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Home My WebLink AboutUniform Cleaning ELIZABETH A.NEVILLE,MMC 5 Town Hall,53095 Main Road TOWN CLERKo P.O.Box 1179 � Southold,New York 11971 REGISTRAR OF VITAL STATISTICS a ® Fax(631)765-6145 MARRIAGE OFFICER �' RECORDS MANAGEMENT OFFICER �Q� ��® Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 20, 2020 Cynthia Pirillo - Hoppy's Cleaners 329 Front Street Greenport,NY 11944 Dear Ms. Pirillo : Congratulations. At the regular Town Board meeting held on December 15, 2020, the Town Board accepted the bid of Hoppy's Cleaners for cleaning of Police uniforms for 2021. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, 011 Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of December 15, 2020 RESOLUTION 2020-804 Item# 5.6 3 ADOPTED DOC ID: 16609 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-804 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 15, 2020: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Hoppy's Cleaners, Greenport, New York, for uniform cleaninIZ services for the Police Department for the 2021 calendar year in the total amount of$15,093.00, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated December 17, 2020 Page 15 Rudder,_Lynda From: Flatley, Martin Sent: Saturday, December 5, 2020 2:04 PM To: Rudder, Lynda Cc: Blasko, Regina Subject: RE: PD Cleaning results I guess we'll accept that bid Lyn,thanks Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 9 From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Friday, December 4, 2020 9:31 AM To: Dinizio,James<james.dinizio@town.southold.ny.us>; Doherty,Jill <jill.doherty@town.southold.ny.us>;`Doroski, Bonnie<Bonnie.Doroski@town.southoId.ny.us>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Louisa Evans <Ipevans06390@gmail.com>; Nappa, Sarah <sarahn@southoldtownny.gov>; Neville, Elizabeth <E.Neville@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southoId.ny.us>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Russell,Scott <Scottr@south oIdtownny.gov>; Standish, Lauren<Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle <michellet@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Duffy, Bill <billd@southoldtownny.gov>; Hagan,,Damon <damonh@southol'dtownny.gov>; Mirabelli, Melissa <melissam@southoldtownny.gov> Cc: Flatley, Martin <mflatley@town.southold.ny.us>; Kruszeski, Frank<fkruszeski@town.southold.ny.us>; Blasko, Regina <rblasko@town.southold.ny.us> Subject: PD Cleaning results 1 ';0% ELIZABETH ELIZABETH A.NEVILLE,MMC �� /�, Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 C Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ®� ��®t° Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2021.Police Uniform Cleaning Bid Opening 12/3/20 2:00 P.M. One Bid (1) bid received Hoppy's Cleaners $15,093.00 329 Front Street Greenport,NY 11944 Cynthia Pirillo 631/477-1110 require the vendor to re perform the services in conformity with the contract requirements, at no additional cost to the STPD 4. BID SCHEDULE • Contract period January 1, 2021 through December 31, 2021 • The total fixed price will encompass all the uniform cleaning during the contract period. • The quantity of uniforms to be cleaned is an annual estimate based on prior years contracts. The STPD takes no responsibility for any increases (overages) or decreases (shortages) in the estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers, Tactical Uniform Pants, Tactical Cargo Pocket Uniform Trousers, Civilian Trousers (Detectives) 2,200 pieces Uniforms Long Sleeve Shirts (Dark Blue),Uniform Short Sleeve Shirts (Dark Blue),Uniform Long Sleeve Shirts (Light Blue), Uniform Short Sleeve Shirts (Light Blue), Uniform Long Sleeve Shirts (White), Uniforms Short Sleeve Shirts (White),Uniform Long Sleeve Shirts (Tan), Uniform Short Sleeve Shirts (Tan), Civilian Shirts (Detectives), Polo Shirts 3,200 pieces Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets (Detectives) 24 pieces 5. BID SUBMISSION Southold town Police Uniform Cleaning bid for the period: January 1, 2020,through December 31, 2020. Finn Fixed Price Bid for $ ® q 3 0 0 ti Signed: ". Print Name: yI��S S. Corporate Title- SAN NI- Company Name: 40ppy'S LAVEPWO�ac- Mailing Address: 5aq ` eDN( eLA q H- Phone Number: 3 1�— �� II NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate tle) (if any) �R E5ZD�iV� Printed Name(� { V,–�' U-LLD Company 6P 'S eL �:L�UC- AddresJA NkTkwu�-, T� ) /iagy Phone (V, 4 q74— 111 #,(M2519210 s STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Lori Bazata of Mattituck,in said county,being duly sworn,says that she is Principal Clerk of THE SUFFOLK TIMES ' a weekly newspaper,published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 11/19/2020 Principal Clerk Sworn to before me this I vl day of j 9yem 6e" QU O %.... PA: Deborah oclowski NOTARY '. Notary Public,State ofNew'York No.01OR6280392 PUBLIC Qualified in Suffolk County Commission Expires 05/13/20! t si,.. ,=_,k i) is TYPESET: Mon Nov 16 10.18.06 FST 2020 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,in accor- dance with the provisions of Section 103 of the General Municipal Law,that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York,at the Southold Town Clerk's Office, Town Hall,53095 Main Road,Southold,New York 11971,until 2:00 P.M.,Thursday,De- cember 3,2020 at which time they will be publicly opened and read aloud,for furnish- ing to the Town of Southold