HomeMy WebLinkAboutFishers Island Recreational Path Foundation ��suFF � RESOLUTION 2021-77
ADOPTED DOC ID: 16730
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2021-77 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JANUARY 5,2021:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and the
Fishers Island Recreational Path Foundation, a New York Not for Profit Corporation, for
installation of a bicycle path on Fishers Island, subject to the approval of the Town Attorney, at
no cost to the Town.
Elizabeth A.Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sarah E.Nappa, Councilwoman
SECONDER:Louisa P. Evans, Justice
AYES: Nappa, Dinizio Jr,Doherty, Ghosio,Evans, Russell
AGREEMENT
TRIS AGREEMENT, made on the day of December, 2020, by and between the
Town of Southold, a municipal corporation of the State of New York having its principal
place of business at 53095 Main Road, Southold,New York, hereinafter called the
"Town" and Fishers Island Recreational Path Foundation, a New York Not for Profit
Corporation, having its principal mailing address as at P.O. Box 619, Fishers Island,NY
06390, hereinafter called the"Foundation".
WITNESSETH:
WHEREAS, The Town has entered into a Grant of Easement with the United
States Navy for the utilization of a certain piece of land for a public purpose more
particularly described in the easement agreement attached herewith as Exhibit A
("Easement Area"); and
WHEREAS, the Town and United States Navy have reviewed and approved
proposed plans for a public bicycle path to be located upon the agreed upon the Easement
Area, attached herewith as Exhibit B;
WHEREAS,the Foundation, wishes to facilitate the construction and future
maintenance of the said bicycle path for the public's benefit in accordance with the terms
and conditions set forth in this Agreement and in the Grant of Easement to the Town of
Southold by the United States Navy; and
NOW, THEREFORE, it is mutually covenanted and agreed by and between the
parties hereto as follows:
I. SCOPE OF SERVICES
Throughout the term of this agreement, the Foundation shall construct,
maintain, and repair a recreational bicycle path on Fishers Island as per the specifications
attached hereto as Exhibit B and in accordance with all terms and conditions agreed to by
the Town of Southold and United States Navy as set forth in the Grant of Easement
attached herewith as Exhibit A. It is specifically understood and agreed upon by all
parties that this recreation path is for the general public's use. The Foundation shall not
close or restrict the use of said path by the public except as needed to complete routine
repair and maintenance during the term of this Agreement.
II. TERM OF AGREEMENT
The term of this Agreement shall be from the date of execution until
October 31, 2070 or termination of the easement between the Town of Southold and the
United States Navy, whichever occurs first.
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III. GRANT OF ACCESS/CONSIDERATION
In consideration of the mutual covenants, benefits and restrictions
contained herein, the Town grants access to the Easement Area to the Foundation, its
Subcontractors, agents and assigns, for the purpose of construction and maintenance of a
recreational bicycle path and the Foundation hereby agrees to assume all costs associated
with the construction of the subject bicycle path for use by the general public, the
perpetual maintenance of the same throughout the contract term and the procurement of
the required insurance as set forth below.
IV. FOUNDATION'S WARRANTIES AND REPRESENTATIONS
The Foundation makes the following warranties and representations:
A. The Foundation, its subcontractors, agents and assigns represent
that the Town has made no commitment under this Agreement with respect to the volume
of support to be supplied during the term of this Agreement.
B. The Foundation its subcontractors, agents and assigns warrant that
they shall comply with all federal, state and local laws, ordinances, and regulations
applicable to the construction of the recreational bicycle path.
C. The Foundation represents that it shall utilize its best efforts to
insure that Minority and Women Owned Businesses (MBE's and WBE's) have the
opportunity to participate as subcontractors with respect to the construction to be
performed under this Agreement. In the event the Foundation subcontracts twenty-five
percent(25%) or more of the construction to be performed hereunder, the Foundation
shall submit to the Town a WBE Utilization Plan,prior to execution of this Agreement.
