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HomeMy WebLinkAboutHaul & Process Recycling ELIZABETH A.NEVILLE,MMC �� �.� Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 CA Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER �� Q Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 20, 2020 Jonathan DiVello Mattituck Environmental 560 Commerce Drive Cutchogue,NY 11935 Dear Mr. DiVello: Congratulations. At the regular Town Board meeting held on July 28, 2020,the Town Board accepted the bid of Mattituck Environmental for hauling and process of recyclables. A certified copy of the resolution is enclosed. The bid deposit will be returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. J SUFF014, ELIZABETH A.NEVILLE,MMC �� ��y Town Hall, 53095 Main Road TOWN CLERK ® P.O.Box 1179 C Southold,New York 11971 REGISTRAR OF VITAL STATISTICS CP ® Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER �ol �`a® . Telephone FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov 765-1800 www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 20, 2020 Patrick Winters Winter Brothers Hauling of LI 120 Nancy Street West Babylon,NY 11704 Dear Mr. Winters: At the regular Town Board meeting held on July 28, 2020, the Town Board accepted the bid of Mattituck Environmental for hauling and process of recyclables. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, V Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of July 28, 2020 RESOLUTION 2020-462 Item# 5.18 ADOPTED DOC ID: 16310 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-462 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 28, 2020: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Mattituck Environmental to supply the town with services to haul and process paper fiber and commingled recyclables, as detailed in their bid opened by the Southold Town Clerk on July 17, 2020, and be it further RESOLVED that Supervisor Russell is authorized to execute a contract for same, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:James Dinizio Jr, Councilman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated July 31, 2020 Page 28 o�®SVFFo`�-�o ELIZABETH A.NEVILLE,MMC �� G,y Town Hall,53095 Main Road TOWN CLERKo= P.O.Box 1179 COD 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p • Fax(631)765-6145 MARRIAGE OFFICER y� Q Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®j �,°� FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Material Hauling & Processing Bid Opening July 16, 2020 2:00 PM One (2) bids received Winter Brothers Hauling of LI see bid 120 Nancy Street West Babylon,NY 11704 Patrick Winters Mattituck Environmental see bid 560 Commerce Drive Cutchogue,NY 11935 Jonathan DiVello t BIDDER'S SOLICITATION RECYCLABLE MATERIALS HAULING AND PROCESSING SERVICES q a x AGREEMENT DOCUMENTS r TOWN OF SOUTHOLD STATE OF NEW YORK . 3 Prepared by: Solid Waste Management District P.O. Box 962 Cutchogue,NY 11935 March 2020 s 9 I ' TABLE OF CONTENTS ' t NOTICE TO BIDDERS 4 I GENERAL SERVICES SOUGHT 5 BID INSTRUCTIONS 6 i "s GLOSSARY OF TERMS 7 SECTION A- SUBMISSION REQUIREMENTS 9 1.0 Project Purpose 9 2.0 Schedule 9 3.0 Examination Of Agreement Documents 9 { 4.0 Information to be Submitted 10 4.1 Contractual Bid 10 4.2 Supplemental Information 10 5 5.0 Bid Format 10 6.0 Submission of Bid 11 7.0 Execution Of Agreement 11 8.0 Consideration Of Bids 11 I 9.0 Selection Of Contractor 12 , 10.0 Acceptance of Bid 12 ` 11.0 Assignment 12 j 12.0 Insurance and Bonds 12 12.1 Insurance 12 12.2 Bonds 13 13.0 Indemnity(Hold Harmless) 13 t 14.0 Payments 13 15.0' Default 14 16.0 Term of Agreement 14 17.0 Rights and Options 14 SECTION B -BID SPECIFICATION 15 1.0 Requirements 16 2.0 Program Goals and Objectives 16 3.0 Character and Amounts of Materials 16 3.1 Quantities Paper Fiber 16 3.2 Quantities COMMINGLED 17 3.3 Non-Compliance Waste 17 4.0 Schedule of Cutchogue Transfer Station 17 5.0 Program Activities 17 5.1 Contractor Responsibilities 17 5.2 Town Responsibilities 18 5.3 Routing Mode 18 5.4 Town of Southold Accident and Damage Policy 18 6.0 NYSDEC Part 360 Permit to Operate 19 2 i f i 7.0 Compensation 19 i 8.0 Safety and Health Regulations 19 9.0 Contacts 19 10.0 Supporting Data 20 i SECTION C—CONTRACTOR BID FORM 21 1.0 General Bid Statement 22' 2.0 Unit Price Bid Schedule 25 2.1 Paper Fiber Recyclables Hauled to Agreed Upon Processor 2.1.1 Mode of Transportation 25 I 2.1.2 Paper Fiber Recyclables Haul Services Pricing 25 6 f i Task 1 Evaluation Bid Price 26 2.2 Processing of Paper Fiber Recyclables 26 Task 2 Evaluation Bid Price 27 2.3 Commingled Recyclables Hauled to Agreed Upon { Processor 27 2.3.1 Mode of Transport 27 2.3.2 Commingled Recyclables Haul Services Pricing 27 Task 3 Evaluation Bid Price 28 2.4 Processing of Commingled Recyclables at Agreed Upon Processor 28 Task 4 Evaluation Bid Price 29 3.0 Agreement Bid Price Evaluation 30 4.0 Signature Page 30 SECTION D—APPENDICES 31 Appendix A—Subcontractors 32 Appendix B—Performance Bond 33 3 t NOTICE TO BIDDERS I RECYCLABLE MATERIALS HAULING AND PROCESSING SERVICES The Town of Southold will receive sealed bids for processing and trucking services for the items identified herein fiber recyclables (cardboard,newspaper and mixed paper,)and, COMMINGLED recyclables (tin/aluminum cans and plastic containers) such bids to then be opened and publicly read aloud. The trucking services sought by the Town will involve moving recyclables collected at the Town's waste and recycling Transfer Station on Cox Lane in Cutchogue, NY to one or more specified destinations. THIS SOLICITATION SEEKS BOTH HAULING AND PROCESSING SERVICES.- PLACE: Office of the Town Clerk Southold Town Hall A 53095 Main Road i Southold,New York 11971 } (631)765-1800 ! DATE: Monday, April 6,2020 l TIME: 2:00 PM (LATE BIDS WILL NOT BE OPENED) 4 . z TOWN OF SOUTHOLD RECYCLABLE MATERIALS HAULING AND PROCESSING SERVICES a � GENERAL SERVICES SOUGHT The Town seeks prices for each of the following trucking tasks, in accordance with this Sid Solicitation: r TASK 1: A bid price PER TRIP,to provide equipment and labor for hauling fiber recyclables (cardboard,newspaper and mixed paper) collected through the f Town of Southold's residential recycling program from the Town of Southold Transfer Station at 6155 Cox Lane, Cutchogue,NY to a transfer station or material recovery facility. i TASK 2: A bid price PER TON for theprocessing of fiber recyclables collected through the Town of Southold's residential recycling program. Responders who are not end marketers must indicate who the ultimate purchaser/processor of the Town's recyclables will be or who are expected to be and such ' purchaser/processor shall be subject to the approval of the Town of Southold. No acceptable material may be disposed as waste product. k TASK 3: A bid price PER TRIP to provide equipment and labor for hauling t COMMINGLED recyclables consisting of tin and aluminum cans,plastic containers, bottles, and other acceptable items collected through the Town of Southold's residential recycling program,from the Town of Southold Transfer Station at 6155 Cox Lane,Cutchogue,NY to a transfer station or material recovery facility. TASK 4: A bid price PER TON for the processing of fiber recyclables collected through ' the Town of Southold's residential recycling program. Responders who are not end marketers must indicate who the ultimate purchaser/processor of the Town's recyclables will be or who are expected to be and such purchaser/processor shall be subject to the approval of the Town of Southold. No acceptable material may be disposed as waste product. BASIC AWARD CRITERIA The winning bid submitted in response to this solicitation will be based on the lowest unit price (i.e.,price per truckload) submitted by a responsible bidder for the four TASKS combined. TERM The term of this Agreement shall be ONE(1) year from commencing from the date of award, expected to be on or about May 1,'-7020 The Town and the winning bidder shall have a mutual 5 option of renewing the Agreement for an additional one year term by agreeing together in writing to do so not less than thirty(30)days prior to the expiration of the initial term, at the price(s) agreed to herein. BID INSTRUCTIONS # Bids must be made in writing on the forms furnished. The successful Bidder may be required to furnish a performance Bond, and insurance in accordance with the instructions in the Bid Solicitation(APPENDIX B). The bid price shall not include any tax, Federal, state,or local, from which the Town of Southold is exempt. A Bidder may not withdraw his bid within forty-five(45)days after the opening of the bids,but may withdraw his Bid at any time prior to the scheduled time for the opening of bids. The Town reserves the right to reject any or all bids and to waive informalities, should this action be in the best interest of the Town of Southold. Bid Solicitation containing submission requirements, instructions,technical specifications, and bidding forms may be examined free of charge and at the following location on weekdays from 8:00 A.M. to 4:00 P.M.: i Office Of the Town Clerk, Southold Town Hall G 53095 Main Road Southold,New York 11971 Bid Solicitation may be picked up at: Office of the Town Clerk, Southold Town Hall 53095 Main Road Southold,New York 11971 Bidders should direct any questions concerning this solicitation to Mr. James Bunchuck, the Southold Town Solid Waste Coordinator at the Southold Town Transfer Station office 6155 Cox Lane, Cutchogue,NY 11935 (631) 734-7685. Bidders may visit the Transfer Station during normal business hours of 7:00 am—5:00 pm, 7 days a week(except holidays). Appointments are not necessary,but may be scheduled by calling Mr. Bunchuck. Elizabeth A.Neville Town Clerk 6 qE . Y 4 f� d GLOSSARY OF TERMS t , ADMINISTRATOR- Shall mean the Coordinator of construction and demolition debris (or his { agent) Of the Town of Southold,New York. AGREEMENT- Shall mean a Form operating agreement set forth by the Town and resulting from this Bid Solicitation between the Town of Southold and the successful Bidder to be executed in 2020 . AGREEMENT DOCUMENTS - Shall include the notice to bidders, instructions,bid solicitation, bid Forins,information schedules,proposal,payment bond,bid bond,Agreement,performance bond, certificates of insurance, glossary of terms any general conditions or special conditions, x and any addenda. The Agreement Documents will Form a part of the Agreement. AGREEMENT YEAR- Shall mean the period of the first 365 days from the date a contract(s)/award(s)pursuant to this solicitation is signed by the parties. BIDDER- Shall mean any party or parties submitting in proper form a bid to perform the work as specified in the Agreement Documents. The successful Bidder selected by the Town to perform the specified work will thereafter be known as the Contractor. � a i' BID PRICE- Shall mean the unit cost to determine the ranking of bidders. BID SOLICITATION- Shall mean this document, specifications, and any bid addenda issued. COMMENCEMENT DATE- Shall mean the date a contract(s)/award(s)pursuant to this { solicitation is signed by the parties. COMMINGLED RECYCLABLE& Shall mean tin and aluminum cans,plastic containers, and other items acceptable to final processing facility as collected through the Town of Southold's residential recycling program, CONTRACT DOCUMENTS - Shall have the same meaning as Agreement Documents. CONTRACTOR- Shall mean the party contracting to perform the work, or the heirs, executors, administrators, agents, or successors thereof. COUNTY= Shall mean Suffolk County, State Of New York. DAILY- Sunday to Saturday, inclusive. DESTINATION SITES—Permitted recycling facilities'as approved by the Town. EPA-Environmental Protection Agency(Federal). 7 i _HAUL SERVICES UNIT PRICE - Shall mean the Contractor's compensation in dollars for each f ton of recyclables actually hauled from the Town Of Southold Transfer Station to the Agreed Upon Disposal/Recycling Site. f HAZARDOUS_WASTE - Shall mean(1)any"hazardous waste" as defined under the Resource { Conservation and Recovery Act,42 US.C. Section 6901 et seq.,or "hazardous substance" as j defined under the comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C. Section 9601 et seq.,or "hazardous waste" as defined under New York Environmental Conservation Law Section 27-0901 et seq., as each such law may be amended from time to time, and the regulations promulgated there under, and any analogous or succeeding Federal, state or local law,rule or regulation and regulations promulgated there under and(2)any other material which any governmental agency or unit having appropriate jurisdiction shall determine from time to time cannot be processed at the facility because it is harmful,toxic or dangerous. NOTICE OF AWARD - Shall mean written notice from the Town of Southold to the successful Bidder that the Town of Southold intends to award an Agreement to the successful Bidder, ' subject to compliance with all their terms and conditions of the Agreement Documents. NYSDEC-New York State Department Of Environmental Conservation. ONP —Old Recycled Newsprint brought to the Southold MSW Transfer Station by residents and curbside collection carters, including newspaper, glossy inserts,magazines,paperback books, office paper, and construction paper. ONP is NOT intended to include paper used for cleaning or hygiene purposes such as paper towels,napkins, or tissues. OSHA-Federal Williams-Steiger Occupations Safety&Health Act of 1970,plus subsequent revisions. i PAPER FIBER RECYCLA 3LES:- Shall mean cardboard,newspaper and mixed paper collected ! through the Town of Southold's residential recycling program, PERMIT- Shall mean any and all permits,licenses, approvals,certificates of public convenience and necessity, Franchises or authorizations which must be issued by any Governmental Body having jurisdiction thereof to legally enable the Contractor to transport and/or process recyclable materials. PERMITTEE- Shall mean any person issued a valid permit to haul recyclables or to construct, establish,maintain or operate a recyclable processing facility. RCRA-Resource Conservation Recovery Act(Federal). SUBCONTRACTOR- Shall mean an individual, firm or corporation having a direct contract with the Contractor for services, equipment,materials and/or labor. 8 4 SECTION A SUBMISSION REQUIREMENTS BIDDERS INFORMATION, INSTRUCTIONS AND AWARD BASIS 1.0 PROJECT PURPOSE The Town of Southold seeks bids for recyclable materials hauling and processing services from the Town of Southold Transfer Station to specified permitted Destination Site(s)As agreed to by the Town of Southold. Responders who are not end marketers must indicate who the ultimate purchaser/processor of the Town's recyclables will be or who are expected to be and such ! purchaser/processor shall be subject to the approval of the Town of Southold. No acceptable material may be disposed of in a landfill. 2.0 SCHEDULE i The schedule below is an estimate of the time period leading up to the commencement of ; the Agreement. Its intent is to provide each Bidder with an idea of when certain events may occur. The dates given are guidelines and should not be construed as firm dates or deadlines due to the multiple parties involved in the decision making process. i EVENT DATE, Bid Opening 2:00 PM,April 6, 2020 Town Board Approval April 21, 2020 Agreement Executed On or Before May 1, 2020 Operations Commencement Day Agreement is Executed 3.0 EXAMINATION OF AGREEMENT DOCUMENTS, FAMILIARITY WITH THE WORK It is the responsibility of each Bidder before submitting a Bid to(a) examine the Bid Documents thoroughly; (b)become familiar with conditions at the Town of Southold Transfer Station and Destination Sites that may affect cost,progress,performance or furnishing of the work; (c)become familiar with and consider all federal, state and local laws,regulations ordinances,permits, approvals and orders that may effect the cost,progress,performance or 9 $i 4 t furnishing of the work; (d) study any Bid and/or Agreement Documents carefully; and(e)notify the Town Clerk of all conflicts, errors or discrepancies in the Agreement Documents. ! The submission of a Bid becomes a representation that Bidder has complied with every requirement of this Bid Solicitation,that the Bid is based upon performing and furnishing the t work required by the Agreement Documents, and that the Agreement Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performing and furnishing the work. t 6 4.0 INFORMATION TO BE SUBMITTED WITH PROPOSAL 4.1 Contractual Bid { For the purpose of assisting the Town in determining the responsible Bidders for this Bid Solicitation,the Bidder is required to submit the following minimum information with his bid: i. Contractor Bid Form ii. Supplemental Information as described in 4.2 E 4.2 Supplemental Information i j In addition to the aforementioned forms,the Bidder is required to submit the following supplemental information with his bid: i t i. A statement that the Bidder has or will acquire all manpower,materials and supplies, mobile equipment, etc.,necessary to provide the Town with all services sought under the Agreement. ii. A copy of any current Permit(s)to transport municipal recyclabies as required. iii. A list of any Subcontractors the Bidder intends to use to complete any portion of the work. The Bidder is advised that any Agreement awarded will be contingent upon the use of the subcontractor(s) so identified. In the event that the Bidder desires to change the number or identity of such subcontractor(s),the proposed change must be submitted to the Town for approval. (SEE APPENDIX A). 