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Home My WebLink AboutEast End Hospice - Tree of Lights Southold Town Board - Letter Board Meeting of November 17, 2020 RESOLUTION 2020-760 Item# 5.16 ADOPTED DOC ID: 16568 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-760 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 17, 2020: RESOLVED that the Town Board of the Town of Southold hereby grants permission to East End Hospice to hold its East End Hospice Tree of Lights on the Cutchogue Village Green on December 6, 2020 from 2:00 PM to 3:30 PM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the — - -- exception of the Clean-up Deposit, are waived. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated November 18, 2020 Page 24 Rudder, Lynda From: Flatley, Martin Sent: Monday, November 16, 2020 4:23 PM To: Rudder, Lynda Subject: RE: East End Hospice Tree of Lights ceremony I have no objections to this event being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 n e Ovc- Tel: 631-765-3115 From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Monday, November 16, 2020 3:44 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Fisher, Robert<Robert.Fisher@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Silleck, Mary <marys@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: East End Hospice Tree of Lights ceremony Importance: High Please provide approval/disapproval and cost analysis ASAP (would like to put it on for tomorrow meeting) From: Debbie Doyle <ddovle@eeh.org> Sent: Monday, November 16, 2020 3:27 PM To: Rudder, Lynda <Ivnda.rudder@town.southold.ny.us> Subject: RE: question on East End Hospice Tree of Lights ceremony Attached is application. I did this quickly so that you may have for the meeting tmrw. I will get a new Certificate of Liability which reflects the current dates. Just sent last years to see if the amounts were ok. Thank you. i t Debbie Doyle Development Associate PO Box 1048 d��"�� /%�',� A+ Westhampton Beach, NY 11978 P: 631.288.7080 EAST END F: 631.288.4943 C: 631.220.1864 eeh.org This email message and any attachments are confidential and may be protected by the applicable privileges The information is intended to be conveyed only to the designated recipient(s)of the message If you are not an intended recipient,please notify the sender immediately and delete the message from your email system Unauthorized use,dissemination,distribution or reproduction of this message by other than the intended recipient is strictly prohibited and may be unlawful.Thank you. From: Rudder, Lynda [ma iIto:lynda.rudder@town.southold.ny.us] Sent: Monday, November 16, 2020 3:06 PM To: Debbie Doyle Subject: RE: question on East End Hospice Tree of Lights ceremony am sure it will be ok as long as you abide by COVID rules. Send in the application as soon as you can. There is a meeting tomorrow that I can put it on so that you will know for sure. From: Debbie Doyle <ddovle@eeh.org> Sent: Monday, November 16, 2020 2:46 PM To: Rudder, Lynda <Ivnda.rudder@town.southold.nv.us> Subject: question on East End Hospice Tree of Lights ceremony Hi Lynda: Hospice is planning on having our annual tree of lights memorial ceremony on the first Sunday in December. We usually do it on the village green and people gather to get ornaments with their loved ones names. We do a few announcements and reading of the names. With all that is going on with COVID, before I send in an application, I just want to know if this is even possible. Thank you for your input. - Debbie- Debbie Doyle kz Development Associate �t pry . tA 4% � t PO Box 1048 s, A, !N zkL� + � Westhampton Beach, NY 11978 P: 631.288.7080 EAST END F: 631.288.4943 HOSPICE C: 631.220.1864 eeh.org 2 This email message and any attachments are confidential and may be protected by the applicable privileges The information is intended to be conveyed only to the designated recipient(s)of the message If you are not an intended recipient,please notify the sender immediately and delete the message from your email system Unauthorized use,dissemination,distribution or reproduction of this message by other than the intended recipient is strictly prohibited and may be unlawful.Thank you. From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Monday, October 15, 2018 3:45 PM To: Debbie Doyle Subject: RE: East End Hospice Tree of Lights -Application to hold a Special Event Oops,sorry didn't open the attachment before I emailed you,got insurance From: Debbie Doyle [mailto:ddoyleCcbeeh.org] Sent: Monday, October 15, 2018 3:37 PM To: Rudder, Lynda Subject: East End Hospice Tree of Lights -Application to hold a Special Event Hi Lynda: It's Debbie Doyle from Hospice. Attached is our annual application to hold our tree of lights memorial reading at the Village Green in Cutchogue on Sunday, December 2nd, 2018. A check will be mailed to you with a $250 deposit for the clean up fee. Please let me know if you need the application mailed or will the attached scanned copy suffice. Thanks very much and have a great day. - Debbie - From: Rudder, Lynda <Ivnda.rudder@town.southold.nv.us> Sent: Friday, October 02, 2015 3:17 PM To: Debbie Doyle Subject: RE: ?on permit for Tree of Lights Ceremony Yes I will put it in the resolution for all other fees to be waived From: Debbie Doyle [mailto:ddoyleCabeeh.org] Sent: Friday, October 02, 2015 1:07 PM To: Rudder, Lynda Subject: RE: ? on permit for Tree of Lights Ceremony One last question. We've never paid a fee for the actual event. It's a memorial service. Can this be waived? I will have the deposit sent though. Thanks very much. Debbie Stapon Doyle I East End Hospice 209 Mill Road I PO Box 1048 1 Westhampton Beach,NY 11978 Phone: 631288 7080 1 Fax: 631 288 4943 1 www.eeh.org—ddoyle@eeh.org Follow us En Please consider the environment before choosing to print this e-mail. 3 t From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Friday, October 02, 2015 12:03 PM To: Debbie Doyle Subject: RE: ? on permit for Tree of Lights Ceremony Got the app,thanks From: Debbie Doyle [mailto:ddoyle@eeh.org] Sent: Friday, October 02, 2015 11:44 AM To: Rudder, Lynda Subject: RE: ? on permit for Tree of Lights Ceremony Ok,thank you. I have faxed over the application already. I will have the check for you early next week. Debbie Stapon Doyle I East End Hospice 209 Mill Road I PO Box 1048 1 Westhampton Beach,NY 11978 Phone:631 288 7080 1 Fax: 631288 4943 1 www.eeh.org—ddovle@eeh.org Follow us 0 F711 Please consider the environment before choosing to print this e-mail. From: Rudder, Lynda [ma iIto:lynda.rudder@town.southold.ny.us] Sent: Friday, October 02, 2015 8:15 AM To: Debbie Doyle Subject: RE: ? on permit for Tree of Lights Ceremony Check please.We will deposit it and then returned after the event. From: Debbie Doyle [mailto:ddoyle@eeh.org] Sent: Thursday, October 01, 2015 3:16 PM To: Rudder; Lynda Subject: ? on permit for Tree of Lights Ceremony Hi Lynda: I received the fax for our request for permit for the Hospice Tree of Lights Ceremony. We've never done a clean-up deposit before. Do you need this in the form of a check or can it be with a credit card? Thanks for your help. Debbie- Debbie Stapon Doyle I East End Hospice 209 Mill Road I PO Box 1048 1 Westhampton Beach, NY 11978 Phone:631 288 7080 1 Fax:631 288 4943 1 www.eeh.orx—ddovle@eeh.ore Follow us FM E`"i Please consider the environment before choosing to print this e-mail. ATTENTION: This email came from an external source. 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