HomeMy WebLinkAboutPolice Dept. Memo
POLI E
To: Southold Town Board Members
From: Martin Flatley, Chief of Polic
CC:
Date: 8/19/2020
Re: 2021 Police Budget Requests
The attached proposed 2021 Police Budget Request Sheet was drafted to properly address
our department's needs for the calendar year 2021. The COVID-19 crisis in 2020 and the
ensuing onslaught of extra visitors/renters/second homeowners has stressed our department's
operations mcl exposed any inanpower shortages that we currently have. The following
requests are the nnawjor anticipated ex penditures and anticipated needs for the proper and.
responsible operation of the Police Department:
Maintaining an acceptable level of staffing at the Police Department has always been
challenging and this year is no exception. We entered the year 2020 being down(1)position
and then lost(3) officers to retirement. We also have two openings for the rank of Sergeant,
also caused by a re-assignment of one Sergeant to our department's Accreditation Program. I
will be asking the Board to approve the hiring of(5)new officers in this year's Police
Academy to fill these open positions. However,I am planning on(1)Detective Sergeant,most
likely(2)Lieutenants and a possibility of our Captain retiring as well. If all of these
retirements do take place, it will set up our department with a completely new Command Staff
and immediately require the hiring of another 3-4 officers to fill these positions. As you can
see,our department will most likely be going through some very dramatic changes in veteran
persoiniel in the year 2021. We are also in the process of hiring two Public Safety Dispatchers
to fill a retirement and a resigmat'ion in our Dispatch Center,which will also show in our
Regular Earnings line in Public Safety Communications. I will be prepared to talk more
specifics of hiring during our budget meetings.
As most of you are aware,our department started our work on the New York State
Accreditation Program on June 1St of this year with the re-assignment of Sgt. Latham from
Patrol to the Program Manager.To get this program started,I had to move monies from other
lines to purchase a computer,printer and other office equipment,but going forward I would
like to establish a line in the budget for expected expenses associated with this program.
1
I have requested$180,000 in our Autonjol)i le line again this year,as the price of a frontline
patrol vehicle is appx. $45,000/vehicle and another$2,000.00 to have the computers,printers,
radios, in-car video,Wi-Fi, etc, transferred from one vehicle to a new vehicle. This will allow
us to maintain our 124 frontline Patrol vehicles,which put on appx. 80,000 miles per year.
I was asked recently to submit a list,ofour needs lbr space in our Police Headquarters, Our
building is,over 45 years old and has not been modernized or physically changed during this
period, although the needs for Police Departments today,are drastically different tiorn what,
they were when our building was built. I have attached a list of some of the current,necessary
upgrades our Headquarters needs and Would suggest a plan fior addressing them be initiated.
I am pleased to report tluit our Safeboat ordered on a$330,000 Port Security Grant will be
delivered in late September/early October, I have also requested a re-powering of two new
outboards for a 26' Boston Whaler we had received approximately 10 Ye-ars ago from,the
New York State Parks,Recreation and Historic Preservation Department on a lease program.
This will save us over$50,000 in the costs of purchasing new outboards if we get the final
approval,which I expect.
Our department has also been very fortunate to receive a very generous donation of$10,000
from a Southold resident toward our Drone Program after watching Lis deploy a drone
(department member's drone) for use in our beach patrols this SUrnmer. I am expecting a
matching donation shortly flonn another business in Town to add to this program.
I ani also expecting another generous donationfi-orri a local businessperson after a discussion
of our need to re-start the K-9 Program.after the, recent retiring of ourK-9 officer and his
department dog. This busiriessperson is pledging the$8,000 for the purchase of another
department dog, however we will also have to,construct a pen and run for the dog.
Finally,I am requesting to expand our training line of the budget as we have always lacked
training because of the schedule that Patrol works and the f,-ja that you would have to pay just
about every member attending overfirrie for any in-house training. There will be a need for
"De-escalation Traiiiing"for the whole departincrit,as well,,-zi-nd therc are also training
requirements mandated by the NYS Accreditation Process for all members on a yearly basis.
0 Page 2
Current Needs for Police Headquarters
❖ New bathrooms/fixtures, plumbing. Only one bathroom at Headquarters for women/
including the bathroom in the lobby.
❖ Need a larger detention cell area with room for a detention attendant to be present to
watch any prisoners. We currently cannot comply with this requirement.
❖ New drainage and plumbing current system is old, collapsing and often plugs up causing
a nauseating smell throughout the building,
❖ All duct work for heating/AC cleaned for mold and on a regular cycle for maintenance
cleaning. All employees complain of sinus issues, especially those who must work in the
basement.