5.0 BID FORMAT Form Preparation Bid prices shall be submitted in the form described in this Bid Solicitation(SEE PAGE 25). Bid prices shall be properly filled in,using both words and numerals where indicated. BIDS SHALL NOT BE QUALIFIED,MODIFIED, LIMITED OR RESTRICTED IN ANY 10 i WAY. In the event a specification is not applicable, it shall be so indicated. Incomplete bids may not be considered, depending on the nature of the missing information. ' I 6.0 SUBMISSION OF BID r Each Bidder shall submit a complete set of his Bid which shall be enclosed in a sealed envelope plainly marked on the outside with the title of the work and the name and address of the Bidder. No Bid will be considered unless filed on or before the time and at the place designated in the Notice to Bidders. Bids received after the time set for the opening will be returned to Bidders unopened. When sent by mail,preferably registered,the sealed Bid,marked as above, should be enclosed in an additional envelope similarly marked and addressed to: Elizabeth Neville Southold Town Clerk Town Hall 53095 Main Road Southold,New York 11971 7.0 EXECUTION OF AGREEMENT,FURNISHING OF BONDS The successful Bidder, or its legally authorized representative, shall appear in person within ten(10) days of the Notice of Award by the Town at the place and time designated by the Town to execute the Agreement and other Agreement Documents for recyclable Materials Hauling and Processing Services, ifso required by the Town. { ` Under the terms of a contract awarded pursuant to this bid, the successful Bidder may be required, at its own cost and expense,to procure, execute and deliver to the Town a Performance Bond equal to the estimated cost of trucking services provided under the terms of this bid over a period of 180 days. This bond,if required (as shown by example in Appendix B),would be maintained at the Contractor's own expense for the term of the Agreement. Failure to do so would constitute a breach of the Agreement and/or contract entered into between the parties. In such event,the Town may determine that such Bidder has abandoned the Agreement and the Town shall be entitled to take action for any and all damages it may suffer as the result of such breach. 8.0 CONSIDERATION OF BIDS The Town of Southold reserves the right to reject any/or all bids for recyclable materials hauling and processing services if such action is deemed to be in the best interests of the Town. To be considered responsive to this Bid Solicitation, each Bidder shall A) Provide equipment,labor, maintenance and management services to haul recyclable materials from the Town of Southold Transfer Station to designated Destination Site(s)as set forth in Section B -Bid Specifications. 11 i E 1� I B) Provide evidence of all current valid state and Federal permits, licenses, local ordinances, etc.,required by law to receive recyclable materials at the designated Disposal Site(s). i jC) Provide evidence of physical and financial capability to perform services d described in the bid specifications. 9.0 SELECTION OF CONTRACTOR Only bids solicited from firms or combinations thereof, who have sufficient management, operating, and maintenance experience to fulfill the Town's goads and comply with the applicable local, state,Federal laws,ordinances, and regulations will be accepted. The Town will review the bids and make a selection recommendation based on the evaluation criteria included in this Bid Solicitation or take such other action as it deems in its best interest. a Any agreement awarded hereunder will be to the responsible Bidder whose Evaluation Unit Bid Price is the lowest. The Town of Southold reserves the right,in its sole discretion,to reject all bids submitted in response to this Bid Solicitation. 10.0 ACCEPTANCE OF BID The acceptance of a Bid will be a Notice of Award signed by a duly authorized representative of the Town, and no other act of the Town shall constitute the acceptance of a Bid. The acceptance of a Bid shall bind the successful Bidder to perform the work described in the Bid Documents and to execute any other Agreement Documents that may be required by the Town. 11.0 ASSIGNMENT The successful Bidder to whom any Agreement shall be let, granted, or awarded shall not assign, transfer, convey, sublet,or otherwise dispose of the Agreement or of his right, title, or interest therein or his power to execute such Agreement,to any person or corporation without the prior written consent of the Town. 12.0 INSURANCE AND BONDS 12.1 Insurance For the period the Agreement is in effect, Contractor must maintain insurance acceptable to the Town in the kinds and amounts set forth below. All such insurance coverage shall be provided by companies licensed to do business in New York State. The Town of Southold and its agent shall be named as an additional insured and coverage shall not be changed or cancelled until thirty(30)days written notice has been given to the Town. Within ten(10)days of the Notice of Award, Contractor shall furnish to the Town evidence that it maintains the following types and amounts of insurance: 12 i i t 1. Worker's Compensation Insurance-A Policy covering the operations of the Contractor in accordance with the provisions of Chapter 41 of the Laws of 1914 as amended, known as the Worker's Compensation Law, covering all operations Of the Contractor,whether performed by him or by his subcontractors. The Agreement shall be void and of no effect unless ! the person or corporation making or executing same shall secure compensation coverage for the benefit of, and keep insured during the life of said Agreement such employees in compliance with provisions of the Worker's Compensation Law. j ,t 2. General Liability(Camrirehensive_Form) Insurance- Contractor's liability insurance issued to and covering legal liability of the Contractor with respect to all work perfonned by him under the Agreement. 12.2 Bonds In the event the Contractor secures s Performance Bond from any of its subcontractors, said bond shall also name the Town of Southold as a dual obligee. 13.0 INDEMNITY(HOLD HARMLESS) f Contractor shall agree to defend, indemnify and save harmless the Town against any and all liability, loss,damage,detriment, suit, claim, demand, cost, charge, attorney's fees and expenses of whatever kind or nature which the Town may directly or indirectly incur, suffer or be required to pay by reason of or in consequence of the carrying out of or the performance of the terms of such Agreement, or the failure to carry out any of the revisions, duties, services or requirements of such Agreement, whether such losses and damages are suffered or sustained by the Town directly or its employees, licensees, agents, engineers, citizens or by other persons or corporations, including any of the Contractor's employees and agents who may seek to hold the Town liable therefor. This obligation shall be ongoing, survive the term of the Agreement and include,but not be limited to, claims concerning non-sudden environmental impairments. 14.0 PAYMENTS Contractor shall receive monthly payments for services performed during the prior , calendar month upon submission of an invoice(with a Town voucher)that shall contain an itemized list of trips from the Town of Southold Transfer Station including the tonnage of all materials hauled and the manifest number for each load removed. Such payments shall be made within sixty(60) days of the Town's approval of Contractor's invoice. Contractor's monthly invoice shall include a daily surnmary of tonnage received by Contractor at the Transfer Station. The Town shall be entitled to deduct from any payment owing to Contractor any sums expended by the Town to cure any default or other non-compliance by Contractor. 13 I # 15.0 DEFAULT In the event the Contractor fails to perform its obligations under the Agreement,the � Town may terminate such Agreement, and the Town may procure the services from other sources and hold the Contractor responsible for any excess costs incurred and deduct from payments owing to the Contractor and/or draw upon the Performance Bond as full or partial ¢ reimbursement for such excess costs. The Town reserves the right to terminate the Agreement i for just cause. 16.0 TERM OFAGREEMENT The term of this Agreement(s)shall be one(1) year commencing on the date of execution of the Agreement. The Town and the contractor(s), shall have the mutual option of renewing the Agreement for one(1) additional one(1) year tern through written notice not less than thirty i (30)days prior to the expiration of the term. f 17.0 RIGHTS AND OPTIONS The Town of Southold,New York,reserves and holds at the following rights and options upon issuing this Bid Solicitation: 1. To award an Agreement to the candidate whose bid is judged to be the lowest responsible bid pursuant to Section 103 of the General Municipal Law of the State of New York. 2. To reject any and/or all bids. 3. To issue subsequent bid solicitations. 4. To issue additional and subsequent solicitations for statements of qualifications, and conduct investigations or interviews with respect to the qualifications of each Bidder. 5. To designate another public body,private or public agency, group,or authority to act in its behalf for evaluation and Agreement negotiations. 6. To designate another public body,private or public agency, group, or authority to act in its behalf for contract administration of this project at any time during the Agreement period. 14 r � t � s i 4 y SECTION B s 4 V f t BID SPECIFICATIONS I t 4 a 'r i (TECHN ICAUMANAGEMENT) i I I } i 15 i � a SECTION B F BID SPECIFICATIONS TECHNICAL/MANAGEMENT 1 1.0 REQUIREMENTS This request for bids is issued for the Town of Southold, State of New York, Town Hall, 53095 Main Road, Southold,New York, 11971 (Telephone(63 1) 765-1800)the effort, shall be known as the Town of Southold recyclable materials hauling and t, processing services. i The Town of Southold seeks to engage a qualified Contractor to haul recyclable materials received at its MSW Transfer Station in Cutchogue,NY to Agreed Upon Sites.The Town will need to dispose of approximately 1,400 tons of recyclable materials during each year of the agreement. Specifically, the contractor(s)must provide equipment, labor,maintenance, management and policies to operate a transportation system for hauling recyclable materials and ! provide for the processing of such materials as described herein. The contractor must perform all work in accordance with applicable federal, state, and local regulatory requirements. f 2.0 PROGRAM GOALS AND OBJECTIVES i The goal of this project is the continued safe and reliable hauling and processing of i recyclable materials from the Town Of Southold Transfer Station at minimum cost to the citizenry. 3.0 CHARACTER AND AMOUNTS OF MATERIALS The wastes which are to be hauled and disposed of under terms of this bid solicitation are to include typical recyclable materials from a suburban community, as described in the Glossary of Terms. This Agreement will not provide any guarantees with respect to the volume of waste to be hauled,processed and/or disposed of by Contractor. 3.1 Quantities The Town collected approximately 1,100 tons of Paper Fiber Recyclables and 275 tons of Commingled Recyclables in 2019. Changes to the Town's Recycling programs may affect the quantity and characteristics of the recyclables received at the Town of Southold Transfer Station. CURRENT PRACTICE: The Town currently utilizes 125-cubic yard walking floor trailers for recyclable materials removal. The average weight of recyclable materials in each trailer load is 10 tons for paper fiber and 5 tons for commingled recycling(net). 16 i f i p a 1 I 3.3 Non-Compliance Waste If the Contractor discovers any non-compliance waste(hazardous, regulated medical or special wastes),the Contractor shall notify the Town and dispose of the noncompliance waste in accordance with local, state and Federal regulations. Compensation for such waste disposal services shall be provided for by the Town. ; 4.0 SCHEDULE OF CUTCHOGUE TRANSFER STATION ti The Town of Southold Transfer Station is open 7 days a week, except holidays, from 7:00 A.M. to 5:00 P.M. The Transfer Station's business office hours are 8:00 A.M.—4:00 P.M. Monday through Friday. r The Transfer Station is closed on the following holidays: 4 New Year's Day Martin Luther King Day Lincoln's Birthday Presidents Day t Easter Sunday Memorial Day Independence Day Labor Day f Columbus Day Election Day Veterans Day 12:00 Noon day before Thanksgiving Thanksgiving 12:00 Noon day before Christmas Christmas 12:00 Noon day before New Year's Day {i 5.0 PROGRAM ACTIVITIES 5.1 Contractor Responsibilities The Contractor will be expected to be available to remove materials from the Transfer Station during the following hours: Monday through Sunday 7:00 A.M.to 4:00 P.M., although Sunday removals are generally not expected to be needed unless specifically requested by the Town. The Contractor will be expected to provide sufficient frequency of service so that recyclable materials delivered to the Town Transfer Station can be loaded within 72 hours of its delivery, and RECYCLABLE MATERIALS are to be loaded upon accumulation at the Transfer Station of not more than 100 cubic yards. The Town is prepared, with adequate prior coordination, to"live load"contractor trailers/containers upon arrival at the Town Transfer Station; alternatively, the contractor may stage transfer containers at the Transfer Station for loading by Transfer Station Staff as needed. All containers shall have covers available, although any empty containers delivered to the Transfer Station for staging shall be left open. 17 gI I i THE TOWN WILL CONSIDER ALL TRANSPORT OPTIONS,WITH A PREFERENCE f HOWEVER TOWARD THOSE THAT PROPOSE CONTAINERS OF A SIZE LARGE ENOUGH TO HOLD THE STANDARD MAXIMUM WEIGHT ALLOWED BY NEW YORK STATE DOT(80,000 LBS), SUCH AS 100 CUBIC YARD CAPACITY LONG- HAUL ONGHAUL TRANSFER TRAILERS. 5.2 Town Responsibilities Town staff will load materials into contractor containers using a front end wheel loader. For staged trailers, after loading,the Town will bring trailers to the Town's truck scales for weighing to prevent overloading and to document haul and disposal tonnages. Town personnel 3 will then cover(tarp) the loads prior to leaving the site. The Town will at all times exercise due caution with regard to loading and/or moving the Contractor's equipment and agrees to notify the Contractor promptly of any damage or unusual occurrence with regard to the ; equipment while it is under the care and control of the Town. For live-loaded trailers,the contractor will be responsible for ensuring adequate coverage of the load prior to leaving the Transfer Station facility. c - f 5.2 Routing Mode Contractor will have the right to select the route(s) for travel from the Town of Southold transfer Station to the Destination Site(s). Contractor warrants and guarantees that, in selecting and utilizing such route(s), Contractor will insure that it is not violating any applicable motor vehicle height(overpass clearance),motor vehicle weight restrictions, local ordinances or Interstate Commerce Commission regulations. Contractor will indemnify and hold the Town harmless from any claims, fines and other damages assessed upon or incurred by the Town as a result of any violations of applicable restrictions or regulations relating to the routes traveled by the Contractor. 