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HomeMy WebLinkAboutTown Clerk . | RECEIVED ' Town ofSouthold � ' ��� � �7 �D�1 �a.��a Request � -- � ---- Construction � , Southold Town Clerk INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OPCOST ' 1. Department12. Division 3. Project Title 4. Location 5. Description 6. Purpose and Justification ' ' 7.Status ofPlans (check) Plans Not Needed Surveys Completed } �=v/SketchPkansCbmp|eted ' 15� E���� � y�~�� Nothing done onplans VVorkonp|ansschedu|ed �Detai| ptansinpreparadc Ni' �� PreUrninan/ estinna1esreceived Skatch p|ansinpreparation U���Detai| plans completed / ' O. Estimated Cost: 11. Proposed Method ofFinancing Engineering Site Acquisition Obligations � Construction Current Revenues mna/ (same ustotal u/ *11/ $ 14,798.00 . Special Assessments 9. Proposed method ofConstruction: User Charges ' �F '�Cont�� �u State/Federa| Aid � L�LJ�>TovvnEnop|oyees Reserves 10. Estnnated Project Expenditures by Years: 2020 2021 Total (same astotal nf# 10) 14,798.00 ZOZZ 2023 Later 12. If obligations are to be issued, indicate: Total 14,798.00 Estimated start date: Time tocompletion (check): 6nnonths 12 months 18 months Othec 13. Effect the asset will have onOperating & Maintenance costs for first three years of operation (plus or minus) ' 2020 2021 2022 Reason for higher/lower costs? _A- Submitted by: Date Note: Please provide as much information aspossible. Attach additional information, specifications, etc. ifavailable toaid inevaluation ofyour request. GENERAL M " sa�snu'+"" g 781 Elm rove Rd. • Rochester, NY 14624 � saun0oiss er ® (855)GEN-CODE • (585) 328-1810 FAX(585) 328-8189 CHANGE ORDER#SO0452 10082020 LASERFICHE RIO SYSTEM -ADDITIONAL PRODUCT OR SERVICES Client Name: Town of Southold Contact Person: Betty Neville Address: PO Box 1179 Account Executive: Bruce Cadman Southold, NY 11971 Date: 10-08-2020 Base Software Rio Named Full Users(50Tier) ENFPL50-50Tier 10 $970.00 $9,700.00 Rio Records Mgmt Named Full Users(507er) ERM-50Tier 10 $97.00 $970.00 Laserfiche Forms-Rio Named Full Users(50Tier) EFRM-50Tier 10 $97.00 $970.00 Base Software Subtotal $11,640.00 Support LSAP Rio Named Full User(50Tier) ENFPL50B-50Tier 10 $194.00 $1,940.00 LSAP Rio Records Management(50Tier) ERMB-50Tier 10 $19.40 $194.00 LSAP Rio LF Forms Full Users(50 Tier) EFRMB-50Tier 10 $19.40 $194.00 Support Subtotal $2,328.00 Professional Services Remote Services 1 $300.00 $300.00 Professional Services Subtotal $300.00 F-a ice os - I me r Grand Total $14,268.00 �' 1+346. so *Note:Pricing subject to change;Laserfiche is releasing new pricing for Laserfiche Rio 12131120. Remote Services include but are not necessarily limited to the following services:software order processing;project management,software implementation such as modification of server to reflect new license levels; installation or modification of server; client or scanning software; installation and/or configuration of add-on products, such as WebLink,Quick Fields or Workflow and configuration of hardware,such as scanners. Training is not included. LSAP: 2nd year forward for the above components is estimated to be: $2,328.00* *subject to change based upon the then-current support prices for that year LSAP fees shown herein are for a full year LSAP. As applicable, LSAP will be prorated to align with the existing LSAP anniversary date for the main system. Therefore, the LSAP amount on your invoice maybe less than the amount shown here. Payment Terms: 100%on delivery of software and/or services. t Price Validity: Price is valid until March 30,2021. Estimated LSAP with the Additional of the Above Ten(10)Rio Users:.