❖ Need an interview room at Headquarters equipped with the ability to record all
interviews/interrogations (DCJS mandate that we are not in compliance with)
❖ New layout/partitions/desks in the Records Room.
❖ More room for the two lieutenants to have an office (separate from Patrol sergeants)to
complete their work. Lt. Ginas should not have to work in the Records Room with
clerical staff.
❖ Basement offices need to be remodeled as some of the sheetrock is still stained from
the last time it flooded. New furniture is needed, a drop ceiling, re-painting and IT work
on the video/ audio capabilities needed for a training room. If we are going to use this
space for offices/personnel it needs to be clean, dry and professional looking.
❖ Larger office space for the Detective Division as all four desks are crammed into a small
room currently.
❖ A bigger space for Evidence/Property Rooms with ventilation.
❖ Need an office for Special Patrol (None now) Highway Patrol, K-9, SROs
❖ Office space for our NYS Accreditation Program to take place in.
Town ofSouthold Budget Workpapers
Actual Expenses Budgets
Department 2020 Current 2021 Dept
Account Code ' -12/31z2014_12/31/2015-_ 12/31/201612/31/2017--12/31/201V8 -_12Y31/20196/30/2020 _--Budget----Request
--
POLICE DEPARTMENT
CONTINGENT
A1SSO.41OO2OO POLICE RETIREMENT REGER ' - ' - - ' - 50,000 e44.003
PUBLIC SAFETY COMMUNICATIONS
A.3020.1.1 00.100 REGULAR EARNINGS 792.111 798.558 843.964 859.409 947.556 979.857 438.017 940.500 968.473
A.3020.1.100 200 OVERTIME EARNINGS 80.240 44.188 42.515 52.679 47.083 45.138 12.838 48.000 50`000
A.8020 1100.300 VACATION EARNINGS - 3.681 - - ' 18.400 _ _ '
A'30201100.400 SICK EARNINGS - 33.976 ' - 34.800 -
A'3020 1100.500 HOLIDAY EARNINGS 39.179 37.694 34.975 27.836 39.072 30.907 13,015 38,485 34,832
A.3020.2200.700 COMMUNICATION EQUIPMENT 68.186 77.878 15.837 35.680 52.651 91.724 21.244 50.000
A.30204.100.550 EOU|PMENTR4RTG/GUPPL|E 336 - 1.140 1.972 502 3.813 530 5.000 5.000
A.3020.4100.000 UNIFORMS&ACCESSORIES 2.225 1.870 1.049 3.011 1.081 1.385 1.183 3.500 5,1300
A'3020.4.200100 TELEPHONE 15.548 15.682 15.627 8.577 5.116 5.319 2.020 5.500 5.500
A'8020 4.400.400 COMMUNICATIONS SERVICES ' ' 5,439 8,358
A.3020.4.400.500 HIGH BAND RADIO SERVICE 12.120 10.525 15.189 13.633 14.179 14.746 7.582 15.336 15.800
A.3020,4.400 600 EQUIPMENT MANT&REPAI 4,604 6,202 9,405 2,470 8,648 3.895 5,429 8,000 _ 8/000
A'3020.4.600.200 MEETINGS QSEMINARS - ' - ' - - - 500 500-
A-8O28.4.8UU.8OO TRAVEL - - - ' - - - 500 500
A.3020.4.600400 TRAINING 250 2,500 2,500
TOTALS'PUBLIC SAFETY COMMUNICATIONS 860160 9931AA4 9-79,700 1,046.069 1.1117357 177.244 __501,617 1,171,470 11 040,158
POLICE
A.3120.1.100.100 FULL TIME REGULAR EARNINGS 5.840.962 0.260.487 6.440.740 8.588.613 6.452.337 8.809.697 3.106.213 6.723.500 8,881,647
&312O.1 100200 FULL TIME OVERTIME EARNINGS 480.275 551.288 412.682 264,296 878.418 282.886 41.560 550.000 380,000
