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Home My WebLink AboutGas & Groundwater Monitoring ELIZABETH A.NEVILLE,MMC �� Town Hall, 53095 Main Road TOWN CLERK P.O.Box 1179 C Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER �r RECORDS MANAGEMENT OFFICER ®,� ��® Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 19, 2020 Frank DeVifa D &B Engineers 330 Crossways Park Drive Woodbury,NY 11797 Dear Mr DeVita: Congratulations. At the regular Town Board meeting held on July 28, 2020,the Town Board accepted the bid of Dvirka &Bartilucci Engineers &Architects, PC for monitoring of groundwater and gas at the landfill. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, �4� Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of July 28, 2020 RESOLUTION 2020-461 Item# 5.17 ADOPTED DOC ID: 16308 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-461 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 28,2020: WHEREAS two proposals were received in response to the Solid Waste Management District's RFP issued March 18 for the monitoring of groundwater and gas around the Cutchogue landfill as required by the New York State Department of Environmental Conservation; and WHEREAS the proposal received by Dvirka and Bartilucci Engineers and Architects was the lowest cost proposal submitted; it is hereby RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Dvirka and Bartilucci Engineers and Architects, PC to conduct semi-annual groundwater and quarterly gas monitoring through calendar year 2023 at a total combined cost not to exceed $73,190 over that time, in accordance with the terms and pricing schedules specified in the RFP, all with the approval of the Town Attorney; and it is further RESOLVED that Supervisor Russell is authorized to execute a contract with D&B for same, with the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated July 31, 2020 Page 27 o��gUFFO(,��® ELIZABETH A.NEVILLE,MMC �� l/,j, Town Hall,53095 Main Road TOWN CLERK o P.O.Box 1179 CA = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 5 • .F Fax(631)765-6145 MARRIAGE OFFICER y RECORDS MANAGEMENT OFFICER ��! �a® Telephone FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov 765-1800 www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Landfill Groundwater, Gas Sampling, Analysis & Reporting Bid Opening July 16,2020 2:00 PM One (1)bid received D &B Engineers See Attached 330 Crossways Park Drive Woodbury,NY 11797 Frank DeVita 516/364-9890 D&B ENGINEERS -7 �. AND . ARCHITECTS P.C. 330 Crossways Park Drive,Woodbury,New York 11797 516-364-9890.718-460-3634•Fax 516-364-9045•www db-eng com Board of Directors Steven A Fangmann,PE,BCEE Robert L Raab,PE.,BCEE,CCM William D Merklin,PL President&Chairman Senor Vice President Senior Vice President April 16, 2020 VIA OVERNIGHT MAIL RECEIVED Mr. James Bunchuck Solid Waste Coordinator JUL 16 2020 Southold Town Hall 53095 Main Road Southold Town Clerk Southold,NY 11971 Re: Response to Request for Proposals Landfill Groundwater and Gas Sampling, Analysis, and Reporting Town of Southold Solid Waste Management District Dear Mr. Bunchuck: In response to the Request for Proposals (RFP) issued by the Town of Southold Solid Waste Management District dated March 23, 2020, D&B Engineers and Architects, P.C. (D&B) is pleased to submit our proposal for the landfill groundwater and gas sampling, analysis and reporting program associated with the Town of Southold Landfill located in Cutchogue, New York. PROJECT BACKGROUND Based on our review of the RFP, D&B understands that the Town of Southold (the Town) is seeking a qualified environmental consultant to perform landfill groundwater and gas sampling, analysis and reporting at their Southold Landfill in accordance with New York State Department of Environmental Conservation (NYSDEC) requirements for solid waste facilities set forth in 6 NYCRR Part 363. It is also understood'that the selected environmental consultant will be retained to conduct said services for a period of four (4) years beginning in the second quarter of 2020. D&B understands that there is a total of twelve (12) groundwater monitoring wells that will be sampled on a semi-annual basis, and fifteen(15)landfill gas monitoring wells that will be sampled on a quarterly basis. The scope of work includes the laboratory analysis of collected groundwater samples, data validation and the generation of semi-annual- groundwater reports and quarterly landfill gas monitoring reports. All sample collection, field data collection, laboratory analysis, data validation,and reporting shall be completed in strict accordance with the NYSDEC-approved Southold Landfill Quality Assurance/ Quality Control (QA/QC) Plan. It should be noted, the QA/QC Plan is part of the Post-Closure Monitoring and Maintenance Manual which was prepared by D&B in August 2003. "Facing Challenges,Providing Solutions... Since 1965" D&B ENGINEERS AND ARCHITECTS, P.C. Mr. James Bunchuck Page 2 Solid Waste Coordinator Southold Town Hall April 16, 2020 D&B has organized our proposal as follows: • Qualifications • Technical Approach and Schedule • Overview of the Project Team • Project Costs QUALIFICATIONS D&B is a full-service environmental engineering consulting firm and has been providing environmental consulting services for over 55 years. The firm has a staff of approximately 200 professional engineers, scientists and support personnel specializing in environmental projects. The firm's multidisciplined staff includes civil, mechanical, chemical, environmental, sanitary, electrical and structural engineers, cost estimators, designers and CADD operators, geologists and hydrogeologists, environmental scientists and ecologists, risk analysts, quality assurance specialists, health and safety specialists, citizen participation specialists, resident engineers, and construction inspectors. Our staff is committed to client satisfaction and the very highest professional standards and expertise in many facets of environmental engineering science. D&B's corporate headquarters is located in Woodbury,New York, with regional offices in East Syracuse and White Plains, New York, and South Plainfield, New Jersey. D&B's corporate headquarters in Woodbury,New York,will be responsible for supporting the Town's Solid Waste Management District with this important environmental assignment. As you are aware, over the past two decades D&B has successfully completed a number of assignments on behalf of the Town's Solid Waste Management District at the Southold Landfill including: landfill closure investigations; landfill closure design and construction management; and post-closure groundwater and gas monitoring. Most recently, D&B has completed a successful five-year term post-closure landfill monitoring contract(2015 through 2019)providing landfill groundwater sampling and gas monitoring services to the Town. D&B also has extensive experience in providing