5.4 TOWN OF SOUTHOLD ACCIDENT AND DAMAGE POLICY The Contractor and The Town shall be required to prepare an Accident Report for any accidents and/or damage that occur while performing respective duties under the term of the Agreement. Both parties agree to notify the other immediately of any major occurrences such as bodily injury or structural damage to the Town's Transfer Station or the Town's or Contractor's equipment. An Accident Report will be submitted to the appropriate within twenty-four(24)hours containing the date, time, location, and complete description of all incidents. If occurring at the Town's facility, the offending parts or representative/s thereof shall also be recorded and required to sign any accident/damage report prior to departing the Town of Southold Transfer Station. 18 r 6.0 NYSDEC PART 360 PERMIT TO OPERATE s The Town Of Southold operates the Transfer Station under a New York State Department of Environmental Conservation(NYSDEC)Part 360 Permit to Operate. A copy of NYSDEC Permit is available for viewing at the Transfer Station business office upon request. _ o 7.0 COMPENSATION The Town will compensate the Contractor for materials hauled on a per-trip basis. The Contractor's manifest summary may be used for billing purposes,but will be compared against the Town's scale receipts before the Town makes payment. In the event of any dispute over differences in net trip counts between the Town and Contractor's records,the Town may make d payment upon the trip count it deems to be most correct,until the dispute is reconciled. Any claims for differences must be filed in writing within sixty(60) days of occurrence or the Town's calculation shall be deemed final and binding between the parties. 1 8.0 SAFETY AND HEALTH REGULATIONS i The Contractor shall comply with all current Federal Department of Labor, Safety ` and Health Regulations under the Occupational Safety and Health Act, 1972(PL 91-596) and Section 107,Agreement Work Hours and Safety Standards Act(PL 91-54). f it The Contractor shall comply with all local, state and Federal regulations, laws and statutes which apply to the work and to safety in particular. The Contractor shall comply with New York State Department of Labor current requirements. The Contractor shall be solely and completely responsible for operational safety during performance of the Agreement.The obligation exists twenty-four(24) hours a day, each and every day throughout the term of the Agreement. The Town of Southold shall not have any responsibility for means,methods, sequences of techniques selected by the Contractor for safety precautions and programs, or for any failure to comply with laws, rules, regulations, ordinances, codes or orders applicable to the Contractor furnishing and performing the services under the terms of the Agreement 9.0 CONTACTS The Contractor shall provide the Town with a list of key personnel/staff that will be servicing the account for the contractor, including job title,names and telephone numbers. 19 i i a 10.0 SUPPORTING DATA In the event the Town requires an information in support of its ,o erations or to meet federal q Y pP p , ,! state, or local reporting requirements,the Contractor agrees to furnish all licenses,permits and inspection reports regarding equipment and disposal sites which may be required by Town, County, State or Federal law within 48 hours of being requested by the Town. In the event the Contractor requires any information in support of its operations or to meet federal,state,or local reporting requirements,the Town will provide such information as it applies to Southold Town operations. 5 t t !I 1 f } 1) y' I f i , I r 20 E (� 1 i t i SECTION C r i CONTRACTOR BID FORM I f 21 r c t SECTION C TOWN OF SOUTHOLD { RECYCLABLE MATERIALS HAULING AND PROCESSING SERVICES i CONTRACTOR BID FORM i 1.0 GENERAL BID STATEMENT i i TO: TOWN OF SOUTHOLD STATE OF NEW YORK 53095 MAIN ROAD SOUTHOLD,NEW YORK 11971 Gentlemen: 1' The undersigned Bidder has carefully examined the forms and content of the Bid Solicitation, including notice to bidders,bid bond, sample operating agreement,performance bond, certificates of insurance, general conditions, bid specifications, and addenda,has familiarized itself with the sites of work, and hereby proposes to furnish all necessary services,permits,labor, materials, equipment, vehicles, and tools required to perform and complete the work in strict accordance with all of the.bid documents written by or on behalf of the Town of Southold for this project. r The undersigned Bidder agrees to abide by all conditions stated,intended, implied both, particularly and generally by the terms of this Bid Solicitation,the Agreement to be provided by the Town, and the unit price Bid herein stated. 1. The Undersigned Bidder also agrees as follows: FIRST: If this bid is accepted,to execute the Agreement and furnish to the Town a satisfactory performance bond, and notification of insurance within ten(10) calendar days. SECOND: To begin Materials hauling services operations on the commencement date of any Agreement awarded hereunder. THIRD: To pay the Town any and all damages it may incur as a result of the Contractor's failure to perform all acts necessary to the execution of the Agreement as provided in the Bid Solicitation. FOURTH: During the performance of this Agreement, the Contractor hereby agrees as follows: a. The Contractor shall not discriminate against any employee or applicant for employment because of age, race, creed, color, sex, sexual orientation,marital status, national origin, or physical disability. 22 f t Y b. The Contractor shall comply with the provisions of Sections 290 through 301 of the Executive Law, shall furnish all information and reports deemed necessary by the State Commission for Human Rights under these nondiscrimination clauses and such sections of the Executive Law, and shall permit access to his books,records,and accounts by the State Commission for Human Rights,the Attorney General, and the 1 Industrial Commissioner for purposes of investigation to ascertain compliance with a these on discrimination clauses and such sections of the Executive Law and Civil Rights Law, c. This Agreement may be forthwith cancelled, terminated, or suspended, in whole or in part,by the Town upon the basis of a finding made by the State Commission for Human Rights that the Contractor has not complied with these nondiscrimination clauses. i d. No laborer,workman or mechanic in the employ of the Contractor or subcontractor shall be permitted or required to work more than eight hours in any one calendar day, or more than five days in any one week except as otherwise provided in Labor Code ! Section 220. i e. The Contractor shall include the provisions of clauses(a)through(e)in every subcontract or purchase order in such a manner that such provisions will be binding upon each subcontractor or vendor as to operations to be performed within the State of New York. i FIFTH: By submission of this bid,the Bidder and each person signing on behalf 1 of any Bidder certifies, and in case of a joint bid each party thereto certifies as to I its own organization,under penalty of perjury that to the best of his knowledge and belief- a. eliefa. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition. b. Unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening. c. No attempt has been made nor will be made by the Bidder to induce any other person, partnership,or corporation to submit or not to submit a bid for the purpose of restricting competition. 2. The undersigned also declares that it has or they have carefully examined the Bid Solicitation requirements and sample operating agreement and that it has or they have personally inspected the actual location of work, together with the local sources of supply, has or have satisfied itself or themselves as to all the quantities and conditions, 23 1 i and waives all rights to claim any misunderstanding, omissions or erzors regarding the same which such inspection and observation would have disclosed. 3: The undersigned submits herewith a bid guaranty within the form provided by the k applicable bid documents in the amount of$5,000.00(Appendix A)for any option or s' combination thereof. In the event this proposal is accepted, and the undersigned fails, within ten(10) calendar days after date of receipt of Notice Of Award from the Town to execute and deliver an Agreement in the form provided by the Town or fails to execute and deliver evidence of proper insurance coverage and performance bond in the amounts required and in the prescribed form within ten(10)days after Notice of Award, the bid guaranty shall be forfeited and be retained by the Town toward the satisfaction of liquidated damages and not as a penalty. Otherwise,the total amount of bid guaranty liquidated will be returned to the Bidder. 4. The Bidder has completed the Contract Bid'Form and Unit Price Schedules in both words and numerals in accordance with these bid requirements. f � 24 z 2.0 UNIT PRICE BID SCHEDULE, RECYCLABLE MATERIALS HAULING F � AND PROCESSING SERVICES, SOUTHOLD TOWN, NEW YORK � - x � 4 d The undersigned hereby submits the following prices bid to furnish Paper Fiber and Commingled ry Recycling Haul Services,to Southold Town,New York for the term on or about M&.:- - through on or about May '2021 - s t { t a _ t 2.1 TASK 1: PAPER FIBER RECYCLABLES HAULED TO AGREED UPON PROCESSOR 2.1.1 MODE OF TRANSPORT { Please indicate the transportation method(s)proposed for providing services for this task under this Agreement, as follows: r i z i Vehicle Type(e.g.,roll-off,tractor-trailer, etc): Tractor-Trailer Container Size(volume): 100 Yards f f 2.1.2 FIBER RECYCLABLES HAUL SERVICES PRICING i The Haul Service applicable unit price(i.e., cost per truckload)for(@ May 2020—May, 202 1) is Four hundred and fifty (in words) dollars and zero cents($ 450.00 �. (FRC 1) (in numerals) for an estimated 110 loads(trips)in the AGREEMENT YEAR(FRT1). (#of loads in numerals) (based on 1,100 tons/year estimate provided in this document) Total Fiber Recyclables Trucking Price(FRC1 x FRT1): (TFRC1) $49,500.00 25 Town of Southold Bid—Recyclables Hauling And Processing Services 1 I I z TASK 1 EVALUATION BID PRICE: ; TOTAL YEAR COST FOR PAPER FIBER RECYCLABLES TRUCKING: I (in words) Forty nine thousand five hundred dollars (in numerals) $49,500.00 { l � t i l , i f } E 2.2 TASK 2: PROCESSING OF PAPER FIBER RECYCLABLES AT AGREED UPON PROCESSOR 2.1.2 PROCESSING OF PAPER FIBER RECYCLABLES AT AGREED UPON PROCESSOR The Processing Service applicable unit price (i.e., cost per ton for May 18, 2020—May 17, 2021)is Forty dollars per ton - (in words) dollars and zero cents ($ 40.00 ), (PFPC1) (in numerals) for an estimated 1,100 tons in the AGREEMENT YEAR(PFT1). (#of tons in numerals) $44,000.00 Total Paper Fiber Recyclables Processing Price(PFPC1 x PFT1): (TPFPCI) 26 { Town of Southold Bid—Rec clables Hauling And Processing Services- TASK g g 3 4 t � x } TASK 2 EVALUATION BID PRICE: *PAPER FIBER* TOTAL YEAR COST FOR COMMINGLED RECYCLING PROCESSING: t Forty four thousand dollars and zero cents (total year cost for Paper Fiber Recycling (in words) Processing) $44,000.00 , { { 1 2.3 TASK 3: COMMINGLED RECYCLABLES HAULED TO AGREED UPON PROCESSOR � r } 2.3.1 MODE OF TRANSPORT i Please indicate the transportation method(s)proposed for providing services for this task f under this Agreement, as follows: Vehicle Type(e.g.,roll-off,tractor-trailer, etc): Tractor-Trailer Container Size(volume): 100 yards 2.3.2 COMMINGLED RECYCLABLES HAUL SERVICES PRICING The Haul Service applicable unit price(i.e., cost per truckload)for May,2020—May(202 1)is Four hundred fifty (in words) Dollars and zero cents ($ 450.00 ). (CRC 1) (in numerals) for an estimated 55 loads(trips)in the AGREEMENT YEAR(CRT1). (#of loads in numerals) (based on 275 tons/year estimate provided in this document) $24,750.00 Total COMMINGLED Recyclable Materials Trucking Price(CRC1 x CRT1): _(TCRC1) 27 Town of Southold Bid—Recyclables Hauling And Processing Services F - � k TASK 3 EVALUATION BID PRICE: #' TOTAL YEAR COST FOR COMINGLED RECYCLABLES TRUCKING: 4 ? n (in words) Twenty four thousand seven hundred fifty dollars and i zero cents a a (in numerals) $24,750.00 � 4 a 1(i i I TASK 4: PROCESSING OF COMMINGLED RECYCLABLES AT AGREED UPON PROCESSOR 2.4.2 PROCESSING OF COMMINGLED RECYCLABLES AT AGREED UPON PROCESSOR The Processing Service applicable unit price(i.e., cost per ton)for May,2020—May,202 1)is Ninety dollars per ton (in words) dollars and zero cents ($ 90.00 ). (CRPC1) (in numerals) for an estimated 275 _ ._ tons in the AGREEMENT YEAR(CRPT 1). (#of tons in numerals) $24,750.00 Total Paper COMMINGLED Recyclables Processing Price(CRPC1 x"CRPT7): (TCRPC1) 28 i Town of Southold Bid—Recyclables Hauling And Processing Services ! 4 TASK4 EVALUATION BID PRICE: TOTAL YEAR COST FOR COMINGLED RECYCLABLES PROCESSING: t (in words) Twenty four thousand seven hundred fifty dollars ' and zero cents i (in numerals) $24,750.00 r Y - a R i 1 I t t 9 } I� f I ' 29 i d t Town of Southold Bid-Recyclables Hauling And Processing Services Agreement Bid Price Evaluation Y. TASK 1 EVALUATION BID PRICE: $49,500.00 (in numerals � TASK 2 EVALUATION BID PRICE: $44,000.00 TASK 3 EVALUATION BID PRICE: $24,750.00 r TASK 4 EVALUATION BID PRICE: $24,750.00 - t P TOTAL AGREEMENT COST: $143,000.00 (in numerals) f - SIGNATURE BLOCK The undersigned hereby submits the foregoing prices to furnish recyclable materials hauling and processing services as described in this solicitation: Bidder.Winters Bros.Hauling of Long Island,LLC 120 Nancy Street West Babylon,NY 11704 Firm-Corporation Address 4/8/2020 qe-Authorized Representative Date r Print:. Patrick Winters Sales Manager Title 30 f � � Town of Southold Bid—Recyclables Hauling And Processing Services I i s 4 + SECTION D t i k 4 { k t APPENDICES t' 31 1 i j{ ( j Town of Southold Bid—Recyclables Hauling And Processing Services , N/A APPENDIX A—SUBCONTRACTORS (i APWiea'ble) i { d { The Bidder hereby states that it proposes,if awarded an Agreement to use following haul subcontractors on this project. I Subcontractor/ Contract Trade Individual Address Phone# Specialties 2• 3• i } 4. 5., I E C Name of Bidder: j By: Date: (Authorized Signature) NOTE: If blank not applicable, fill in with N/A 32 THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document A310 Bid Bond KNOW ALL MEN BY THESE PRESENTS, THAT WE Winters Bros. Hauling of Long Island, LLC 120 Nancy Street,West Babylon, NY 11704 as Principal, hereinafter called the Principal, and Harco National Insurance Company 702 Oberlin Road. Raleigh. NC 27605-0800 a corporation duly organized under the laws of the State of IL as Surety;hereinafter called the Surety, are held and firmly bound unto Town of Southold- 53095 Main Road Southold NY 11971 as Obligee, hereinafter called the Obligee,in the sum of Five Thousand Dollars and 00/100 Dollars ($ $5,000 ), for the payment of which sum well and truly to be made,the said Principal and the said Surety, bind ourselves, our heirs, executors,administrators, successors and assigns,jointly and severally,firmly by these presents. WHEREAS,the.Principal has submitted a bid for Recyclable Materials Hauling and Processing Services NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds.as may be specified in the bidding or Contract,Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and materials furnished in the prosecution thereof, or in the event of the failure of the Principal'to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obllgee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid,then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 9th day of April 2020 Winters Bros. Hauling of Long Island, LLC (Principal) (Ssa!) Witness) By: rrp (Tive) ``'p4�HsRRgyo Harco National Insurance Company (Surety) (Seal) ;os nie T Atni (rtness) fell"" Attorney- Fact-Fact Arthur L. Colley (771de) Surety Phone No. 73-624-7200 AIA DOCUMENT A310•BID BOND•AIA•FEBRUARY]970 ED.•THE AMERICAN INSTITUTE OF ARCHITICTS,1735 N.Y.AYE.,N.W.,WASHINGTON,D.C.20006 POWER OF ATTORNEY HARCO NATIONAL INSURANCE COMPANY INTERNATIONAL FIDELITY INSURANCE COMPANY Member companies of IAT Insurance Group,Headquartered:702 Oberlin Road,Raleigh,North Carolina 27605 Bond# Bid Bond Principal Winters Bros.