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Home My WebLink About08/20/2020 MATTITUCK PARK DISTRICT M AT T I T U C K 'm.-v 0 PARK DISTRICT lks P.O. BOX 1413 • MATTITUCK, NEW YORK 11952 Ph: (631) 298-9103 • Email: mattparkdistCoptonline.net October 1,2020 RECEIVED w �� D Ms. Elizabeth A. Neville, Town Clerk 0 CT - 1 2020 Town of Southold PO Box 1179 ��a aid '�0Vk ��"� Southold,NY 11971-0959 RE: Mattituck Park District Dear Ms. Neville: ' Enclosed please find Mattituck Park District's meeting packet from our regular meeting held on August 20, 2020 containing the meeting agenda,minutes and resolutions and the Treasurer's Report for filing with your office. If you have any questions regarding the enclosed, please do not hesitate to contact`me. Thank you for your attention. Sincerely, Jenni er Mannino Secretary Enclosures MEETING AGENDA Mattituck Park:District .Board of CommissionersAbeting Thursday, August.20, 2020 &6:30;p.m: Presidin,g,Commissioners Gerard Goehringer,,Chairperson George Lomaga, Commissioner C S,hashkin, Clerk Stephen'Kiely, Legal Counsel Jennifer.Mannino,"Secretary Call td Order . Pledge REGULAR MEETING Approval of 719120 Mee'ting:Minutes Presented via email , Treasurer's Report 'Angela Noncarrow -PUBLIC-COMMENT SESSIOWON AGENDA ITEMS All other comments regarding non-agenda items gill be.held,at the end of the rneefing Please limWcomrnents to po more than 5 minutes 1. Brea"ater Beach (a)'NF't6v' ironmental-Co,uncil beach cleanup September 19, 2020 (International Coastal Cleanup Day) ` 2. General ,(a) Anti=harassrvlept policy-Pnd training (b) Internal audit (c)-November Election RESOLUTIONS RESOLUTIOR 2020-54 RESOLU TION SETTING,MEETING:DATES FOR;SEPTEMBER'2020 .RESOLVED-that the Board cif Commissioners of.the,Matthuck Park District,hereby set the following meeting dates for the month;of,Septemher 202Q``1 Work Session','�Th'ursday, Septerriber 3,.2020'at 6:30,P:M:;and;monthly-meeting;Thursday, S'ep'tember 10, 2020 at 6:30 P.M. ri :RESULT:- Motioi,'by,,Oe,conded,by', all in-favor and motion,carn d.unan'lmously,to approve Resolution 2420=5$ 'RESOLUTION 2020.59 RESOLUTION,APPROVING;PA'RAYMENT�TO KATHYRYAN POR,Lik UD'SERVICES RESOLVED,that the Board.of Commissioners of„the,Mattituck`Park District,hereby approves payment to.`Kathy.,<R;yan forailhinlL'ifeguard ontari;;as,;nee'ded basis',,a`t;`ariaiourl a rate of 16:00. 'Phis os t o' . ;Y-p.."' $ ;p} i i n':will;be'.perfarmed`outsideaof:her Beach:Supe"rvisa'r:position and she,will only sit:o'n tiie stsritlitilieri nestled:: RESULT: ;Nlotionxby seconded, by,;all,in'favor.and"motion`carried unanimously.to approve ,Resolution 2020=59' -RESOLUTiON{2020=60 RESOLUTION,,TO HIRE LU ,ASZ.JAKUSOWICZrTO CLOSE PA RK,GAI'ES RESOLVEDahat,the,Board.of;Commissioners.,of;the Mattituck-Park District.hereby approves the hiring of;Lukesz,Jakubowcz to close the,Park`gatesreach,.evening`at,a pay rate,of$20:00/hour effective RESULT: �,Motion.by;seconded f;y,,,all,in favor,and,motion carried unenimously to approve Resolutiari 2020-60 PUBLIC'COiiilMi NTS Executive.S,ession , MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES August 20, 2020 Attendance Gerard Goehringer, Chairman George Lomaga, Deputy Chairman Angela Noncarrow, Treasurer Lydia Tortora, Clerk Advisor Chris Shashkin, Clerk Jennifer Mannino, Secretary Stephen Kiely, Attorney CALL TO ORDER Meeting called to order 6:35 