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Home My WebLink About09/15/2020 • 3 MATTITUCK PARK DISTRICT M AT T I T U C K . ® PARK DISTRICT d P.O. BOX 1413 • MATTITUCK, NEW YORK 11952 Ph: (631) 298-9103 • Email: mattparkdist@optonline.net RECEIVED October 15, 2020 9 CT 1 5 2020 Ms. Elizabeth A. Neville,Town Clerk Southold Town Clerk Town of Southold PO Box 1179 Southold,NY 11971-0959 RE: Mattituck Park District Dear Ms. Neville. Enclosed please find Mattituck Park District's meeting,packet from our regular meeting held on September 15, 2020 containing the meeting agenda,minutes and resolutions and the Treasurer's Report for filing with your.office. If you have any questions regarding the enclosed,please do not t hesitate to contact,me. Thank you for your attention. Sincerely, enni er Mannino Secretary Enclosures MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Tuesday, September 15, 2020 @ 6:30 p.m. Presiding Commissioners Gerard Goehringer, Chairperson George Lomaga, Commissioner C Shashkin, Clerk Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary Call to Order Pledge REGULAR MEETING Approval of 8/20/20 Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments reaardina non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes 1. Bailie Beach Lodge (a) Lodge Locks and Surveillance (b) Dehumidifier (c) Lodge roof repair (d) Scout meetings 2. Breakwater (a) Surveillance 3. General (a) Budget Vote (b) Cub Scout Pinewood Derby r RESOLUTIONS RESOLUTION 2020-60 RESOLUTION TO HIRE LUKASZ JAKUBOWICZ TO CLOSE PARK GATES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the hiring of Lukasz Jakubowicz to close the Park gates each evening at a pay rate of$20.00/ hour effective RESULT: Motion by seconded by , all in favor and motion carried unanimously to approve Resolution 2020-60 RESOLUTION 2020-61 RESOLUTION SETTING MEETING DATES FOR OCTOBER 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of October 2020: Work Session, Thursday, October 1, 2020 at 6:30 P.M. and monthly meeting, Thursday, October 8, 2020 at 6:30 P.M. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2020-61. RESOLUTION 2020-62 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the September 15, 2020 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2020-62. RESOLUTION 2020-63 RESOLUTION APPROVING MEETING MINUTES FROM AUGUST 20, 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the August 20, 2020 meeting minutes submitted via email. RESULT: Motion by seconded by , all in favor and motion carried unanimously to approve Resolution 2020-63 RESOLUTION 2020-64 RESOLUTION TO APPOINT DENISE GEIS TO ASSIST WITH BUDGET VOTE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Denise Geis to assist the Election Inspector for the September 15, 2020 budget vote to work from 3:00 p.m. to 8:00 p.m. at a pay rate of$16.00 per hour RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2020-64. PUBLIC COMMENTS Executive Session MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES September 15, 2020 Attendance Gerard Goehringer, Chairman George Lomaga, Deputy Chairman Angela Noncarrow, Treasurer Chris Shashkin, Clerk Jennifer Mannino, Secretary Stephen Kiely, Attorney Nick Deegan was present from the public CALL TO ORDER Meeting called to order 6:32 PM APPROVAL OF MINUTES Motion by G Lomaga, seconded by 'G. Goehringer, all in favor and motion carried unanimously to approve the Minutes from the August 20, 2020 submitted via email. TREASURER'S REPORT (A. Noncarrow) Presented/Discussed: • Bill Payment Register dated September 15, 2020 • Budget Ledger dated August 31, 2020 • Balance sheet dated September 15, 2020 • Commissioners reviewed Purchase Orders and approved where needed G Lomaga asked if All Island inspected all of the fire extinguishers, C Shashkin replied yes T Pumillo went with the inspector, C Shashkin will find out if the exit sign lights