HomeMy WebLinkAbout2020 MATTITUCK 1
PARK DISTRICT AT T I T V C K
PARK DISTRICT
d P.O. BOX 1413 . MATTITUCK, NEW YORK 11952
Ph: (631) 298-9103 • Email: mattparkdist@optonline.net
RECEIVED
0 E C 2 9 2020
Southold 'down Clerk
December 20,2020
Ms. Elizabeth A. Neville, Town Clerk
Town of Southold
P.O. Box 1179
Southold,NY 11971-0959
RE: Mattituck Park District/Election Vote on November 12,2020
Dear Ms. Neville:
Enclosed please find Mattituck Park District's Election Vote documents for filing with
your office in connection with the referenced matter.
If you have any questions regarding the enclosed,please do not hesitate to call me.
Thank you for your attention.
Very truly yours,
Jennifer Mannino
Secretary
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Enclosures
STATE OF NEW YORK)
) ss.:
COUNTY OF SUFFOLK)
JENNIFER MANNINO, residing at 2275 Highland Road, Cutchogue
New York, being duly sworn, deposes and says:
I am the Secretary to the Board of Commissioners of the Mattituck Park
District and am over the age of 18 years.
That on the 29—day of October, 2020 1 posted one (1) copy of the Notice
of Election Vote and Meeting of the Mattituck Park District, a copy of which is
annexed hereto, in four (4) public places in Mattituck, County of Suffolk, State of
New York, as follows:
1. Bulletin Board, Mattituck Marketplace, Mattituck Plaza, 10095 Main
Road, Mattituck, NY;
2. Bulletin Board, Handy Pantry, 12250 Main Road, Mattituck,
NY;
3. Window display, Orlowski Hardware, 320 Love Lane, Mattituck, NY;
4. Bulletin Board, Goldberg's Bagels, Mattituck Plaza, 10095 Main
Road, Mattituck, NY; and
A,
A--
J nnifer Mannino
Sworn to before me this `'Lday
of Ale^--i,b cr , 2020.
Notary Public
6�1f%1,T„e o,• Stephen Francis K1*
Nor�av Notary Public,State of NO YA
. No.02KI6247155
Qualified in Suffolk County
'div wP� Commission Expires 022 .
STATE OF NEW YORK)
) ss..
COUNTY OF SUFFOLK)
JENNIFER MANNINO, residing at 2275 Highland Road, Cutchogue
New York, being duly sworn, deposes and says:
I am the Secretary to the Board of Commissioners of the Mattituck Park
District and am over the age of 18 years.
That on the 5—day of October, 2020 1 posted one (1) copy of the Notice of
Nomination for Commissioner of the Mattituck Park District, a copy of which is
annexed hereto, in four (4) public places in Mattituck, County of Suffolk, State of
New York, as follows:
1. Bulletin Board, Mattituck Marketplace, Mattituck Plaza, 10095 Main
Road, Mattituck, NY;
2. Bulletin Board, Handy Pantry, 12250 Main Road, Mattituck,
NY;
3. Window display, Orlowski Hardware, 320 Love Lane, Mattituck, NY;
4. Bulletin Board, Goldberg's Bagels, Mattituck Plaza, 10095 Main
Road, Mattituck, NY; and
Jennifer Mannino
Sworn to before me this VE- day
of ve.-,6 Ar , 2020.
Notary Public
(�NOTARY
-9T E O, Stephen Francis K*
Notary Public,State of New Yoii
Qualliifled1 in Suffolk County llw lZ3
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STATE OF NEW YORK) - '7
)SS:
COUNTY OF SUFFOLK)
Lori Bazata of Mattituck,in said county,being duly sworn,says that she is Principal Clerk
of THE SUFFOLK TIMES , a weekly newspaper,published at Mattituck, in the Town of
Southold,County of Suffolk and State of New York, and that the Notice of which the annexed
is a printed copy,has been regularly published in said Newspaper once each week for 1
weeks(s),successfully commencing on 10/08/2020
Principal Clerk
Sworn to before me this day of
64"� A .
BARBARA H. TANDY
Notary Public, State Of New York
No. 01 TA6086001
Oualified In Suffolk County
Commission Expires 01/13/20 23
TYPESET: Mon Oct 05 17.13.13 EDT 2020
LEGAL NOTICE
MATTITUCK PARK DISTRICT
NOTICE OF NOMINATION FOR TBE
OFFICE OF COMMISSIONER
NOTICE is hereby given, pursuant to
Chapter 924 of the Laws of New York,
1941,as amended,of the nomination of:
1. One(1)Commissioner for a three-
year term commencing 1 January 2021,
and expiring 31 December 2023.
2. One (1) Commissioner for a two-
year term commencing 1 January 2021,
and expiring 31 December 2022.