services similar to those being requested as part of this RFP to numerous municipalities, town agencies, authorities and private sector clients located throughout New York State. These services have been conducted at a wide variety of sites, including landfills,rail yards, electric substations,manufacturing facilities,petroleum storage facilities and former manufactured gas plant sites. D&B has over 35 years of experience in all phases of landfill development, design, operations, closure and related systems, including landfill gas and landfill gas condensate management systems. As a result of our experience in landfill studies, design and construction inspection in D&B ENGINEERS AND ARCHITECTS, P.C. Mr. James Bunchuck Page 3 Solid Waste Coordinator Southold Town Hall April 16, 2020 New York State, we are thoroughly familiar with the requirements outlined in 6 NYCRR Part 363 Regulations, including NYSDEC policies and procedures which govern the development of new landfills, landfill related systems and closure of former landfills. As a result of our landfill-related experience in New York State, we have an excellent working relationship with NYSDEC, both in the Albany and regional offices. In an effort to demonstrate our experience and qualifications, we have included as Attachment A to this letter a brief summary of projects that D&B has completed or that are currently ongoing that focuses on monitoring activities at solid waste facilities. While Attachment A is far from a complete listing of all monitoring projects completed by D&B in recent years, we believe that it provides sufficient detail to clearly demonstrate D&B's competency in the management and execution of the scope of work required as part of this RFP. As required by the RFP, Attachment A demonstrates that D&B has well over five years of experience in completing landfill monitoring programs consistent with NYSDEC protocols and requirements. TECHNICAL APPROACH AND SCHEDULE The following narrative is intended to provide D&B's proposed technical approach and respective schedule for completing all required landfill monitoring activities consistent with the requirements set forth in the RFP issued by the Town. Project Mobilization D&B understands that there is a total of 12 groundwater monitoring wells to be sampled semi- annually, and 15 landfill gas monitoring wells to be sampled quarterly based on the scope of work included in the RFP issued by the Town. Prior to undertaking any field work, D&B will review the existing site-specific health and safety plan prepared for the Southold Landfill and update accordingly to include the most current information(i.e., emergency contact information,MSDSs) for use by our field sampling team. In addition, prior to starting the project, D&B will meet with the Town's landfill management team in' order to plan the work and to establish lines of communication between the Town and D&B. Groundwater Sampling D&B understands that all groundwater monitoring wells at the landfill are constructed with 2-inch diameter PVC risers and stainless-steel well screen,ranging in depth between 53 feet and 149 feet from ground surface. For each semi-annual sampling event, D&B will collect one round of synoptic water levels from all 12 monitoring wells. Subsequently, all monitoring wells will be purged using a decontaminated submersible pump to remove three and five casing volumes from D&B ENGINEERS AND ARCHITECTS, P.C. Mr. James Bunchuck Page 4 Solid Waste Coordinator Southold Town Hall April 16, 2020 each well prior to sampling. Purging rates at each well will not exceed 5 gallons per minute(gpm). After the stabilization of recorded water quality parameters (including pH, conductivity, temperature, oxidation reduction potential, dissolved oxygen and turbidity), D&B will collect the groundwater samples utilizing a dedicated disposable polyethylene hand bailer. In addition, the required QA/QC samples will be obtained which include a trip blank and the collection of a matrix spike/matrix spike duplicate (MS/MSD) sample. All groundwater sampling and reporting activities will be completed in accordance with the Town's Groundwater Quality Assurance/ Quality Control (QA/QC) Plan. Landfill Gas Monitoring For each quarterly sampling event, each of the 15 landfill gas monitoring wells will be monitored utilizing a Landtec GEM 5000 Plus landfill gas analyzer for the following parameters: temperature (Celsius), oxygen (%), carbon monoxide (parts per million or ppm), hydrogen sulfide (ppm) and combustible gas by percent of lower explosive limit (LEL). In addition, weather conditions such as ambient temperature, wind direction and speed, sky condition and precipitation, will be documented during each sample round. Laboratory Analysis and Data Validation All groundwater samples collected as part of each semi-annual groundwater sampling event will be analyzed by Pace Analytical, a local NYSDOH ELAP and CLP certified laboratory, for 6 NYCRR Part 363 baseline parameters in accordance with the 7/05 NYSDEC Analytical Services Protocol(ASP). The laboratory will provide all results as a NYSDEC ASP Category B deliverable and in EQuIS Electronic Data Deliverable (EDD) format. Standard turn-around times (10-days) will be utilized for all samples collected. Upon receipt of respective,laboratory data, D&B shall perform associated data tabulation, validation and evaluation for all samples collected. All groundwater quality data will be compared to applicable regulatory standards and will be evaluated accordingly to monitor the effectiveness of the of the landfill closure. As part of each semi-annual groundwater sampling event, D&B will also prepare a Data Usability Summary Report (DUSK). The DUSR will be prepared by our on-staff NYSDEC-approved data validator by reviewing and evaluating the analytical data, in accordance with the Town's Groundwater QA/QC Plan. The parameters to be evaluated in reference to compliance with analytical method protocols include all chain-of-custody forms, holding times, raw data (instrument print out data and chromatograms), calibrations, blanks, spikes, controls, surrogate recoveries,duplicates and sample data. Field sampling notes will also be reviewed,and any quality control problems will be evaluated as to their effect on the usability of the sample data. D&B ENGINEERS AND ARCHITECTS, P.C. Mr. James Bunchuck Page 5 Solid Waste Coordinator Southold Town Hall April 16, 2020 Reporting A bound report will be prepared for each semi-annual groundwater sampling event, and a letter report will be prepared for each quarterly gas monitoring event. In accordance with the RFP, each semi-annual groundwater report will include the following: • A description of the sampling methods used for obtaining groundwater samples. • A description/verification of the QA/QC procedure utilized by the laboratory and the chain of custody procedures utilized. • A