V. INDEMNIFCATION and INSURANCE
A. The Foundation, its subcontractors, agent and assigns agree to
defend, indemnify and save harmless the Town of Southold, and
the United States Navy against any and all liability, loss, damage,
detriment, suit, claim, demand, cost, charge, attorneys' fees and
expenses of whatever kind or nature which they may directly or
indirectly incur, suffer or be required to pay by reason of or in
consequence of the Foundation carrying out or performing under
the terms of this Agreement, or failure to carry out any of the
provisions, duties, services or requirements of this Agreement, or
the negligence, willful misconduct or unlawful conduct of the
Foundation, its subcontractors, agents or assigns, including but not
limited to any and all injury or liability associated with the
utilization of said bicycle path, whether such losses and damages
are suffered or sustained by the Town or Navy directly or by its
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employees, licensees, agents, engineers, citizens or by other
persons or corporations, including any of the Foundation's
employees or agents who may seek to hold the Town or Navy
liable therefore. This obligation shall be ongoing, shall survive the
term of this Agreement and include, but not be limited to, claims
concerning non-sudden environmental impairments.
The Foundation shall join in the commencement of any action or
proceeding or in the defense of any action or proceeding which in the opinion of the
Town constitutes actual or threatened interference or interruption with the Town's rights
hereunder, including all appeals which, in the opinion of the Town, may be necessary.
B. The Foundation, its subcontractors, agents and assigns shall
maintain appropriate insurance for its respective interests in, and
all activities on the proposed bicycle path, throughout the term of
this agreement. The Foundation's liability insurance required
herein shall include provisions or endorsements naming or
including by way of blanket endorsement the Town of Southold
and the United States Navy as an additional insured with respect to
the indemnification obligations outlined above and to the extent
not provided for in this agreement waving all rights of subrogation
against the Town of Southold and the United States Navy and
including a similar waiver of subrogation on all policies required to
be maintained herein.
C. The Foundation covenants and agrees that from and after the
Effective Date throughout the term of this agreement the
Foundation will maintain, at its sole cost and expense, or during
the construction of the recreational path will require the principal
sub-contractor utilized in connection with this project to maintain
at its sole cost and expense, the following insurance, in the
amounts and form specified:
(i) Commercial General Liability insurance (including broad form
property damage and contractual liabilities or reasonable equivalent
thereto) covering in the use of the Easement Area,the improvements
thereon and any of its activities on or around the Area against claims for
bodily injury or death,property damage and products liability (including
completed operations coverage). Such insurance is to be written on an
occurrence basis (not a claims made basis) and to be in amounts of not less
than$1,000,000.00 per occurrence and $2,000,000.00 in the aggregate for
each policy year.
(ii) Umbrella Liability insurance coverage on a"following form"basis
with limits of not less than$2,000,000 per occurrence and in the
aggregate;
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(iii) The Foundation shall furnish the above insurances to the Town and
shall also name the Town of Southold and United States Navy as an
additional named insured in said policies;
(iv) Any incident from which a claim of liability may arise shall be
reported to the Town Clerk as soon as possible and not later than twenty-
four(24) hours from the time of such incident. A detailed written report
must be submitted to the Town as soon thereafter as possible, and not later
than three (3) days after the date of such accident.
VI. FORCE MAJEURE
If either party is delayed or prevented from fulfilling any of its obligations
under this Agreement due to any act, event or condition, whether affecting the Town,the
Foundation,to the extent that it materially and adversely affects the ability of either party
to perform any obligation hereunder(except for payment obligations), and if such act,
event or condition is beyond the reasonable control and is not also the result of the willful
or negligent action, inaction, or fault of the party relying thereon as justification for not
performing an obligation or complying with any condition required of such party under
the Agreement, the time for fulfilling that obligation shall be extended day-by-day for the
period of the uncontrollable circumstance; provided, however,that the contesting in good
faith or the failure in good faith to contest such action or inaction shall not be construed
as willful or negligent action or a lack of reasonable diligence of either party. Subject to
the foregoing, such acts or events shall include the following:
(1) an act of God (but not including reasonable anticipated weather
conditions for the geographic area of the Town or Destination Site) hurricane, landslide,
lightning, earthquake, fire, explosion, flood, sabotage or similar occurrence, acts of a
public enemy, extortion, war,blockade or insurrection, riot or civil disturbance;
(2) the failure of any appropriate federal, state, county, town or local
public agency or private utility having jurisdiction in the areas in which the Foundation is
located to provide and maintain utilities, services, water and sewer lines and power
transmission lines which are required for the operation;
(3) governmental pre-emption of materials or services in connection
with a public emergency or any condemnation or other taking by eminent domain of any
portion of the Foundation's facilities; and
(4) the presence of hazardous waste upon, beneath or migrating from
the Foundation Facilities.
