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HomeMy WebLinkAboutShamrock Christmas Tree Farm 2020-12 Southold Town Board - Letter Board Meeting of August 25, 2020 '��srwtroo ro RESOLUTION 2020-535 Item 9 5.32 �o ADOPTED DOC ID: 16386 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-535 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 25, 2020: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Shamrock Christmas Tree Farm to hold a Special Event 2020-12 at Shamrock Tree Farm, 20685 Main Road, Mattituck,NY as applied for in Applications STla-f& ST2a-f for events to be held 9/19, 9/20, 9/26, 9/27, 10/3, 10/4, 10/10, 10/11, 10/17, 10/18 10/24, and 10/25 from 9:00 AM to 5:00 PM,provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated August 28, 2020 Page 56 Doroski, Bonnie •t, From: Doroski, Bonnie Sent: Monday, August 03, 2020 9:08 AM To: Noncarrow, Denis; Silleck, Mary Subject: Emaili'ng:shamrock-spec evnt_20200803091038 Attachments: shamrock-spec evnt_20200803091038.pdf Please find attached the application received from Shamrock Tree Farm re: Special Events application various dates. Your message is ready to be sent with the following file or link attachments: shamrock-spec evnt_20200803091038 - Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 1 r RECEIVED JUL 2 g 2020 Southold Town Clerk STI f� spa � - F TOWN OF SOUTHOLD Town Code Chanter 205 "Public Entertainment and Special Events" SPECIAL EVENT PER421T INSTRUCTIONS AND APPLICATION FORMI Applications for a Special Event Pen-nit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning, Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application.Up to six (6) multiple events of the same type, occurring over a period of three months,maybe permitted on one(1)application for a fee of 5150.00. However,specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business dans prior to the scheduled event may be resected or subject to a late processing fee of$250.00 by the Office of the Town Clerk unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County andlor State agencies and will forward completed applications to the Town Board with a recon-unendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I,Section 20S-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted'by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit.such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. ❑ A completed application form signed by the owner and the event manager. Applications without property owners signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event [ ]Yes [ ]No `J If Yes,Fee of S has been submitted ❑ If No,Fee of S has been submitted ' The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional A.-Parkin--/Event Plan: consisting of a survey,site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more.people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a,qualified traffic controller must be provided at the event.(See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated - arrature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Srrffolk with'a permit issued br the Suffolk County Farmland Committee. \ If food is,to be served, it must be catered and prepared off-site by food vendors who hold a pernrif to operate issued by the Suffolk Count,Bureau of Public Health Food Protection Unit. APPLICATION FOR A PERti,IIT TO HOLD A SPECIAL ENTNT Please provide ALL of the information requested below.Incomplete applications IVILL NOT be reviewed. Special Event Pen-nit Applicant(s)natne: 4.► ��ry Date of Submission Name of Event roc P0'-WA,;' A.s f-cx 4f �✓T 3 f& SCTM ms's 1000-Section Block- d0 '-��-3 Lot(s)_ y�, � y-0 1 C/ Dates of Each Event: 9-a 6 9-A 7 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: 'i e P& A & er 1k)qpe ke�- (Please attach aetaileddescription of EACH event to this application) TTime Period(Hours) of Event: From / to Town Services requested: ( )Yes (X)No If yes,Describe Police Dept._Highway Dept. Describe Services -SCe, -A-#ccAed Maximum Number of Persons AttendingAt One Time: o1 CX;) Number of cars expected/yy /pss Is a Tent or other temporary structure being used? [ K]Yes [ ] No If yes provide size(s) /(9X1 o Will foo be served?[X']Yes [ ]No If yes provide number and name(s)of food vendor(s) .s bnerca., ��/1 - €.,+e� yr $r Suffolk County permit(s) PT C, f":, Will other vendors be on the premises during the e/vent?