$23,875.00+$2,328.00=$26,203.00. (Client please fill out) Invoice for this Change Order to be sent to: Department: Contact: CHANGE ORDER This Change Order is subject to General Code's Content Management Solutions Terms&Conditions and to the License/ Agreements for the software referred to above, all of which are available at http://cros.generaIcode.com/terms- conditions and are incorporated herein by reference,and client authorizes General Code to proceed with the project. The prices and specifications in this Change Order are satisfactory and are hereby accepted.All work is to be performed under the same terms and conditions as specified in the original contract unless otherwise specified. TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK Signature Date Name Title General Code www.generalcode.com List of Released Business Processes - Laserfiche Answers Page 1 of 2 Business Process Templates Accounts Payable-Purchase Order Requisition Accounts Payable-Purchase Order Requisition&Invoice Review and Payment* Agenda Item Approval Process Authorization of Allowable Charges Form Badge Replacement Request Blood Drive Donor Registration Blotter Processing Bring Your Own Device Registration Budget Transfer Request Building Inspection Building Maintenance .1. Building Permit and Inspection Process* A�c41 'rAA-s R r T4C"�� I �8'M►�5 Business Card Request Form Business License Application Business License Renewal Certificate Generation Change of Mayor/Minor Request Change Order Requests-Client Submission V Change Order Requests-PM Submission Company Party RSVP Form Company Vehicle Inspection Company Vehicle Reservation L.- Committee Review Process L. Contract Approval Process Contract Management System* Contract Worker Onboarding Course Add/Drop Request Court Case File Compilation Daily Maintenance Crew Report Diploma Request Form Employee Evaluation Process Employee Offboarding Employee Referral Employee Status Change Notification Employee Termination Notification e Event Registration Stat^( ava:-n�5 Exit Interview Expense Reimbursement Faculty&Staff Position Requisition Family and Medical Leave Act(FMLA)Leave Tracking FERPA Authorization Fire Inspection Flu Shot Registration Front Desk Visitor Sign-In Process* Graffiti Removal Request Grant Management Hardware Device Checkout Insurance Benefits Enrollment IT Helpdesk Request Job Application Job Requisition Legal Document Approval Liquor License Application Process Liquor License Application and Renewal* Materials/Purchase Requisitions Materials Request and Tracking Network Access Request New Account Opening New Contract Request New Hire Onboarding https://answers.laserfiche.com/questions/96890/List-of-Released-Business-Processes 10/13/2020 List of Released Business Processes -Laserfiche Answers Page 2 of 2 New Hire Pre-Onboarding Offer Letter Generation Out of Office Notification Overtime Authorization Request Permission for Pass/Fail/Audit Personal Information Change Request Pet License Application Professor Evaluation Survey Public Notice Request and Public Comment Process Public Records Request Records Disposition Request Report a Public Nuisance/Repair Issue Request for Quote* Safety Incident Report School Bullying Report Sample Aptitude Test Service Dispatch Student Accident Claim Form Student Accident Report Student Health Information Student History and Information Student Registration Student Residency Questionnaire Software Change Request Special Events Application Supplemental Nutrition Assistance Program(SNAP)Application Timesheet Process Transcript Evaluation Transportation Request Travel Request Tuition Payment Agreement Vacation/Sick Leave Request Vendor Onboarding Workers'Compensation Claims Process Design Patterns Cancel an Active Task CSS/JavaScript/Formula Examples Delay Process Flow Exclusive Task Assignment Inclusive Gateway Merge Sequence Linear Task Assignment Merge and Split