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HomeMy WebLinkAboutDPW Town of Southold Budget Workpapers Actual Expenses Budgets Department 2020 Current 2021 Dept Account Code 12/31/2014 12/31/2015 12/31/2016 12/31/2017 12/31/2018 12/31/2019 6/30/2020 Budget Request DEPARTMENT OF PUBLIC WORKS APPROPRIATIONS PUBLIC WORKS ADMINISTRATION A.1490.1.100.100 REGULAR EARNINGS 138,915 142,325 162,956 164,623 183,266 191,997 107,922 234,450 234,377 -- A.1490.1.100.200 OVERTIME EARNINGS 5,062 10,497 13,001 8,105 10,865 8,010 1,081 10,000 10,'00 00 A.1490.1.200.100 REGULAR EARNINGS 25,977 26,719 26,888 44,467 28,125 33,160 2,226 - A.1490.4.100.100 OFFICE SUPPLIES/STATION 325 370 140 145 440 496 44 500 500 TOTALS- PUBLIC WORKS ADMINISTRATION170,279 179,911 -202,991 217,341 222,696 2=33,663 111,273 244,950 244,877 BUILDINGS$GROUNDS - -- A.1620.1.100.100 FULL TIME REGULAR EARNINGS 692,521 700,812 717,118 748,038 918,342 1,042,165 453,200 1,128,995 1,085,786 620.1.100.200 FULL TIME OVERTIME EARNINGS 36,591 45,478 41,677 35,137 43,901 28,955 2,302 54,025 65,000 A.1620.1.100.300 FULL TIME VACATION EARNINGS 8,247 - - - - - 26,950 20,659 A.1620.1.100.400 FULL TIME SICK EARNINGS 26,581 - - - - - 39,925 A.1620.1.200.100 PART TIME REGULAR EARNINGS 31.172 32,112 32,929 30,061 23,144 19,408 8,445 20,260 A.1620.2.100.300 CHAIRS - - 2,783 A.1620.2.100.400 CARPET 2,163 6,324 1,222 - - - A.1620.2.400.350 DREDGING 22,257 - - - _ - -- A.1620.2.500.200 CLEANING EQUIPMENT 400 839 - 400 877 - 500 1,500 A.1620.2.500.250 POWER EQUIPMENT 928 953 1,147 1,318 700 1,374 - 1,000 1,000 A.1620.2.500.350 BEACH IMPROVEMENTS 9,840 6,057 7,617 3,248 7,964 2,826 s 3,000 A.1620.2.500.400 PARK IMPROVEMENTS 1,687 1,479 1,161 1,164 1,821 9,042 1,028 3,000 3,000 A.1620.2.500.675 LAUREL LAKE VISITORS IMP 6,691 1,200 - a A.1620.2.500.700 YARD MAINTENANCE EQUIP 417 - _ _ _ .......... A.1620.2.500.725 STORAGE EQUIPMENT - 5,000 2,400 2,155 A.1620.2.500.750 ROAD END RESTORATIONS - 1,500 176,529 - - - A.1620.2.500.825 COCHRAN PARK IMPROVEMENTS - 18,300 990 = A.1620.2.500.830 DOWNS FARM IMPROVEMENTS 3,670 - - A.1620.2.500.850 TASKER PARK IMPROVEMENT 24,840 - 450 m a 3,436 - A.1620.2.500.925 RECYLCING RECEPTACLES -- - a -- A.1620.2.500.945 MISCELLANEOUS EQUIPMENT 535 239 316 400 324 975 - 600 1,000 A.1620.2.500.975 REC CENTER IMPROVEMENTS 499 7,000 - -- Control#27 of 70 Town of Southold Budget Workpapers Budgets Actual Expenses Bud 9 Department 2020 Current 2021 Dept Account Code - 12131/2014 12/31/2015 12/3112016 12/31/2017 12/31/2018 12/31/2019 6/30/2020 Budget Request DEPARTMENT OF PUBLIC WORKS(CONTINUED) BUILDINGS&GROUNDS(CONTINUED) A.1620.2.500.950 HAMLET TRASH RECEPTACLE 560 - 2,875 - 1,320 - A.1620.4.100.100 MISCELLANEOUS SUPPLIES 6,058 6,482 5,775 5,387 4,794 4,671 1,301 5,000 7,500 A.1620.4.100.120 EMPLOYEE WORK GEAR 2,124 115 881 1,906 1,453 605 1,600 2,000 A.1620.4.100.200 GASOLINE&OIL 28,715 18,680 14,678 16,468 19,824 19,795 5,254 22,500 22,500 A.1620.4.100.250 HEATING FUEL 32,314 21,526 