figure showing the location of each of the monitoring wells sampled. • Field forms documenting well purging and sample collection. • A Data Usability Summary Report (DUSR) documenting the completion of data validation and the findings with regard to data usability. • A table or tables listing each monitoring well/sampling location, the date the sample was obtained, and the value obtained for each parameter analyzed. Any value that exceeds NYSDEC Class GA drinking water standards must be noted as such. • A summary, with discussion, of the data with a comparison to the data from previous rounds, if applicable, of sampling taken in conjunction with the Southold Landfill Remedial Investigation. • A comparison of upgradient, sidegradient and downgradient chemical data. • Identification and discussion of real or apparent trends, if warranted, in the increase or decrease of chemical constituents over time at each sampled well and what this may indicate with regard to the dynamics of groundwater impacts. The gas monitoring letter reports will include a description of the sampling methods used for obtaining the landfill gas samples, a figure showing the location of each of the gas monitoring wells sampled, and a summary table of all recorded landfill gas and field measurements collected during the quarterly sample round. Each report will include a summary discussion of the data. Project Schedule Groundwater monitoring activities will be conducted semi-annually in the 2nd and 4h quarters of D&B ENGINEERS AND ARCHITECTS, P.C. Mr. James Bunchuck Page 6 Solid Waste Coordinator Southold Town Hall April 16, 2020 each calendar year, beginning in the 2nd quarter of 2020, for a total of eight (8) events throughout the contract period. D&B anticipates completing each semi-annual groundwater monitoring event within one business day utilizing a two-person crew. D&B anticipates receiving all analytical data from the contract laboratory within two weeks of competing sampling activities. A bound report of findings will be provided to the Town of Southold Solid Waste Management District and the NYSDEC Region 1 Office for review within forty-five(45) calendar days of completing sampling activities,and no later than the 201h day of the third month of the subject calendar quarter consistent with the requirements outlined in the RFP. Landfill gas monitoring activities will be conducted quarterly beginning in the 2nd quarter of 2020, for a total of fifteen (15) events throughout the contract period. D&B anticipates completing each quarterly landfill gas monitoring event within one business day utilizing a one-person crew. A letter-report of findings will be provided the Town of Southold Solid Waste Management District and the NYSDEC Region 1 Office for review within forty-five (45) calendar days of completing sampling activities, and no later than the 20th day of the third month of the subject calendar quarter consistent with the requirements outlined in the RFP. OVERVIEW OF THE PROJECT TEAM In order to undertake this project and satisfy the technical and administrative requirements described in the RFP, we have assembled a unique team of experienced and highly qualified professionals within the firm. These individuals are thoroughly familiar with completing monitoring programs at solid waste facilities in accordance with NYSDEC requirements. The following is a summary of the key project staff and their roles and responsibilities. Note that if needed, D&B can provide full resumes for the following individuals. Mr. Frank DeVita will serve as Project Director for this important assignment. Mr. DeVita has over 20 years of professional experience in environmental project management, with particular emphasis on the technical development and implementation of various investigation, remediation and construction programs for sites with recognized environmental concerns pursuant to federal, state and local regulatory requirements. Specifically; Mr. DeVita has been involved in the successful management and completion of a broad range of projects for numerous private and public sector clients involving demolition; hazardous material management; hazardous waste remediation; petroleum spill closure; manufactured gas plant site remediation and structural demolition; Brownfield redevelopment and environmental restoration; and municipal landfill closure/monitoring. Throughout his career, Mr. DeVita has established an extensive working relationship with federal and state regulatory agencies, including the United States Environmental Protection Agency, New York State Department of Environmental Conservation and New York State Department of Health. D&B ENGINEERS AND ARCHITECTS, P.C. Mr. James Bunchuck Page 7 Solid Waste Coordinator Southold Town Hall April 16, 2020 Serving as the firm's Project Manager for this assignment, Mr. Keith Robins, P.G. will be responsible for the day-to-day management of the project and will communicate directly with the Town's project manager. Mr. Robins will be working daily with Mr. DeVita to ensure that sampling activities are conducted efficiently and are adequately documented. Mr. Robins has over 30 years of experience and currently serves as the project manager for the Southold Landfill Groundwater and Gas Monitoring Program, the Town of Brookhaven's Landfill Groundwater Monitoring Program and the Town of Islip's Landfill Gas Monitoring and Groundwater Monitoring Programs for the Blydenburgh and Sonia Road Landfills. Edward J. Reilly, an Associate of the firm, will serve as the Senior Landfill Engineer for this project. Mr. Reilly has over 35 years of experience in,all phases of landfill design, development, operation, closure and post closure monitoring and maintenance. Mr. Reilly's experience involves work at more than 12 local municipal landfills in Suffolk County, Nassau County and New York City, including the Southold Landfill. Many of these activities involved leachate collection systems, landfill gas monitoring and landfill gas management systems, post- closure monitoring and maintenance, groundwater remediation, as well as instruction of personnel. The field team leader for the groundwater and gas sampling program will be Mr. Michael Frangione, who is an environmental scientist with over 5 years of experience with D&B. Mr. Frangione has implemented groundwater and gas sampling programs for various projects in accordance with NYSDEC requirements and protocols, including routine landfill monitoring activities at the Southold Landfill; Blydenburgh Road Landfill and Sonia Road Landfill both located in the Town of Islip; and the Town of Brookhaven Landfill. Ms.Donna Brown will serve in the capacity of Quality Assurance Officer (QAO) for this project and will be responsible for laboratory coordination, data validation and preparation of the data validation/data usability section of the groundwater reports. Ms. Brown has over 