Paths Merge Exclusive Paths Multi-Step Quiz Template* One or More Task Assignment Parallel Task Assignment Send Task Back for Revision Task Escalation Task Reminder Wait for Parallel Task Completion *Available on Forms Professional-Only https:Hanswers.laserfiche.com/questions/96890/List-of-Released-Business-Processes 10/13/2020 What is Business Process Automation? I Laserfiche Blog Page 1 of 7 10 Contact Us Get a Demo Sign In LaserflichMons Products Support & Learn, Events About Blog Home / Blog 0 What is Business Process Automation? ,What h i Business Process s Automation? Business process automation (BPA) is the use of technology to automate repeatable, day-to-day tasks. It accelerates how work gets done by routing information to the right person at the right time through L ser-defined and actions. BPA helps organizations streamline processes suchkloye onboarding, accounts payable, contract management and rnoreSettings Key elements to identify a process for automation: • The process requires consistency across the organiz itioiAccept All • The process is repeatable Cookies Now • The process needs to be free from error, every time It isn't just about replacing paper with PDFs—business process automation aims to make processes more cost-efficient, streamlined, error-proof and transparent. With automated processes in place, organizations save time and We use cookies and other technologies to analyze https://www.laserfiche.com/ecmblog/what-is-business-process-... 10/13/2020 What is Business Process Automation? I Laserfiche Blog Page 2 of 7 ensure best practices are implemented to improve overall operational efficiency. Below are three common business processes and how organizations drove positive change through automation: HROnboarding Example: Texas A&M University's College of Engineering Process challenge:The college committed to an initiative that would increase enrollment by more than 65 percent by 2025.This meant the college needed to hire new employees to manage the influx of students while keeping costs down. The legacy HR onboarding process, however, was paper-driven and time-intensive. If the college was going to meet its goal, it needed to eliminate inefficiencies and streamline employee onboarding. Before Automatioh - .. .i - `i" My 'JL4"� ... e :jA"S'r,p• . . Y, .e f *. '' 'kY ,, a' Emptoyee t t, ' ' ;Maniaat 4y rflo;�v"ti o'nboar':ding,_ rn eti g rtitid i (:.fii 10Wi ups 1 'filing,6bin6ts: f tr7iriptete f u r y r' 1 i"riuttipld";i?ys,� ,i 0,F Administratbr.s6edules, tiarid'de Witt o;` Ernait,,photie and Dupbs zte paperwork kept Frit@re process takes over ' meeting f6r,6ndtda'te to-, docurAchts leads to delays rn•petsan check-ins to in'filing cabinets in vari6us ,an,itour completepaperiv©tk ^ rni,placetl`riaperwork ensdteaiotvmentreview departments After Automation ;? :�^�,, c°f y` 1, �rr.'t,d,�� .R.•.,,���i <°s.. S iu�Y` 6iw``' 4y m k`" Cookies Settings tVo,in-person meeting tnSrirmallonautor�trtalty 1Uldeparten fsanzJ' ACCe'pt Alln--- necessary;candidatecan' . :rautedtvtthautomanc candidate are kept intonned compteteghoreie; foltovkosand archluing; throughout thepioces, Cookies IOW Automating HR onboarding with Laserfiche enabled the College of,Engineering to hire more than 3,400 employees in a little over one year. Other departments have also begun reengineering their own processes and sharing successes campus-wide. The new system has created a new culture of collaboration and Wer i2�4��b�U4IeA tt r ri@�R Lv,gsibLe. https://www.laserfiche.com/ecmblog/what-is-business-process-... 