PM APPROVAL OF MINUTES Motion by G Lomaga, seconded by G. Goehringer, all in favor and motion carried unanimously to approve the Minutes from the July 9, 2020 submitted via email. Resolutions were read and approved or tabled as discussed TREASURER'S REPORT (A. Noncarrow) Presented/Discussed: • Bill Payment Register dated August 13, 2020 • Budget Ledger dated August 13, 2020 • Balance sheet dated August 13, 2020 • Commissioners reviewed Purchase Orders and approved where needed L Tortora noted that there was a name entered twice on the Bill Register, A Noncarrow will correct this and resubmit the register. G Lomaga asked where the $80 petty cash is and what happens to it at the end of the season. C Shashkin confirmed it was in in the petty cash box and it will be deposited (on a separate deposit ticket) at the end of the season. Motion by G Lomaga, seconded by G Goehringer, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. Bailie Beach Lodge • J Goehringer met with Ryan from Lund to inspect the valve, and the RPZ valve was not installed. • C Shashkin will contact Pat Lennon form Underground Water Service to find out what happened as he was told the valve was installed. Enter Executive Session 7:10 PM End Executive Session 7:50 PM Breakwater Beach • North Fork Environmental Council would like to host a beach cleanup on September 19, 2020 which is International Coastal Cleanup Day. The Commissioners agreed to have cleanup at Breakwater. • J Goehringer will contact the Council and ask if they will need garbage bags for cleanup as the Park District can provide them. • A Noncarrow has a certificate from Assemblyman Palumbo recognizing beach attendants, Emma Pearsall and Olivia Minguela for their bravery during an emergency on August 1, 2020. • The certificate will be presented at the September work session • The Commissioners also wrote a letter thanking the two attendants. J Mannino will mail these letters. General • L Tortora will speak with Ink Spot about pricing for Bulk Mailing for the ballots • C Shashkin believes that the ballots have to be in Spanish. It was not clear if the instructions AND the ballot must be in Spanish or just the ballot. • L Tortora will look into the election law for clarification. RESOLUTIONS RESOLUTION 2020-54 (AMENDED) RESOLUTION SETTING MEETING DATES FOR SEPTEMBER 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of September 2020: Work Session, Thursday, September 3, 2020 at 6:30 P.M. and monthly meeting, . PL.W.-Thursday September 17, 2020 at 6:30 PM. RESULT: Motion byG Lomaga, seconded by G Goehinger, all in favor and motion carried unanimously to approve Resolution 2020-54. RESOLUTION 2020-55 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the August 13, 2020 meeting and further authorizes payment of the current bills. RESULT: Motion by G Lomaga, seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-55. RESOLUTION 2020-56 RESOLUTION APPROVING MEETING MINUTES FROM JULY 9, 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the July 9, 2020 meeting minutes submitted via email. RESULT: Motion by G Lomaga seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-56 RESOLUTION 2020-57 RESOLUTION TO POSTPONE BUDGET VOTE PER GOVERNOR OF NEW YORK EXECUTIVE ORDER RESOLVED that the Board of Commissioners of the Mattituck Park District pursuant to Governor Cuomo's Executive Order 202.26 and