20 years of experience as the QAO for many monitoring programs, including those conducted for landfills under the NYSDEC's 6 NYCRR Part 360 requirements. She is a NYSDEC-approved data validator. Ms. Brown is currently the QAO for the Post-Closure Groundwater Monitoring Programs at the Southold Landfill, Blydenburgh Road Landfill Complex and the Town of Brookhaven Landfill PROJECT COSTS In accordance with the Town's RFP,provided as Attachment B to this letter is D&B's completed "Contractor Cost Proposal Forms" for the Semi-Annual Groundwater Schedule and the Quarterly Gas Monitoring Schedule for the contract period term (2020 through 2023). D&B ENGINEERS AND ARCHITECTS, P.C. Mr. James Bunchuck Page 8 Solid Waste Coordinator Southold Town Hall April 16, 2020 We appreciate the opportunity to present this proposal to you and look forward to continuing to support the Town with respect to this important assignment. If you have any questions or require any additional information,or would like to meet to discuss our proposal,please contact us at(516) 364-9890, Ext. 3064. Very truly yours, 0 F DeVitav Vice President FD/KR/kb attachments cc: T. Fox (D&B) K. Robins (D&B) ♦PW 106171FDO41520JB-Ltr(RO 1) ATTACHMENT A PROJECT SUMMARIES SPECIFIC TO GROUNDWATER SAMPLING/ LANDFILL MONITORING PROJECTS PROJECT SUMMARIES SPECIFIC TO GROUNDWATER AND LANDFILL GAS MONITORING PROJECTS D&B has historically and is currently conducting monitoring programs, involving sampling of groundwater monitoring wells, landfill gas wells, leachate collection and storage systems, data validation and analysis (including assessment of historical trends), and preparation of monitoring reports at a number of landfills in New York State in conformance with NYSDEC 6 NYCRR Part 360 regulations. This includes our performance of the Post-Closure Monitoring Programs for the Southold Landfill, Blydenburgh Road Landfill Complex and the Town of Brookhaven Landfill. In addition to these projects, we have also performed numerous groundwater sampling programs, including data validation and assessment, and report preparation, at other sites which were in compliance with NYSDEC requirements. These include over 100 Superfund sites located throughout New York State. Examples of these projects, which have been or are currently being conducted on Long .Island and in Suffolk County, are the following: Project: Southold Landfill Groundwater and Gas Sampling, Analysis and Reporting Solid Waste Management District Southold, NY 11971 Period of Service: 2015 -Present Contact: James Bunchuck Solid Waste Coordinator Southold town Hall 53095 Main Road Southold,NY 11971 Engineering Fee: $74,000 Key Staff: Keith Robins, P.G. (Project Manager) Michael Frangione (Environmental Scientist) Donna Brown (Quality Assurance Officer) r mPW1061 MK03312005 A-1 r Summary Description: This project involved the periodic landfill groundwater and gas sampling, analysis and reporting at the Southold Landfill in accordance with the New York State Department of Environmental Conservation (NYSDEC) requirements for solid waste facilities set forth in 6 NYCRR Part 360. In total, 12 groundwater monitoring wells were sampled on a semi-annual basis and 15 landfill gas monitoring wells were monitored on a quarterly basis. Semi-annual groundwater sampling was conducted in strict conformance with the Quality Assurance/Quality Control plan established for the site. Semi-annual groundwater reports and quarterly landfill gas monitoring reports are prepared and submitted to the NYSDEC. Project: Blydenburgh Road Landfill Complex, Lincoln Avenue Landfill and Sonia Road Landfill Gas Monitoring Programs Period of Service: 2019 to Present Client Contact: Anthony J. Varrichio, P.E., Chief Engineer Islip Resource Recovery Agency 401 Main Street Islip,NY 11751 (631) 224-5644 Engineering Fee: $211,250 Key Staff: Keith Robins, P.G. (Project Manager) Michael Frangione (Environmental Scientist) Summary Description: This project includes the monthly landfill gas monitoring and reporting at 160 monitoring points, two flare stations, as well as ambient air monitoring for the Blydenburgh Road Landfill complex. The Lincoln Avenue Landfill includes the monthly gas monitoring sampling and recording at 28 monitoring points, as well as 18 monitoring points at the Sonia Road Landfill. The following field measurements are collected from the monitoring points; methane, oxygen and carbon dioxide gas concentrations, well head pressure, well temperature, ambient barometric pressure, ambient air temperature and observed weather conditions. Complete condition assessment of well heads, values, appurtenances and other equipment need of repairs or maintenance are noted. All monitoring data is transferred onto landfill gas monitoring forms for each site. A separate report is prepared summarizing all monitoring data, as well as providing interpretation and recommendations, if warranted. DPW 10617UCK03312005 A-2 Project: Part 360 Hydrogeologic Investigation and Operational Monitoring Program Brookhaven Landfill - Cell 5 Brookhaven, New York Period of Service: 1992-2002 Contact: Christopher Andrade, Commissioner Department of Waste Management Town of Brookhaven 1 Independence Hill Farmingyille, New York 11738 (631) 451-9013 Engineering_ Fee: $1,000,000 Key Staff: Keith Robins, P.G. (Project Manager) Anthony Caniano (Geologist)• Donna Brown (Quality Assurance Officer) Summary Description: This project involved the preparation of a Hydrogeologic Investigation Work Plan; installation of groundwater monitoring wells; slug testing; geophysical survey; quarterly and • semiannual sampling of groundwater monitoring wells; monthly groundwater level measurements; explosive gas survey; vector survey; leachate seep survey; coordination with the driller, Town's contract analytical laboratory and Town personnel; data validation and analysis, including geochemistry, historical trends and vertical and horizontal groundwater flow direction; preparation of quarterly and annual monitoring reports; and, preparation of Interim and Operational Monitoring Programs and a Contingency Plan. Project:_ Part 360 Support Brookhaven Landfill.