10/13%2020 What is Business Process Automation? I Laserfiche Blog Page 3 of 7 Click here to get the complete guide to HR automation. Accounts Payable Example: City of Boca Raton Process challenge:The City of Boca Raton's accounts payable process relied heavily on paper invoices and copies being manually routed. Sometimes paper copies would be misplaced or delayed on someone's desk, leading to unpaid invoices and upset vendors. Chasing down paperwork and answering phone calls from vendors was taking up employee time that could be better spent elsewhere. Before Automation, paperpaClerlt matches ManualManualr9etiver�{ � and route �� Manual 5fi€�r=�ge at , Invoices paid in of paper invoices dro tar s pa follow-up �' Off--sste fartlity � :e; ral day,5 centCity rpceiyas paper Paperwork!rand-ir,atched hti!;ptaced and deit,�ed iiaper docaotents Pited t.P Fntfie PMCess.ake,,5 neer invotes via Faa,V5P5 or and manua'ey mutedto invotCes,manual checkJns inside a vnrehouse„not Treo hours hand6.wery rnvltipledepartments n€:cessa�” easiiy',scartltaC?H fter Autorn on �,.,.._..�--•->�-�;-.�. f.�.,-�r,,_,.4,.�... ...�.....;m;-.�;•-.,„dam T,i 0 r i{t e,lr:� r•"; " < r. �,.. Cookies Veaton'.c ktimis Lim Oirs w,rriarraaC>:trsdck-Iris: Iniornialtion staved as Settings cvebsrotc tapte:r�rrec.:�arp retentl�;n Schedut� elettrrsrri:r•posr,n-y vnrt infxa'rn�ticn �utrarnattr;sttyap>'aC��.i ra,iia+we7rrh�able , Accept All With its automation,the city tracks all invoices from the orp g1tj received through the final payment. The city significantly g errors while boosting customer satisfaction as a result of a faster and more efficient process. Click here to get the complete guide to accounts payable automation. We use cookies and other technologies to analyze https://www.laserfiche.com/ecmblog/what-is-business-process-... 10/13/2020 OZOZ/£t/OI °°°-ss000id-ssouisnq-sl-legm/2?olq-Luoo/Luoo-ogoiji;Dsel-m m//:sduq azAleue of satOoloupal jagjo pue sat>loo:) asn aM °sanL$eijiuL Wei2oid aoj saaanosaa do aaa} pue juatmija aaow apew aq ue:) 1egj suoLJeaado a:)tjjo->I:)eq-aaow Apluapt oa sanuquo:) JaPaH °satlddns pue 00 40AJaMaD 2 Lpnl�ui si�afoad jo uoian�axa aqj OuLadpadxa 'paullweaajs aae saa �eaj0� le2a, -ledaN ao sesue>la� uL aae A9gj J9gjatlm—saLl!wej dla0 :)a oa uo ajeaogello� mou ue� ap!mpliom saagwaw weal aaAaH MM ;,.M,. mks ���'�SLS a .�: H"� .'4,g�'� ,, •,. �, "� "•��z v� u: IMP mz o' r - per { -. ,i 1i, F." } 4' e° n P•' °aaisel'aldoad aaow dlaq oa sassa:)oad juawa2euew 1:)eaauo:) allLlweajls pue uoLjewiojuL azileaaua:) 01 papaau aaPaH IDafoid aad maLAW Oulalnbai sa:)ealuo:) jo spaipunq pue >laom jo saeaA ®L woa j do llinq sluawn:)op ql!m ,apLmplaom siauaaed pue sweat sai ssone uoLleaogello:) aaLsea aaej!lpej pue A:)Uai:)Ljja aseaJDuL of papaau uoLlezLue2ao i!joiduou agl 'os op of °OZ®Z Aq AIJanod jo ino sa!l!wel uoLll!W 17 lj!l 01 SWLe leuoijeuaajul aaJ!aH :a6ual,nu:) ssa.)o.rd leuopeunjul Ja;daH Bajdwe>c3 L Jo t 3�3Bd �?ojg ogoijjosv7 I LuogetuojnV ss000ad ssouisng si jugAk What is Business Process Automation? I Laserfiche Blog Page 5 of 7 Ready to learn more about RPA technology?Download this free guide to learn how process automation improves workplace efficiency and saves time and resources across the enterprise. The Process Automation .. +'v...;J or , Buyer's GuideJJ -V_ Z 4 6,,'' R`r ^„�a no a"R y�p�{,,' d ?u,•.0n 6:fnA .., b , K e 'dT�,,�'("�*';$.�i tet' �.•' E^� r ., ��� � Watch a 2-Minute Demov. Cookies Settings Discover how your organization can go paperless, manage dig tai content', automate day-to-day processes and more. Accept Ala Watch the Demo Cookies Now We use cookies and other technologies to analyze https://www.laserfiche.com/ecmblog/what-is-business-process-..: 10/13/2020 What is Business Process Automation? I Laserfiche Blog Page 6 of 7 Related. Posts What Are Business Rules? Optimize Business Processes with Collaboration Popular Support ve is About Links & Webinars Laserfiche What is ECM? Resources Regional Our Story Forrester New Laserfiche Training Press Center Wave for Cloud Answers Workshops Careers Content Learn Er Support User Groups Legal Management Privacy Join a Local User Empower Cookie What is Group Statement Business Solution Contact Us Process Provider Portal Automation ® V in Laserfiche The Difference Ig ft Careers Between Document and Laserfiche Email Records Signup Cookies Management Settings The Guide to Document Accept All Management Cookies Now We use cookies and other technologies to anaryze https://www.laserfiche.com/ecmblog/what-is-business-process-... 