Nominations shall be submitted in petition
form and must be signed by at least twenty-
five (25) qualified voters of the Mattituck
Park District,and filed with the Clerk of the
District,at the Mattituck Park District Office,
Veterans Memorial Park,11280 Pecomc Bay
Boulevard, Mattituck, New York, not later
than 12:00 PM on 26 October 2020.Petition
forms are available for pick up at the Mat-
tituck Park District Office, weekdays from
9.30 AM—2.00 PM.Each petition must state
the name and address of each signer.
Every resident who shall have resided in
the Mattituck Park District for a period of
thirty(30)days next preceding the election,
and whose name and address is within the
boundaries of the Mattituck Park District as
set forth on the Suffolk County Board of Elec-
tions voter registration listing,shall be qual-
ified to run for Commissioner.
Gerard Goehrmger,Chairperson
George Lomaga,Commissioner
Jennifer Mannino,Secretary
2509020
MATTITUCK PARK DISTRICT
BOARD OF COMMISSIONERS REGULAR MEETING MINUTES
November 12, 2020
Attendance
Gerard Goehringer, Chairman
George Lomaga, Deputy Chairman
Angela Noncarrow, Treasurer
Chris Shashkin, Clerk
Stephen Kiely, Attorney
Nick Deegan, Denise Geis, Maria Santigate and were present from the public
CALL TO ORDER
Meeting called to order 6:30 PM
PUBLIC COMMENT
APPROVAL OF MINUTES
Motion by G Lomaga, seconded by G. Goehringer, all in favor and motion carried
unanimously to approve the Minutes from the September 15, 2020 submitted via email.
TREASURER'S REPORT (A. Noncarrow)
Presented/Discussed:
• Bill Payment Register dated November 12, 2020
• Budget Ledger dated October 31, 2020
• Balance sheet dated November 12, 2020
• Commissioners reviewed Purchase Orders and approved where needed
Motion by G Lomaga, seconded by G Goehringer, all in favor and motion carried
unanimously to accept and approve the Treasurer's Report.
General
• A Noncarrow offered to bring playground purchase proposal to Southold Town to
see if any Grants are available.
• Maria Santigate asked why purchasing new equipment G Lomaga explained
what needed to be replaced and repaired.
• M Santigate asked why MPD did not go out for bid S Kiely explained that this
company is a state contract which has already been vetted for the lowest bid.
• D Geis asked why the beach fees have not been set aside for playground repair
S Kiely recommended to bring it to the new Commissioners in January for
discussion and consideration.
• Commissioners reviewed and discussed the purchase of playground equipment
for Breakwater and Veteran's Beach.
ELECTION RESULTS
Nick Deegan Total votes—291
Charles Gueli Total votes— 263
Denise Geis , Total votes — 182
Maria Santigate Total votes — 129
Nick Deegan elected to 3 year term, Charles Gueli elected to 2 year term
RESOLUTIONS
RESOLUTION 2020-73
RESOLUTION SETTING MEETING DATES FOR DECEMBER 2020
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the
following meeting dates for the month of December 2020: Work Session, Thursday, December
3, 2020 at 6:30 P.M. and monthly meeting, Thursday, December 10, 2020 at 6:30 P.M.
RESULT: Motion by Lomaga, seconded by G Goehringer, all in favor and motion carried
unanimously to approve Resolution 2020-73.
RESOLUTION 2020-74
RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING
PAYMENT OF CURRENT BILLS
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the
Bill Register submitted by the Treasurer for the November 12, 2020 meeting and further
authorizes payment of the current bills.
RESULT: Motion byG Lomaga, seconded by G Goehringer, all in favor and motion carried
unanimously to approve Resolution 2020-74.
RESOLUTION 2020-75
RESOLUTION APPROVING MEETING MINUTES FROM OCTOBER 8, 2020
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the
October 8, 2020 meeting minutes submitted via email.
RESULT: Motion by G Lomaga seconded by G Goehringer, all in favor and motion carried
unanimously to approve Resolution 2020-75.
RESOLUTION 2020-76
RESOLUTION TO CONTINUE EMPLOYMENT OF LUKASZ JAKUBOWICZ TO CLOSE
PARK GATES AND SECURE THE BUILDINGS
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves
the continued employment of Lukasz Jakubowicz to close the Park gates and to secure the Park
District facilities at Breakwater, Yacht Club, and Veterans Park each evening at a pay rate of
$20.00/hour effective October 1, 2020 and ending December 20, 2020; and act as Security on
as need basis.
RESULT: Motion by G Lomaga, seconded by G Goehringer, all in favor and motion carried
unanimously to approve Resolution 2020-76.
RESOLUTION 2020-77
RESOLUTION APPOINTING CAROLINE BURGHARDT
AS PART TIME CLERK TYPIST
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints
Caroline Burghardt as Part Time Clerk Typist for up to 12 he,iry 20 hours per week at an hourly
rate of$18.00 effective November 1, 2020.