13,173 16,705 25,475 36,725 14,782 35,000 35,000 A.1620.4.100.300 JANITORIAL SUPPLIES 7,187 7,764 7,431 8,034 7,756 8,400 4,461 8,500 15,000 A.1620.4.100.500 MOTOR VEHICLE PARTS/SUPPLIES 8,199 7,294 6,809 3,484 6,051 3,419 3,011 6,000 8,000 A.1620.4.100.550 EQUIPMENT PARTS/SUPPLIES 4,391 6,356 5,466 5,330 3,476 3,399 1,245 5,000 5,000 A.1620.4.100.650 VEHICLE MAINT&REPAIRS 3,039 1,136 7,681 1,507 4,780 1,745 1,459 4,500 5,000 A.1620.4.200.100 TELEPHONE 4,274 4,570 5,194 7,322 3,254 2,710 1,013 4,000 4.000 A.1620.4.200.200 LIGHT&POWER 187,783 174,298 163,441 174,120 193,771 197,169 63,791 200,000 200,000 A.1620.4.200.300 GAS 38,647 33,363 32,346 39,964 43,287 39,532 25,622 52,000 52,000 A.1620.4.200.400 WATER 6,461 6,734 7,456 7,485 6,637 6,838 3,529 8,000 8,750 A.1620.4.200.500 SEWER 450 450 450 225 - - 450 450 A.1620.4.400.100 BUILDING MAINT/REPAIRS 21,525 61,503 31,110 13,656 288,099 40,836 17,440 45,000 45,000 A.1620.4.400.200 PROPERTY MAINT/REPAIRS 9,003 5,563 18,288 10,799 3,904 9,063 615 15,275 20,000 A.1620.4.400.300 DREDGING GOLDSMITHS INL 3,690 - 6,232 12,099 - e 10,000 10,000 A.1620.4.400.600 EQUIPMENT MAINT/REPAIR 14,076 13,904 22,084 12,777 26,097 38,029 16,785 50,000 50,000 A.1620.4.400.700 BUILDING RENTALS 74,331 73,628 74,486 73,917 46,155 3,277 1,487 5,000 5,000 A.1620.4.400.800 TRASH RECEPTACLE RENTALS - - 3,185 4,488 4,488 4,509 2,244 4,500 4.500 A.1620.4.400.900 VEHICLE GPS 2,682 2,804 3,055 3,173 2,820 2,820 940 4,100 4,100 A.1620.4.500.100 DOWNS FARM SERVICES - 20,000 25,000 20,833 18,000 32,000 - 24,000 24,000 A.1620.4.600.100 PROPERTY TAXES 8,061 12,029 12,241 12,545 3,919 8,102 4,069 8,209 8,600 A.1620.4.600.200 REFUSE DISPOSAL 9,225 10,866 11,400 13,941 14,220 14,084 - 15,000 15,000 A.1620.4.600.250 MEETINGS&SEMINARS - - - - - 1,185 500 500 A.1620.4.600.400 TRAVEL 9,926 1,649 1,010 372 1,718 881 159 1,000 1,000 A.1620.4.600.600 DUES&SUBSCRIPTIONS 88 - _ _ - - - 100 100 A.1620.4.600.790 WILDLIFE PROGRAM - - - 974 671 835 785 2,500 2,500 Control#28 of 70 Town of Southold Budget Workpapers Actual Expenses Budgets Department 2020 Current 2021 Dept Account Code 12/31/2014 12/31/2015 12/31/2016 12/31/2017 12/31/2018 12/31/2019 6/30/2020 Budget Request DEPARTMENT OF PUBLIC WORKS(CONTINUED) BUILDINGS&GROUNDS(CONTINUED) A.1620.4.600.650 CHARGE STATION SUBSC FEES - - - - - - - 1,500 1,500 A.1620.4.600.700 LICENSES&PERMITS 1,200 1,320 1,320 2,120 1.414 1 570 180 1,500 1,500 TOTALS-BUILDINGS&GROUNDS 1,342,426 1207,173 1,469,421 1,301,224 1,731.895 1,593,430 635.750 1 815 989 1,739,445 TRAFFIC CONTROL - A.3310.4.200.200 LIGHT&POWER 3,753 3,435 3,287 3,503 3,552 3,625 1,532 4,000 4.000 A.3310.4.400.600 SIGNAL MAINTENANCE/REPAIRS 8,575 8,700 8,700 12.385 5,180 13,889 3,825 10 500 10,500 TOTALS-TRAFFIC CONTROL 12,328 12,.135 11,987 15.888 8,732 17,513 5 357 14,500 14,500 STREET LIGHTING A.5182.1.100.100 REGULAR EARNINGS 62,334 63,611 67,407 67,680 74,030 76,685 34,514 76,178 78.193 A.5182.1.100.200 OVERTIME EARNINGS 453 1,432 - 918 93 (93) 