extended per Executive Order 202.53 due to the COVID-19 pandemic, all district voting shall be postponed to a tentative date of September 15, 2020. THEREFORE, the Mattituck Park District Budget vote is postponed and set for Thursday September 17, 2020. RESULT: Motion by G Lomaga, seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-57. RESOLUTION 2020-58 RESOLUTION ADOPTING HARASSMENT POLICY FOR MATTITUCK PARK DISTRICT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopts the Policy Against Workplace Sexual Harassment and the Policy Against Workplace Discrimination and Harassment submitted via email. RESULT: TABLED TO SEPTEMBER MEETING RESOLUTION 2020-59 i RESOLUTION APPROVING PAYMENT TO KATHY RYAN FOR LIFEGUARD SERVICES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves payment to Kathy Ryan for fill in Lifeguard on an as needed basis at an hourly pay rate of $96.00. This position will be performed outside of her Beach Supervisor duties and she will only sit on the stand when needed. RESULT: Motion by G Lomaga seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-59 RESOLUTION 2020-60 RESOLUTION TO HIRE LUKASZ JAKUBOWICZ TO CLOSE PARK GATES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the hiring of Lukasz Jakubowicz to close the Park gates each evening at a pay rate of$20.00/ hour effective RESULT: TABLED PUBLIC COMMENTS No one from the public attended Meeting adjourned at 8:20 PM Mattituck Park District Balance Sheet 8%13j2020 Assets Account Account Name Balms A.200.1 BNB (Operating) 24,250.45 A.201.2 BNB -.Cash in Time (Money Market) 563,030.98 A.202.1 fIIIB Payroll Acct 8,841.51 A.216 Petty Cash 80.00 Total Assets 5961202.94 Mattituck Park District Bill Register 8/13/2020 Check# Date I Payee 1 Amountl Debit#6012231117111120 1 GovConnection 776.00 New MAC office computer 27074 8/11/20 (Jennifer Mannino 100.00 Spec.Mtg 27075 18/11/20 JChristopherShashkin 10.99 Reimb 27076 18/11/20 Mikayla Osmer 217.501Reimb for Lifeguard Gert. 270778/12/20 (A&C Auto Services 195.001 27078 '8/12/20 Amagansett Building Materials 71.07 27079 8/12/20 BP 390.53 27080 18/12/20 Cutchogue Hardware Inc. 156.91 27081 18/12/20 Grilling Hardware Co., Inc. 171.97 27082 8/12/20 Home Depot Credit Services 419.251 27083 18/12/20 Ice Electric 4,766.00 27084 8/12/20 Island Portables, Inc. 623.00 27085 18/12/20 Jamesport Hardware 105.48 27086 18/12/20 8/12120 1Law Offices of Stephen F.Kiely 3,000.00 27087 Marine Rescue Products 1,090.00 27088 8/12120 Mattituck Environmental Services 480.00 27089 18/12/20 National Grid 47.42 27090 18/12/20 Optimum I 283.44 27091 8/12/20 Orlowski Hardware Company, Inc. 386.79 2709218/12/ 20 8/12/20 �PSEG Long Island ' 2,306.821 27093 Suffolk County Water Authority 190.581 27094 8/12/20 Christopher Shashkin 507.50 27095 i8/12/20 Southold Town Dept Solid Waste , 28.80 27096 8/12/20 Sound Shore Irrigation,Inc. 744.321 27097 8/12120 Staples Credit Plan 489,201 27098 8/12/20 Southold Town Cleric 10.00 27099 18/12/20 Verizon 38.891 27100 8112/20 Verizon Wireless 1 146.401 27101 8/12/20 W.B.Mason Co, Inc. 1 44.49, 27082V 8/12/20 Home Depot Credit Services -419.25 27102 8/12/20 Home Depot Credit Services 389.81 27103 8/12/20 �Kaelin's Service Center Inc. 371.551 27104 8/12/20 Emmet Ryan 217.501Reimb for Lifeguard Cert. 27105 18/12/20 jSearles Graphics, Inc 287.00 Total 18,644.96 Mattituck Park District Budget Ledger 