10/13/2020 What is Business Process Automation? 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C'.. 4 , N .� 311 55� .«. $ tl ••„N W I<i n lher c og.jyo an Iy fi r ve yo a su sr e ,ick' g") 'g.aesr, au co s etadve ism c yo a an d a in�c6idar)e With our�- y• a,aa .�. as " M (T xr j https://www.laserfiche.com/solutions/state-local-government/ 10/13/2020 State & Local Government Laserfiche Page 4 of 5 The ay ard:Insights,for Reinvesting in DocumentManagement' Goner est leaders bn Modernizing - , - , , 1 , Sorvie Delivery , Read the Report Read the Report p tY1ti�M1M1 A a^ Y �CA>-.rp�OW S•`���,RePT v,91:oNM1t W ( �Sn�� r,..�nr� ; �,�,4E�� """ �"`�`L� &'�y �� ,. r G�'tm"'YurY 4 .. s -Traq , '" a�:�.,,,� ' Y fm 's ice" = 5e.� .y .bh e.�>�-vw4 �a`,`.5 ti;®,i �" cww .. f ,::Y.w."~\• ., curlt ' s d� °. t ry�reavt=«•«-ta+,, .�.>:....uw+ ..... ah ,^'d�,,.�} .,"p'�.+.�:' - -'-"' - - , Learn view Our Security Checklist rn ' Cookies Settings Accept All Coolties Now Popular Links Support& Events ache What is ECM7 Resources Webmars Our Story 0 Forrester New Wave for Cloud Laserfiche Answers Regional Training Press Center Careers Content Management Learn Er Support Workshops Legal What is Business Process loin a Local User Group User Groups Privacy Automation Solution Provider Portal Empower Cookie Statement The Difference Between Contact Us Laserfiche Careers - Document and Records Laserfiche Email Signup p ys p Management The Guide to Document W�ygggrfjgs and other technologies to analyze visitor traffic,improve your experience,and support our site.By clicking"I Agree",you consent for us to set advertising cookies and provide you with tailored ads in accordance with our Privacy,Policy https://www.laserfiche.com/solutions/state-local-government/ 10/13/2020 State & Local Government Laserfiche Page 5 of 5 ©2020 Laserfiche Cookies Settings Accept All Cookies Now We use cookies and other technologies to analyze visitor traffic,improve your experience,and support our site.By clicking"I Agree",you consent for us to set advertising coolies and provide you with tailored ads in accordance with our Privacy Policy. https://www.laserfiche.com/solutions%state-local-government/ 10/13/2020 RECEIVED Town of Southold 2021 Capital Request SEP 12020 Construction INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST Southold Town clerk 1. Department Town Clerk_: 2. Division 3. Project Title - Resto'rat'ronof,EarI Town.Recar. s, 4. Location ,Town t=1aI1;:Uault.=;Saserrierit 5. Description _ . . .. ,:.. . `Restoration of.Early"-TpWn Records ,Records will,:be ins pected,an'd,those:immost4re-,need vull! iae.done.; 6. Purpose and Justification InVfading and:paper detet.i6.rat'ing, - 7. Status of Plans (check) ❑p ;Plans Not Needed _❑ Surveys Completed Sketch Plans Completed ❑ ;,Nothing done on plans ❑, �i Work on plans scheduled ;.❑ Detail plans in preparatic ❑ Preliminary estimates received []V iSketch plans in preparation r❑`; Detail plans completed 8. Estimated Cost: 11. Proposed Method of Financing Engineering Type: Amount: Site Acquisition Obligations ,,,, Construction 5,500.00 Tther: 7 7. Current Revenues Total (same as total of#11) $ !;,500.00 Special Assessments F 777. 