428 1,000 1,000 A.5182.2.500.500 STREET LIGHT FIXTURES - 42 5,462 6,940 2,758 4,659 2,806 6,806 _ 5,000 A.5182.4.100.200 GASOLINE&OIL 2,196 2,078 1,920 2,098 2,312 2,525 430 2,500 2,500_ A.5182.4.100.400 SMALL TOOLS, IMPLEMENTS 111 786 - 472 299 279 - 500 500 A.5182.4.100.500 MOTOR VEH PARTS/SUPPLIE 828 384 - 446 - - 1,000 1,000 A.5182.4.100.550 STREET LIGHT PART/SUPPLIES 2,861 5,952 4,710 5,313 3,541 2,031 1,147 3,957 3.000 A.5182.4.200.250 STREET LIGHTING POWER 100,802 91,976 98,544 103,140 103,616 102,355 25,877 65,000 65,000 A.5182.4.400.600 LIGHT MAINTENANCE/REPAIRS - 200 - - 190 - - 2,000 2,000 A.5182.4.400.650 VEHICLE MAINT&REPAIRS 45 865 811 920 1,103 2,018 114 1,500 1,500 A.5182.4.400.700 POLE RENTAL 6.972 6,829 7,848 7,845 7,843 7,844 788 7,000 7,000 A.5182.4.600.200 MEETINGS&SEMINARS - 68 - - 1,100 - 1,100 1.100- A.5182.4.600.700 LICENSES&PERMITS - _ TOTALS-STREET LIGHTING 176,602 174,156 186,770 195,773 195,786 199,403 66,104 168 541 167,793 OFFSTREET PARKING A.5650.4.400.700 PROPERTY LEASES 492 525 495 592 585 599 611 600 600 TOTALS-OFF STREET PARKING 492 525 495 592 585 599 611 600 600 REVENUES _ A.2025.00 PARK&RECREATION 120,543 19,500 74,643 67,000 - Control#29 of 70 Town of Southold Budget Workpapers Actual Expenses Budgets Department 2020 Current 2021 Dept Account Code 12/31/2014 12/31/2015 12/31/2016 12/31/2017 12/31/2018 12/31/2019 6/30/2020 Budget Request GOVERNMENT LIASON OFFICER APPROPRIATIONS ECONOMIC DEVELOPMENT COMMITTEE A.1010.1.100.300 OVERTIME(ECONOM DEVELOP) - - 1,818 1,434 1,312 447 98 2,000 A.1010.4.600.780 ECONOMIC DEVEL COMMITTE 640 2,345 565 131 - 194 2,500 AGRICULTURAL ADVISORY A.1010.1.100.350 OVERTIME(AGRIC ADVISORY) - - - - 3,901 2,978 750 4,000 HOUSING ADVISORY A.1010.1.100.400 OVERTIME(HOUSING ADVISORY) - - 2,455 928 830 2,949 763 2,500 CENTRAL GARAGE A.1640.4.100.200 GASOLINE&OIL 9,498 5,274 5,489 5,791 7,259 7,101 1,088 6,000 6,000 A.1640.4.100.500 MOTOR VEH PARTS/SUPPLIES 2,210 1,633 1,862 457 - 591 1,071 3,000 5,000 A.1640.4.400.650 VEHICLE MAINT&REPAIRS 9,301 3,861 4,561 3,027 10,414 4,248 258 5,000 7,000 A.1640.4.400.900 VEHICLE GPS 2.468 2;976 2,992 1055 2,8217 2,820 940 3,000 3,1000 TOTALS-CENTRAL GARAGE 21477 13.744 14,9[}4 12,331 20,492 14,760 3,357 17,000 21.1700 FAMILY COUNSELING A.4210.4.500.400 FAMILY SERVICE LEAGUE 33,000 33,000 33,000 33,000 43,000 33,000 11,000 43,000 YOUTH PROGRAM A.7310.1.200.100 REGULAR EARNINGS - 6,607 24,290 31,177 30,463 13,061 31,480 A.7310.4.100.100 PROGRAM EQUIP&SUPPLIE _ - 100 144 904 943 - 1,000 A.7310.4.600.100 YOUTH PROGRAM ACTIVITIE 2,045 1,774 1,254 1,780 6,003 5,983 990 8,500 A.7310.4.600.500 MEETINGS&SEMINARS 35 749 1,032 796 125 2,750 A.7310.4.600.800 ADVERTISING 451 - - _ - 859 - 1,500 TOTALS-YOUTH PROGRAM 2,496 1,774 7,995 26,964 39,117 39,044 14,176 45.230 = SHELLFISH A.8830.1.200.100 REGULAR EARNINGS 569 0 - 1,500 A.8830.4.400.100 CEDAR BEACH HATCHERY 20,000 20,000 20,000 20,000 20,000 - - 40,000 REVENUES A.2210.20 COUNTY YOUTH SERVICES 9,063 9,063 