-Unified Monitoring Program Brookhaven,'New York Period of Service: 2002-Present Contact: Christopher Andrade, Commissioner Department of Waste Management Town of Brookhaven 1 Independence Hill Farmingville, NY 11738 (631)451-9013 63PW10617\KK03312005 A-3 Enizineering Fee: $350,000 Key Staff: Keith Robins, P.G. (Project Manager) Michael Frangione (Environmental Scientist) Donna Brown (Quality Assurance Officer) Summm Description: The project involves successfully assisting the Town in developing Part 360 operating permit variances for a unified monitoring program for all of the various cells of the Town of Brookhaven Landfill. The approved variances resulted -in an approximate 70% reduction in sampling, analytical and reporting costs. Subsequent associated tasks involved the development of an Environmental Monitoring Plan. Ongoing tasks 'involve the semiannual sampling of .groundwater monitoring wells, leachate and surface water bodies. The analytical data are validated and assessments are made regarding,historical trends and developed existing water quality values are evaluated with respect to post-capping trends and'integrity of the landfill liner systems`. Project: Delineation of Leachate-Impacted Groundwater Plume Brookhaven Landfill Brookhaven, New York Period of Service: 2008-Present Contact: Christopher Andrade, Commissioner Department of Waste'Management Town of Brookhaven 1 Independence Hill ` Farmingville, NY 11738 (631) 451-9013 En ing eering Fee: $200,000 Key Staff: Keith Robins, P.G. (Project Manager) Paul Barusich (Geologist) Donna Brown (Quality Assurance Officer) Summary Description: This project _involves the delineation of the leachate-impacted groundwater plume downgradient of the landfill. A robust yet cost effective scope of work was developed. The work was "successfully implemented under an aggressive schedule in order to provide timely information to the Town, the public and regulatory agencies. To date, the delineation of the leachate plume has involved re-establishing the existing downgradient monitoring-well network of over -100 wells, rehabilitation,and sampling of over 20 wells and completion of vertical E9PW 10617\KK03312005 A-4 profile groundwater probes. All analytical has been validated and presented in a report. Project: Operating Permit Compliance Support_ Town of Brookhaven Leaf Composting Facility Manorville,New York Period of Service: 2002-Present Contact: -Christopher Andrade, Commissioner Department of Waste Management Town of Brookhaven 1 Independence Hill Farmingville,NY-11738 (631) 451-9013 Engineering Fee: $140,000 Key St St Keith Robins, P.G. (Project Manager) Christophe Linkletter(Geologist) Donna Brown (Quality Assurance Officer) Summary Description: The project involves providing services required to aid the Town in complying with the, requirements of the operating permit for the Manorville Leaf Composting Facility. The tasks involve sampling of groundwater, compost and surface water at, and in the vicinity of, the facility. The data are validated and presented in annual reports. The reports provide an evaluation of the data with respect to NYSDEC standards and guidance values, and historical trends. Project: Baseline and Post-Closure Groundwater Monitoring Program Blydenburgh Road Landfill Complex Islip, New York Period of Service: 1996-Present Contact: Anthony Varrichio, P.E., Chief Engineer Islip Resource Recovery Agency 401 Main Street Islip, New York 11751 (631) 224-5644 Engineering Fee: - $300,000 DPW 10617\KK03312005 A-5 Key Staff: Keith Robins, P.G. (Project Manager) Michael Frangione (Environmental Scientist) Donna Brown (Quality Assurance Officer)' Summary Description: This project involved the preparation of a Post-Closure Groundwater 'Monitoring Program Sampling and Analysis Plan; quarterly sampling of groundwater monitoring wells and extraction wells (semiannually starting ;in 2006); collection of groundwater level measurements; coordination with the,IRRA's contract analytical laboratory and IRRA personnel; data validation and analysis, including assessment of historical trends and groundwater flow direction; and preparation of semiannual and annual monitoring reports, and well condition reports. In addition; D&B is currently assisting the IRRA with negotiations with the USEPA and the NYSDEC regarding shutdown of the groundwater extraction and treatment system at the landfill. Project: Baseline and Post-Closure Groundwater Monitoring Program Sonia Road Landfill Islip, New York Period of Service: 2000-2007 and 2015,- 2019 Contact: Anthony Yarrichio, P.E., Chief Engineer Islip Resource Recovery Agency 401 Main Street Islip, New York 11751 (631)-224-5644 En ing eerieg Fee: .$260,000 Key Staff: Keith Robins, P.G..(Project Manager) Donna Brown (Quality Assurance Officer)" Summary Description: This project involved the preparation of, a -Post=Closure Monitoring Program Sampling and'Analysis Plan; preparation of a Health and' Safety Plan; quarterly sampling of groundwater monitoring wells; collection of quarterly groundwater level measurements;-coordination' with IRRA's contract analytical laboratory and IRRA personnel;data validation and analysis, including assessment of historical trends'and groundwater flow direction; and preparation of quarterly and annual monitoring reports, and well condition reports. DPW 1061 MK03312005 A-6 Project: Part 360 Support and Landfill Expansion r Brookhaven Landfill- Cell 6 Brookhaven, New York Period of Service: 2000-Present Contact: Christopher Andrade, Commissioner Department of Waste Management Town of Brookhaven 1 Independence Hill Farmingville, NY 11738 (631) 224-5644 Engineering Fee: $750,000 Key Staff: Anthony Caniano,P.G. (Project Manager) Keith Robins, P.G. (Senior Hydrogeologist) , Donna Brown (Quality Assurance Officer) Summary Description: This project involved providing support for the development of an Environmental Impact Statement that was successful in obtaining an operating permit for the Cell 6 Landfill Expansion. A scope of work for- a Hydrogeologic Investigation was developed and implemented, involving incorporation of hydrogeologic and analytical data derived for Cell 5 and an evaluation of new groundwater, leachate and surface water analytical data. Other tasks of the project involved development and implementation of the Environmental Monitoring Plan and Operational Monitoring Program for the landfill expansion. The analytical data were validated, presented and evaluated in quarterly monitoring reports, including assessment of the integrity of the landfill liner system and leachate. 'Project Blydenburgh Road Landfill Complex Evaluation and Improvements to Landfill Gas Monitoring and Landfill Gas Condensate Management.