Police Depart- ment Uniform Cleaning for calendar year 2021. Specifications for the Police Department Uniform Clothing may be obtained at the Of- fice of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to refect any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate,and bank draft or certified check the amount of$100.00.All bids must be marked`Bid on Police Depart- ment Uniform Cleaning", and must be signed and sealed in envelopes plainly ad- dressed to the Town Clerk,Town of Southold, Town Hall,53095 Main Road,Southold,New York 11971. The bid price shall not include any tax, federal,state,or local,from which the Town of Southold is exempt Dated.November 4,2020 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK 2519210 t Rudder, Lynda From: TR- Legals <legals@timesreview.com> Sent: Monday, November 16, 2020 10:20 AM To: Rudder, Lynda; Lisa Finn (lisaahfinn@gmail.com); Michaelis,Jessica; Reisenberg, Lloyd; Southold Local (denise@southoldlocal.com); Dinizio, James; Doherty,Jill; Doroski, Bonnie; Ghosio, Bob; Louisa Evans; Nappa, Sarah; Neville, Elizabeth; Noncarrow, Denis; Norklun, Stacey; Russell, Scott; Standish, Lauren;Tomaszewski, Michelle; Burke,John; Duffy, Bill; Hagan, Damon; Silleck, Mary Subject: Re: police uniform cleaning for publication Attachments: Ad_Image_Preview.pdf[59].pdf;Ad_Order_Form.pdf[75].pdf Hello, This notice has been scheduled,the attached documents serve as your confirmation, invoice and proof. Please review for accuracy. Payment is due upon receipt. Affidavits are processed and mailed out a week after the final publication date of the notice. Thank you. Sincerely, Greg Messinger N'Y. IrTIMESw k REVIEW MEDIA GROUP Greg Messinger Sales Production Assistant 631.354.8013(direct) gmessinger@timesreview.com www.timesreview.com From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Date: Sunday, November 15, 2020 at 3:44 PM To:TR- Legals <legals@timesreview.com>, Lisa Finn (lisaahfinn@gmail.com) <lisaahfinn@gmail.com>, Michaelis,Jessica <jessicam@southoldtownny.gov>, Reisenberg, Lloyd <Lloyd.Reisenberg@town.southold.ny.us>, Southold Local (denise@southoldlocal.com) <denise@southoldiocal.com>, Dinizio, James <james.dinizio@town.southold.ny.us>, Doherty, Jill <jill.doherty@town.southold.ny.us>, Doroski, Bonnie <Bonnie.Doroski@town.southold.ny.us>, Ghosio, Bob 1 <bob.ghosio@town.southold.ny.us>, Louisa Evans <lpevans06390@gmail.com>, Nappa, Sarah <sarahn@southoldtownny.gov>, Neville, Elizabeth <E.Neville@town.southold.ny.us>, Noncarrow, Denis <denisn@southoldtownny.gov>, Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>, Rudder, Lynda <lynda.rudder@town.southold.ny.us>, Russell, Scott<scottr@southoldtownny.gov>, Standish, Lauren <Lauren.Standish@town.southold.ny.us>,Tomaszewski, Michelle<michellet@town.southold.ny.us>, Burke, John <johnbu@southoldtownny.gov>, Duffy, Bill <billd@southoldtownny.gov>, Hagan, Damon <damonh@southoldtownny.gov>, Silleck, Mary<marys@town.southold.ny.us> Subject: police uniform cleaning for publication Please publish in the 11/19 edition of the Suffolk Times and the town website 2 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that scaled bids will be received by the Town Clerk of'the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, December 3, 2020 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for calendar year 2021. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked,','Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 4, 2020 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 19,2020 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk-Times Town Board Members Town Attorney Dodge Reports Browns Letters Burrelle's Info Town Clerk's Bulletin Board Chief STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) LYNDA M RUDDER,Deputy Town Clerk of the Town of Southold,New York being duly sworn, says that on the 16" day of November , 2020, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in-the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid for 2021 Uniform Cleaning r4uje%x.� nn 2�=J� L da M Rudder Southold Deputy Town Clerk Sworn before me this 161h day of November , 2020. Notary81lic BONNIEJ.DOROSKI Notary Public,State Of New York No 01D06095328, Suffolk County Term Expires July 7,20 3 SOUTHOLD TOWN POLICE DEPARTMENT y UNIFORM CLEANING INTRODUCTION: The Southold Town Police Department, herein after collectively referred to as "STPD", is accepting bids from qualified vendors for Uniform Cleaning Services. The term "vendor" as used herein shall refer to providers submitting bid in response to this invitation bid. GENERAL INSTRUCTIONS: • Bid Award: The Southold Town Police Department(STPD) reserves the right to award the contract to the bidder that the STPD deems to offer the lowest responsive and responsible bid. The STPD is, therefore, not bound to accept a bid on the basis of lowest price. The STPD desires to award a "firm fixed price" contract to only one (sole) bidder as a result from this solicitation • "Firm-Fixed price" means the bid amount represents the ANNUAL COST to the Southold Town Police Department for the uniform leaning services, regardless of the annual piece count processed. The "firm fixed price"is NOT subject to any adjustments/escalations on the basis of the bidder's cost experience or other circumstances arising during the performance of the contract. Determination of Responsibility: In determining the responsibility of a