8,157 8,157 8,157 8,157 - 8,157 Control#51 of 70 PUBLIC WORKS 2021 Budget Notes & Descriptions Public Works Administration F/T Regular Earnings—Tim, Craig& Nancy F/T Overtime -Tim for storm season, Covid emergency& misc. call outs,Tim, Craig& Nancy for meetings Office Supplies—same Building & Ground's See attached documents for all the following Capital improvements and Durchases Rollover 2020 Capital Improvement Recreation Center—$30,000 HVAC system,all R-22 systems will eventually need to be replaced Rollover 2020 Capital Improvement Fishers Island Police Barracks-$35,000, replace electric service, replace windows and outside trim,fix porch,weather stripping for doors, replace rails on rear stairs, paint Rollover 2020 Capital Improvement Hockey Rink at Corcoran Park-$75,000 Rollover 2020 Capital Tasker Park water$25,000—install SCWA 2021 Capital Improvement—Town Boat Ramps$200,000 2021 Capital Improvement—$45,000 Annex North Parking Lot, DPW and grant to each pay additional $45,000 2021 Capital Equipment—$39,500 Truck to replace rusted out salt truck 2021 Capital Equipment— $19,750.Truck for Environmental Analyst Craig Jobes, CPF& DPW to each pay $19,750 2021 Capital Equipment— $36,054 New Cargo high van to replace Box truck that has costly maintenance & repair 2021 Capital Equipment—$13,000 72" Lawn mower 2021 Capital Improvement-$20,000,Annex *** Central Garage 2021 Capital Equipment—Ford Escape for Building Dept. to replace B15, Ford Ranger to be transferred to DPW F/T Regular Earnings—includes 2021 increases, steps and longevity- F/T Overtime Earnings— COVID emergency, severe weather,garbage, all call outs and special projects Cleaning Equipment—$1500 replace aging commercial vacuum and purchase Covid related equipment Power Equipment—15,000 Lawn mower(see capital expenditure),Weed wacker, pole saw (one item purchased under Bay to Sound ) Beach Improvements—$3,000 Fall and winter grading of Town Beach Park Improvements-$3000 Park improvement at: Laurel Ballfield, Corcoran Park,Tasker Park, Down's Farm, Old Schoolhouse Park Tasker Park Improvements—$25,000 total --- ($10,000, roll over from 2020 plus$15,000 abandon well water and connect to SCWA Misc. Equipment-$1000 Misc. Supplies-$7,500 Gear-$2,000 safety clothing&supplies,gloves Gas&Oil—$22,500 Heating oil—35,000 Janitorial Supplies-$15,000 COVID EMERGENCY Motor Vehicle Parts/Supply-$8,000 tires,filters, brakes, all repair replacements on aging DPW fleet Equipment Parts/Supplies-$5,000 maintenance and part replacement on mowers,weed whackers, Vehicle Maintenance & Repairs—$5,000 inspections, body work,transmission Telephone-$4000 Light& Power—$200,000 Gas—$52,000 Water—$8,750 Building Maintenance& Repairs-$45,000 Waterproof/reseal Animal Shelter, replace damaged garage door at HWY, minor painting to PD building, replace roof on Town Hall shed, replace roof on bath house at Klipp Park, replace Town Hall sign, replace damage garage door at HWY, remodel Police Dept.training room, paint update