- Period of Service 1999 to 2003 Client Contact Anthony Varrichio, P.E.,'Chief Engineer Islip Resource Recovery Agency 401 Main Street Islip,NY 11751 (631) 224-5644 Engineering Fee $285,000 DPW 10617\KK03312005 A-7 Construction Fee $500,000 Key Staff Edward Reilly (Project Engineer) Dennis Moran (Resident Engineer) Summary Description Assignments included the evaluation of the adequacy of the existing landfill gas monitoring well array; preparation of Contract Documents and construction services for the installation of 19 landfill gas monitoring wells; investigation and evaluation of existing landfill gas condensate management systems and preparation of Contract Documents and construction services for the upgrade of the landfill gas condensate management system. Project Sonia Road Landfill Remedial Investigation/Feasibility Study and Remedial Design (New York State Superfund Site and Title 3 Project) Period of Service 1996 to 2001 Client Contact Anthony Varrichio, P.E. Chief Engineer Islip Resource Recovery Agency 401 Main Street Islip,NY 11751 (516) 224-5644 Engineering Fee $400,000 Construction Fee $10,000,000 (est.) Key Staff Edward Reilly (Project Engineer-Design) Maria Wright(Project Engineer-RI/FS) Keith Robins, P.G. (Senior.Hydrogeologist) Phil Sachs (Project Engineer-Design). Summary Description This project involved preparation of RDFS work plan, performance of a remedial investigation, preparation of a human health risk and environmental assessment, data validation, performance of a feasibility study, development and implementation of a citizen participation plan, preparation of RI/FS reports, preparation of a Presumptive Remedy-Final Closure Plan, final designs and preparation of Plans and Specifications (Contract Documents) for bidding purposes, and assistance during construction. Additional design services were provided for the management of landfill gas condensate and for remedial site improvements. mPW 10617\KK03312005 A-8 Project Blydenbufgh Road Landfill Complex NYSDEC Air Emissions Permits for A, B and C Flares Period of Service 1996 Client Contact Anthony Varrichio, P.E., Chief Engineer Islip Resource Recovery Agency 401 Main Street Islip, NY 11751 (631) 224-5644 Engineering Fee $5,000 Construction Fee N/A Key Staff Edward Reilly (Project Engineer) Henry Kearney (Project Engineer) Summary Description Preparation of NYSDEC Air Emission Permit applications in accordance with 6 NYCRR Part 201/212 for the permitting of the existing A,B and C Systems Landfill Gas Flares. DPW 10617\KK03312005 A-9 ATTACHMENT B CONTRACTOR COST PROPOSAL-SEMI-ANNUAL GROUNDWATER SCHEDULE AND CONTRACTOR COST PROPOSAL-QUARTERLY GAS MONITORING SCHEDULE a Groundwater/Gas RFP Page 5 of 6 Southold Landfill March 2020 Town of Southold Solid Waste Management District RFP For•Post-Closure Groundwater F't Gas Sampling, Analysis', And Reporting On the Southold Town Landfill CONTRACTOR COST PROPOSAL - SEMI-ANNUAL GROUNDWATER_SCHEDU,LE Cost Per Event - Sampling - (Labor and, Laboratory Annual Total Quantity UnitsExpenses) Analysis Reporting Total Per Item ; _ _ Event 2020 2"° Qtr F - One Per Event 7,855 ;i; $7,855 4 Baseline Event ', $1,620 $4,335 $1,900 $ - 20204t Qtr " One Per Event ; $1,620 $4,335 $1,900 $7,855 $7,855 Baseline Event '- 2021 2" Qtr One Per Event - - _{ $7,855 $1,620 $4,335 $1,900 $7,855 -_ Baseline Event , _ - -- - `, 2021 4 Qtr One Per Event 7 855 $1,620 $4,335 $1,900 $7,855 '; $ , Baseline Event _2022 2" Qtr _. One Per Everit $1,620 $4,335 $1,900 $7,855 $7,855 Baseline Event 2022 4t Qtr One' Per Event $1,620 $4,335 $1,900 - - $7,855 $7,855 Baseline Event - - -._ 20232e Qtr j One Per Event $1,620 $4,335 $1,900 $7,855 $7,855 Baseline Event PerEvent2023`4 Q $7,855 855, , , Baseline Event - _ - . Grand Total (8 $62,840 sampling events) - - - -Proposa['Submitted By: D&B Engineers &Architects, P.0 Firm Name: _ ._-_ _ •__-- --__ Authorized Agent (print name):_Frank DeVita Address: 330 Crossways Park Drive Vice President Title: Woodbury, NY 11797, 4/16/2020 Signature: Date=----- (Attach any additional supportive statements or documentation as desired) Town of Southold Solid Waste Management District Groundwater/Gas RFP Page.6 of 6 Southold Landfill March 2020 RFP For Post-Closure Groundwater Sampling, Analysis, And Reporting On the Southold Town Landfill - CONTRACTOR COST PROPOSAL -.QUARTERLY GAS MONITORING SCHEDULE Cost Per Event Item Quantity Units Sampling -" y`' _ - --- Annual Total , (Labor and Expenses) Reporting Total Per Event _ 2020 Event Three Per Event $490 $200 $690 $2,070 2021 Event Four Per Event $490 $200 $690 $2,760 2022 Event Four Per Event $490 $200 $690 $2,760 2023 Event Four Per Event $490 $200 $690 $2,760 Grand•Total (15 $10,350 quarters) Proposal Submitted.By: _. Firm Name: D&B Engineers & Architects, P.0 Authorized Agent(pri'nt name): Frank DeVita Address: 330 Crossways Park Drive Vice President - ` Title: _ Woodbury, NY 11797' 4/16/2020 Signature: Date-- (Attach any additional supportive statements or documentation as desired) Neville, Elizabeth From: Bunchuck,Jim Sent: Thursday,July 16, 2020 9:57 AM To: Neville, Elizabeth Cc: Rudder, Lynda; Doroski, Bonnie; Duffy, Bill; Silleck, Mary Subject: RE: Groundwater/Gas sampling proposal Hi Betty, I spoke with Bill Duffy this morning about this, he said you can go ahead and open and distribute the Groundwater/Gas sampling bid that was received. Thank you. Jim James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 6155 Cox Lane Cutchogue, NY 11935 631-734-7685 631-734-7976(fax) iimb@southoldtownny.gov Please consider the need before printing this e-mail. -----Original Message----- From: Neville, Elizabeth Sent: Friday,July 10, 2020 2:13 PM To: Bunchuck,Jim Subject: RE: Emailing: RecyclableMaterialsHauli_20200709142001 Importance: High Jim, Please call me. I have a bid from April received at the same time as the Recycling Materials for: RFP Groundwater &Gas Sampling,Analysis& Reporting Town of Southold SWD? -----Original Message----- From: Bunchuck,Jim Sent: Friday,July 10, 2020 2:06 PM To: Neville, Elizabeth Subject: RE: Emailing: Recyclable Mate ria lsHauli_20200709142001 Thank you Betty. James Bunchuck,Solid Waste Coordinator 1 Town of Southold DSW P.O. Box 962 6155 Cox Lane Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) limb@southoldtownny.gov Please consider the need before printing this e-mail. -----Original Message----- From: Neville, Elizabeth Sent: Thursday,July 09, 2020 2:30 PM To: 'kbialeski@mesliny.com' Cc: Bunchuck,Jim Subject: Emailing: RecyclableMaterialsHauli_20200709142001 FYI The attached is being sent to you at your request. Elizabeth A. Neville Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: Recyclable Materia lsHauli_20200709142001 Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 2 RESOLUTION 2019-926 ADOPTED DOC ID: 15693 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-926 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 6, 2019: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Solid Waste Coordinator to develop a request for proposals (RFP) for the monitoring of gas and groundwater at the Cutchogue landfill for the years 2020-2023, as required by and in accordance with federal and state regulations, and for the Town Clerk to advertise said RFP upon its completion, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell #0002461890 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Lori Bazata of Mattituck,in said county,being duly sworn,says that she is Principal Clerk of THE SUFFOLK TIMES , a weekly newspaper, published at Mattituck, in the Town of Southold,County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 03/26/2020 Principal Clerk Sworn to before me this �� day of k U-4-6A �. BARBARA H. TANDY Notary Public, State Of New York No. 01 TA6086001 Qualified In Suffolk County Commission Expires 01/13/20 a� TPESET