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HomeMy WebLinkAboutShamrock Christmas Tree Farm 2020-15 Southold Town Board- Letter Board Meeting of September 22, 2020 ��wFro`r RESOLUTION 2020-599 Item# 5.24 `�°�°' ADOPTED DOC ID: 16452 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-599 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 22, 2020: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Shamrock Christmas Tree Farm to hold a Special Event 2020-15 at Shamrock Christmas Tree Farm, 20685 Main Road, Mattituck, NY as applied for in Applications STla-f for events to be held 11/27, 11/28, 11/29, 12/05, 12/06 and 12/14 from 9:00 AM to 5:00 PM, provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. ajaww,neae2& Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans ABSENT: Scott A. Russell Generated September 23, 2020 Page 33 all OL zt RECEIVED SEP 1 0 20 20 Southold Towyn Clerk TOWN OF SOUTHOLD - Town Code Cbapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. application feefee: $150.00 per application. Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any co=kkd application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk. unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for pmft such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the followingbyby checking off the boxes and signing below, A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. El FEE: Is the application being submitted at least 60 days before the event[ ]Yes [ ]No ElIf Yes,Fee of$ k�0 ' tb has been submitted 11 If No,Fee of$ has been submitted Updated 8/7/2018 Suffolk County permit#(s) P r 0O V,g Will other vendors be on the premises during the event?[-1']Yes [ ]No If yes how many? Describe Type ofvendor(s) N.f Pe ane Cri liAS,/,IARQo/z Gfd &ysrcR S / Bae/6ai�� lfjrv�y�i2 q`s 6Qeet-pear aeaxY Go .dAeieq-,iad sa two .Samar QiRn Ce�o�9R' S Property Owner(name/address):,j ygsedU /�Shi o,�►�AN y'fTS�'L�`�,qN`S LN. n!,4 T i 1414 Contact Person and Contact Tel.# J o&61,.rg✓ vi W G ec c,46 691 0 e-mail address C S1, CJ✓ ,4 iv Ca CpZ Dyt,or- 1Ve7' Event Location: Street-Hamlet Address: a o 6 rn ei i +y• mi T r r T✓G le S .TM# Mailing Address to Send Event Permit to: q QS' Lr'S�qy s L n.. ` 2 Gi< n1• i �9S Have any of the development rights been sold to the Town of Southold [ ]Yes ['11 No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No If yes to either or both,also indicate on the attached elan the boundaries of the reserved area upon which the event will ake1n ace. x YOU MUST ATTACH A PARKINGIEVENT PLAN TO ITHS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next nage) A Par ingfvent Plan may be a survey, site plan and/or aerial view( or example Googlea h) of the subject property INDICATE 3N TAF.PLAN AT of the following information• A parking/event plan,showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The-parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. s Special Event Permit# Applicant(s)name:`1 p3 e p H- Lf m.9 N Date of Submission 40.2 D Name of Event S 11/9 M R&I-4 ChoHe/6 T y )I" 7',,Z OF FiAR M SCTM#'s 1000-Section 17.5 0� Block- jp -�­ Lot(s) 43. 4 IV. VS' Dates of Each Event: 11471-2044 /is/ad a os AA,0ao 10111�q twav If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: C H d®S ►= A P)u C v 7- e HA IST vm A& rd.9'0 %5 (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From F..'