on buildings, inspections,water testing,fire systems upgrades, RPZ valve testing, update PD lobby floor&employee bathrooms, replace vinyl flooring in Katina bathrooms, install low flow toilets in Annex,clean and repaint janitorial closet at Annex, install waterproof flooring(laminate) in 3`d room at PCC, install slop sink abutting custodial closet in PCC, all required safety inspections and updates Property Maintenance/repair—$20,000 replace concrete boat ramp at Klipp Park(under Capital improvement), Install fence at east entrance of Police Dept., Covid signage, replace steps,wood and decking on road end stair cases as part of staircase management, paint Gazebo and attendant building at Town Beach, install chain link fence on east side of PD property, irrigation repair and upkeep, fences and sidewalks, replace aging parking signs in various location, replace damaged and aging swing seats(both adult and child), boat ramp Improvements (under Capital improvements),all required safety updates&inspections, New Suffolk walkway to docks, seeding and fertilizer for all Town parks Equipment maintenance/repair—$50,000 Filters required for all building HVAC systems, Police Dept-split A/C unit in radio room,Town wide aging HVAC systems need additional ongoing replacement to deal with antiquated refrigerant that is no longer available, repairs and cleaning to heating systems, maintenance of complex HVAC system at ANNEX building,vault temperature system maintenance, address fuel tank on generator at HRC Building Rentals-$5,000 Trash Receptacle Rentals-$4,500, Big Belly Vehicle GPS-$4,100; installation and monthly monitoring for GPS systems for all DPW vehicles Down's Farm Services-$25,000 Group for the East End (virtual due to pandemic) Property Taxes-$8,620 Refuse Disposal—$15,000 landfill Meetings&Seminar—$500 Travel -$1,000 FI trips Dues&Subscriptions-$100 Wildlife Program-$2,500 deer management,quail program,turkey management Charge Station Fees-$1500 Licenses &Permits-$1500, SPEDES permit fees Traffic Control Light& Power-$4,000; no change Signal Maintenance-$10,500;$725/month, plus inspection $450/2x year. LED lights are$5 each. Repair to units due to lighting strikes(2 strikes in 2019) Street Lighting F/T Regular Earnings - Electrician's Salary F/T Overtime Earnings-$1000 Street Light Fixtures-$5,000 continue our program removing older equipment and replacing with LED, decorative fixtures are expensive Gas &Oil -$2,500 Small Tools, Implements-$500 Motor Vehicle Parts&Supplies-$1000 no change Street Light Parts&Supplies -$3000 photocells, parts and fuses Street Lighting Power-$65,000 Light Maintenance &Repair-$2,000 physical fix Vehicle Maintenance/Repair-$1500,yearly electrical test&inspection on bucket truck Pole Rental -$ 7,000 due to rental price history Meetings&Seminars-$1,100 no change Central Gara e Capital Equipment—Purchase vehicle to replace 815,2011 Ford Ranger that will be transferred to DPW fleet for custodial use Gas &Oil -$6,000 Motor