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Home My WebLink AboutCivic Plus RESOLUTION 2016-405 ADOPTED DOC ID: 11837 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-405 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 19,2016: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Service and License Agreement with Civic Plus for upgrades to the Town of Southold's website in an amount not to exceed$13,993.00, subject to the approval of the Town Attorney. ae4o- Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Jill Doherty, Councilwoman AYES: James Dinizio Jr,William P. Ruland, Jill Doherty, Scott A. Russell ABSENT: Robert Ghosio, Louisa P. Evans CPService & License Agreement for Southold, NY CivicPlus Redesign Sale Form Organization Town of Southold, NY URL www.southoldtownny.gov Street Address 53095 Route 25 Address 2 P.O. Box 1179 City Southold State NY Postal 11971 Code CivicPlus provides telephone support for all trained clients from 7am—7pm Central Time,Monday-Friday(excluding holidays) Emergency Support is provided on a 24/7/365 basis for representatives named by the Client Client is responsible for ensuring CivicPlus has current updates. Emergency Contact&Mobile Phone Lloyd Reisenberg–631-879-1554 Emergency Contact&Mobile Phone Zac Tomaszewski–631-879-1553 Emergency Contact&Mobile Phone Billing Contact Lloyd Reisenberg E-Mail Lloyd.ReisenbergaTown.Southold.NY.US Phone 631-765-1891 Ext. N/A Fax 631-765-5178 Billing Address 53095 Route 25 Address 2 P.O. Box 1179 City Southold ST NY Postal 11971 Code Tax ID# 11-6001939 Sales Tax EX-A-163554 Exempt# Billing Terms Annual ARcP unt Reece Hammitt Info Required on Invoice(PO or Job#) Contract Contact Lloyd Reisenberg Email Lloyd.Reisenberga(jown.Southold.NY.US Phone 631-765-1891 Ext. N/A Fax 631-765-5178 Project Contact Lloyd Reisenberg Email Lloyd.Reisenberg(dJown.Southold.NY.US Phone 631-765-1891 Ext. N/A Fax 631-765-5178 --Remainder of this page left intentionally blank— Page 1 of 4 CivicPlus•302 S.411 St,Suite 500•Manhattan,KS 66502 a www.CivicPlus com Toll Free 888-228-2233•Accounting Ext 291 •Support Ext.307•Fax 785-587-8951 Service & License Agreement for Southold, NY Exhibit A -CivicPlus Project Deliverables vz arc^Y. ® 6 0 ® - o • . 4® - • - _ - ;,.�,, �s" �^ !.fir. �",;.., Q�e�- • • "'��,'°3✓��.��-_�'•n,-''�"',.�.•.};��''�'e'k'Xa, �•,.: ,�� a�� Design&Project Overview Annual Fee One Time Fee • New responsive design presented on Aurora • Recommended navigation • Redevelop navigation method (may choose top drop-down or other options) • Design setup—wireframe • Print this page option • Email this page option • Breadcrumbs • Sitemap • Redevelop graphic elements of website(Newsflash, FAQs, Calendar, etc.) • Project Management • Testing • Review • Content N/A $13,993 o Includes migrating of all existing content and retouching of published pages to ensure new site styles are applied and modules are related to feature columns. o Contact information will be moved to an info advanced area if previously formatted in a right contact layout. o Pages will be moved to coordinate with new menu structure Note: Content will not be rewritten, reformatted or broken up.Additionally, new pages will not be created. • Six hours of webinar Aurora group training for 2 people that will be scheduled during the project with other client participants • (3) Four hour days of refresher phone training for up to 2 individuals • Spelling and broken links will be ran and provided to client • Inclusion of all standard modules(see follow page for complete list) Add-On Options Interior Themes Optional Subsite Optional Custom Mobile App Optional Additional Banners Optional 12 hours interactive webinar training (up to 6 employees) Optional Media Center Module Optional$9,000 peryear Annual Increase(subject to 5%annual increase year) N/A Total One-Time Fee $13,993 Total Due upon signing $13,993 Performance under this Redesign Sales Form is subject to the terms and conditions of the original website development contract between CivicPlus