[ ]}Yes [ )No If yes ho�v many? 'Describe Type of vendor(s)IVvi{� v., C �o f.+ y e%s nS �7 �7y AS Ods-{ ,z t4/w it�ay�G66 S-Zllif;ed 50)4;> I Steric y 1/,na 4v•A 6­cWd,4- 3,4�,, 03.,r 43 .s/ Property Owner(name/address). ti l L f �,'� ­ / Contact Person and Contact Tel.# .,A.ia d k e-mail address_-5 L'/►,/®r- k 71—,1 t drill iC�4 fi°� Event Location:Street-Hamlet Address:�o l' /i�iry rd /�y�'kk'--'r-VG�( SCTM# 73A?9 14?,r 3 '/--5 Will any services be requested [ ]Yes [ ] No. If Yes describe Police Highway _Other: Mailing Address to Send Event Permit to: PC2 13v-K �y�a. � 'f�C�( Vv A APPLICATIQ1)'FOR A PER-MIT TO HOLD A SPECIAL ENTNT Please provide ALL of the information requested below,IneomUlete aDW ications NVILL NOT be reviewed. rr'' Special Event Permit# Applicant(s)name: /1.4'7"�+•,vl Date of Submission Name of Eventf-&. ki-+A;j /'a he-X wf 5AjJ-",,Q 44-- *"+,r SCTM#'s 1000-Sectiones 3 6"r'V �`�-3_j Lot(s) � CIS'Block- /O y3 yyType ids M � � • � Dates of Each Event: 76--I IT .1 47 If Multiple Dates,are requested,applicant must give all information for all dates. Nature of Event: v'!aG� y(r v�+p�ih.s FCC P/7'i er /k7 q*-r Ae 7" (Please attach a detailed pdescription of EACH event to this application) Time Period(I-iours)'ofEvent: From / to 5 � Town Services requested: ( )Yes (K)No If yes,Describe Police Dept._Highway Dept. Describe Services --sCc- cc� Aed Maximum Number of Persons Attending At One Time: oa co Number of cars expected/Cary o., lrSf Is a Tent or other temporary structure-being used? [K]Yes [ )No If yes provide size(s) /0X/o W�ill foo be served?[X]Yes [ ]No If yes provide number and naine(s)of food vendor(s) C is t2 r -r, 6,,,2I Zkatf- e-,d Cv,.Wtr Suffolk County permit#(s) PT C, f":,r Will other vendors be onthe premises during the event?[ ]Yes [ ]No/ If yes how many? Describe TypeJLoLfvc-n/dor(s)IV-144 'CwJ/ '* ofw C--.'T S; Aate�o��isLh fj O(rl4f1� Jt/!/J✓(J SC�/t°/f lsvelty /-A"(, VIye gii77 Property Owner(name/address).! Contact Person and Contact Tel.# /�sw�'l4s� �rtigH 6 3/ V5C .714d, e-mail address '')q t-11-D C 774( c / 75 1fJ y a j Event Location:Street-Hamlet Address: 0 O(?5 Alt It i^ cl �t��--i—Vak SCTM#Z/73 f89 � 3 ~ Jr+ Vf Will any services be requested [ ]Yes j ] No. If Yes describe_Police Highway Other: 22 f �n 1 Mailing Address to Send Event Permit to: d Joy[ / 97o� /�7, .Have any of the development rights been sold to the Town of Southold[ ]Yes [X] No and/or Suffolk County Agricultural Program? [ ]Yes [�j No If yes to either or both.also indicate on the attached plan the boundaries of the reser`ed area upon which the event will take place YOU MUST ATTACH A PARKING/EVENT PLANT TO THIS APPLICATIONT IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE.YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see nett pace) A Parkine/Event Plan may be a survey, site plan and/or aerial view(for example Google Earth) of the subiect property.INTDICATE ON THE PLAN'ALL of the follo-wine information: A parking/event plan showing: (1) The size of the property and its location in relation to abuttin-streets or highways. (2) The size and location bf any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or,tents,if any. (4) The designated areas of use for spectators, exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash.rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. ' 1 Traffic Control PIan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic'controller must be provided.Please attached a written description and/or rotate on the parking event plan the Tollowing: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact infonna6on for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations; conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Frirtlnernrore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should'therd be any material changes regarding to this application.. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work- areas and any additional area where emergencies may occur. 'Two emergency-fire exits and exit paths from the buildings) on the property, to�a public way or remote safe area, shall remain open and unobstructed at all tunes. 