07/31/2020 Month to date Account ID Description Current Expenses g Year to Date Remaining Budget Income Budget A.1001 Real Property Taxes $ 283,000.00 $ 0.00 $ 283,000.00 0.00 A.1090 interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 Interest&Earnings 3,500.00 26.94 579.6I 2,920.39 A.2440 Concession Rental 0.00 0.00 0.00 0.00 A.2590 Beach Fee Non-Resident 9,000.00 35.00 35.00 8,965.00 A.2591 Beach Fee Resident 10,000.00 5,320.00 23,668.00 (13,668.00) A.2650 Sale of Excess Materials 0.00 0.00 0.00 0.00 A.2680 Insurance Recoveries 0.00 145.00 145.00 (145.00) A.2705 Gifts&Donations 0.00 0.00 0.00 0.00 A.2771 Other Revenues 40,000.00 0.00 0.00 40,000.00 a.2771.1 Lodge 0.00 (375.00) 2,100.00 (2,100.00) A.2771.2 Community Room 0.00 (250.00) 1,125.00 (1,125.00) A.2771.3 Picnic Area 0.00 0.00 0.00 0.00 A.2771.4 Fields 0.00 0.00 0.00 0.00 A.599 Appropriated Fund Balance 458,200.00 0.00 0.00 458,200.00 Total Revenues 803,700 4,902 310,653 493,047.39 A.5650.12 Parking Attend.,Hourly 6,500 45.00 350.00 6,150.00 A.7110.12 Parks,Part-Time Hourly 28,000 2,662.00 13,772.00 14,228.00 A.7111.12 Parks.Fu1I-time Hourly 57,000 10,128.75 40,694.06 16,305.94 A.7112.12 Parks,Office 60,000 9,051.00 38,293.50 21,706.50 A.7110.452 Secretary 7,673 885.36 4,657.57 3,015.43 A.7110.453 Treasurer 12,600 1,453.86 7,643.65 4,956.35 A.7180.11 Beach Manager 5,600 2,749.98 3,062.48 2,537.52 A.7180.12 Beaches,Attendants Hourly 15,350 14,249.50 30,034.50 (14,684.50) A.7180.14 Lifeguards,Hourly 27,500 9,647.00 9,647.00 17,853.00 Total Personnel Expense 220,223 50,872.45 148,154.76 72,068.24 A.7110.242 Site Improvements 300,000 5,800.00 52,119.00 247,881.00 A.7110.243 Equipment 75,000 0.00 2,855.47 72,144.53 Total Capital Outlay 375,000.00 5,800.00 54,974.47 320,025.53 A.7110.411 Supplies&Materials 35,000 5,098.67 23,246.68 11,753.32 A.7110.412 Office Stationary 500 0.00 0.00 500.00 A.7110.421 Telephone 6,500 465.66 2,743.28 3,756.72 A.7110.422 Electric 20,000 1,775.79 9,679.99 10,320.01 A.7110.423 Water 700 0.00 89.38 610.62 A.7110.424 Natural Gas 7,500 62.27 3,081.45 4,418.55 A.7110.425 Oil 4,500 0.00 1,235.47 3,264.53 A,7110.431 Insurance 35,000 257.74 886.74 34,113.26 A.7110.442 Site Maint(Facility Rprs 26,000 1,243.21 8,609.21 17,390.79 A.7110.443 Equipment Repairs 9,000 304.54 3,118.74 5,881.26 A.71 I GA51 Legal Council 12,000 0.00 5,000.00 7,000.00 A.7110.461 Postage 700 110.00 246.35 453.65 A.7110.454 Election Tellers 500 0.00 0.00 500.00 A.7110.455 Auditing Services 9,000 0.00 3,300.00 5,700.00 A.7110.456 Professional Fees 15,000 647.50 1,475.50 13.524.50 A.1990 Contingency 12,0001 0.00 Mattituck Park District Budget Ledger 07/31/2020 A.7110.462 Permits 2,000 0.00 250.00 1,750.00 A.7109 Payroll Fees 3,500 553.05 2,337.04 1,162.96 AM 10 Bank Fees 100 0.00 0.00 100.00 A.5001.47 Freight/Shipping Exp. A.5002 Mileage Reimbursement 3,000 0.00 344.52 Total Contractual Expense 202,500 10,518 65,644 122,200 A.9030.8 FICA,Employee Benefits 25,000 3,891.71 11,333.83 13,666.17 A.9050.8 Unemployment Insurance 0.00 1,779.72 (1,779.72) A.9060.8 Medical Insurance 5,000 0.00 0.00 5,000.00 A.9061.8 Disability Insurance 0.00 172.20 (172.20) A.9062.8 Workers Comp Insurance 0 3,420.88 1,639.71 (1,639.71) Total Employee Benefits 30,000 7,313 14,925 16,886 Total Appropriations S 827,723 $ 741503 $ 283,699 $ 531,180 F-INet Income/(Deficit) (S 24,023)(S 69,602)$ 26,954($ 38,133)