A31201100.201 OVERT|ME'DETECT|VEONCALL 45.445 43.508 48.998 46.210 43.439 52.124 - 50.000 50,000
A.3120A 100.300 FULL TIME VACATION EARNINGS 212,673 188.004 210.575 258.802 231.438 382.288 168.901 275.000 270000
A.31201 100,301 VACAT|ONEARN|NG8'SCAT ' - 75.000 184.208
A312O.1 100400 FULL TIME SICK EARNINGS 82.441 152.280 38.430 181.444 390.223 300.126 242070 40.000 40.000
AS12O1.1DU,481 G|CKEARN|NGS'GCAT ' - 869.000 759.795
A3120 100 500 FULL TIME HOLIDAY EARNINGS 298.406 299.464 300801 282276 295.510 310276 14.595 318.000 402131
A.312O12OO.1O0 PART TIME REGULAR EARNINGS 79,419 74.310 74.540 77.139 74.553 76585 32.329 85,925 87.643
A.3120.1 300A00 SEASONAL REGULAR EARNINGS 213.253 193.052 198.293 197.468 203.269 186.960 45.377 228.015 232578
A812O1 300.200 SEASONAL OVERTIME EARNINGS 5^149 6.418 3.646 8.460 3080 2.120 517 5000 5.000
A312O32OO.2OO CHAIRS 335 1.850 820 199 ' ' 2500 2500
A312OZ2OOJOO F|L|NG/STORAGEEQU|PMEN - 1,877 1.141 1,530 ' ' 2500 2,500
A312O25OO1OO AUTOMOBILES 177.593 208.758 37,332 172,959 199.604 74.185 - 46.714 180.000
Town of Southold Budget Workpapers
Budgets
Department 2020 Current 2021 Dept
Account Code ' 2/3112y014--12/31/201512/31/201612Y3V2D7.12/31/2018__-12v31/20196/30/2020Budget Reguest_
POLICE DEPARTMENT(CONTINUED)
POLICE(CONTINUED)
A.3120.2.500.1 00 BREATH ANALYSIS EOU|PME - 329 - - ' '
A.31202.500.125 OTHER EQUIPMENT - 505 - 1.049 420 - 1.500 _ _1^ 0�
A.312O.2.5OO.25O DEFR|BULATORG 8.373 4.343 4.682 4.473 4.357 4.557 - 3.000 s,sgo
AJ1202.500.300 RADAR - 4.366 2.630 7.985 1.420 137 - 1.000 6`000
A.31202.500400 RADIO EQUIPMENT ' 7.722 - 7.811 475 11.700 - 2.00O _ 21.DDO
A.3120.2.500.425 L|VESCANUN|T ' 23.300 - 543 3.255 3.255 2.713 ' 1o.ogp_
A.31202500.575 NOISE METERS - ' - - -
A'31202500.600 WEAPONS 18,457 1.527 - 1,695 4.703 5,473 ' 1,500 2,500
A.312I2.500.625 TAGERG 4.939 6.862 4.840 4,385 4,725 3,630 6,000 _ 6,5-}
A.3120.2.500.700 SOFT BODY ARMOR 650 3.902 2,602 2.602 20,670 650 2.871 2.926 3.3oo
A.51202.500.775 IN CARVlDEO/COMPUTERUR 8.828 17.353 49.808 15.217 39.180 16.088 10.078 24.887 21,gnO
A.31202.500.800 LIGHT BARS 8.328 11.189 13.828 4.557 - 7.445 5.000 5.000
A.31202.500.850 TRAFF|CCONEO/BARR|CADE 572 2.881 - 4.852 2.552 - 2.400 4.940 2.500
A.31202.500.875 OTHER VEHICLE EQUIPMENT 18.535 19.496 45.570 8.650 16.015 18.700 5.052 12.044 12.000
A.31202.500.876 VEHICLE EQ|PMT|N8TALLTN 11.859 8.500 8.780 5.290 13.060 10.000
A 31202.508.900 PHOTO EQUIPMENT 177 ' - 200 229 250 250
A.3120.4100100 OFFICE SUPPLIES&STAT| 5.485 5.757 5.473 4.814 6.746 4.269 798 §.00O 5.000
A.3120 410O.125 LAW BOOK SERVICE 276 276 276 276 ' 276 277 577 300
A.51204100.200 GASOLINE 8OIL 155.034 102.477 83.102 86.188 108.357 88.749 23.215 110.000 110.800
A,3120 4.100.500 MOTOR VEHICLE TIRES 10.976 14.351 *.801 11.303 7.454 10.894 4.611 14.000 14.000
A.3120.4 100 550 FLARE8.DXYGEN.AMMUN|T0 4.440 5.296 1.852 1.738 4.463 2.816 424 4.500 4.500
