <Lauren.Standish@town.southold.ny.us>, Tomaszewski, Michelle<michellet@town.southold.ny.us>, Burke, John <johnbu@southoldtownny.gov>, Duffy, Bill <bilid @southoldtownny.gov>, Hagan, Damon <damonh@southoldtownny.gov>, Mirabelli, Melissa <melissam@southoldtownny.gov> Cc: Bunchuck, Jim <jbunchuck@town.southold.ny.us> Subject: Scale Maint. Bid for publication and Tire Removal Bid for publication Please publish both of the attached Legals in the 12/3 edition of the Suffolk Times and the town website 2 f Southold Town-Board-Letter Board Meeting of November 17, 2020 RESOLUTION 2020-752 Item# 5.8 j ADOPTED DOC ID: 16563 i i q - THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-752 WAS ADOPTED AT_THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 17,2020: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2021: Household Hazardous Waste Removal .. Scrap Tire Removal r Vehicle Scale Maintenance and Service ell Elizabeth A.Neville Southold Town Clerk l RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:James Dinizio Jr, Councilman. AYES: Nappa, Dinizio Jr,Doherty, Ghosio,Evans,Russell i t - Page 15 Generated November 18,2020