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HomeMy WebLinkAboutBorghese Vineyard 2020-13 y { Southold Town Board - Letter Board Meeting of August 25, 2020 RESOLUTION 2020-536 Item 4 5.33 °f 1W ADOPTED DOC ID: 16387 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-536 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 25, 2020: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Borghese Vineyard to hold a Special Event 2020-13 at Borghese Vineyards, 17150 County Road 48, Cutchogue,NY as applied for in Applications BV 1 a for an event to be held 10/17 from 5:00 PM to 10:00 PM, provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the'applicant's compliance with all executive orders of the State of New York. 0��Lq'nod,&, Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated August 28, 2020 Page 57 RECEIVED JUL 2 9 2020 *iAk Southold Town Clerk TOWN OF SOUTHOLD Town Code Chatter 205"Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special'Event Permit are subject to an inter-departmenial'coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six (6)'multip1e events of the same type, occurring over a period of three months,may be permitted on one (1)application for a fee of$150.00. However, specific details of each event must be included with this application. All' applications must be submitted-at least 60 business days before the event Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of 1250.00 by the Office of the Town Clerk unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the`Special Events,Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town, Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a.permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. QA completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event[\4 Yes [ j No If Yes,Fee of$ 150 has been submitted If No,Fee of$ has been submitted i Updated 8nao18 Doc ID:b365e69dih7596175e9cc13de177bfe567aif138 } The applicant/owner of the property where the special event is proposed to take place must provide a `certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured .,"-. ' A Parkindgffivent Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). , (See application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control 1/ plan acceptable to the Town of Southold AND a qualified traffic,controller must be provided at the �y event. (See application form for details)' u Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 07/21 /2020 Giovo-nni 8o✓9Lie5e Dated Signature Activities associated with outdoor public events are strictly prohibited-from taking place- on -land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to'the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food"Protection Unit Updated 8/7/2018 Doc ID_b365e69dlh7596175e9cr.13de177bfe567alfl38 4 • , .j APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name:Noah-Doyle Date of Submission 7/22/20 . Name of Event The North Fork TV Festival SCTM#'s 1000-Section 10100 Block 200 Lot(s) 1 8005 Dates of Each Event: Saturday,October 17th If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: A one day drive-in tv festival. (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 5:00 pm, to 10:00 pm Town Services requested: (�Yes ( )No If yes,Describe Police Dept. Highway Dept. Describe Services Requesting the assistance of a Southold Town Police TCQ_for the event. Maximum Number of Persons Attending At One Time: 600 Number,of cars expected 200 Is a Tent or other temporary structure being used? [ ] Yes [VI No If yes provide size(s) Will food be served?[\]Yes [ ]No If yes provide number and name(s)of food vendor(s) 2:Mattitaco and Meat's Meat Updated 8/7/2018 Doc ID:b365e69dih7596175e9cc13de177hfe567a1f138 Suffolk County permit#(s) PT0002199 , PT0011567 Will other vendors be on the premises during the event?[ ]Yes M No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Giovanni Borghese Contact Person and Contact Tel.# Giovanni Borghese - (631) 365-2456 e-mail address giovanni@borghesevineyard.com Event Location:Street-Hamlet Address: 17150 County Rd 48. Cutchogue. NY 11935 SCTM# S1000-101-00-02-00-018-005 Mailing Address to Send Event Permit to: PO Box 957 Cutchogue NY, 11935 Have any of the development rights been sold to the Town of Southold [ ] Yes [VI No and/or Suffolk County Agricultural Program? [ ] Yes [-.,4 No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place, YOU MUST ATTACH A PARKING%EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROUPLAN(see next page) A Parldng/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject proper INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. _(2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8)_. The layout of any parking area for automobiles and other vehicles and-the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access-and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8nl2018 Doe ID:h365e69dib7596175e9rc13de177bfe567alf138 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE, I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions,and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Giovanni Borghese G%OVO.41ni 90ej/te5e_ Print name of Owner Signature of Owner Giovanni Borghese GiOVGI-�'I�'Ii 80f9Lie3e Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way- 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 Doc ID_h365e6gdib75gB175egcc13de177hfe567a1f138 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s),or temporary sanitaU facilities. shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event. including but not limited to parking. ingress/egress/access, tent(s) or temporary structure(s). or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 Doc ID:h365e69dih7SW75egrc1Mel 77hfe567a1f138 VE(�-) :: N14 p (q) See Tc P 0) pr- 6) macre f At Wim Al .. L.e r -� , f � d ' p F� A!`C?R"® DATE(MM/DDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 07/23/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Eric J. Kirk Farm Family Casualty Insurance Company PHONE Ext. 631-727-7767 FAX No:631-727-7941 18 First St E-MAIL ^^ Edc.Kirk@Farm-Family.com l� Y•com Riverhead, NY 11901 INSURERS AFFORDING COVERAGE NAIC# INSURERA: Farm Family Casualty Insurance Company 13803 INSURED INSURER B Castello di Borghese LLC INSURER C. PO Box 957 INSURER D INSURER E. Cutchogue NY 11935 INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POUCYNUMBER MM/DDIYYYY W MMIDDIYY A X COMMERCIAL GENERAL LIABILITY X 31521-7138 10/22/201910/22/2020 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE FX OCCUR DAMAGE (Ea occurrence) 100,000 PREMISESS rcence $ MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 2,000,000 X POLICYPRO ❑LOC PRODUCTS-COMP/OPAGG $ 2,000,000 JECT OTHER $ A AUTOMOBILE LIABILITY 315204737 10/28/201910/28/2020 Eaaccd leDtSINGLELIMIT $ 1,000,000 ANY AUTO BODILY INJURY(Per person) $ OWNSAUTOONLY X SCHEAUTODULED BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per.ccldent UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED 1 RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNERIEXECUTIVE E.L EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? N/A (Mandatory in NH) E L DISEASE-EA EMPLOYEE $ If es,describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ A Liquor Liability 31521-7137 10/22/2019 10/22/2020 Aggregate 2,000.000 CCL 1,00 000 Special Farm Pkg 3152134064 10/22/2019 10/22/2020 Aggregate 2,000,000 Products: '000,000E10 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED EVENT: THE NORTH FORK TELEVISION FESTIVAL OCTOBER 17TH,2020 CERTIFICATE HOLDER CANCELLATION Town Of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Po Box 1179 Southold, NY 11971 AUTHORIZED REPRESENTATIVE Kirk Associates. LTD ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Doroski, Bonnie From: Doroski, Bonnie Sent: Wednesday,August 12, 2020 10:39 AM To: Silleck, Mary; Noncarrow, Denis Subject: Emailing: spec evnt-borghese_20200812104305 Attachments: spec evnt-borghese_20200812104305.pdf FYI Your message is ready to be sent with the following file or link attachments: spec evnt-borghese_20200812104305 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/12/20 Receipt#: 273470 Quantity Transactions Reference Subtotal 1 Event Fee BV 1-A $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#236 $150.00 Borghese, Giovanni Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 a Name: Borghese, Giovanni Po Box 957 Cutchogue, NY 11935 Clerk ID: BONNIED Internal ID BV 1-A