-Hauling of f Long Island, LLC Obligee Town of Southold KNOW ALL MEN BY THESE PRESENTS:That HARCO NATIONAL INSURANCE COMPANY,a corporation organized and existing under the laws of the State of Illinois,and INTERNATIONAL FIDELITY INSURANCE COMPANY,a corporation organized and existing under the laws of the State of New Jersey,and having their principal offices located respectively in the cities of Rolling Meadows,Illinois and Newark,New Jersey,do hereby constitute and appoint Arthur L. Colley their true and lawful aftomey(s}In-fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of Indemnity and other writings obligatory in the nature thereof,which are or may be allowed,required or permitted by law,statute,rule,regulation,contract or otherwise, and the execution of such instrument(s) in pursuance of these presents, shall be as binding upon the said HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY,as fully and amply,to all intents and purposes,as if the same had been duly executed and acknowledged by their regularly elected officers at their principal offices. This Power of Attorney is executed,and may be revoked,pursuant to and by authority of the By-Laws of HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY and is granted under and by authority of the following resolution adopted by the Board of Directors of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting duly held on the 20th day of July,2010 and by the Board of Directors of HARCO NATIONAL INSURANCE COMPANY at a meeting held on the 13th of December,2018 "RESOLVED,that(1)the Chief Executive Officer, President, Executive Vice President,Vice President, or Secretary of the Corporation shall have the power to appoint,and to revoke the appointments of,Attorneys-in-Fact or agents with power and authority as defined or limited in their respective powers of attorney, and to execute on behalf of the Corporation and affix the Corporation's seal thereto, bonds, undertakings, recognizances, contracts of indemnity and other written obligations in the nature thereof or related thereto; and(2)any such Officers of the Corporation may appoint and revoke the appointments of point-control custodians, agents for acceptance of process, and Attomeys-in-fact with authority to execute waivers and consents on behalf of the Corporation;and(3)the signature of any such Officer of the Corporation and the Corporation's seal may be affixed by facsimile to any power of attorney or certification given for the execution of any bond,undertaking,recognizance,contract of indemnity or other written obligation in the nature thereof or related thereto, such signature and seals when so used whether heretofore or hereafter, being hereby adopted by the Corporation as the original signature of such officer and the original seal of the Corporation,to be valid and binding upon the Corporation with the same force and effect as though manually affixed" IN WITNESS WHEREOF,HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY have each executed and attested these presents on this 9th day of April,2020 �`0�}fiY/ysG •' 1NSUq' �g0gA ? STATE OF NEW JERSEY STATE OF ILLINOIS ;O- %p SEAL A`� Cook :Q i Go County of Essex County of Tom'? m .z: SEAL ' 1SG4�a o =o? 1984 f3. y�f JETS a� KennethChapman�/ %a'y��tINO�`;��aa: ,. Executive Vice President,Harco National Insurance Company ......... and and Intemational Fidelity Insurance Company On this 9th day of April,2020 before me came the individual who executed the preceding instrument,to me personally known,and, being by me duly swom,said he is the therein described and authorized officer of HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY;that the seals affixed to said instrument are the Corporate Seals of said Companies,that the said Corporate Seals and his signature were duly affixed by order of the Boards of Directors of said Companies. IN TESTIMONY WHEREOF,I have hereunto set my hand affixed my Official Seal,at the City of Newark, ... :�G�', New Jersey the day and year first above written. Cj ti '•........ '"4,h'JEp5% Shlrelle A Outlay a Notary Public of New Jersey ',°Elliott'` My Commission Expires April 4,2023 CERTIFICATION I,the undersigned officer of HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY do hereby certify that 1 have compared the foregoing copy of the Power of Attorney and affidavit,and the copy of the Sections of the By-Laws of said Companies as set forth in said Power of Attorney,with the originals on file in the home office of said companies,and that the same are correct transcripts thereof,and of the whole of the said originals,and that the said Power of Attorney has not been revoked and is now in full force and effect- IN TESTIMONY WHEREOF,I have hereunto set my hand this 9th day of April,2020 a 4�—' Irene Martins,Assistant Secretary VER2 2/2019 e-POA-Single_Principal-Obligee WINTBRO-01 AMOSCA CERTIFICATE OF LIABILITY INSURANCE [ TEE DA 4/7/2020[MMIDDIYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Angela Santangelo NAME: UNFCU Financial Services,LLC dba Industrial Coverage PHONNo,Ext):(631)736-7500 139 FAX 62 South Ocean Avenue No). -MAIL Patchogue,NY 11772 AEDDRE s•asantangelo@industrialcoverage.com INSURERS AFFORDING COVERAGE NAIC# INSURERA-Starr Indemnity&Liability Company 38318 INSURED INSURER B:Merchants Mutual Ins Co 23329 Winters Bros.Hauling of Long Island LLC INSURER C:Travelers Property Casualty Insurance Company of America 25674 120 Nancy Street INSURER D•Navl ators Ins Co 42307 West Babylon,NY 11704 INSURERE: INSURERF, COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADDL SUBR POLICY EFF POLICY EXP TR TYPE OF INSURANCE INSD WVD POLICY NUMBER MMIDD/YYYY MMIDD LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR 1000066795201 1/1/2020 1/1/2021 DAMAGE TO RENTED 50,000 X PREMISE Ea occurrence) $ X Contractual Liab MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY $ 1'000'060 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 2,000'000 POLICY F_x1 JECT F]LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER $ A AUTOMOBILE LIABILITY Ea accaden SINGLE LIMIT S 1,000,000 X ANY AUTO 1000199110201 1/1/2020 1/1/2021 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOSBODILYBODILY INJURY Per accident $ X AUTOS ONLY X AUOTOS ONL� PROPERTY DAMAGE $ $ B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,000 EXCESS LIAB CLAIMS-MADE CUP0001471 1/1/2020 1/1/2021 AGGREGATE $ 10'600'006 DED I X I RETENTION$ 10,000 $ C WORKERS COMPENSATION X PER TH- AND EMPLOYERS'LIABILITY UB1L3186231951K 1/1/2020 1/1/2021 STAT TE ER 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? Y❑ N/A (Mandatory in NH) E L DISEASE-EA EMPLOYE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ D Excess Liability IS20EXC8336881V 1/1/2020 1/1/2021 Limit 15,000,000 A Pollution Liability 1000066795201 1/1/2020 1/1/2021 DED$5,000 5,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Bid#3:Town of Southold Certificate Holder is included as additional insured for General Liability if required by written contract in accordance with the terms and conditions of the policy. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Office of the Town Clerk Southold Town Hall THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Clerk, ACCORDANCE WITH THE POLICY PROVISIONS. i 53095 Main Road, Southold,NY 11971 AUTHORIZED REPRESENTATIVE _41 0___ ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD z z 9 3 � i Town of Southold Bid—Recyclables Hauling And Processing Services i s i APPENDIX B—FORM OF PERF RMANCl+1'BOND# Lif repuiire4 Bond No. k � KNOW ALL MEN BY THESETRESENTS,that (hereinafter called the"principal") and (hereinafter called the "Surety") are held and firmly bound to the Town of Southold(hereinafter called the"Owner") in the full and just sum of dollars(TBD) good and lawful money of the United States of 4 America,for the payment of which sum of money,well and truly to be made and done,the Principal binds himself,his heirs, executors, administrators and assigns and the Surety binds itself, its successors and assigns,jointly and severally, firmly by these presents. r WHEREAS, the Principal has entered into a certain written Agreement bearing date on the i day of ,20 ,with the Owner for the Town of Southold construction debris and recycled newspaper Haul Services, a copy of which Agreement is annexed to and hereby made part of this bond as though herein set forth in full. } } NOW,THEREFORE,the conditions of this obligation are such that if the Principal,his or its representatives or assigns, shall well and faithfully comply with and perform all the terms, covenants and conditions of said Agreement or his(their,its)part to be kept and performed and all modifications, E amendments, additions and alterations thereto that may hereafter be made, according to the true intent and meaning of said Agreement, and shall fully indemnify and save harmless the Owner from all cost and damage which it may suffer by reason of failure so to do,and shall fully reimburse and repay the I Owner for all outlaw and expense which the Owner may incur in making good any such default, and shall protect the said Owner against, and pay any and all amounts, damages, costs and Judgments which may or shall be recovered against said Owner or its officers or agents or which the said Owner may be called upon to pay to any person or corporation by reason of any damages arising or growing out of the doing of said work,or the repair of maintenance thereof, or the manner of doing the same, or the neglect of the said Principal,or his(their, its)agents or servants or the improper performance of the said work by the said Principal, or his(their, its) agents or servants, or the infringement of any patent or patent rights by reason of the use of any materials furnished or work done as aforesaid or otherwise, then this obligation shall be null and void,otherwise to remain in full force and effect; Performance Bond Appendix B Page 1 of 2 33 a I Town of Southold Bid—Recyclables Hauling And Processing Services �f I i PROVIDED, HOWEVER, the Surety, for value received hereby stipulates and agrees, if requested to do so by the Owner, fully perform and complete the work mentioned and described in said Agreement,pursuant to the terms, conditions, and covenants thereof, if for any cause the Principal falls or neglects to so fully perform and complete such work and the Surety further agrees to commence such ; work of completion within ten(10) calendar days after written notice thereof from the Owner and to I complete such work within ten(10) calendar days from the expiration of the time allowed the Principal in the Agreement the completion thereof; and further i PROVIDED,HOWEVER,the Surety, for value received, for itself and its successors and assigns,hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by an extension of time,modification,work to be performed thereunder, or by any payment thereunder before the time required herein, or by any waiver of any provisions thereof, or by any assignment, subletting or other transfer of any work to be performed or any monies due or to become due thereunder; and said Surety does hereby waive notice of any and all of such extensions, 1 modifications, omissions, additions, changes,payments, waivers, assignments, subcontracts and transfers, and hereby expressly stipulates and agrees that any and all things done and omitted to be done by and in relation to assignees, subcontractors,and other transferees shall have the same effect as to said Surety as though done or omitted to be done be or in relation to said Principal. IN WITNESS WHEREOF, the Principal has hereunto set his(their, its)hand and seal and the Surety has caused this instrument to be signed by its_ _ ' and its corporate seal to be hereunto affixed this day of - - -- 20 i Principal (If Corporation add By: Seal and Attestation) Attest: Surety (If Corporation add By: Seal and Attestation) Attest: Address of Surety Performance Bond Appendix B Page 2 of 2 34 BIDDER'S SOLICITATION RECYCLABLE MATERIALS HAULING AND PROCESSING SERVICES AGREEMENT DOCUMENTS TOWN OF SOUTHOLD STATE OF NEW YORK Prepared by: Solid Waste Management District P.O. Box 962 Cutchogue,NY 11935 March 2020, TABLE OF CONTENTS NOTICE TO BIDDERS 4 GENERAL SERVICES SOUGHT 5 BID INSTRUCTIONS 6 GLOSSARY OF TERMS 7 SECTION A- SUBMISSION REQUIREMENTS 9 1.0 Project Purpose 9 2.0 Schedule 9 3.0 Examination Of Agreement Documents 9 4.0 Information to be Submitted 10 4.1 Contractual Bid 10 4.2 Supplemental Information 10 5.0 Bid Format 10 6.0 Submission of Bid 11 7.0 Execution Of Agreement 11 8.0 Consideration Of Bids 11 9.0 Selection Of Contractor 12 10.0 Acceptance of Bid 12 11.0 Assignment 12 12.0 Insurance and Bonds 12 12.1 Insurance 12 12.2 Bonds 13 13.0 Indemnity (Hold Harmless) 13 14.0 Payments 13 15.0 Default 14 16.0 Term of Agreement 14 17.0 Rights and Options 14 SECTION B - BID SPECIFICATION 15 1.0 Requirements 16 2.0 Program Goals and Objectives 16 3.0 Character and Amounts of Materials 16 3.1 Quantities Paper Fiber 16 3.2 Quantities COMMINGLED 17 3.3 Non-Compliance Waste 17 4.0 Schedule of Cutchogue Transfer Station 17 5.0 Program Activities 17 5.1 Contractor Responsibilities 17 5.2 Town Responsibilities 18 5.3 Routing Mode 18 5.4 Town of Southold Accident and Damage Policy 18 6.0 NYSDEC Part 360 Permit to Operate X19 2 7.0 Compensation 19 8.0 Safety and Health Regulations 19 9.0 Contacts 19 10.0 Supporting Data 20 SECTION C—CONTRACTOR BID FORM 21 1.0 General Bid Statement 22 2.0 Unit Price Bid Schedule 25 2.1 Paper Fiber Recyclables Hauled to-Agreed Upon Processor 2.1.1 Mode of Transportation 25 2.1.2 Paper Fiber Recyclables Haul Services Pricing 25 Task 1 Evaluation Bid Price 26 2.2 Processing of Paper Fiber Recyclables 26 Task 2 Evaluation Bid Price 27 2.3 Commingled Recyclables Hauled to Agreed Upon Processor 27 2.3.1 Mode of Transport 27 2.3.2 Commingled Recyclables Haul Services Pricing 27 Task 3 Evaluation Bid Price 28 2.4 Processing of Commingled Recyclables at Agreed Upon Processor 28 Task 4 Evaluation Bid Price 29 3.0 Agreement Bid Price Evaluation 30 4.0 Signature Page 30 SECTION D—APPENDICES 31 Appendix A—Subcontractors 32 Appendix B—Performance Bond 33 3 NOTICE TO BIDDERS RECYCLABLE MATERIALS HAULING AND PROCESSING SERVICES The Town of Southold will receive sealed bids for processing and trucking services for the items identified herein fiber recyclables (cardboard, newspaper and mixed paper, ) and, COMMINGLED recyclables (tin/aluminum cans and plastic containers) such bids to then be opened and publicly read aloud. The trucking services sought by the Town will involve moving recyclables collected at the Town's waste and recycling Transfer Station on Cox Lane in Cutchogue,NY to one or more specified destinations. THIS SOLICITATION SEEKS BOTH HAULING AND PROCESSING SERVICES. PLACE: Office of the Town Clerk Southold Town Hall 53095 Main Road Southold,New York 11971 (631) 765-1800 DATE: Monday, April 6, 2020 TIME: 2:00 PM (LATE BIDS WILL NOT BE OPENED) 4 TOWN OF SOUTHOLD RECYCLABLE MATERIALSHAULING AND PROCESSING SERVICES GENERAL SERVICES SOUGHT The Town seeks prices for each of the following trucking tasks, in accordance with this Bid Solicitation: TASK 1: A bid price PER TRIP, to provide equipment and labor for hauling fiber recyclables (cardboard, newspaper and mixed paper) collected through the Town of Southold's residential recycling program from the Town of Southold Transfer Station at 6155 Cox Lane, Cutchogue,NY to a transfer station or material recovery facility. TASK 2: A bid price PER TRIP for the processing of fiber recyclables collected through the Town of Southold's residential recycling program. Responders who are not end marketers must indicate who the ultimate purchaser/processor of the Town's recyclables will be or who are expected to be and such purchaser/processor shall be subject to the approval of the Town of Southold. No acceptable material may be disposed as waste product. TASK 3: A bid price PER TRIP to provide equipment and labor for hauling COMMINGLED recyclables consisting of tin and aluminum cans, plastic containers, bottles, and other acceptable items collected through the Town of Southold's residential recycling program,from the Town of Southold Transfer Station at 6155 Cox Lane, Cutchogue, NY to a transfer station or material recovery facility. TASK 