were also inspected. A Noncarrow reported that all of the summer staff is caught up on payments with a few exceptions but the paperwork is being handed in shortly. I Motion by G Lomaga, seconded by,G Goehringer, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. Bailie Beach Lodge s • C Shashkin reported that a key box was installed at the Lodge with a pin pad that can be controlled remotely, he investigated and discovered that the_key was removed on June 15, 2020. • The locks will need to be changed as this key is unaccounted for. • Lighthouse Security was testing the fire alarms, while they were there, they changed the batteries in the CO2 detectors, they informed MPD that the batteries need to be changed twice per year by a staff member. C Shashkin asked for a proposal to install hard wired CO2 detectors. • Lighthouse Security noted that there is a burglar alarm but it is not turned on as there were too many false alarms. • C Shashkin will send a request for bids from Lighthouse Security and Suffolk Security to install security cameras. • G Lomaga would like a security camera by the RPZ valve box as well possibly Ice Electric can install electric down to the box and a motion sensor light • There is no wifi at the Lodge therefore, the security cameras would always be recording • S Kiely recommended to have wifi installed for security and also possibly install a Nest thermostat to control remotely after scouts leave the Lodge • There is a leak in the Lodge roof, Lukasz Jakubowicz will look at it this week to see where the leak is. • G Lomaga noted the basement is musty, he would like to get a price on a dehumidifier with a hose to the outside, C Shashkin will follow up • Kitchen door is rusty on the bottom may need to be replaced • Request from Boy Scouts and Cub Scouts to have meetings at the Lodge • G Goehringer asked if there is a fee, currently there is no fee • S Kiely said you can not provide Lodge free of charge as it is an unconstitutional gift, MPD should charge a fee just to cover expenses of running the Lodge (electric and heat use) • C Shashkin will inform the scouts that the Commissioners will charge fee, the amount to be determined, he will also confirm dates for the meetings • G Goehringer explained that MPD owns the facility after the Lodge burned down a third time and the Scouts gave the Lodge to the park district as insurance was too high. • Commissioners will allow meetings to resume at this time Breakwater Beach • C Shashkin suggested installing another security camera at the beach as it is too high and you can not see a persons face. General • G Lomaga would like to put the history of the Park District on the website once - the records are found • Cub Scout Pinewood Derby will be on September 26, 2020, held outside at Veteran's Park. It will not be too crowded as each Scout pack is scheduled at a different time. Events are permitted — not to exceed 50 people. Commissioners agreed to allow this as long as they adhere to COVID rules. BUDGET VOTE RESULTS 44 in favor 20 opposed Results: 2021 Budget passed RESOLUTIONS RESOLUTION 2020-60 RESOLUTION TO HIRE LUKASZ JAKUBOWICZ TO CLOSE PARK GATES AND SECURE THE BUILDINGS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the hiring of Lukasz Jakubowicz to close the Park gates and to secure the bathroom and building doors at Breakwater and Veterans Park each evening at a pay rate of$20.00/hour effective July 18, 2020 and ending September 30, 2020. RESULT: Motion by G Lomaga seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-60 RESOLUTION 2020-61 RESOLUTION SETTING MEETING DATES FOR OCTOBER 2020 1 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of October 2020: Work Session, Thursday, October 1, 2020 at 6:30 P.M. and monthly meeting, Thursday, October 8, 2020 at 6:30 P.M. RESULT: Motion by G Lomaga, seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-61. RESOLUTION 