and Town of Southold, NY.The Total Fees for Year 1 will be invoiced upon agreement signing Invoicing for Annual Services are subject to 5%annual increase year. The Client will be invoiced electronically through email. Upon request CivicPlus will mail invoices and the Client will be charged a$5.00 convenience fee. Exhibit A 1 of 2 CivicPlus•302 S.4th St., Suite 500• Manhattan, KS 66502•www.CivicPlus com Toll Free 888-228-2233 •Accounting Ext. 291 •Support Ext. 307• Fax 785-587-8951 r C;t Service & License Agreement for Southold, NY Acceptance We,the undersigned, agreeing to the conditions specified in this document, understand and authorize the provision of services outlined in this Agreement. Zu 6 Sed a 4xO� Client �� _ ufi'I Svfly J LS Date CIviCPlus Date Sign and E-mail the entire contract with exhibits to: ContractsaCivicPlus.com We will e-mail a counter-signed copy of the contract back to you so we can begin your project. CivicPlus does not require a physical copy of the contract, however, if you would like a physical copy of the contract, mail one(1)copy of the contract with original signature-to: CivicPlus.Contract Manager 302 S.4'h Street,Suite 500 Manhattan, KS 66502 Upon receipt of signed original,we will counter-sign and return the copy for your files. Exhibit A 2 of 2 CivicPlus•302 S.4'"St., Suite 500•Manhattan, KS 66502•www.CivicPlus.com Toll Free 888-228-2233•Accounting Ext.291 •Support Ext. 307• Fax 785-587-8951 Service & License Agreement for Southold, NY Project Development and Deployment Includes the Following: Modules Functionality Agenda Center Action Items Queue Alerts Center&Emergency Alert Notification Audit Trail/History Log Archive Center Automated PDF Converter Bid Postings Automatic Content Archiving Blog Dynamic Breadcrumbs Business/Resource Directory . Dynamic Sitemap . Calendar . Expiring Items Library Citizen Request TrackerTM (5 users) Graphic Link Administration Community Connection Links Redirect Community VoiceTM Menu Management Document Center Mouse-over Menu Structure ePayment Center Online Editor for Editing and Page Creation (WYSIWYG) Facilities&Reservations Online Web Statistics Frequently Asked Questions . Printer Friendly/Email Page Forms Center RSS Intranet Site Layout Options Job Postings Site Search&Entry Log My Dashboard Slideshow News Flash Social Media Integration (Facebook, Share and Twitter) Notify Me@ email and 500 SMS subscribers . User&Group Administration Rights Photo Gallery . Web Page Upload Utility Quick Links . Website Administrative Log • Spotlight Staff Directory Exhibit A 3 of 2 CivicPlus•302 S.4t'St., Suite 500•Manhattan, KS 66502•www.CivicP[us.com Toll Free 888-228-2233•Accounting Ext. 291 • Support Ext. 307• Fax 785-587-8951 Service & License Agreement for Southold, NY Exhibit B -Annual Support, Maintenance and Hosting Services Current Annual Support, Maintenance and Hosting Fee Server Storage not to exceed 10GB $4,663.58 Does Not Include Media Center Module Storage Total Annual Support, Maintenance and Hosting Fee $4,663.58 (Effective upon Contract Signing) Annual Support, Maintenance&Hosting Service Include the Following: Support Maintenance of CivicPlus Hosting Application&Modules 7 a.m.—7 p.m. (CST) Monday—Friday Install Service Patches for OS Shared Web/SQL Server (excluding holidays) System Enhancements DNS Consulting&Maintenance 24/7 Emergency Support Fixes Monitor Bandwidth-Router Traffic Dedicated Support Personnel Improvements Redundant ISP 2-hour Response During Normal Hours Integration Redundant Cooling Usability Improvements Testing Diesel Powered Generator Integration of System Enhancements Development Daily Tape Backup Proactive Support for Updates& Fixes Usage License Intrusion Detection&Prevention Online Training Manuals Antivirus Protection Monthly Newsletters Upgrade Hardware Routine Follow-up Check-ins CivicPlus Connection Exhibit B 1 of 1 CivicPlus•302 S.4`h St,Suite 500•Manhattan, KS 66502•www.CivicPlus corn Toll Free 888-228-2233•Accounting Ext.291 •Support Ext 307•Fax 785-587-8951