Vehicle parts/supplies -$3,000 Vehicle Maintenance& Repairs-$5,000 Vehicle GPS -$3,000 MIKE REMITTO: VIRIC?EG [ Xl;:) 8/(.)5/2(.) FOR OFFICE USE ONLY !IRIVERMUD 250 David Court BUILDING SUPPLY Calverton,NY 11933 DR-1978024 Build Smarter,Build Better. (631)727-1400 Received items Below in Good Condition III 1111M 111111111111 lit K. K, (,)U(')]-J:' •xAu*rq%RJ(apre Sold To: (')I:::' F'Ulll— WK53 Ship To: "TrAl 11C.11n. 1-10N FI() BOX 1.76 C.? 1"1Y 1..1 S)5 G x ......... .... Cusiome,No. Order Date Order No, Customer P.O-No. job Name Contract Page No J.g„)?2 2 2(3 0 0 7/22/20 I,....1.�3 G 0 G Q U C)T 1:.::. 0 L)01,1::';', Driver Ship Date invoice Date moice No RBS PO SaIesreP Order Type Check No Warehouse, 1.1(x)T E f 13 HM Ord City Shp Oty U/M Item No. Description Unit Price Amount 1 7 '.'X El -rr'55 mcr:i G 5 3 9 4 0 0 2 X(1)1`5 X (i) 2X(I A. V'V�J..: U K 'i-r�,E n.. f: 4 WITT V3(7 C) 111 3--.1/2 (1(”"1" T C)R X .1.1.2 oe (',,)9 .1..1.2 oe (',,)9 Sub Total Sales Tax,77771, I SEF_TERMS ON REVERSE SIDE OFFICE COPY FOR"DOT"EMERGENCY CALL 1-800-378-3650 DATE: 8/12/2020 RESIDENTIAL FENCES CORP. QUOTE NO.: Q081220-1-12 FROM:HUGH GRANT 1775 ROUTE 25 " P.O.BOX 430 * RIDGE, NEW YORK 11961 PHONE NO.631-924-3011 ' FAX NO.631-924-3275 QUOTE TO: TOWN OF SOUTHOLD ERECT AT: SOUTHOLD POLICE DEPARTMENT ADDRESS: 53095 MAIN RD SOUTHOLD, NY 11971 ADDRESS: 41405 NY-25 CONTRACT:S.C.D.P.W. # FFFIR-062416 PECONIC NY CONTACT: TIM ABRAMS©631-300-6047 PHONE NO.: (631) 765-1283 FAX NO.: 631-765-6047 ALL LABOR AND MATERIALS IN ACCORDANCE WITH SUFFOLK COUNTY D.P.W. CONTRACT#FFFIR-062416 QTY U.O.M. PART'# UNIT TOTAL LOCATION: EAST ENTRANCE/EXIT INSTALL NEW FENCE & GATE .... 65 LF 106LA-6136 6'H CH AIN LINK W/TOP RAIL 2 0.00 1,300.00 50 LF 1061-A-6136 COUNTY PAYS 10LF FOR TERMINAL POSTS 20.00 1,000.00 20 LF 106CSG-6 CANTILEVER SLIDE GATE W/O BARBED WIRE 90.00 1,800.00 65 LF_ 106FR INSTALL 1 5/8" MIDDLE ORBOTTOM RAIL 7.00 455.00 150 LF 106FT UPGRADE FENCE RAIL TIES_TO 12" O/C 4.50 675.00 _ .......... .... ... PROJECT TOTAL: $5,230.00 e Advanced Garage Door Inc 20 Enterprise Zone Drive Suite D Riverhead, NY 11901 US (631) 369-9000 dannyaod9000@gmail.com p p Advanced D � ....Garage Door Inc mm Sales - Repair - Install Quote ADDRESS SHIP TO QUOTE# 1309 TOWN OF SOUTHOLD TOWN OF SOUTHOLD DATE 02/19/2020 PO BOX 962 275 PECONIC LANE CUTCHOGUE, NY 11935 PECONIC, NY 11958 ACTIVITY QTY RATE AMOUNT Supply and Install: 1 1,840.00 1,840.00 1 bottom section 18 X 24" 1 intermediate section 18 X 21" 2 new struts 2 new bottom brackets new cables and reset torsion system. -50%NOW Refundable deposit required at acceptance of signed TOTAL $1 ,840.00 estimate. -All sales are final -Final balance is due at time of Installation -All factory warranties apply,1 year labor warranty from time of installation -All wood door must be painted or finished in accordance with manufacturers guidelines prior to installation to maintain warranty. All painting is sole responsibility of customer. Accepted By Accepted Date