4: A bid price PER TRIP for the processing of fiber recyclables collected through the Town of Southold's residential recycling program. Responders who are not end marketers must indicate who the ultimate purchaser/processor of the Town's recyclables will be or who are expected to be and such purchaser/processor shall be subject to the approval of the Town of Southold. No acceptable material may be disposed as waste product. BASIC AWARD CRITERIA The winning bid submitted in response to this solicitation will be based on the lowest unit price (i.e., price per truckload) submitted by a responsible bidder for the four TASKS combined. TERM The term of this Agreement shall be ONE (1) year from commencing from the date of award, expected to be on or about May 1, 2020 The Town and the winning bidder shall have a mutual 5 option of renewing the Agreement for an additional one year term by agreeing together in writing to do so not less than thirty (30) days prior to the expiration of the initial term, at the price(s) agreed to herein. BID INSTRUCTIONS Bids must be made in writing on the forms furnished. The successful Bidder may be required to furnish a performance Bond, and insurance in accordance with the instructions in the Bid Solicitation(APPENDIX B). The bid price shall not include any tax, Federal, state, or local, from which the Town of Southold is exempt. A Bidder may not withdraw his bid within forty-five (45) days after the opening of the bids, but may withdraw his Bid at any time prior to the scheduled time for the opening of bids. The Town reserves the right to reject any or all bids and to waive informalities, should this action be in the best interest of the Town of Southold. Bid Solicitation containing submission requirements, instructions, technical specifications, and bidding forms may be examined free of charge and at the following location on weekdays from 8:00 A.M. to 4:00 P.M.: Office Of the Town Clerk, Southold Town Hall 53095 Main Road Southold,New York 11971 Bid Solicitation may be picked up at: Office of the Town Clerk, Southold Town Hall 53095 Main Road Southold,New York 11971 Bidders should direct any questions concerning this solicitation to Mr. James Bunchuck, the Southold Town Solid Waste Coordinator at the Southold Town Transfer Station office 6155 Cox Lane, Cutchogue,NY 11935 (631) 734-7685. Bidders may visit the Transfer Station during normal business hours of 7:00 am—5:00 pm, 7 days a week (except holidays). Appointments are not necessary, but may be scheduled by calling Mr. Bunchuck. Elizabeth A. Neville Town Clerk 6 GLOSSARY OF TERMS ADMINISTRATOR- Shall mean the Coordinator of construction and demolition debris (or his agent) Of the Town of Southold,New York. AGREEMENT- Shall mean a Form operating agreement set forth by the Town and resulting from this Bid Solicitation between the Town of Southold and the successful Bidder to be executed in 2020 . AGREEMENT DOCUMENTS - Shall include the notice to bidders, instructions, bid solicitation, bid Forms, information schedules, proposal, payment bond, bid bond, Agreement, performance bond, certificates of insurance, glossary of terms any general conditions or special conditions, and any addenda. The Agreement Documents will Form a part of the Agreement. AGREEMENT YEAR- Shall mean the period of the first 365 days from the date a contract(s)/award(s) pursuant to this solicitation is signed by the parties. BIDDER- Shall mean any party,or parties submitting in proper form a bid to perform the work as specified in the Agreement Documents. The successful Bidder selected by the Town to perform the specified work will thereafter be known as the Contractor. BID PRICE - Shall mean the unit cost to determine the ranking of bidders. BID SOLICITATION - Shall mean this document, specifications, and any bid addenda issued. COMMENCEMENT DATE - Shall mean the date a contract(s)/award(s) pursuant to this solicitation is signed by the parties. COMMINGLED RECYCLABLES- Shall mean tin and aluminum cans, plastic containers, and other items acceptable to final processing facility as collected through tie Town of Southold's residential recycling program, CONTRACT DOCUMENTS - Shall have the same meaning as Agreement Documents. CONTRACTOR- Shall mean the party contracting to perform the work, or the heirs, executors, administrators, agents, or successors thereof. COUNTY - Shall mean Suffolk County, State Of New York. DAILY- Sunday to Saturday, inclusive. DESTINATION SITES—Permitted recycling facilities as approved by the Town. EPA-Environmental Protection Agency (Federal). 7 r HAUL SERVICES UNIT PRICE - Shall mean the Contractor's compensation in dollars for each ton of recyclables actually hauled from the Town Of Southold Transfer Station to the Agreed Upon Disposal/Recycling Site. HAZARDOUS WASTE - Shall mean (1) any "hazardous waste" as defined under the Resource Conservation and Recovery Act, 42 US.C. Section 6901 et seq., or "hazardous substance" as defined under the comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C. Section 9601 et seq., or "hazardous waste" as defined under New York Environmental Conservation Law Section 27-0901 et seq., as each such law may be amended from time to time, and the regulations promulgated there under, and any analogous or succeeding Federal, state or local law, rule or regulation and regulations promulgated there under and (2) any other material which any governmental agency or unit having appropriate jurisdiction shall determine from time to time cannot be processed at the facility because it is harmful, toxic or dangerous. NOTICE OF AWARD - Shall mean written notice from the Town of Southold to the successful Bidder that the Town of Southold intends to award an Agreement to the successful Bidder, subject to compliance with all their terms and conditions of the Agreement Documents. NYSDEC -New York State Department Of Environmental Conservation. ONP—Old Recycled Newsprint brought to the Southold MSW Transfer Station by residents and curbside collection carters, including newspaper, glossy inserts, magazines, paperback books, office paper, and construction paper. ONP is NOT intended to include paper used for cleaning or hygiene purposes such as paper towels, napkins, or tissues. OSHA -Federal Williams-Steiger Occupations Safety &Health Act of 1970, plus subsequent revisions. PAPER FIBER RECYCLABLES - Shall mean cardboard, newspaper and mixed paper collected through the Town of Southold's residential recycling program, PERMIT - Shall mean any and all permits, licenses, approvals, certificates of public convenience and necessity, Franchises or authorizations which must be issued by any Governmental Body having jurisdiction thereof to legally enable the Contractor to transport and/or process recyclable materials. PERMITTEE - Shall mean any person issued a valid permit to haul recyclables or to construct, establish, maintain or operate a recyclable processing facility. RCRA - Resource Conservation Recovery Act (Federal). SUBCONTRACTOR- Shall mean an individual, firm or corporation having a direct contract with the Contractor for services, equipment, materials and/or labor. 8 SECTION A SUBMISSION REQUIREMENTS BIDDERS INFORMATION, INSTRUCTIONS AND AWARD BASIS 1.0 PROJECT PURPOSE The Town of Southold seeks bids for recyclable materials hauling and processing services from the Town of Southold Transfer Station to specified permitted Destination Site(s) As agreed to by the Town of Southold. Responders who are not end marketers must indicate who the ultimate purchaser/processor of the Town's recyclables will be or who are expected to be and such purchaser/processor shall be subject to the approval of the Town of Southold. No acceptable material may be disposed of in a landfill. 2.0 SCHEDULE The schedule below is an estimate of the time period leading up to the commencement of the Agreement. Its intent is to provide each Bidder with an idea of when certain events may occur. The dates given are guidelines and should not be construed as firm dates'or deadlines due to the multiple parties involved in the decision making process. EVENT DATE Bid Opening 2:00 PM, April 6, 2020 Town Board Approval April 21, 2020 Agreement Executed On or Before May 1, 2020 Operations Commencement Day Agreement is Executed 3.0 EXAMINATION OF AGREEMENT DOCUMENTS, FAMILIARITY WITH THE WORK It is the responsibility of each Bidder before submitting a Bid to (a) examine the Bid Documents thoroughly; (b) become familiar with conditions at the Town of Southold Transfer Station and Destination Sites that may affect cost, progress,performance or furnishing of the work; (c)become familiar with and consider all federal, state and local laws, regulations ordinances, permits, approvals and orders that may effect the cost,progress, performance or 9 furnishing of the work; (d) study any Bid and/or Agreement Documents carefully; and (e) notify the Town Clerk of all conflicts, errors or discrepancies in the Agreement Documents. The submission of a Bid becomes a representation that Bidder has complied with every requirement of this Bid Solicitation, that the Bid is based upon performing and furnishing the work required by the Agreement Documents, and that the Agreement Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performing and furnishing the work. 4.0 INFORMATION TO BE SUBMITTED WITH PROPOSAL 4.1 Contractual Bid For the purpose of assisting the Town in determining the responsible Bidders for this Bid Solicitation, the Bidder is required to submit the following minimum information with his bid: i. Contractor Bid Form ii. Supplemental Information as described in 4.2 4.2 Supplemental Information In addition to the aforementioned forms, the Bidder is required to submit the following supplemental information with his bid: i. A statement that the Bidder has or will acquire all manpower, materials and supplies, mobile equipment, etc.,necessary to provide the Town with all services sought under the Agreement. ii. A copy of any current Permit(s) to transport municipal recyclables as required. iii. A list of any Subcontractors the Bidder intends to use to complete any portion of the work. The Bidder is advised that any Agreement awarded will be contingent upon the use of the subcontractor(s) so identified. In the event that the Bidder desires to change the number or identity of such subcontractor(s), the proposed change must be submitted to the Town for approval. (SEE APPENDIX A). 5.0 BID FORMAT Form Preparation Bid prices shall be submitted in the form described in this Bid Solicitation(SEE PAGE 25 ). Bid prices shall be properly filled in, using both words and numerals where indicated. BIDS SHALL NOT BE QUALIFIED, MODIFIED, LIMITED OR RESTRICTED IN ANY 10 WAY. In the event a specification is not applicable, it shall be so indicated. Incomplete bids may not be considered, depending on the nature of the missing information. 6.0 SUBMISSION OF BID Each Bidder shall submit a complete set of his Bid which shall be enclosed in a sealed envelope plainly marked on the outside with the title of the work and the name and address of the Bidder. No Bid will be considered unless filed on or before the time and at the place designated in the Notice to Bidders. Bids received after the time set for the opening will be returned to Bidders unopened. When sent by mail, preferably registered, the sealed Bid, marked as above, should be enclosed in an additional envelope similarly marked and addressed to: Elizabeth Neville Southold Town Clerk Town Hall 53095 Main Road Southold,New York 11971 7.0 EXECUTION OF AGREEMENT, FURNISHING OF BONDS The successful Bidder, or its legally authorized representative, shall appear in person within ten(10) days of the Notice of Award by the Town at the place and time designated by the Town to execute the Agreement and other Agreement Documents for recyclable Materials Hauling and Processing Services, if so required by the Town. Under the terms of a contract awarded pursuant to this bid, the successful Bidder may be required, at its own cost and expense, to procure, execute and deliver to the Town a Performance Bond equal to the estimated cost of trucking services provided under the terms of this bid over a period of 180 days. This bond, if required (as shown by example in Appendix B), would be maintained at the Contractor's own expense for the term of the Agreement. Failure to do so would constitute a breach of the Agreement and/or contract entered into between the parties. In such event, the Town may determine that such Bidder has abandoned the Agreement and the Town shall be entitled to take action for any and all damages it may suffer as the result of such breach. 8.0 CONSIDERATION OF BIDS The Town of Southold reserves the right to reject any/or all bids for recyclable materials hauling and processing services if such action is deemed to be in the best interests of the Town. To be considered responsive to this Bid Solicitation, each Bidder shall A) Provide equipment, labor, maintenance and management services to haul recyclable materials from the Town of Southold Transfer Station to designated Destination Site(s) as set forth in Section B - Bid Specifications. 11 B) Provide evidence of all current valid state and Federal permits, licenses, local ordinances, etc., required by law to receive recyclable materials at the designated Disposal Site(s). C) Provide evidence of physical and financial capability to perform services described in the bid specifications. 9.0 SELECTION OF CONTRACTOR Only bids solicited from firms or combinations thereof, who have sufficient management, operating, and maintenance experience to fulfill the Town's goads and comply with the applicable local, state, Federal laws, ordinances, and regulations will be accepted. The Town will review the bids and make a selection recommendation based on the evaluation criteria included in this Bid Solicitation or take such other action as it deems in its best interest. Any agreement awarded hereunder will be to the responsible Bidder whose Evaluation Unit Bid Price is the lowest. The Town of Southold reserves the right, in its sole discretion, to reject all bids submitted in response to this Bid Solicitation. 10.0 ACCEPTANCE OF BID I The acceptance of a Bid will be a Notice of Award signed by a duly authorized `representative of the Town, and no other act of the Town shall constitute the acceptance of a Bid. The acceptance of a Bid shall bind the successful Bidder to perform the work described in the Bid Documents and.to execute any other Agreement Documents that may be required by the Town. 11.0 ASSIGNMENT The successful Bidder to whom any Agreement shall be let, granted, or awarded shall not assign, transfer, convey, sublet, or otherwise dispose of the Agreement or of his right, title, or interest therein or his power to execute such Agreement, to any person or corporation without the prior written consent of the Town. 12.0 INSURANCE AND BONDS 12.1 Insurance For the period the Agreement is in effect, Contractor must maintain insurance acceptable to the Town in the kinds and amounts set forth below. All such insurance coverage shall be provided by companies licensed to do business in New York State. The Town of Southold and its agent shall be named as an additional insured and coverage shall not be changed or cancelled until thirty (3 0) days written notice has been given to the Town. Within ten(10) days of the Notice of Award, Contractor shall furnish to the Town evidence that it maintains the following types and amounts of insurance: 12 1. Worker's Compensation.Insurance - A Policy covering the operations of the Contractor in accordance with the provisions of Chapter 41 of the Laws of 1914 as amended, known as the Worker's Compensation Law, covering all operations Of the Contractor, whether performed by him or by his subcontractors. The Agreement shall be void and of no effect unless the person or corporation making or executing same shall secure compensation coverage for the benefit of, and keep insured during the life of said Agreement such employees in compliance with provisions of the Worker's Compensation Law. 2. General Liability (Comprehensive Form) Insurance - Contractor's liability insurance issued to and covering legal liability of the Contractor with respect to all work performed by him under the Agreement. 