13. Owner assures full compliance with all fire;safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Eilforcenaelat Peis0111ael of the Town of Southold daring the boars of the special event to make may and all inspections necessary in connectioar-with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION«7ITH THE CONDITIONS LISTED HEREIN RILL TERMINATE THIS PERMIT. APPROVED Town of'Southold Resolution Number: Date'Issued: J i • Furthermore,I hereby authorize Cole EnforcerrrentPersorrnel of the Tot+m Of Southold to enter the proper•tj,dr(r•itrg the horns of the permitted special ei•errt to m( -e ny am l inspections necess(rry ill con nection with this/Special Event. v SSP Print n me of Okvner re of Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED.SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parldng assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on AMY Town County or State Roads or Rights of Way. 2. Traffic control at events for three hundred'(300) or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all clainns, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities trust be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted; although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event. including but not limited to arkin2. ingress/eatess/access, tent(s)or temporary structures) or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land 10. NO activities associated with this event. including but not limited to parldninpress/euess/access. tent(s) or temporary structure(s) or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights Iand without a permit issued by the Suffolk County Farmland Committee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. �` -:`:�`"". ^' �'•�' 3` F":.�.�.. 3. •. 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Vii. ffV iA". �>. -C''f Y�.3L� �Q� � ���r'w-..z/, ..,rT i"s" h+fy�ly 0Zif19.Uippi�;tmsyery 020t�Mcn 7acMobp'a;New Yafi OlSMfpd�:@2017 UNtrd Slate Te,rn� `Sc,W(f.W6ac7i i' CERTIFICATE OF LIABILITY INSURANCEDATE(MMIDDnTm THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 07!28!2020 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPAESENTATiVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT—Carol Losquadro Roy H Reeve Agency,Inc. PHONE (631)298 4700 FAX PO Box 54 �° = (AIC,No): (631)298.3850 L-MA13400 Main Road ADDRESS: dosquadro@royreeve.com• MatG(uck INSURER(S)AFFORDING COVERAGE NAIL N NY 11952 INSURER A: Al antic'Casualty INSURED - � _ INSURER B; Shamrock Tree Company Inc DBA The Pumpkin Patch at Shamrock INSURER'C: PO Box 1472 -- INSURERD; INSURER E: Mattituck NY 11952 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2072812867 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR'CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR ' LTR TYPE OF INSURANCE AUDL 31=1 INSD WVD POLICY NUMBER FOLICEFF INM�D EXP LIMITS x COMMERCIAL GENERAL LIABILITY MMIDD EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE OCCUR I)AMAGE TO RENT PREMISES Me occurrence $ 100,000 A Y N L131002687-0 09!18!2020 10!25/2020 MED EXP(Any one person) $ 5,0002,000,000 PERSONAL BADV INJURY $ GEN'LAGGREGATELIMITAPPLIESPER: GENERAL AGGREGATE $ 2,000,000 POLICY❑JECT �LOC PRODUCTS-COMPIOPAGG $ 2.000,000 OTHER: $ AUTOMOBILE LIABILITY -COMBINED SINGLE LIMIT ANY AUTO a so,xido, $ BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS jBODILY INJURY(Per accident) $ HIRED NON-OWNED AUTOS ONLY AUTOS ONLY ERTY DAMAGE $ccident UMBRELLA LIAR OCCUR OCCURRENCE $ _[::jEXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I RETENTION$ WORKERS COMPENSATION $ AND EMPLOYERS'LIABYIN IUTY r PER OTH- ANY PROPRIETORIPARTNERIEXECUTIVE STAME ER OFFICERIMEMBER EXCLUDED? NIA E L.EACH ACCIDENT $ (Mandatory in NH) If yes,describe under E L.DISEASE-EA EMPLOYEE $ DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ _T DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space is required) 20685 Main Rd,Mattituck,NY 11952 Pumpkin Patch CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Main Road PO Box 1179 AUTHORIZED REPRESENTATIVE ,�� /,/ Southold NY 11971 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 26(2016103) The ACORD name and logo are registered marks of ACORD + Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/03/20 Receipt#: 272866 Quantity Transactions Reference Subtotal 1 Event Fee ST1A-F $150.00 1 Event Fee ST2A-F $150.00 Total Paid: $300.00 Notes: Payment Type Amount Paid By CK#1062 $300.00 Shamrock, Tree Company Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 1 Name: Shamrock, Tree Company 20685 Main Rd P O Box 1472 Mattituck, NY 11952 Clerk ID: BONNIED Internal ID•ST2A-F