It is specifically understood that none of the following acts or conditions
shall constitute uncontrollable circumstances: (a) general economic conditions, interest
or inflation rates, or currency fluctuations; (b)the financial condition of the Town,the
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Foundation, any of its affiliates or any subFoundation; (c)union work rules,requirements
or demands which have the effect of increasing the number of employees employed
otherwise increasing the cost to the Foundation of operating its haul operation or the
Destination Site; (d) equipment failure; (e) any impact of prevailing wage law, customs
practices on the Foundation's costs; (f) any act, event or circumstances occurring outside
of the United States; or(g) any change in law or in the permit conditions or status.
VII. SUBCONTRACTS
The Foundation shall not enter into any subcontracts in connection with
the construction services to be performed hereunder without the prior written approval by
the Town of such subcontracts. All such subcontracts shall make express reference to the
terms and conditions of this Agreement and shall obligate the subcontractor to comply
with all applicable federal, state and local laws, ordinances or regulations relating to the
services to be performed under the subcontract. In the event the subcontractor is required
to furnish any insurance for the benefit of Foundation,the Town and Navy shall also be
named as an additional insured or obligee.
X. PREVAILING WAGE RATES
With respect to the construction of the recreational path,the Foundation,
its subcontractors, agents and assigns, agree to comply with the provisions of the New
York State Labor Laws and the Federal Davis-Bacon wage determination relating to the
payment of prevailing wage rates to the extent applicable. In the event that at any time
during performance under this Agreement the Foundation is required to increase the
wages paid to any of its employees as a result of such requirement, all costs shall be
borne exclusively by Foundation.
XI. DEFAULT
In the event the Foundation fails to perform its obligations under the
Agreement,the Town may terminate the Agreement upon thirty (30) days notice to the
Foundation.
XII. DISPUTES/ARBITRATION
Any disputes between the parties to this Agreement shall be referred to
arbitration in accordance with the rules of the American Arbitration Association. In no
event shall any demand for arbitration be made after the date when institution of legal or
equitable proceedings based on such claim or dispute would be barred by the applicable
statute of limitations. An award rendered by arbitrators following any such arbitration
shall be final and judgment may be entered upon it in accordance with applicable law in
any court having jurisdiction thereof.
XIV. MISCELLANEOUS
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A. This Agreement shall be governed by the laws of the State of New
York.
B. The Foundation shall not assign, convey or otherwise transfer its
rights or obligations under this Agreement without the prior written consent of the Town.
C. This Agreement, including all Exhibits and documents referred to
herein, along with the Specifications, Solicitation and the Bid, and all Appendices and
Exhibits thereto, represent the entire agreement between the Town and The Foundation
relating to the services to be performed hereunder. This Agreement may be modified
only by written agreement of The Foundation and the Town.
D. To the extent of any inconsistency among the documents
constituting the agreement of the parties, the priority among those documents shall be:
1. This Agreement;
2. Grant of Easement N40085-20-RP-00114
3. CME Associates Schematics and Plans Project#2012838;
[Doesn't the Easement have to be#1? Town's rights are subject to
scope of grant from the Navy.]
E. Without limiting any other right and/or remedy which the Town
may have at law or under this Agreement, if the Foundation is adjudged bankrupt or
makes an assignment for the benefit of creditors or a receiver is appointed for the
Foundation or any insolvency arrangement proceedings are instituted by or against the
Foundation, the Town may terminate this Agreement.
F. The Foundation agrees that it will conduct itself consistent with its
status, said status being that of an independent contractor and,the Foundation, its
employees or agents will neither hold themselves out nor claim to be an officer or
employee of the Town of Southold nor make claim to any right accruing thereto
including, but not limited to, Worker's Compensation,Unemployment Benefits, Social
Security or retirement membership or credit.
G. If any provision of this Agreement shall for any reason he held to
be invalid or unenforceable,the invalidity or unenforceability of such provision shall not
affect any of the remaining provisions of this Agreement and this Agreement shall be
enforced as if such invalid and unenforceable provision had not been contained herein.
H. The Foundation agrees that it shall not discriminate and that it shall
cause there to be no discrimination against any employee who is employed in the work,
or against any applicant for such employment, because of race, religion, color, sex, age,
marital status, handicap or national origin in any manner prohibited by the laws of the
United States or of the State of New York. These requirements shall include,but not be
limited to, the following: employment; upgrading, demotion or transfer; recruitment or
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recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training.