12.2 Bonds In the event the Contractor secures a Performance Bond from any of its subcontractors, said bond shall also name the Town of Southold as a dual obligee. 13.0 INDEMNITY (HOLD HARMLESS) Contractor shall agree to defend, indemnify and save harmless the Town against any and all liability, loss, damage, detriment, suit, claim, demand, cost, charge, attorney's fees and expenses of whatever kind or nature which the Town may directly or indirectly incur, suffer or be required to pay by reason of or in consequence of the carrying out of or the performance of the terms of such Agreement, or the failure to carry out any of the revisions, duties, services or requirements of such Agreement, whether such losses and damages are suffered or sustained by the Town directly or its employees, licensees, agents, engineers, citizens or by other persons or corporations, including any of the Contractor's employees and agents who may seek to hold the Town liable therefor. This obligation shall be ongoing, survive the term of the Agreement and include, but not be limited to, claims concerning non-sudden environmental impairments. 14.0 PAYMENTS Contractor shall receive monthly payments for services performed during the prior calendar month upon submission of an invoice (with a Town voucher)that shall contain an itemized list of trips from the Town of Southold Transfer Station including the tonnage of all materials hauled and the manifest number for each load removed. Such payments shall be made within sixty (60) days of the Town's approval of Contractor's invoice. Contractor's monthly invoice shall include a daily summary of tonnage received by Contractor at the Transfer Station. The Town shall be entitled to deduct from any payment owing to Contractor any sums expended by the Town to cure any default or other non-compliance by Contractor. 13 l 15.0 DEFAULT In the event the Contractor fails to perform its obligations under the Agreement, the Town may terminate such Agreement, and the Town may procure the services from other sources and hold the Contractor responsible for any excess costs incurred and deduct from payments owing to the Contractor and/or draw upon the Performance Bond as full or partial reimbursement for such excess costs. The Town reserves the right to terminate the Agreement for just cause. 16.0 TERM OFAGREEMENT The term of this Agreement(s) shall be-one (1) year commencing on the date of execution of the Agreement. The Town and the contractor(s), shall have the mutual option of renewing the Agreement for one (1) additional one (1) year term through written notice not less than thirty (30) days prior to the expiration of the term. 17.0 RIGHTS AND OPTIONS The Town of Southold,New York, reserves and holds at the following rights and options upon issuing this Bid Solicitation: 1. To award an Agreement to the candidate whose bid is judged to be the lowest responsible bid pursuant to Section 103 of the General Municipal Law of the State of New York. 2. To reject any and/or all bids. 3. To issue subsequent bid solicitations. 4. To issue additional and subsequent solicitations for statements of qualifications, and conduct investigations or interviews with respect to the qualifications of each Bidder. 5. To designate another public body, private or public agency, group, or authority to act in its behalf for evaluation and Agreement negotiations. 6. To designate another public body, private or public agency, group, or authority to act in its behalf for contract administration of this project at any time during the Agreement period. 14 4 SECTION B BID SPECIFICATIONS (TECHNICAUMANAGEMENT) 15 SECTION B BID SPECIFICATIONS TECHNICAL/MANAGEMENT 1.0 REQUIREMENTS This request for bids is issued for the Town of Southold, State of New York, Town Hall, 53095 Main Road, Southold,New York, 11971 (Telephone (631) 765-1800) the effort, shall be known as the Town of Southold recyclable materials hauling and processing services. The Town of Southold seeks to engage a qualified Contractor to haul recyclable materials received at its MSW Transfer Station in Cutchogue,NY to Agreed Upon Sites. The Town will need to dispose,of approximately 1,400 tons of recyclable materials during each year of the agreement. Specifically, the contractor(s) must provide equipment, labor, maintenance, management and policies to operate a transportation system for hauling recyclable materials and prov de for the processing of such materials as described herein. The contractor must perform all work in accordance with applicable federal, state, and local regulatory requirements. 2.0 PROGRAM GOALS AND OBJECTIVES The goal of this project is the continued safe and reliable hauling and processing of recyclable materials from the Town Of Southold Transfer Station at minimum cost to the citizenry. 3.0 CHARACTER AND AMOUNTS OF MATERIALS The wastes which are to be hauled and disposed of under terms of this bid solicitation are to include typical recyclable materials from a suburban community, as described in the Glossary of Terms. This Agreement will not provide any guarantees with respect to the volume of waste to be hauled, processed and/or disposed of by Contractor. 3.1 Quantities The Town collected approximately 1,100 tons of Paper Fiber Recyclables and 275 tons of Commingled Recyclables in 2019. Changes to the Town's Recycling programs may affect the quantity and characteristics of the recyclables received at the Town of Southold Transfer Station. CURRENT PRACTICE: The Town currently utilizes 125-cubic yard walking floor trailers for recyclable materials removal. The average weight of recyclable materials in each trailer load is 10 tons for paper fiber and 5 tons for commingled recycling (net). 16 3.3 Non-Compliance Waste If the Contractor discovers any non-compliance waste (hazardous, regulated medical or special wastes), the Contractor shall notify the Town and dispose of the noncompliance waste in accordance with local, state and Federal regulations. Compensation for such waste disposal services shall be provided for by the Town. 4.0 SCHEDULE OF CUTCHOGUE TRANSFER STATION The Town of Southold Transfer Station is open 7 days a week, except holidays, from 7:00 A.M. to 5:00 P.M. The Transfer Station's business office hours are 8:00 A.M. —4:00 P.M. Monday through Friday. The Transfer Station is closed on the following holidays: New Year's Day Martin Luther King Day Lincoln's Birthday Presidents Day Easter Sunday Memorial Day Independence Day Labor Day Columbus Day Election Day Veterans Day 12:00 Noon day before Thanksgiving Thanksgiving 12:00 Noon day before Christmas Christmas 12:00 Noon day before New Year's Day 5.0 PROGRAM ACTIVITIES 5.1 Contractor Responsibilities The Contractor will be expected to be available to remove materials from the Transfer Station during the following hours: Monday through Sunday 7:00 A.M. to 4:00 P.M., although Sunday removals are generally not expected to be needed unless specifically requested by the Town. The Contractor will be expected to provide sufficient frequency of service so that recyclable materials delivered to the Town Transfer Station can be loaded within 72 hours of its delivery, and RECYCLABLE MATERIALS are to be loaded upon accumulation at the Transfer Station of not more than 100 cubic yards. The Town is prepared, with adequate prior coordination, to "live load" contractor trailers/containers upon arrival at the Town Transfer Station; alternatively, the contractor may stage transfer containers at the Transfer Station for loading by Transfer Station Staff as needed. All containers shall have covers available, although any empty containers delivered to the Transfer Station for staging shall be left open. 17 THE TOWN WILL CONSIDER ALL TRANSPORT OPTIONS, WITH A PREFERENCE HOWEVER TOWARD THOSE THAT PROPOSE CONTAINERS OF A SIZE LARGE ENOUGH TO HOLD THE STANDARD MAXIMUM WEIGHT ALLOWED BY NEW YORK STATE DOT (80,000 LBS), SUCH AS 100 CUBIC YARD CAPACITY LONG- HAUL TRANSFER TRAILERS. 5.2 Town Responsibilities Town staff will load materials into contractor containers using a front end wheel loader. For staged trailers, after loading, the Town will bring trailers to the Town's truck scales for weighing to prevent overloading and to document haul and disposal tonnages. Town personnel will then cover(tarp) the loads prior to leaving the site. The Town will at all times exercise due caution with regard to loading and/or moving the Contractor's equipment and agrees to notify the Contractor promptly of any damage or unusual occurrence with regard to the equipment while it is under the care and control of the Town. For live-loaded trailers, the contractor will be responsible for ensuring adequate coverage of the load prior to leaving the Transfer Station facility. 5.2 Routing Mode Contractor will have the right to select the route(s) for travel from the Town of Southold transfer Station to the Destination Site(s). Contractor warrants and guarantees that, in selecting and utilizing such route(s), Contractor will insure that it is not violating any applicable motor vehicle height(overpass clearance), motor vehicle weight restrictions, local ordinances or Interstate Commerce Commission regulations. Contractor will indemnify and hold the Town harmless from any claims, fines and other damages assessed upon or incurred by the Town as a result of any violations of applicable restrictions or regulations relating to the routes traveled by the Contractor. 5.4 TOWN OF SOUTHOLD ACCIDENT AND DAMAGE POLICY The Contractor and The Town shall be required to prepare an Accident Report for any accidents and/or damage that occur while performing `respective duties under the term of the Agreement. Both parties agree to notify the other immediately of any major occurrences such as bodily injury or structural damage to the Town's Transfer Station or the Town's or Contractor's equipment. An Accident Report will be submitted to the appropriate within twenty-four (24) hours containing the date, time, location, and complete description of all incidents. If occurring at the Town's facility, the offending parts or representative/s thereof shall also be recorded and required to sign any accident/damage report prior to departing the Town of Southold Transfer Station. 18 6.0 NYSDEC PART 360 PERMIT TO OPERATE The Town Of Southold operates the Transfer Station under a New York State Department of Environmental Conservation(NYSDEC) Part 360 Permit to Operate. A copy of NYSDEC Permit is available for viewing at the Transfer Station business office upon request. 7.0 COMPENSATION The Town will compensate the Contractor for materials hauled on a per-trip basis. The Contractor's manifest summary may be used for billing purposes, but will be compared against the Town's scale receipts before the Town makes payment. In the event of any dispute over differences in net trip counts between the Town and Contractor's records, the Town may make payment upon the trip count it deems to be most correct, until the dispute is reconciled. Any claims for differences must be filed in writing within sixty (60) days of occurrence or the Town's calculation shall be deemed final and binding between the parties. 8.0 SAFETY AND HEALTH REGULATIONS The Contractor shall comply with all current Federal Department of Labor, Safety and Health Regulations under the Occupational Safety and Health Act, 1972 (PL 91-596) and Section 107, Agreement Work Hours and Safety Standards Act (PL 91-54). The Contractor shall comply with all local, state and Federal regulations, laws and statutes which apply to the work and to safety in particular. The Contractor shall comply with New York State Department of Labor current requirements. The Contractor shall be solely and completely responsible for operational safety during performance of the Agreement. The obligation exists twenty-four(24) hours a day, each and every day throughout the term of the Agreement. The Town of Southold shall not have any responsibility for means, methods, sequences of techniques selected by the Contractor for safety precautions and programs, or for any failure to comply with laws, rules, regulations, ordinances, codes or orders applicable to the Contractor furnishing and performing the services under the terms of the Agreement 9.0 CONTACTS The Contractor shall provide the Town with a list of key personnel/staff that will be servicing the account for the contractor, including job title, names and telephone numbers. 19 10.0 SUPPORTING DATA In the event the Town requires any information in support of its' operations or to meet federal, state, or local reporting requirements,the Contractor agrees to furnish all licenses,permits and inspection reports regarding equipment and disposal sites which may be required by Town, County, State or Federal law within 48 hours of being requested by the Town. In the event the Contractor requires any information in support of its operations or to meet federal, state, or local reporting requirements,the Town will provide such information as it applies to Southold Town operations. 1 20 SECTION C CONTRACTOR BID FORM 21 SECTION C TOWN OF SOUTHOLD RECYCLABLE MATERIALS HAULING AND PROCESSING SERVICES CONTRACTOR BID FORM 1.0 GENERAL BID STATEMENT TO: TOWN OF SOUTHOLD STATE OF NEW YORK 53095 MAIN ROAD SOUTHOLD,NEW YORK 11971 Gentlemen: The undersigned Bidder has carefully examined the forms and content of the Bid Solicitation, including notice to bidders, bid bond, sample operating agreement,performance bond, certificates of insurance, general conditions, bid specifications, and addenda, has familiarized itself with the sites of work, and hereby proposes to furnish all necessary services, permits, labor, materials, equipment, vehicles, and tools required to perform and complete the work in strict accordance with all of the bid documents written by or on behalf of the Town of Southold for this project. The undersigned Bidder-agrees to abide by all conditions stated, intended, implied both particularly and generally by the terms of this Bid Solicitation, the Agreement to be provided by the Town, and the unit price Bid herein stated. 1. The Undersigned Bidder also agrees as follows: FIRST: If this bid is accepted, to execute the Agreement and furnish to the Town a satisfactory performance bond, and notification of insurance within ten (10) calendar days. SECOND: To begin Materials hauling services operations on the commencement date of any Agreement awarded hereunder. THIRD: To pay the Town any and all damages it may incur as a result of the Contractor's failure to perform all acts necessary to the execution of the Agreement as provided in the Bid Solicitation. FOURTH: During the performance of this Agreement, the Contractor hereby agrees as follows: a. The Contractor shall not discriminate against any employee or applicant for employment because of age, race, creed, color, sex, sexual orientation, marital status, national origin, or physical disability. 22 b. The Contractor shall comply with the provisions of Sections 290 through 301 of the Executive Law, shall furnish all information and reports deemed necessary by the State Commission for Human Rights under these nondiscrimination clauses and such sections of the Executive Law, and shall permit access to his books, records, and accounts by the State Commission for Human Rights, the Attorney General, and the Industrial Commissioner for purposes of investigation to ascertain compliance with these on discrimination clauses and such sections of the Executive Law and Civil Rights Law, c. This Agreement may be forthwith cancelled, terminated, or suspended, in whole or in part, by the Town upon the basis of a finding made by the State Commission for Human Rights that the Contractor has not complied with these nondiscrimination clauses. d. No laborer, workman or mechanic in the employ of the Contractor or subcontractor shall be permitted or required to work more than eight hours in any one calendar day, or more than five days in any one week except as otherwise provided in Labor Code Section 220. e. The Contractor shall include the provisions of clauses (a)through (e) in every subcontract or purchase order in such a manner that such provisions will be binding upon each subcontractor or vendor as to operations to be performed within the State of New York. FIFTH: By submission of this bid, the Bidder and each person signing on behalf of any Bidder certifies, and in case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury that to the best of his knowledge and belief: a. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition. b. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening. c. No attempt has been made nor will be made by the Bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. 2. The undersigned also declares that it has or they have carefully examined the Bid Solicitation requirements and sample operating agreement and that it has or they have personally inspected the actual location of work, together with the local sources of supply, has or have satisfied itself or themselves as to all the quantities and conditions, 23 and waives all rights to claim any misunderstanding, omissions or errors regarding the same which such inspection and observation would have disclosed. 3. The undersigned submits herewith a bid guaranty within the form provided by the applicable bid documents in the amount of$5,000.00 (Appendix A) for any option or combination thereof. In the event this proposal is accepted, and the undersigned fails, within ten (10) calendar days after date of receipt of Notice Of Award from the Town to execute and deliver an Agreement in the form provided by the Town or fails to execute and deliver evidence of proper insurance coverage and performance bond in the amounts required and in the prescribed form within ten (10) days after Notice of Award,the bid guaranty shall be forfeited and be retained by the Town toward the satisfaction of liquidated damages and not as a penalty. Otherwise,the total amount of bid guaranty liquidated will be returned to the Bidder. 4. The Bidder has completed the Contract Bid Form and Unit Price Schedules in both words and numerals in accordance with these bid requirements. 24 2.0 UNIT PRICE BID SCHEDULE, RECYCLABLE MATERIALS HAULING AND PROCESSING SERVICES, SOUTHOLD TOWN, NEW YORK The undersigned hereby'submits the following prices bid to furnish Paper Fiber and Commingled Recycling Haul Services, to Southold Town,New York for the term on or about_May-- 2.020 through on or about May --, 2021 2.1 TASK 1: PAPER FIBER RECYCLABLES HAULED TO AGREED UPON PROCESSOR 2.1.1 MODE OF TRANSPORT Please indicate the transportation method(s) proposed for providing services for this task under this Agreement, as follows: �` Vehicle Type (e.g., roll-off,tractor-trailer, etc): � , Ae.� 10 Container Size (volume): 2.1.2 FIBER RECYCLABLES HAUL SERVICES PRICING The Haul Service applicable unit {price (i.e., cost per truckload) for (@ May 2020—May, 202 1) (in words) dollars and CIS' cents ($ ). (FRC1) (in numerals) for an estimated loads (trips) in the AGREEMENT YEAR (FRT1). (#of loads in numerals) Total Fiber Recyclables Trucking Price(FRC1 x FRT1): (TFRC1) 25 Town of Southold Bid—Recyclables Hauling And Processing Services TASK 1 EVALUATION BID PRICE: TOTAL YEAR COST FOR PAPER FIBER RECYCLABLES TRUCKING: c in words ^ (m numerals) 2.2 TASK 2: PROCESSING OF PAPER FIBER RECYCLABLES AT AGREED UPON PROCESSOR 2.1.2 PROCESSING OF PAPER FIBER RECYCLABLES AT AGREED UPON PROCESSOR The Processing Service applicable unit price (i.e., cost per truckload for May 18, 2020—May 17, 2021) is .2' (m 4AS, dollars and (�) cents (PFPC 1) (in numerals) for an estimated� Ikj loads (trips) in the AGREEMENT YEAR(PFT1). (A of loads in numerals) Total Paper Fiber Recyclables Processing Price(PFPC1 x PFT1): (TPFPCI) 26 Town of Southold Bid—Recyclables Hauling And Processing Services TASK 2 EVALUATION BID PRICE: !�--t\--�'e�- TOTAL YEAR COST FOR RECYCLING PROCESSING: JbQ x 00-XI", V-424 e,T� (C�� S 0 2.3 TASK 3: COMMINGLED RECYCLABLES HAULED TO AGREED UPON PROCESSOR 2.3.1 MODE OF TRANSPORT Please indicate the transportation method(s)proposed for providing services for this task under this Agreement, as follows: Vehicle Type (e.g., roll-off, tractor-trailer, etc): Container Size (volume): 2.3.2 COMMINGLED RECYCLABLES HAUL SERVICES PRICING The Haul Service applicable unit price' (i.e., cost per truckload) for May, 2020—May (2021) is e words) Dollars and cents ($ cr� ). (CRC1) (in numerals) for an estimated 5S loads (trips) in the AGREEMENT YEAR(CRT1). (#of loads in numerals) Total COMMINGLED Recyclable Materials Trucking Price (CRC1 x CRT1): (TCRC1) 27 Town of Southold Bid—Recyclables Hauling And Processing Services TASK 3 EVALUATION BID PRICE: TOTAL YEAR COST FOR COMINGLED RECYCLABLES TRUCKING: (in words) oO" � Pv� I d [CLAS (,n numerals) TASK 4: PROCESSING OF COMMINGLED RECYCLABLES AT AGREED UPON PROCESSOR 2.4.2 PROCESSING OF COMMINGLED RECYCLABLES AT AGREED UPON PROCESSOR The Processing Service applicable unit price (i.e., cost per truckload) for May, 2020—May, 202 1) is o G�► �• Cwt 1�' ld" (in words) ovl dollars and cents ($ �(lrfl (CRPC1) (in numerals) for an estimated loads (trips) in the AGREEMENT YEAR(CUT 1). (#of loads in numerals) i 28 Town of Southold Bid—Recyclables Hauling And Processing Services Total Paper COMMINGLED Recyclables Processing Price (CRPC1 x CRPT1): (TCRPCI) TASK4 EVALUATION BID PRICE: TOTAL YEAR COST FOR COMINGLED RECYCLABLES PROCESSING: (m words) (in numerals) DIA 29 Town of Southold Bid—Recyclables Hauling And Processing Services Agreement Bid Price Evaluation w TASK 1 EVALUATION BID PRICE: (in numerals) TASK 2 EVALUATION BID PRICE: TASK 3 EVALUATION BID PRICE: TASK 4 EVALUATION BID PRICE: TOTAL AGREEMENT COST: ! No (in numerals) SIGNATURE BLOCK The undersigned hereby submits the foregoing prices to furnish recyclable materials hauling and processing services as_ described in this solicitation: Bidder: C irm-Co r on dress CSV),D� KM (t Y: - Authorized Representative Date Title 30 Town of Southold Bid—Recyclables Hauling And Processing Services SECTION D APPENDICES 31 Town of Southold Bid—Recyclables Hauling And Processing Services APPENDIX'A—SUBCONTRACTORS (if applicable) The Bidder hereby states that it proposes, if awarded an Agreement to use following haul subcontractors on this project. Subcontractor/ Contract Trade Individual Address Phone# Specialties 1. 2. 3. 4. 5. Name of B' der: �y: 'Date: � ( t rized Signature) NOTE: If blank not applicable, fill in with N/A 32 Town of Southold Bid—Recyclables Hauling And Processing Services APPENDIX B—FORM OF PERFORMANCE BOND (if required) Bond No. KNOW ALL MEN BY THESE PRESENTS,that (hereinafter called the "principal") and (hereinafter called the "Surety") are held and firmly bound to the Town of Southold (hereinafter called the "Owner") in the full and just sum of dollars (TBD) good and lawful money of the United States of America, for the payment of which sum of money, well and truly to be made and done, the Principal binds himself, his heirs, executors, administrators and assigns and the Surety binds itself, its successors and assigns,jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written Agreement bearing date on the day of 520 , with the Owner for the Town of Southold construction debris and recycled newspaper Haul Services, a copy of which Agreement is annexed to and hereby made part of this bond as though herein set forth in full. NOW, THEREFORE, the conditions of this obligation are such that if the Principal, his or its representatives or assigns, shall well and faithfully comply with and perform all the terms, covenants and conditions of said Agreement or his (their, its) part to be kept and performed and all,modifications, amendments, additions and alterations thereto that may hereafter be made, according to the true intent and meaning of said Agreement, and shall fully indemnify and save harmless the Owner from all cost and damage which it may suffer by reason of failure so to do, and shall fully reimburse and repay the Owner for all outlaw and expense which the Owner may incur in making good any such default, and shall protect the said Owner against, and pay any and all amounts, damages, costs and Judgments which may or shall be recovered against said Owner or its officers or agents or which the said Owner may be called upon to pay to any person or corporation by reason of any damages arising or growing out of the doing of said work, or the repair of maintenance thereof, or the manner of doing the same, or the neglect of the said Principal, or his (their, its) agents or servants or the improper performance of the said work by the said Principal, or his (their, its) agents or servants, or the infringement of any patent or patent rights by reason of the use of any materials furnished or work done as aforesaid or otherwise, then this obligation shall be null and void, otherwise to remain in full force and effect; Performance Bond Appendix B Page 1 of 2 33 Town of Southold Bid—Recyclables Hauling And Processing Services PROVIDED, HOWEVER, the Surety, for value received hereby stipulates and agrees, if requested to do so by the Owner, fully perform and complete the work mentioned and described in said Agreement, pursuant to the terms, conditions, and covenants thereof, if for any cause the Principal falls or neglects to so fully perform and complete such work and the Surety further agrees to commence such work of completion within ten(10) calendar days after written notice thereof from the Owner and to complete such work within ten(10) calendar days from the expiration of the time allowed the Principal in the Agreement the completion thereof; and further PROVIDED, HOWEVER, the Surety, for value received, for itself and its successors and assigns, hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by an extension of time, modification, work to be performed thereunder, or by any payment thereunder before the time required herein, or by any waiver of any provisions thereof, or by any assignment, subletting or other transfer of any work to be performed or any monies due or to become due thereunder; and said Surety does hereby waive notice of any and all of such extensions, modifications, omissions, additions, changes, payments, waivers, assignments, subcontracts and transfers, and hereby expressly stipulates and agrees that any and all things done and omitted to be done by and in relation to assignees, subcontractors, and other transferees shall have the same effect as to said Surety as though done or omitted to be done be or in relation to said Principal. IN WITNESS WHEREOF, the Principal has hereunto set his (their, its) hand and seal and the Surety has caused this instrument to be signed by its and its corporate seal to be hereunto affixed this,- 'day his-'day of 20 Principal (If Corporation add By: Seal and Attestation) Attest: Surety (If Corporation add By: Seal and Attestation) Attest: Address of Surety Performance Bond Appendix B Page 2 of 2 34 r � ®�®g�'FFO[Ir400 ELIZABETH A.NEVILLE,MMC hQ. Gy Town Hall,53095 Main Road TOWN CLERK o P.O.Box 1179 H 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p • Fax(631)765-6145 MARRIAGE OFFICER a0� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER o.( `1► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD RFP Recyclable Materials Hauling& Processing Services—Landfill Three (3) RFP responses : 1. Recyclable Materials& Processing Services,Winter Bros. Hauling Services\ 120 Nancy Street,West Babylon, NY 11704 •1. I2 11A •1f1f1 A J 11 11 nC'lC�'ft�1�f lvl l iii NY Si-/ / v4gf F. ELIZABETH A.NEVILLE,MMC Town Hall,53095 Main Road P.O.Box 1179 TOWN CLERK Cm Southold,New York 11971 REGISTRAR OF VITAL STATISTICS • Fax(631)765-6145 MARRIAGE OFFICER A Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny-gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD RFP Recyclable Materials Hauling&Processing Services—Landfill Three (3) RFP responses 1. Recyclable Materials & Processing Services,Winter Bros. Hauling Services\ 120 Nancy Street,West Babylon, NY 11704 2. D &B Engineers, 330-Crossways Park Dr.,Woodbury,NY 11797 3. H21A 290 Broad Hollow Rd.,4th Fl., Melville, NY 11747 fir' t';,(: •t,k.-rryi�'j_.xk'^_c 1 .1«, J'irr..«,;e9.. .:A:b I , __�gipp 67: "'. �:.,, iMR ,,•,>:i"J - ,ex7.„. er p ''T. - '3} 'Li+ >Y'r'= 4. )' s«.'.'1""h-r r ,(a:yg 14'3, - A .ti. ` b J F C. . _:--.,.: ., Var 1`�'�,. '1, Y,-, z.=-. i FOPOS "moi-CLr' �./' 1 x'"''tars-.. :,,: 1 -020 W. i+t-tJ.. . 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SOUTHOLD Ny < AND ! 11971 j - r ARCHITE P' YELLOM- 5 V; 330 Crossways Park Drive,Woodbury,Nel, 3 Cmm 1-05 121078X2017381e \, SRi08C85 A r 20 OS 4245 �F9 r/'yr h e +too uFogc on n CATnAdASeIVL RBSPONSE TO REQUEST FOR PROPOSALS LANDFILL GROUNDWATER AND GAS SAMPLING, ANALYSIS AND REPORTING TOWN OF SOUTHOLD SOLID WASTE MANAGEMENT DISTRICT P. 3r�� 7;7 • owl, ;v Rt, A rPMAMWRAIE FROM 1174? •F 4 W L �j,1 J,l r ...... 04/10/2020 V, YTM WAIL I -DA PRIORITY C� H2M A......40 V ilk,�4 Paul La 290'BR9AraDMHn0LL0W RD.4TH FLOOR EAST MELNALLE NY 11747 ciT� -vi 10 SHIP S oUthold Town Hall TO: 4M V Attn.: Mr. James Bunchuck V 53095 Main Road & NY, R', outhold NY 11971-4642 p0t Z dthdid'T" 4",�,A, iN it 41 fr P&TRACK ING # R ",".�'RA iM M', 9,405'6119,9966 2676 3119 00 X., ,f_J,r,!554,1 1, N AN W 2v • A A,71 i,., �5*, .q4 RIX),i)N A�,! i-, Mi& a *:MIX 4U, 77 7 M��i 774� p 'Aw' -w V-0 Z,� 1,2 "P. ,4.�,,nt TF� -yy,ti -Z�i1p, g T F, 6T .'x . r. t' J-�' Neville, Elizabeth From: Neville, Elizabeth Sent: Tuesday,July 21, 2020 2:10 PM To: Burke,John; Duffy, Bill; Hagan, Damon; Silleck, Mary Subject: RFP Results(2) Solar& Hauling&Processing Recyclable Materials Importance: High Please be advised that the results from the July 17, 2020 2:00 PM RFP/BID Openings for the following projects are available on Laserfiche: 1. Solar Renewable Energy Landfill Laserfiche;Town Clerk; Bids; 2020; Bids/RFPs;Solar Landfill Extension 2. Hauling & Processing of Recyclable Materials Laserfiche;Town Clerk; Bids/RFP's; 2020 Hauling & Processing of Recyclable Materials Solid Waste Facility Elizabeth A.Neville Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel. 631765-1800, Ext.228 Fax 631765-6145 Cell 631466-6064 1 ,AR' Hauling and Processing of Recyclable Material Solid Waste Facility Mattituck Environmental Winters Brothers Neville, Elizabeth From: Neville, Elizabeth Sent: Friday,July 10, 2020 1:51 PM To: 'Krystal Bialeski' Subject: RE: Emailing: RecyclableMaterialsHauli_20200709142001 /OK thank you The bid oroposals will be opened on FWAY.,Julg 17,202D— Elizabeth 02D -Elizabeth A. Neville Southold Town Clerk,Registrar of Vital Statistics Records Management Officer;FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631765-1800,Ext.228 Fax 631765-6145 Cell 631466-6064 From: Krystal Bialeski [mailto:kbialeskamesliny.com] Sent: Friday, July 10, 2020 12:33 PM To: Neville, Elizabeth Subject: Re: Emailing: RecyclableMaterialsHauli_20200709142001 Jon decided we are going to stick with the bid we already sent in but thank you for ahrouyr h2_Ipi From: Neville, Elizabeth <E.Neville@town.southold.ny.us> Sent: Friday,July 10, 202012:12 PM To: Krystal Bialeski<kbialeski@mesliny.com> Subject: FW: Emailing: RecyclableMaterialsHauli_20200709142001 FYI Attached,please see notice of extension of previous deadline for receiving and opening of sealed bids for the Recyclable Materials Hauling&Processing at Southold Town's waste&recycling Transfer Station to FRIDAY,July 17,2020 -2:OOPM -----Original Message----- From:Neville,Elizabeth Sent: Thursday,July 09, 2020 2:30 PM To: 'kbialeski@mesliny.com' Cc: Bunchuck,Jim Subject: Emailing: RecyclableMaterialsHauli 20200709142001 FYI The attached is being sent to you at your request. Elizabeth A.Neville Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel. 631765-1800,Ext. 228 Fax 631765-6145 Cell 631466-6064 1 Your message is ready to be sent with the following file or link attachments: RecyclableMaterialsHauli_20200709142001 Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 2 -t w Neville, Elizabeth From: Neville, Elizabeth Sent: Friday,July 10, 2020 12:13 PM To: kbialeski@mesliny com Subject: FW: Emailing: RecyclableMaterialsHauli_20200709142001 Attachments: Recyclable MaterialsHaulin_20200710100639.pdf Importance: High FYI Attached, please see notice of extension of previous deadline for receiving and opening of sealed bids for the Recyclable Materials Hauling& Processing at Southold Town's waste & recycling Transfer Station to FRIDAY,July 17, 2020-2:OOPM -----Griginal Message----- From: Neville, Elizabeth Sent:Thursday,July 09, 2020 2:30 PM To: 'kbialeski@mesliny.com' Cc: Bunchuck,Jim Subject: Emailing: Recyclable Mate ria lsHauli_20200709142001 FYI The attached is being sent to you at your request. Elizabeth A. Neville Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: RecyclableMaterialsHauli_20200709142001 