2020-62 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park'District hereby approve the Bill Register submitted by the Treasurer for the September 15, 2020 meeting and further authorizes payment of the current bills. RESULT: Motion byG Lomaga, seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-62. RESOLUTION 2020-63 RESOLUTION APPROVING MEETING MINUTES FROM AUGUST 20, 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the August 20, 2020 meeting minutes submitted via email. RESULT: Motion by G Lomaga, seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-63 RESOLUTION 2020-64 RESOLUTION TO APPOINT DENISE GEIS TO ASSIST WITH BUDGET VOTE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Denise Geis to assist the Election Inspector for the September 15, 2020 budget vote to work from 3:00 p.m. to 8:00 p.m. at a pay rate of$16.00 per hour RESULT: Motion byG Lomaga seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-64. PUBLIC COMMENTS Enter Executive Session 7:12 PM Meeting Adjourned 7:30 PM Mattituck Park District Balance Sheet ,9%15%2000 Auks Acs Account Name Balance' A:200.�1 BNC3 (Operating) 1.9,314:01' A.201:2 BNB," Cash•ih'Timo,(Money Market) 508,060,10• A.202.1 BIV Payr`o1i,Acct 2146b,82'.' , A`210` Petty Cash 0 , .04. Total Assets 59;843.43' Mattituck Park District Bill Register 9/15/2020 Check# Date Payee Amount 27107 9/15/20 Advance Auto Parts 95.23 27108 9/15/20 All-Out Fire Equipment Co., Inc. 489.00 27109 9/15/20 Amagansett Building Materials 161.63 27110 9/15/20 BP 308.41 27111 9/15/20 Douglas Cooper 1,228.90 27112 9/15/20 Suffolk County Board of Elections 21.40 27113 9/15/20 Great White Propane 416.11 27114 9/15/20 Home Depot Credit Services 187.67 27115 9/15/20 Island Portables, Inc. 1,246.00 27116 9/15/20 Kaelin's Service Center Inc. 284.94 27117 9/15/20 N.Y.S. Unemployment Insurance 267.33 27118 9/15/20 Lamb&Barnosky, LLP 7,42244 27119 9/15/20 Mattituck Environmental Services 280.00 27120 9/15/20 National Grid 40.98 27121 9/15/20 Optimum 283.44 27122 9/15/20 Orlowski Hardware Company, Inc. 271.14 27123 9/15/20 PSEG Long Island 777.87 27124 9/15/20 Meghan Riley 75.00 27125 9/15/20 Suffolk County Water Authority 568.62 27126 9/15/20 Staples Credit Plan 573.28 27127 9/15/20 Times/Review Newspapers 239.46 27128 9/15/20 Christina Tomao 75.00 27129 9/15/20 Verizon 37.70 27130 9/15/20 Verizon Wireless 141.68 27131 9/15/20 Julianna Voegel 124.16 27132 9/15/20 W.B. Mason Co, Inc. 160.14 27126V 9/15/20 Staples Credit Plan -573.28 27133 9/15/20 Staples Credit Plan 396.93 Total 15,601.18 ADD ON 27134 9/15/20 Law Office of Stephe Kiely 1,000.00 TOTAL 16,601.18 Mattituck Park District Bill Register 9/15/2620 Ch'bck,# Data Isa ee' ' e4m+�unt 27107 9/15/20 Advahod Auto Nds',' ' 95.23 27108' 9/15/20, AII'Qut,FireEquipmehMm, Inc. 489:00 27.106 9/15/20. Ama ansatt,Buildin'Materials" 16.1,63 271�0 9/,15/20, 0p.;'. 30$,,41 27111 9%15120: D666Iad,C.00p'er" 1,228;90 27112 9/15/20' Suffolk,Cai�nty';t3aard'of Elections 21.40 27118 9�15%2Q Great White`Pro ane, 416,11ll11 27114 9/15/20 Home DepatVCred!t'l ervices 187;67 ; 2711'5 911,5120 ,+ I$Iartd.Portables;Incl:; 1,246.00 27116. , 9/15/90 Kaelin's e'rvti "Ceptor lnd, 284;9„4. 27,11 91,0/20 „- . nernpWrhent Insurance 267:83 27118'-', 8/15/20' Lamb&'yrarnQsky; l LP.,', 7,422:44 271,19 9Y.15/204 Matfituck,5nvirarimental'Servrce's' 280:00 27120 9/15120'', NationaGGrid:, 44:98 'z ;„ ,. 27121 9%1'5/21), O'titiium 26$�4d 27122 9/15/20'- ' 0'r16Wi i,H0dWare Company,,inc. 27,1.'14 ' 27123 9%15/20, PSE�y+,on' :Island, ,, ,,.' 777: 7 7:124': 941'5/,20' Megh'an,, iley;, 75.0' 27125'; 9/15%20 Suffolk C6uh W,!ter,Authori' 568`,62 27126 9/1512Q S aple's,,;Cietlit`;Plari',,, . ,','` 573:28,' 27127' .;,;, ,.+r. 9%15%20,', Tunes/ttevie�t1,iVewspapers 27128' 9M 5(20; �kiristina,Tomao, 75 00, 27129. 9/15%20' Verizon l:,. r.»';;;,, ,,, 37;70 271,30' 6/1',5/20,''' V riz S,..