Fn Mar 20 15 16.56 EDT 2020 ♦1 w LEGAL NOTICE REQUEST FOR PROPOSALS NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOL- LOWING: NOTICE IS HEREBY GIVEN that the Town of Southold Solid Waste Management District is seeking a qualified bidder for Land- fill Groundwater And Gas Sampling, Analysis,and Reporting Request for Proposal(RFP)specifications are available at the Town Clerk's office via email or mail. Copies of the specifications may be obtained in the following ways Call the Town Clerk's office at (613) 765-1800.; Email either lynda rudder@town Southold ny.us or bonnie doroski@town southold ny.us or Town website. southoldtownny gov,scroll down to popular links,public notices. The sealed RFP will be received by the Southold Town Clerk,at the Southold Town Hall,53095 Main Road,PO Box 1179,South- old,New York 11971,until 2:00 P.M.,Fri- day,April 17,2020 at which time they will be opened. The Town Board of the Town of Southold reserves the right to refect any and all RFPs and waive any and all informalities in any RFP should it be deemed in the best interest of the Town of Southold to do so All RFPs must be signed and sealed in envelopes plainly marked,"Sampling&Re- porting",and submitted to the Office of the Town Clerk Dated November 2,2019 ELIZABETH A NEVILLE SOUTHOLD TOWN CLERK 2461890 Groundwater/Gas RFP Page 1 of 6 Southold Landfill March 2020 Announcement of a REQUEST FOR PROPOSALS For LANDFILL GROUNDWATER AND GAS SAMPLING, ANALYSIS, AND REPORTING Town of Southold Solid Waste Management District [DUE DATE: Friday, April 17, 2020 - see page 4 for Submission Info]; Objective and-Scope The Town of Southold is required under New York State Department of Environmental Conservation (NYSDEC) Part 360 regulations to provide semi-annual sampling and analysis of groundwater taken from 12 groundwater monitoring wells and quarterly monitoring of 15 _gas monitoring wells on the perimeter of the Town's capped municipal solid waste landfill in Cutchogue, NY. Through this RFP the Town of Southold seeks to engage an environmental engineering firm licensed in the State of New York to perform these services for a period of four (4) years beginning in the second quarter of calendar year 2020. Description of Work The work consists 1) of semi-annual sampling and analysis of groundwater from twelve (12) wells, and 2) quarterly sampling and analysis of gas from fifteen (15) wells, around the landfill 'p erimeter (see Attachment A) and the preparation of reports on the results of sampling for NYSDEC and the Town. The groundwater work will consist of two rounds of analysis for 6 NYCRR Part 360 Baseline Parameters per year, with reports to be prepared pursuant to the specifications in the Southold Landfill Groundwater QA/QC Plan, see Attachment B). All sample collection, field data collection, laboratory analysis, data validation and reporting shall be completed in strict accordance with the NYSDEC-approved Southold Landfill Groundwater QA/QC Plan, attached. The Groundwater Monitoring will be accomplished a total of eight (8) times, in the 2nd and 4t' quarters of each year 2020- 2023. Gas sampling will be conducted quay-Or, beginning in the,2"d quarter of 2020; for a total of fifteen-;;(15) events (i.e., three (3) times in 2020 (2"d through 4 quarters), and four times each in 2021, 2022, and 2023), and will test for oxygen indicated in total % of gas, carbon, monoxide indicated in parts per million (ppm),, methane gas indicated as % of lower explosive limit (LEL), and hydrogen sulfide indicated in ppm for each well. 1 - , Groundwater/Gas RFP Page 2 of 6 Southold Landfill March 2020 Responders To This RFP The Town seeks from responders quotes for costs, itemized per event and totaled as indicated on the Contractor Cost Proposal - Semi-Annual Groundwater Schedule (page 5) for conducti*-a fatal of'bj9ht` (;8)_5emi-a0riu6l;groundwater samPling,events over the four- year- span starting with the grid quarter`of 2020,through the stn,quarter-.of 2023, consisting, as noted above; .bf sampling, .analysis,, and reporting; along with quotes for costs, itemized per event and totaled as indicated on the Contractor Cost Proposal - Quarterly Gas Monitoring Schedule (page 6) for conducting a total of fifteen (15) quarterly gas sampling events. The Town intends to award a contract for the full four-year time span to a single qualified firm. ! Summary of Sampling Activity Groundwater sampling will be conducted consisting of analysis for 6 NYCRR Part 360 Baseline Parameters. All sampling activities must be completed in strict accordance with the attached NYSDEC-Approved QA/QC Plan, including but not limited to: • Equipment preparation and decontamination • Field instrument calibration and the documentation of-the calibration - - Purging a minimum 3 well volumes from each well prior to sampling with pumping rates not exceeding 5 gallons per minute (gpm) Utilizing calibrated water quality meters to document-field parameters and the stabilization of these parameters prior to sample collection • Documenting field sampling and field parameter stabilization with the use of the G attached well sampling form • Collection of filtered groundwater samples for metals analysis when necessary due to sample turbidity • Collection of groundwater samples using dedicated hand bailers • Collection of required QA/QC samples including trip blanks and MS/MSDs Sample labeling, preparation, preservation, chain of custody and shipping See required Field Management Forms provided in Section 1.21 of Attachment B, attached. Note that in accordance with Section 8.0 of the QA/QC Plan, the Town will elect to perform a field audit at any time during the completion of field activities to ensure compliance with the Scope of Work and the QA/QC Plan. Data ReQorting/Deadlines A bound report must be prepared for each semi-annual groundwater sampling event, and a letter report for each quarterly gas sampling event. The groundwater report must include, at a minimum, the information listed below. A copy of each report must be provided to the Town of Southold Solid Waste Management District and the DEC Region 1 Office not more than 45 calendar days after the sampling has occurred, and not later than the 20th day of the third month of the subject calendar.quarter�(i.e., reports must be submitted,by the 20th day of March, June, September, and December). Groundwater/Gas RFP Page 3 of 6 Southold Landfill March 2020 l .Required Groundwater Sampling Report Information: A description of the sampling methods used for obtaining groundwater samples. • A description/verification of the QA/QC procedure utilized by the laboratory. n A description/verification of the chain of custody procedures utilized. A figure showing the location of each of the monitoring wells sampled. Field forms documenting well purging and sample collection. • A Data Usability Summary Report (DUSR) documenting the completion of