A.3120.4 100.600 UNIFORMS&ACCESSORIES 47.116 56.306 37.018 39.457 58.575 48.833 20.827 52.255 72.000
A.31204.100700 PRISONER FOOD 886 1.103 371 880 OOO 807 300 800 800
A.31204.100750 KSFOOD/VET BILLS 554 525 446 1.820 286 253 104 1.000 750
A31zO.4.1OO.D0O FIRST AID SUPPLIES 4.623 3.687 4.087 3.459 2.379 3.517 2.822 5.000 5.000
A.31284100900 MISCELLANEOUS SUPPLIES 1.876 2.640 3.402 1.081 2.352 3.954 112 4.000 5.008
A312O.4.2OO1OO CELLULAR PHONE SERVICE 14.915 14.415 18.890 17.541 17.842 15.009 6.157 17.000 17.000
A 3120 4.400 400 LAUNDRY&DRY CLEANING 22.008 23.285 21.920 19.014 14.176 15.400 5.821 18.000 18.000
A312O.44OO,OOO RADAR/EOU|PMA|NTENANCE 2.947 3.204 1.289 23.375 25.140 1.025 48 3.500 3.500
Control#2of5
Town ofSouthold Budget Workpapers
Actual Expenses Budgets
Department - � --- 2020 Current 2021 Dept
Account Code 12/31/2014 12/31/2015 C2/31/201j612/31/201712/31/2018-_-12Y3x2019_._ 6/30/2O20Budget-_- Reayest--
POLICE DEPARTMENT(CONTINUED)
POLICE(CONTINUED)
X312O.44OO.s5U VEHICLE MA|NT&REPAIRS 74551 113,764 17-4.W88 67.548 81.757 42.858 13-1'374 56,464 50.000
A.31304.400.700 VEHICLE IMPOUND 8.062 4.175 5^833 3.480 e.304 4,67-4 - 5,000 0.500
A3124.4OU75O BICYCLE MA|NT& REPAIRS - 268 ' - 569 35 Z0O 1.300
A.3120.4 400.925 SANE NURSE 1,500 gnO 400 400 550 1.400 - 1.5100 1.500
A.3120*.500.200 INTERPRETER SERVICE 1'277 1.303 T0oa14 413 41-0 -'01.D00 1.800
A.512O�45OO1OO CONFIDENTIAL INFORMANTS - ' - ' - - 500 500
A3120.4.600.125 MISC. CONTRACTED SERV|C 32 ' 1.688 33 740 17 ' 500 500
A.31204600200 POLICE OFFICER TRAINING 1'00 65Q 1.s2 55 4,214' �.rrb 700 10500 20000
A.3120 4.600.225 MEETINGS&SEMINARS 2.561 2^571 1,47.9 1.700 4,781 11,196 86-5 -7.O0o 2O00
A3120.4.600.250 F|CONSTABLE TRAINING - ' 180 - ' - 1.000 � OOO
A,3120.4.600 300 TRAVEL REIMBURSEMENT 86 482 27% 2-08 7/V 2.600 40O 800
A.31204�000400 INOCULATIONS ' - - ' ' - 250 -5O
A3120 4,600.600 DUES&GUBSCR|PT|ONS 1,i85 930 8�10 890 950 955 1,200 -400
TOTALS POLICE 7,855,583 8.232,-551 8-212,643 841-5.196 8,729,364 8748,654 3,759,346 8,9664,707 9 929,9522
A,3130 1.100.100 REGULAR EARNINGS 201.847 205.576 212.938 215.187 223.451 212.459 95.304 215.825 222.527
A.3130�1.100�200 OVERTIME EARNINGS 10.927 17.301 17.532 16.226 15.512 14.368 338 20.800 20.000
A.31301 100,300 VACATION EARNINGS ' - 9.577 -
A3130�1 100,400 SICK EARNINGS - ' 20.982 -
A.3130,1.100.500 HOLIDAY EARNINGS 898 6.260 4.780 6.384 45.828 20.470 5.000 5.000
A.3130.1.300,100 REGULAR EARNINGS 3.510 5.970 - ' 10.081 - - 11.150 11.150
A.3130 1300.200 OVERTIME EARNINGS 45 315 - ' 282 - ' 500 500
A.31302.300 100 AUTOMOB|LE8/L|GHTTRUCK - 28.278 - 27.387 ' 28.000
A.31302400.150 LIGHT BARS ' 8.799 - 3.828 ' - 1.000 4.000
A.3130.2.400.300 DRY SUITS/DIVE EOU|PMEN 2.115 3.220 2.828 2.811 OUO 975 - 1.000 1.000
A.31202400.400 BUOYS 2.441 1.448 5.447 895 2.592 875 8.432 4.3382.5OO
A.3130.2.400.700 SOFT BODY ARMOR - ' - - 2.756 -
A.31302500200 RADIO EQUIPMENT ' 471 - - - ' - 500 500