9. Proposed method of Construction: User Charges Q ,Contract State/Federal Aid .' Qw'Town Employees Reserves - 10. Estmated Project Expenditures by Years: Specify Qther:Source 2020 20215,500,00, Total (same as total of# 10) $ 5,500.00 2022 2023 $ Later $ - 12. If obligations are to be issued, indicate: Total $ 5,500.00 Estimated start date: Time to completion (check): 6 months k[] 12 months(.Q 18 months�.❑ Other: 13. Effect the asset will have on Operating & Maintenance costs for first three years of operation (plus or minus) 2020 2021 e 2022 . Reason for higher/lower costs? 1. Submitted by: Elizaboth,A:.Neville Date: J1%2020 t Note: Please provide as much information as possible. Attach additional information, specifications, etc. if available to aid in evaluation of your request. RECEIVED ' Town of Southold SEP 1 �O�0 2021 Capital Request — � --` Construction INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST Southold TbwM Clerk 71 1. Department2. Division 3. Project Title 4. LocationNK S. Description !JLisinessint e; 6. Purpose and Justification le` 7. Status ofPlans (checN L�P|ans Not Needed bL_��Surveys CompletedSketch Plans Completed ��7 ��LJ�!Nothin� done on plans K1~�±�VVorkon plans scheduled Detail plans in preparatic F�cF� Pre|imninaryestinnates received �l�k�Sketch plans preparation L6��Detai| plans completed O. Estimated Cost: 11. Proposed Method of Financing Engineering T���� Site Acquisition Obligations ~~......^.... Current Revenues Total (same astotal of#1l) Special Assessments 9. Proposed method of Construction: ' User Charges . t-' contract State/Federal Aid Town Employees Reserves r.s 10. Estmated Project Expenditures by Years: =S eci ��Otfier.�Soiirce = 2020 2021 ,`$ „.SQ;O.00;OQ' Total (same as total of# 10) $ 50,000.00 2022 .$'.1:-` _ 2023 =-$ Later .$, W'. 12. If obligations are to be issued, indicate: Total $ 50,000.00 Estimated start date: Time to completion (check): 6 months is 12 months 18 months'r ,"El: 0' Other: 13. Effect the asset will have on Operating & Maintenance costs for first three years of operation (plus or minus) 2020 2021 2022 ` `,� _ ���� .,• rl' Reason for higher/lower costs? .ti's' .star i$.iA„L+,jJ, ..13.rv✓:r_ c �. Submitted b .Elizabeth A.LNeville Date: rt -9 .1/202Qt Y Note: Please provide as much information as possible. Attach additional information, specifications, etc. if available to aid in evaluation of your request. RECEIVED Town ofSouthold 2O21Capital Request ��p l 7O20 Construction __ � ____ INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE C]FCOST Southold Town Cerb 1. DepartmentK 2. Division 3. Project Titlenviro.0men -a 4. Location 5. Description 6. Purpose and Justification 7. Status ofPlans (check) Not Needed �_1tqdSurveys Completed Sketch Plans Completed ! 7 �� Nnthin�doneonp|ans �jVV�rkonp|ansschedu|ed Detail plans inpreparatic ��l �Pre|iminaryestimatesreceived k~J^�Sketch plans in preparation Detail plans completed D. Estimated Cost: 11. Proposed Method nfFinancing Engineering Site Acquisition Obligations Construction Current Revenues Total (same astotal of#11\ $ 25000000 Special Assessments 9. Proposed method ofConstruction: User Charges contract 5tate/Federa| Aid ��� L21_�JTovvnErnp|oyees Reserves 10. Estnnatod Project Expenditures by Years: 2020 2021 Total (same astotal of# 10) 250,.000. 2022 2023 Later 12. |fobligations are to be issued, indicate: Total $250,000.00 Estimated start date: Time tocompletion (check): 6nnontho 12 months . � 18 months[, ` Other: ` 13. Effect the asset will have on Operating & K4aintenanc6costs for first three years of operation (plus or minus) ZOZO 2021 / 2022 Reason for higher/lower costs? Subnnit��dbv: Date: Note: Please provide as much information as possible. Attach additional information, specifications, etc ifavailable to aid in evaluation ofyour request. '