`, e „+an`RWirele5 141.68 27131: 91,15/26 Juiiarina,Vo,'e.ei "124;t6; 27132,- 9/15/20, W;Di,MsbnCo,;lnci.' ;; 160:1„4' 27126V 9/15!20' S4apleaCredit�l?lan; ' ;, -�y328 27133 9/15/20 StapjI6;'Credit Plari'r.:' 396''93 Total 1 ;601;18 1 r Mattituck Park District Budgetl.edger 8/32/2020 Month to date Account 1D Description Current Expenses& Year to Date Remaining Budget Income Budget X.10,01 Reall'ropertyTaxes $ 283,040.00 $, 0.00 $ 283,000.00 0.00 A.1090 Tnferest-Real P?60.'Tax 0.00, 0.00 0.00 0.00 A•2401 Interest&Eamipgs, 3,500.00 24.44 604.05 2,895.95 A,2440 Codcession Rental 6.000.04 0.00 0:00 A.2500 BeachFee,Non.Resident 91,000,00 315.06 350.00 ,8,650.40 X.2591, Beach'FeeResident ,10,000:00 1,640.0;0 , 25,308.00 (iS;30$:00) X:2650 Said of Excess Materials Q,60 0.00 0.00 Am A.2680` Tnsurancc,Recoveries" ' ;0.00 ; "'00 145.00 '(14$:60)' A.2705' Gifts&Donation's ;0;00 6.00 0.60 '0:00 A.2771 Other Revenues 40,000:00 0:00 ,0.00 40;000:00 a:2,771.1 Lodge 0.00 0:00 2,100:00 (2;100:00) A:2771.2, ConimtniiiiROom 0.00 0.00 1,'125.06 (1;`125:00) A,2771.3 6.00 0.00 0.00 b 00 X,2771,4' "Fields o:oQ' 1,650.00', ' ,1,0$0.00 (i;Oso;oO) A.5:99 `Approphiited Fund Balance 458,200700 ` 0.00 -0.00 , '45$,200.0 . Total Revenues ,$'Q3;700 3,029, ',313;682 77. '490;017.95 A:5054.12 Parking A'ttegd.;Hourly' ! `6;500 1;190.00 1;540 00, 4`,960,0,0,! X.7110.12' Parks;Part-TimeHoii'rly 28;000';'•' 1,760:00 : 15,532.40' ` 12,468:00 A.711IJ2 Parks;-Full-time'Hourly, 57;600 6;600100 47,294:06 9;705:94 A.711232 Parks;Officc ;60;000' 6;583.00, 44,876:50 15,'123:50 X.711'0.452, Secretary " ,:' 7 67 590:24 5;247.81 :1425:19 " X.711'0.453 `1ret�surer', 12`600 969.24 ',$;612:89 3,`987;11 A 7180.11 13e�ch Manager " ;;SGOQ 1,833:32 4' 95:80 A.7180.12 Beaches;Attendants Hourly ;15,350' ;' 7,707:0.,0'' 3,7,741:50 ;(22;391,50) A.7180.14,' 1`ifeguikds,d-lourly 27;5,00 10,368:00 20,01`5':00'` 7,48$;00 ' T6t.41 Fersoknel'Expense ',.'12'0;223 i`" 37,600,80 j 185,755.56 34;467,.44 X:7110.242 Site�lm'provements 300,0;00 ", 4,526:0'0 56,645:00 243;355;00 A.71 IQ.243"E4uip4n6gt .'75,000, 0.00 2,855.47 72;1447$,3 " Totdl'Cagital,Outlay :M,00`0:0,'0, i, 4,520:00 59;500.47 315,499;53 A:7110:41,1 Supplies&Materials 3$,000 3,840.54 ' 27,087.22 7,912:78 A.7110.412, 'Office Stationary S,QO, 10.60 0.00, 500,00' ` A.71,10:421„Telephone; ;6,500 ; 468.73, 3,212:01, 3,287;99 A3,,110:422' Electric + 20;000 ,2,306.82 11,986,81 $;0'13x9 A•711`0:423 Water 7.00 190A 279.96' 420,04, A,7110.424' Natural Gas :'7,500 47.42" 3,128:$7 4;371:1,3 A.7110,425. Oil 4;506,, 0.00 1,235:'4,7 ' •3,264. 3 A.7110.431; insurance '35;000 " 0.00 886.74 '34,`113:26 01,1,0.442 Site Maint/Facility Rprs 26;000 ' 2,087:32 10;600:53 15,303.47 A.7110,443',J34uiptnent Repairs 910,00 566.55 . 3,685.29 50314:71 , A:7110,451 Legal,C6uticil 12,006 3,000.00 8,000.00 4,000.60 A.7116.461 Postage 700 0.00 246,35 453.05 A.71IQ,454, Election Tellers .500 0,00 ,0.00 '500.00 77110,455 Auditing Services 9,000 0.00 3,300.00 5,700.00 A.7110,456 Professional Fees 15,000 825.00 2,300.50 12,699:50 Mattituck Park District ' Budget Ledger 8/31/2020 A.1990 Contingency 12,000 0.00 AM 10.462 Perrnits 2,00,0 10.00 ,260.00 1,740.00 A.7,109' Payroll Fees 3,500, 497.70 2,834.74 665;26 A.7110 Bank Fecs, 106 , , 0.00 0.00 100.00 A.5001.47 Freight/Slupping•Exp. A.5002' Mileage*Wbursement 3,000 0.00 344.52, Total,Contractniil Expense 202,500 13,841 79,485 108,360 „ A.9030.8 FICA,Employee'Benefits, 25,000 .2,876.37, 1.4,2,10,20 10,789:80 A.9650.8' Unemploymentlnsurance' 0.00 1,779.72 (1,779.72) A.9060.8 Medical,Insurance; 5,000 0.00 0.00, 5,000.00 ' AM01.8. Disability;kn'dranep', O.QO 172.20 (172.20) ` A.9.062.8 W&kers,Com'pAn'surance 0 ;'° 0A0 1,639,31 Total EMployee Benefits` 30;000, 2,876 ' 17,802 14;010 , Total Appro "ria'tlons ;'$, '827;723, $ 58;84,4 $ 342,543;$ 474337 : ' Net income/(Deficit) (S' ` . 24i023)($. 55,814) ($' 28,861)$ 17,681