RESULT: Motion by G Lomaga seconded by G Goehringer, all in favor and motion carried
unanimously to approve Resolution 2020-77.
RESOLUTION 2020-78
RESOLUTION TO SET EQUIPMENT, DOCUMENT,AND RETENTION PROCEDURES
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the
following equipment, document, and retention procedures:
1)All tangible items, such as computer equipment and peripherals, furniture, vehicles, outdoor
equipment and like items require approval by the Board of Commissioners before being de-
accessed.
2)All records, both electronic and paper, shall be retained or disposed of as set forth in the New
York State Local Government Schedule (LGS-1) "Retention and Disposition Schedule for New
York Local Government Records" and by the direction of the Southold Town Clerk. This
schedule is in effect as of August 1, 2020.
3) Said schedule does not cover final disposition of Mattituck Park District Beach Permits.
Unsold Beach Permits shall be destroyed on the next business day after the permits expire.
4)The final disposition of records to be de-accessed is by shredding.
All prior resolutions set forth by the Board of Commissioners regarding same shall be null and
void.
RESULT: Tabled
RESOLUTION 2020-79
RESOLUTION APPOINTING CHRISTOPHER SHASHKIN
AS RECORDS MANAGEMENT OFFICER
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby Christopher
Shashkin as Records Management Officer, whose duties shall include the retention and
disposition of records in compliance with Resolution 2020-78
RESULT: Tabled
RESOLUTION 2020-80
RESOLUTION TO ADOPT A POLICY ON SEXUAL HARASSMENT
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopts a
policy on Sexual Harassment. (See Attachment A.) This policy is in effect as of September 1,
2020. All testees, Commissioners, employees, or public officials of the Mattituck Park
District are required to take an annual class given by the State of New York on Sexual
Harassment. New In Commissioners, employees, or public officials of the District are
required to take the class within thirty (30) days of employment.
RESULT: Motion by G Lomaga seconded by G Goehringer, all in favor and motion carried
unanimously to approve Resolution 2020-80.
RESOLUTION 2020-81
RESOLUTION ON CASH PROCEDURES
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopts a
policy on Cash Procedures. This policy is in effect as of November 1, 2020. 1) Employees of the
Mattituck Park District shall under no circumstances accept cash for any transaction, with the
exception of the sale of Beach Permits. 2) Cash funds collected for permits, totaling $200 or
more in any one day, must be deposited on the same day upon the close of the MPD Office. 3)
Checks should be deposited in the bank as soon as possible. All prior resolutions set forth by
the Board of Commissioners regarding same shall be null and void.
RESULT: Motion by G Lomaga seconded by G Goehringer, all in favor and motion carried
unanimously to approve Resolution 2020-81.
RESOLUTION 2020-82
RESOLUTION ALLOWING PSEBG TO REPLACE STREET LAMP BULBS AT BAILIE
BEACH AND BREAK WATER BEACH
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby will permit
PSE&G to replace the bulbs in the street lamps at Bailie Beach and Breakwater Beach whereas
the Mattituck Park District will then be responsible for the electric usage of said poles.
RESULT: Motion by G Lomaga seconded by G Goehringer, all in favor and motion carried
unanimously to approve Resolution 2020-82.
RESOLUTION 2020-83
RESOLUTION APPROVING THE PURCHASE OF PLAYGROUND
EQUIPMENT AT BREAKWATER BEACH
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the
purchase and or repair of the playground equipment for Breakwater Beach from Pettinelli
Recreation Inc, located at 199 Blessing Rd, Slingerlands, NY 12159 in the amount of
$12,565.49 to begin replacement in November 2020.
RESULT: Motion by G Lomaga seconded by G,Goehringer, all in favor and motion carried
unanimously to approve Resolution 2020-83.
RESOLUTION 2020-84
RESOLUTION APPROVING THE PURCHASE OF PLAYGROUND
EQUIPMENT AT VETERANS PARK
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the
purchase and or repair of the playground equipment for Veterans Park playground from
Pettinelli Recreation Inc, located at 199 Blessing Rd, Slingerlands, NY 12159 in the amount of
$43,888.00 to begin replacement in November 2020.
RESULT: Motion by G Lomaga seconded by G Goenringer, all in favor and motion carried
unanimously to approve Resolution 2020-84.
RESOLUTION 2020-85
RESOLUTION APPROVING THE ELECTRICAL WORK TO COMPLETE
THE RPZ AT THE BAILIE BEACH LODGE
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the
completion of the electrical work at Bailie Beach Lodge by Modern Electric East at PO Box 321,
Mattituck NY 11952 in the amount of$1,575.00 to begin on November 23, 2020.
RESULT: Motion by G Lomaga seconded by G Goehringer, all in favor and-motion carried
unanimously to approve Resolution 2020-85.
PUBLIC COMMENTS
Enter Executive Session 7:25 PM
Meeting Adjourned 7:45 PM