?6'h to S 60M Town Services requested: ( )Yes (.y)No If yes,Describe Police Dept. Highway Dept. Describe Services 3 C e A i T 4C t4 6 P-) Maximum Number of Persons Attending At One Time: 9" Number of cars expected /110 Is a Tent or other temporary structure being used? [.q,]Yes [ ]No If yes provide size(s) 119 J Will food be served?L4,1 Yes [ ]-No If yes provide number and name(s)of food vendor(s) ur,4 r del 0 e.e N i IS C Arca !WS afs 6 Updated 8/7/2018 ® The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ® A ParkingBvent Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) KEvents for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 18 "90F. . Datedi natur Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND aualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Print name of Owner Signa e of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Ri hg is of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 DATE(MM/DD/YM) ACC)RV® CERTIFICATE OF LIABILITY INSURANCE 09/10/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Carol Losquadro NAME: Roy H Reeve Agency,Inc. n/c°Nr o Ext: (631)298-4700 �c Ne: (631)298-3850 PO Box 54 E-MAIL closquadro@royreeve.com ADDRESS: 13400 Main Road INSURER(S)AFFORDING COVERAGE NAIC# Mattituck NY 11952 INSURER A: Greenwich insurance Co INSURED INSURER B: Joseph Shipman,DBA:Shamrock Plant Health Care INSURER C: 985 Elgahs Lane INSURER D: INSURER E: Mattltuck NY 11952 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2011311767 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS LTR TYPE OF INSURANCE POLICY EFF POLICY EXP LIMITS INSD WVD POLICY NUMBER MMfDD MM/DD X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 �/ AAE R 100,000 CLAIMS-MADE OCCUR PREMISES Ea occurrence $ MED EXP(Any one person) $ 5,000 A Y NGL-1002187-00 11/30/2019 11/30/2020 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER GENERAL AGGREGATE $ 2,000,000 POLICY ❑JEST F-1LOC 2,000,000 PRODUCTS $ OTHER $ AUTOMOBILE LIABILITY (CEO SINGLE LIMIT $ Ea accident ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 1,000,000 A EXCESS LIAB HCLAIMS-MADE NEC-6005962-00 11/30/2019 11/30/2020 AGGREGATE $ 1,000,000 DED I X1 RETENTION$ 10,000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE I ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached It more space Is required) Certificate holder Is named as additional insured by written contract or agreement according to the terms of policy form CG 2010 0413 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Route 25 AUTHORIZED REPRESENTATIVE PO Box 1179 Southold NY 11971 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD i7ockK NYSIF New York State Insurance Fund 8 CORPORATE CENTER DR,3RD FLR,MELVILLE,NEW YORK 11747-3129 nysif.com CERTIFICATE OF WORKERS' COMPENSATION INSURANCE 0 `A A A A A 112523690 ROY H REEVE AGENCY INC 13400 MAIN RD Aa' . PO BOX 54 MATTITUCK NY 11952 SCAN TO VALIDATE AND SUBSCRIBE POLICYHOLDER CERTIFICATE HOLDER JOSEPH SHIPMAN DBA TOWN OF SOUTHOLD SHAMROCK PLANT HEALTH CARE 53095 ROUTE 25 985 ELIJAHS LANE PO BOX 1179 MATTITUCK NY 11952 SOUTHOLD NY 11971 POLICY NUMBER CERTIFICATE NUMBER POLICY PERIOD DATE 11006467-3 503989 04/24/2020 TO 04/24/2021 9/10/2020 THIS IS TO CERTIFY THAT THE POLICYHOLDER NAMED ABOVE IS INSURED WITH THE NEW YORK STATE INSURANCE FUND UNDER POLICY NO. 1006 467-3, COVERING THE ENTIRE OBLIGATION OF THIS POLICYHOLDER FOR WORKERS' COMPENSATION UNDER THE NEW YORK WORKERS' COMPENSATION LAW WITH RESPECT TO ALL OPERATIONS IN THE STATE OF NEW YORK, EXCEPT AS INDICATED BELOW, AND, WITH RESPECT TO OPERATIONS OUTSIDE OF NEW YORK, TO THE POLICYHOLDER'S REGULAR NEW YORK STATE EMPLOYEES ONLY. IF YOU WISH TO RECEIVE NOTIFICATIONS REGARDING SAID POLICY,INCLUDING ANY NOTIFICATION OF CANCELLATIONS, OR TO VALIDATE THIS CERTIFICATE,VISIT OUR WEBSITE AT HTTPS://WWW.NYSIF.COM/CERT/CERTVAL.ASP.THE NEW YORK STATE INSURANCE FUND IS NOT LIABLE IN THE EVENT OF FAILURE TO GIVE SUCH NOTIFICATIONS. THIS POLICY DOES NOT COVER THE SOLE PROPRIETOR, PARTNERS AND/OR MEMBERS OF A LIMITED LIABILITY COMPANY. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS NOR INSURANCE COVERAGE UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY. NEW YORK STATE INSURANCE FUND DIRECTOR,INSU RANCE FUND UNDERWRITING VALIDATION NUMBER:981619538 11-98.1 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, in_g er ss/egress/access. tent(s, or temporary structure(s) or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of DevelopmentRigh s land. 10. NO activities associated with this event including but not limited toan rking, ing er ss/e,Mss/access, tent(s) or tem o}� raty structure(s), or tem op. racy sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 Shamrock Christmas Tree Farm ' 20685 Main Road Mattituck, New York 11952 Choose And Cut Christmas Tree's 631-298-4118 North Fork Potato Chips 2010 Oregon Road Mattituck, New York 11952 10 Varieties Homemade Potato Chips 631-298-8631 Harbor Lights Oyster Company .200 Harbor Light's Prive Southold, New York 11971 Mr.Ted Bucci Private Harvested Oysters 631-740-0985 Greenport Jerky Company + Greenport, New York 11947 + Homemade Jerky Mr.Vincent Macchirole 516-319-1002 Backyard Brine Inc. 8595 Cox Lane, Cutchogue, New York 11935 Homemade Pickles 631-754-1050 Pellegrini Vineyards 23005 Main Road Cutchogue, New York 11935 John 631-734-4111 Salt Bird Cellars 2885 Peconic Lane Peconic, New York 11958 631-871-3204 ' Woodside Orchards 729 Route 25 Aquebouge, New York 11931 631-722-5770 f1 f c A) �, w �T H C N /d F Dy e 2 FGO K/ ofMi 2f�F_f_�c o_N ae as r - rh _lkl, 7- .51A ra _ BvR GBPS yr we wri . t3aIriA1-2S iN FROw► ep- 'O _BWI V GS deLon✓ Ge.95IF .see pHoro6 /irr/9CHO u D c.4as c,9i2 s ,At i C Al�6 G�R-s c I26 Ci9� 5 G u • `fes %.?'w '* wy.Yti\ #, • i^ � ,+� (� < 4 � ♦ �r 'D \ FYy TrY T4 Y ••R s'� `�`' '�' , sa ♦ li ' a fi a r .. .�; •f- . .Y\ � ��.;\ i -�` . � ^, " may. �` �"`, ' \ {`w'!'`l�4�� ' \ •\ii._ � � <'w i #` aD Yew •� a•et :\ a. \Y' a 'w D y •# t'� \'•rY i♦Dk`.a. c u• ` � S / •� � ,. ..1� a w •y t` �. by sY. .., , \ �-ia Ta i �{'y` t '9a t 6•� tYaf\'f.\•,r - ` Lr... �' - �M''y J.+ �- � � l�t•i.\\<. a'� �*t.�aw`\.y`R i. 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Imagery 02020 Ma r Technologies,New York GIS,Map data©2020 100 ft a * I' ! • M VA r � ! 1 lk +s to16 k OL 10 ,,"� � �, ,�- ani► yv�a�a�i � � �,�',��i� lk 7-7 ow Wk v- . � •, 5 * �` x `'� � * ,�9'' \ � " � ''�ms's",��o.�;,; �1'tet► �* L V 4 16 46 16, ° . Map data 02020,Map data©2020 �0 ft L� 4 2 c Google Maps �$ 00 �. iF ♦ w ; _ Imagery 02020 Maxai Technologies,New York GIS,Map data 02020 100 ft \ 1 � fla/fa► �d�rs x y Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 09/11/20 Receipt#: 274771 Quantity Transactions Reference Subtotal 1 Event Fee SCTF1a-f $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#6158 $150.00 Shamrock, Christmas Tree Farm Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Shamrock, Christmas Tree Farm 985 Elijahs Lane Mattltuck, NY 11952 Clerk ID: BONNIED Internal ID SCTF1a-f