XV. NOTICES
All notices required to be given hereunder shall be made in writing by first
class mail addressed as follows:
If to the Town: Supervisor of the Town of Southold
Town Hall
53095 Main Road
P.O. Box 1179
Southold,New York 11971-0959
With a copy to: Southold Town Attorney
Town of Southold
53095 Main Road
P.O. Box 1179
Southold,NY 11971-0959
If to the Foundation: Fishers Island Recreational Path Foundation
P.O. Box 619
Fishers Island,NY 06390
XVI. REQUIRED PROVISIONS OF LAW
Each and every provision of law and clause required by law to be inserted in this
Contract shall be deemed to have been inserted herein. If any such provision is not
inserted, through mistake or otherwise,then upon the application of either party, this
Contract shall be physically amended forthwith to make such insertion. In particular, and
to the extent applicable to the construction of the bicycle path, the Foundation, its
Subcontractors, agents and assigns, shall, among other things, fully comply with:
(a) Labor Law section 220-e and Executive Law sections 291-299 and the
Civil Rights Law relating to prohibition against discrimination and
providing equal opportunity.
(b) Affirmative action as required by the Labor Law.
(c) Prevention of dust hazard required by Labor Law section 222-a.
(d) Preference in employment of persons required by Labor Law section 222.
(e) Eight-hour workday as required by Labor Law section 220(2).
(f) The parties hereto, in accordance with the provisions of section 220(3) of
the Labor Law, hereby agree that there shall be paid each employee
engaged in work under this Contract not less than the wage rate and
supplements set opposite the trade or occupation in which he/she is
engaged, which are the wage rates and supplements established as the
prevailing rate of wages for the work covered by this Contract.
i. Labor classifications not appearing on the schedule of wages can
be used only with the consent of the Owner and then the rate to be
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paid will be given by the Owner after being advised by the
Department of Labor.
ii. The Foundation shall post in a prominent and accessible place on
the site of the work a legible statement of all wage rates and
supplements, as specified in the Contract, for the various classes of
mechanics, workingmen/women, or laborers employed on the
work.
XVI. AUTHORITY FOR EXECUTION ON BEHALF OF THE TOWN
The Supervisor has executed this Agreement pursuant to a Resolution adopted by
the Town Board of the Town of Southold, at a meeting thereof held on October_,
2020. Scott A. Russell, Supervisor,whose signature appears hereafter, is duly authorized
and empowered to execute this instrument and enter into such an Agreement on behalf of
the Town. This instrument shall be executed in duplicate. At least one copy shall be
permanently filed, after execution thereof, in the office of the Town Clerk, Elizabeth
Neville.
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement on
the day and year first above written.
TOWN OF SOU HOLD
By:
Scott A. Russe 1, Supervisor
FISHERS ISLAND RECREATIONAL
PATH FOUNDATION
By:
Jo McGilli A , President
STATE OF NEW-roR-K-)
ss.:
COUNTY OF S�4@I
On this day of Goober in the year 2020 before me, the undersigned,
personally John McGillian,President of the Fishers Island Recreational Path Foundation' D
personally known to me or proved to me on the basis of satisfactory evidence to be the LL
individual whose name is subscribed to the within instrument and acknowledged to me o;o
that he executed the same in his capacity and that by his nature on the instrument,the °o
individual or the person upon whose behalf of which the ' ividual acted, executed the a F
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instrument. om
Notary Public A
STATE OF NEW YORK)
) ss..
COUNTY OF SUFFOLK) ,.�r,n�A '
A Jw�"1 o1 I
On this 'L day of Oeteber in the year 2020 before me, the undersigned,
personally appeared SCOTT A. RUSSELL,personally known to me or proved to me on
the basis of satisfactory evidence to be the individual whose name is subscribed to the
within instrument and acknowledged to me that he executed the same in his capacity and
that by his signature on the instrument,the individual or the person upon whose behalf of
which the individual acted, executed the instrument.
rz&u 1 -M,
Notary Public
LAUREN M.STANDISH
Notary Public-State of New York
No.01 ST6164008
Qualified in Suffolk County
_9_ Commission Expires April 9,2023
Exhibits
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GROUP REVIEWED DATE
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