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 9 A LEGAL NOTICE NOTICE TO BIDDERS RECYCLABLE MATERIALS HAULING AND PROCESSING SERVICES The Town of Southold will receive sealed bids for processing and trucking services for the items identified herein fiber recyclables (cardboard, newspaper and mixed paper, ) and, COMMINGLED recyclables (tin/aluminum cans and plastic containers) such bids to then be opened and publicly read aloud. The trucking services sought by the Town will involve moving recyclables collected at the Town's waste and recycling Transfer Station on Cox Lane in Cutchogue, NY to one or more specified destinations. THIS SOLICITATION SEEDS BOTH HAULING AND PROCESSING SERVICES. PLACE: Office of the Town Clerk Southold Town Hall 53095 Main Road Southold,New York 11971 (631) 765-1800 Friday DATE: July 1.7,202 TIME: 2:00 PM The successful Bidder may be required to furnish a performance Bond, and insurance in accordance with the instructions in the Bid Solicitation (APPENDIX B). The bid price shall not include any tax, Federal, state, or local, from which the Town of Southold is exempt. A Bidder may not withdraw his bid within forty-five (45) days after the opening of the bids, but may withdraw his Bid at any time prior to the scheduled time for the opening of bids. The Town reserves the right to reject any or all bids and to waive informalities, should this action be in the best interest of the Town of Southold. Bid Solicitation containing submission requirements, instructions, technical specifications, and bidding forms may be obtained at the Office of the Town Clerk, Southold Town Hall, 53095 Main Road, Southold,New York 11971 on weekdays from 8:00 A.M. to 4:00 P.M.. Bidders should direct any questions concerning this solicitation to Mr. James Bunchuck, the Southold Town Solid Waste Coordinator at the Southold Town Transfer Station office 6155 Cox Lane, Cutchogue,NY 11935 (631) 734-7685. Bidders may visit the Transfer Station during normal business hours of 7:00 am—5:00 pm, 7 days a week (except holidays). Appointments are not necessary, but may be scheduled by calling Mr. Bunchuck. Dated: February 25, 2020 ELIZABETH A. NEVILLE SOFT OLD TOWN CLERK PLEASE PUBLISH ON March 5, 2020 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Town Attorney SOLUTION 2020-376 ryac ADOPTED DOC ID: 16229 THIS IS TO CERTIFY THAT TFOLLOWING RESOLUTION NO. 2020-376 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLID TOWN BOARD ON JUNE 16,2020: RE SOLVED that the Town Board of the Town of Southold hereby extends the deadline for submissions for Requests for Proposals for the hauling and processing of recyclable material from the Town's Solid Waste Facility located at 6155 Cox Lane, Cutchogue, New York, from the previous date of April 9, 2020 to July 17, 2020, due to the impact of the COVID-19 Pandemic, and it is further RESOLVED that the Town Clerk is directed to publish a Public Notice extending the deadline for submission for the aforementioned request from April 9, 2020 to July 17, 2020, subject to the approval of the Town Attorney. EIizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Robert Ghosio, Councilman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Neville, Elizabeth From: Neville, Elizabeth Sent: Thursday,July 09, 2020 2:30 PM To: kbialeski@mesliny com' Cc: _ Bunchuck, Jima Subject: Emailing RecyclableMaterialsHauli 20200704142QOL Attachments: RecyclableMaterialsHauli 20200709142001.pdf FYI The attached is being sent to you at your request. Elizabeth A. Neville Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: RecyclableMaterialsHauli_20200709142001 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 r [ a� LF D� L �byt� 14 M',t4i+uLcic, I LAN A e sir i r1 c, S "t lel . G o irr) - o d II�eY V10fi � Seo hn� 1"4t- I t L Neville, Elizabeth From: Neville, Elizabeth Sent: Friday,July 10, 2020 12:21 PM To: vpetry@wintersbros.com Subject: FW: Emailing: RecyclableMaterialsHauli_20200709142001 Attachments: RecyclableMaterialsHauli_20200709142001.pdf Importance: High FYI Attached, please see notice of extension of previous deadline for receiving and opening of sealed bids for the Recyclable Materials Hauling& Processing at Southold Town's Waste& Recycling Transfer Station to FRIDAY,July 17, 2020-2:OOPM -----Original Message----- From: Neville, Elizabeth Sent: Friday,July 10, 2020 9:43 AM To: 'vpetry@wintersbros.com' Subject: Emailing: RecyclableMate ria lsHauli_20200709142001 Importance: High FYI Attached, please see notice of extension of previous deadline for receiving and opening of sealed bids for the Recyclable Materials Hauling& Processing at Southold Town's waste & recycling Transfer Station to Thursday,July 17, 2020-2:OOPM Elizabeth A. Neville Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: RecyclableMaterialsHauli_20200709142001 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Contact Us - Winters Bros - Long Island, NY Page 1 of 5 BROS.6 WASTE SYSTEMS all us: 631-491-4923 or 516-937-0900 kxnnect with us Transfer stations and reg�ocatloons Corporate Office: Winters Bros.Waste Systems 120 Nancy St r Q V pair �wi n-eCS D r vs-1--D M West Babylon NY 11704 r E: info@wintersbros.com 6?_3 7 - D P: 631-491-4923 a v P: 516-937-0900 F: 516-334-3205 East End Office 2 Commercial Park Road Quogue, NY 11959 Phone: 631-288-1294 https://www.wintersbros.com/contact-us/ 7/9/2020 nq L,.,r a,:t_ 'Y - "tF ..5,,''ir�'t, -• ^�1r` C _ „ � 7 - � FIRST-CLASS MAIL �{ ' ?` 'r" ._;. ,, —'- ' Y' •>1 eNEOPOST r.+t, 0 /1 /2020 752 — '` _ �.���7 � ray . g= ZIP 11704 ,� c :- 'ti'`Mry> �: 04 I M 1 1283879 9 E 11� Iii i 1 (I �!I11 IIS I I w 7;".�'` ` S 9171 9690 0935 0218 8682 ,�' 1.-,�,L•t• t.t,_ 1r,rsEy.piX - .'i,'"V+ .nV' sem?�c::zr ,L, 4; .�% - ^r,;;a-, ,.aw'*�... `u7 i(`,.. 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','-;snit >i,3'r .4•. .-'Y, ,,,1',,%. f 4v .t:V- .�•.ih'ti.°-` ;;fr",�_ "a:. +,v,?' „ ,y,?•. s=h 6- o'?=•` ,.ry Tr.,+,_< .r..., - •d: ,t-,. ••:1 r� ¢�T, .r .,t;�' (uhrfi_1-`+P.,,i" `,r ',T. i >.ij,, m ti's x, 4;}, it nY.7 '�f.�; ^,x �� .,'nt,.1�'w _ I,,h•:f :'1`• stl:�•, , � _+-,-Ft•'t',.._,t.rwY•=w"ti ^_S:�I,'�,k.;• i`o^7^ �' s-�. .�' - ;h•t�..,^s--,:-•A'l: - y,'';' - -'•`4' ,n+',' ,xkwi 2.i`LL``t•"n, -v - 1r•' L'fr,•..u;S`St`,n.- `� w4 1`'r;"-<'..,,_, >3g, }_ _ •.1.: =��....x _\-� .;t`a_ .r •r.. r w:yFn•:r.+':,�:�.��»,; :':.::::::o.ns=:..G�rF��:�ri'c�whn»u:`se:-las=:`'aca+�.. � +4'tiaF.,�w' ',.�:..es'��"7t"��-Li.�l Ed•'�" ''{{ (._ .,,,.., _i motif' �r _,w.__.a..,,..,•.. r--,,._�_.._.•_ -.. .._-a,: Neville, Elizabeth From: Neville, Elizabeth Sent: Friday,July 10, 2020-11:52 AM- To: Reisenberg, Lloyd Subject: RE: Emailing: Recyclable MaterialsHaulin_20200710100639 Thank you! -----Original Message----- From: Reisenberg, Lloyd Sent: Friday,July 10, 202011:51 AM To: Neville, Elizabeth Subject: RE: Emailing: Recyclable MaterialsHaulin_20200710100639 Posted Lloyd H. Reisenberg Network and Systems Administrator Town of Southold, New York www.southoldtownny.gov Ilovdr@southoldtownny.gov 0: 631-765-18911 M:631-879-1554 I F: 631-765-5178 CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. -----Original Message----- From: Neville, Elizabeth Sent: Friday,July 10, 2020 11:21 AM To: Reisenberg, Lloyd <Lloyd.Reisenberg _town.southold.ny.us>;Tomaszewski, Zachary<zact@southoldtownny.Rov> Subject: Emailing: Recyclable MaterialsHaulin_20200710100639 Please post his on the Town Website and remove previous notice. The date was changed from April 9, 2020 to July 17, 2020. However,Thursday should have been changed to Friday. Thank you. Your message is ready to be sent with the following file or link attachments: Recyclable MaterialsHaulin_20200710100639 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 LEGAL NOTICE NOTICE TO BIDDERS RECYCLABLE MATERIALS HAULING AND PROCESSING SERVICES The Town of Southold will receive sealed bids for processing and trucking services for the items identified herein fiber recyclables (cardboard, newspaper and mixed paper, ) and, COMMINGLED recyclables (tin/alurninum cans and plastic containers) such bids to then be opened and publicly read aloud. The trucking services sought by the Town will involve moving recyclables collected at the Town's waste and recycling Transfer Station on Cox Lane in Cutchogue, NY to one or more specified destinations. THIS SOLICITATION SEEKS BOTH HAULING AND PROCESSING SERVICES. PLACE: Office of the Town Clerk Southold Town Hall 53095 Main Road Southold,New York 11971 (631) 765-1800 Friday DATE: July 17, 2020 TIME: 2:00 PM The successful Bidder may be required to furnish a performance Bond, and insurance in accordance with the instructions in the Bid Solicitation (APPENDIX B). The bid price shall not include any tax, Federal, state, or local, from which the Town of Southold is exempt. A Bidder may not withdraw his bid within forty-five (45) days after the opening of the bids, but may withdraw his Bid at any time prior to the scheduled time for the opening of bids. The Town reserves the right to reject any or all bids and to waive informalities, should this action be in the best interest of the Town of Southold. Bid Solicitation containing submission requirements, instructions, technical specifications, and bidding forms may be obtained at the Office of the Town Clerk, Southold Town Hall, 53095 Main Road, Southold,New York 11971 on weekdays from 8:00 A.M. to 4:00 P.M.. Bidders should direct any questions concerning this solicitation to Mr. James Bunchuck, the Southold Town Solid Waste Coordinator at the Southold Town Transfer Station office 6155 Cox Lane, Cutchogue,NY 11935 (631) 734-7685. Bidders may visit the Transfer Station during normal business hours of 7:00 am—5:00 pm, 7 days a week (except holidays). Appointments are not necessary, but may be scheduled by calling Mr. Bunchuck. Dated: February 25, 2020 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON March 5, 2020 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Town Attorney f Town Clerk's Bulletin Board Town website RESOLUTION 2020-376 ADOPTED DOC ID: 16229 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-376 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 16,2020: RESOLVED that the Town Board of the Town of Southold hereby extends the deadline for submissions for Requests for Proposals for the hauling and processing of recyclable material from the Town's Solid Waste Facility located at 6155 Cox Lane, Cutchogue,New York, from the previous date of April 9, 2020 to July 17, 2020, due to the impact of the COVID-19 Pandemic, and it is further RESOLVED that the Town Clerk is directed to publish a Public Notice extending the deadline for submission for the aforementioned request from April 9, 2020 to July 17, 2020, subject to the approval of the Town Attorney. b q < Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Robert Ghosio, Councilman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell #0002457030 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) R. Gregory Messinger_ of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES ,a weekly newspaper,published at Mattituck,in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy,has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 03/05/2020 (Ylincipal Clerk jA�ZO Sworn to before me this day of Z()9 Got CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No.01 V06105050 Qualified in Suffolk County My Commission Explros 02.28.2024 TYPESET: Mon Mar 02 12.3420 EST 2020 LEGAL NOTICE NOTICE TO BIDDERS RECYCLABLE MATERIALS HAUL- ING AND PROCESSING SERVICES The Town of Southold will receive sealed bids for processing and trucking services for the items identified herein fiber recyclables (cardboard, newspaper and mixed paper, ) and, COMMINGLED recyclables (tin/ aluminum cans and plastic containers)such bids to then be opened and publicly read aloud. The trucking services sought by the Town will involve moving recyclables col- lected at the Town's waste and recycling Transfer Station on Cox Lane in Cutchogue, NY to one or more specified destinations THIS SOLICITATION SEEKS BOTH HAULING AND PROCESSING SER- VICES. PLACE Office of the Town Clerk Southold Town Hall 53095 Main Road Southold,New York 11971 (631)765-1800 DATE Thursday,April 9,2020 TIME 2.00 PM The successful Bidder may be required to furnish a performance Bond,and insurance in accordance with the instructions in the Bid Solicitation(APPENDIX B) The bid price shall not include any tax, Federal,state,or local,from which the Town of Southold is exempt. A Bidder may not withdraw his bid within forty-five(45)days after the opening of the bids,but may withdraw his Bid at any time prior to the scheduled time for the opening of bids. The Town reserves the right to reject any or all bids and to waive informalities,should this action be in the best interest of the Town of Southold. Bid Solicitation containing submission requirements, instructions, technical specifications,and bidding forms may be ob- tained at the Office of the Town Clerk,South- old Town Hall,53095 Main Road,Southold, New York 11971 on weekdays from 8:00 A.M to 4.00 P.M.. Bidders should direct any questions con- cerning this solicitation to Mr James Bun- chuck,the Southold Town Solid Waste Coor- dinator at the Southold Town Transfer Station office 6155 Cox Lane,Cutchogue,NY 11935 (631) 734-7685 Bidders may visit the Transfer Station during normal business hours of 7.00 am—5 00 pm,7 days a week (except holidays) Appointments are not nec- essary,but may be scheduled by calling Mr. Bunchuck. Dated.February 25,2020 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK 2457030 LEGAL NOTICE NOTICE TO BIDDERS RECYCLABLE MATERIALS HAULING AND PROCESSING SERVICES The Town of Southold will receive sealed bids for processing and trucking services for the items identified herein fiber recyclables (cardboard, newspaper and mixed paper, ) and, COMMINGLED recyclables (tin/aluminum cans and plastic containers) such bids to then be opened and publicly read aloud. The trucking services sought by the Town will involve moving recyclables collected at the Town's waste and recycling Transfer Station on Cox Lane in Cutchogue,NY to one or more specified destinations. THIS SOLICITATION SEEKS BOTH HAULING AND PROCESSING SERVICES. PLACE: Office of the Town Clerk Southold Town Hall 53095 Main Road Southold,New York 11971 (631) 765-1800 DATE: Thursday, April 9, 2020 TIME: 2:00 PM The successful Bidder may be required to furnish a performance Bond, and insurance in accordance with the instructions in the Bid Solicitation(APPENDIX B). The bid price shall not include any tax, Federal, state, or local, from which the Town of Southold is exempt. A Bidder may not withdraw his bid within forty-five (45) days after the opening of the bids, but may withdraw his Bid at any time prior to the scheduled time for the opening of bids. The Town reserves the right to reject any or all bids and to waive informalities, should this action be in the best interest of the Town of Southold. Bid Solicitation containing submission requirements, instructions, technical specifications, and bidding forms may be obtained at the Office of the Town Clerk, Southold Town Hall, 53095 Main Road, Southold,New York 11971 on weekdays from 8:00 A.M. to 4:00 P.M.. Bidders should direct any questions concerning this solicitation to Mr. James Bunchuck, the Southold Town Solid Waste Coordinator at the Southold Town Transfer Station office 6155 Cox Lane, Cutchogue,NY 11935 (631) 734-7685. Bidders may visit the Transfer Station during normal business hours of 7:00 am—5:00 pm, 7 days a week (except holidays). Appointments are not necessary, but may be scheduled by calling Mr. Bunchuck. Dated: February 25, 2020 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON March 5, 2020 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Town Attorney Town Clerk's Bulletin Board Town website RESOLUTION 2020-214 f ,aa ADOPTED DOC ID: 16076 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-214 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 25,2020: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerks office to advertise for Requests for Proposals for the hauling and processing of recyclable material from the Town's Solid Waste Facility located at 6155 Cox Lane, Cutchogue, New York, subject to the approval of the Town Attorney. a Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Dinizio Jr, Doherty, Ghosio,Evans ABSENT: Scott A. Russell