A.31302,500.300 MARINE ELECTRONICS - 29.287 2.200 102 11.871 - 2.500 1.000
A.3130 GENERAL SUPPLIES 1.067 1.060 990 216 173 236 105 250 - 250
Control#8of5
Town ofSouthold Budget Workpapers
Actual Expenses Budgets
Department 2020 Current 3021 Dept
Account Code _12/31/2014t2/31/2015 _-12/31/2016-_ 12/31/2017._12/31/2018-_12/31/2019----/6/30/2020Budget-__ Request_
POLICE DEPARTMENT(CONTINUED)
BAYCONSTABLE(CONTINUED)
A.31304.100.200 GASOLINE&OIL 25.892 18.462 14.233 15.327 18.204 17.603 2.477 20.000 20.000
A8130 4105OU EOU|PMENTPARTG/GUPPL|E 533 6.430 153 287 1.222 398 950 1.000 1.500
A,3130.4.100 600 UNIFORMS &ACCESSORIES 1.337 2.201 2.354 1.266 4.185 1 173 979 2.500 2.500
A.3180.4.200.100 CELLULAR TELEPHONE 1.134 1.247 2.895 2.876 2.585 2.414 1.021 2.500 2.500
A,3130.4.400.600 BUOY MAINTENANCE 1.349 1.453 1.043 1.233 871 746 863 1.500 1.500
A.3130.4.400.825 F| CHANNEL MARKER MA|NT 3.100 3.845 3.881 4.396 3.395 4.013 1.600 4.500 4.500
A.31304.400.650 VEHICLE MA|NT&REPAIRS 10.471 23.175 17.152 15.027 28.756 19.449 5.178 20.072 20.000
A.3138.4.400700 DOCK RENTAL 6.275 7.045 7.045 7.045 7.045 7.045 7.883 8.100 8,000
A.51504.500.500 CONSULTANTS - 2.000 500
A31304.500.400 F| HARBOR PATROL 2.827 8.950 4.123 6.950 8.950 6.250 ' 7.200 7.200
A.3130.4.600200 MEETINGS 8SEMINARS - 450 ' - - - 500 500
A.8130.4.600.800 DUES&SUBSCRIPTIONS 150
TOTALS'BAY CONSTABLE 289.262 372.343 299,613 327,654 416,489 310.575 120,137 330.180 365.277
JUVENILE AIDE BUREAU
A.8157.4.100.100 CONSUMABLE SUPPLIES ' - ' ' ' - - 50 50
A.8157.4.100.150 PRESENTATION MATERIALS - 500 851 OOO 100 538 580 600 ODO
A.31574.500.100 PROMOTIONAL HANDOUTS - - 334 ' - 282 - 500 _ . 500
A.8157.4.600.150 STUDENT SUPPLIES 3.084 2.077 2.849 2.424 2.283 3.174 - 2,500 2,500
A.3157.4.600200 TRAINING 1.110 954 1.477 1.035 85 5.858 ' 3.480 3.500
A.8157.4.600.000 DUES&SUBSCRIPTION 30 30 30 40 40 120 120 120 120
TOTALS JUVENILE AIDE BUREAU 4,204 3,561 5,340 4.159 2,508 91471 700 7.250 7,270
Control#4uf5
Town of Southold Budget Workpapers
Actual Expenses Budgets
Department - 2020 Current 2021 Dept
Account Code - 1_2/31/2014 12/31/2015 12/31/2016 12/31/2017 12/31/2018 12/31/2019 6/30/2020 Budget Request
POLICE DEPARTMENT(CONTINUED)
REVENUES
A.1520.00 POLICE DEPARTMENT FEES 4,686 11,607 4,362 10,852 3,888 6,874 1,100 5,500 25,000
A.2210.10 SUFFOLK COUNTY TOWING REI 435 300 - - - - - 600 -
A.2210.35 PSAP GRANT 145,663 65,804 20,000 3,550 87,651 91,724 50,000 14,000
A.2210.40 COUNTY DWI ENFORCEMENT 21,991 19,000 2,927 16,727 18,444 18,608 12,000 18,600
A.2210.75 SCDA EE TASK FORCE REIMBU 3,527 - - - - - - - _
A.3820.10 JAB/YOUTH GRANT 20,500 20,500 20,500 20,500 17,464 17,464 - 19,000 -
A.4389.17 DOT-POLICE TRAFFIC SERVIC 7,469 7,500 6,919 7,804 7,842 4,198 - 7,875 3,400
A.4389.18 DOT-STOP DWI TASK FORCE 10,826 18,896 7,579 - - - -
A.4389.19 DOJ-EQUITABLE SHARING PRO - 72,708 47,306 34,661 3,075 a -
A.4389.20 DOJ-BULLETPROOF VEST PROG s 1,626 - 1,618 9,350 - 1,436 1,426
Control#5 of 5