bidder, the following criteria will be considered: • The ability, capacity and skill of the bidder to perform the contract or provide the services required; • Whether the bidder can perform the contract or provide the services promptly, or within the time specified, without delay or interference; • The character, integrity, reliability, reputation,judgement, experience and efficiency of the bidder; • The quality of performance on previous contracts or services; • The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; • The quality, availability and adaptability of goods or services to the particular use required Bidder's Payment Terms: The vendor must submit a detailed bill and a signed Town voucher each month. The winning bid amount is to be paid in 12 equal payments. It will be the vendor's responsibility to voucher the Town of Southold each month for payment. Cancellati6n: The contract may be terminated by the Southold Town Police Department (STPD)without cause by giving a minimum of sixty (60) days written notice of intent to terminate. Contract services must be maintained until the end of the sixty (60) day period. The STPD may terminate this agreement at any time as result of the contractor's failure to perform in accordance with these specifications and the applicable contract. The STPD may retain/withhold payment for nonperformance if deemed appropriate to do so by STPD. J " STATEMENT OF WORK 1. SCOPE OF SERVICVES/WORK The Southold Town Police Department is seeking a full service contractor to provide the cleaning and finishing of the Town Police uniforms (dry cleaning or laundry) as per the uniform label specifications. It will be the responsibility of the vendor to pick up and deliver the uniforms at the Southold Town Police Headquarters, Main Road, Peconic,New York, and Tuesday and Friday of each week. Delivery of cleaned uniforms to be made no later than the same day of the week following the pick-up. 2. TECHNICAL DEFINITIONS TO THIS STATEMENT OF WORK a. CLEANING: All uniforms/garments shall be cared for as instructed by the manufacturer. Uniforms/garments must be dry and clean in appearance (free of visible soil, spots, stains, lint and objectionable odors), and pressed (removal of undesirable wrinkles). Also includes, but not limited to: free from bacteria, fungi, and microorganisms, including pathogens and disease producing organisms b. DRY CLEANING: The process by which clothing or fabrics are cleaned by treating with chemical solvents containing little or no water in accordance with industry standards. C. LAUNDERING: The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action and/or by hand in appropriate temperature water solutions of detergents and other additives in accordance with industry standards. d. PACKAGING: Use of hangers and plastic film in accordance with industry standards. e. PRESSING: Steam press using low setting or warm and placed on hangers. Polyester fabrics will not be pressed using high heat. Vendor shall void and/or remove double creases in trousers as a result of multiple processing services. f. DRYING: Tumble dry on low heat or warm. 3. WORKMANSHIP a. The vendor shall conform to the generally accepted industry standards of quality, cleanliness, finish, appearance and packaging. b. If any of the services do not conform to the contract requirements, the STPD may require the vendor to re perform the services in conformity with the contract requirements, at no additional cost to the STPD 4. BID SCHEDULE • Contract period January 1, 2021 through December 31, 2021 • The total fixed price will encompass all the uniform cleaning during the contract period. • The quantity of uniforms to be cleaned is an annual estimate based on prior years contracts. The STPD takes no responsibility for any increases (overages) or decreases (shortages) in the estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers, Tactical Uniform Pants, Tactical Cargo Pocket Uniform Trousers, Civilian Trousers (Detectives) 2,200 pieces Uniforms Long Sleeve Shirts (Dark Blue), Uniform Short Sleeve Shirts (Dark Blue), Uniform Long Sleeve Shirts (Light Blue), Uniform Short Sleeve Shirts (Light Blue), Uniform Long Sleeve Shirts (White), Uniforms Short Sleeve Shirts (White), Uniform Long Sleeve Shirts (Tan), Uniform Short Sleeve Shirts (Tan), Civilian Shirts (Detectives), Polo Shirts 3,200 pieces Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets (Detectives) 24 pieces 5. BID SUBMISSION Southold town Police Uniform Cleaning bid for the period: January 1, 2020, through December 31, 2020. Finn Fixed Price Bid for $ Signed: r Print Name: Corporate Title: Company Name: Mailing Address: Phone Number: STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid havePnot been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of , 20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended& effective on September 1, 1965. Signature 1 Southold Town Board - Letter Board Meeting of November 4, 2020 RESOLUTION 2020-718 Item# 5.7 ADOPTED DOC ID: 16526 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-718 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 4, 2020: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the followinIZ items for 2021: Bulk Sand for the Highway Department Milk for the Human Resource Center Cleaning of Police Department Uniform Clothing Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Page 16 Generated November 5, 2020