data validation and the findings with regard to data usability. o A table or tables listing each monitoring well/sampling location, the date the sample was obtained, and the value obtained for each parameter analyzed. Any value that exceeds NYSDEC Class GA drinking water standards must be noted as such. • A comparison of upgradient, side gradient and downgradient chemical data. • Identification and discussion of real or apparent trends in the increase or decrease of chemical constituents over time at each sampled well and what this may indicate with regard to the dynamics of groundwater impacts. See Section 1.21 in the attached Southold Landfill QA/QC_ __ Plan for sample forms to assist in compiling this information. Data Usage The data generated from the field sampling program will be used to evaluate the effectiveness of the landfill closure in accordance with Part 360. Southold Landfill Groundwater QA/QC Plan This Plan, (Attachment B), details all procedural and reporting'requirements that must be strictly followed for the proper completion of services requested in this RFP. The Plan also includes water quality analysis tables and sample forms to assist with data compiling and reporting. The Town WILL perform field audits of sampling activities to ensure adherence to the Scope of Work and the QA/QC Plan. Groundwater/Gas RFP Page 4 of 6 Southold Landfill March 2020 General/Miscellaneous Requirements The selected contractor must provide a certificate of appropriate insurance coverage. • The selected contractor must pay the current prevailing wage as it applies. e The laboratory used must be ELAP certified by the New York State Department of Health and USEPA CLP certified. o All laboratory data must be provided as a NYSDEC ASP Category B Deliverable and in NYSDEC Electronic Data Deliverable (EDD) EQuIS deliverable format. The selected contractor must have on staff or as a subconsultant a qualified data validator that will perform data validation of laboratory data for this project in accordance with the QA/QC Plan. • ALL RESPONDERS must demonstrate competency in performing water sampling of this nature, and must show verification of at least 5 years of experience in groundwater sampling pursuant to NYSDEC regulations in their proposal. Submission -of Proposal Submissions in response to this solicitation should consist of completed CONTRACTOR COST PROPOSAL FORM(S) (pages 5 >:t 6 of this Announcement) and cover letter, to be mailed or hand-delivered to the Southold Town Hall, 53095 Main Road, Southold, NY 11971, Att: James Bunchuck, on or before Friday, April 17, 2020. Responders may also submit additional supportive statements or information at their discretion. Questions concerning this RFP may be referred to James Bunchuck at (631) 734-7685. Groundwater/Gas RFP Page 5 of 6 Southold Landfill March 2020 Town of Southold Solid Waste Management District RFP For Post-Closure Groundwater ft Gas Sampling, Analysis, And Reporting On the Southold Town Landfill CONTRACTOR COST PROPOSAL - SEMI-ANNUAL GROUNDWATER SCHEDULE Cost Per Event Sampling - (Labor and Laboratory Annual Total Quantity Units Expenses) Analysis Reporting Total Per Item Event 2020 2n° Qtr One Per Event Baseline Event _ 2020 4,nQtr One Per Event Baseline Event _ T 2021 2 Id Qtr One Per Event Baseline Event 2021 4 Qtr One Per Event Baseline Event _ 2022 2" Qtr One Per Event Baseline Event 2022 4' Qtr One Per Event Baseline Event 2023 2" Qtr One Per Event Baseline Event 2023 r Qtr One Per Event` Baseline Event Grand Total (8 sampling _ events) Proposal Submitted By: _ Firm Name: _ Authorized Agent (print name): Address: Title: _ Signature: Date--. -- (Attach any additional supportive statements or documentation as desired) Town of Southold Solid Waste Management District t Groundwater/Gas RFP Page 6 of 6 Southold Landfill March 2020 RFP For Post-Closure Groundwater Sampling, Analysis, And Reporting On the Southold Town Landfill CONTRACTOR COST PROPOSAL - QUARTERLY GAS MONITORING-SCHEDULE Cost Per Event Item Quantity UnitsSampling _ Annual Total (Labor and ' Expenses) Reporting Total Per ; Event - 2020 Event Three Per Event 2021 Event Four Per Event 2022 Event Four Per Event 4 2023 Event Four Per Event ! `Grand Total (15 quarters) Proposal Submitted By: Firm Name: Authorized Agent (print name): Address: Title: - Signature: Date.-- (Attach ate--- (Attach any additional supportive statements or documentation as desired) 6 RFP For Southold Groundwater/Gas Monitoring Services March 2020 Attachment A • Page 1: Groundwater Monitoring Well Location Map • Page 2: Gas Monitoring Well Location Map L r RFP For Southold Groundwater/Gas Monitoring Services March 2020 Attachment A - Page 1 .r-•,,,�-''ter � �.-�'" � e �'�, . ti .m .a. d•• .y' �� ;�0.r�'��"/ �"..-..'":..�"'_� �"` '1 1 x •'�� 1. <1 3,tiff _ .., — .:'d'_p ..,,,• :- 11uW MW-3SAf •�;Mw-0D`.. fid"`, -i '• _<,i;a^'r'• •f •'�•i,1I9k'r'Ijy.,'�: ,s•�""=,?^.-}•, ''�=�^�' / t s \ / ...,F>,.:._ „'`^ ( I'tt..:•� �1;`t. 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Y,y I SOUTHOLD LANDFILL SCALE:1”=300' D&$ ENGINEERS R 99ARCHITECTS, CUTCHOGUE,NEW YORK AND GROUNDWATER MONITORING WELL P.C_ LOCATION MAP FIGURE 2-1 KFP For Southold Groundwater/Gas Monitoring Services March 2020 Attachment A - Page 2 6 1 - &" �<✓,. _ GMW-11 �;-^�' `rt.� - - •M•3C`dr'�,.t�• �.YY asY'(•,,S,YW ,l•<.�.•-`^�( (A''/�r•rr'-""�',i=_f _:.2�.'°'T`f�"�^ _1rIYY'_\� '3 r`7 ��• ii•'wi�" �':'"i47r.;�,: `••Is M'k, l�.j i vr.ri.=—.i�f,•,;a'�'`�.•.".. 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D&B ENGINEERS CUTCHOGUE,NEWYORK ;'AND LANDFILL GAS MONITORING WELL ARCHITECTS, P.C. LOCATION MAP FIGURE No. 1 LL RFP For Southold Groundwater/Gas Monitoring Services March 2020 ,A$t.a- ,-,,,chI'11e. f1t 'B,. LAN 0 FI LL QUALITY ASSURANCE/QUALITY CONTROL PLAN SOUTHOLD LANDFILL QUALITY ASSURANCE/QUALITY CONTROL-PLAN TABLE OF CONTENT'S Section Title Page QUALITY ASSURANCE/QUALITY CONTROL PLAN.............................1-1 1.1 Oblective.and Scope...................................................... ......................1-1 1.2 Data Usage ..................................................................J................. - .....1-1 . 1.3 ., Sampling Program Design and Rationale................................................1-1 1.4 % Analytical Parameters-................:.............................................................1-2 , 1.5 Data Quality Requirements and Assessment.......................... ......1-2 { 1.5.1 Data Representativeness:................:.:.........................................A-11 'A. 1.5.2 Data Comparability.................................................. 1.5.3 Data Completeness.. ...:....:......................................................:..1-12 1,6 Detailed Sampling Procedures.-- .. - .. _ , . . .........:..............1-12 1.6.1 Sample Identification...................................................................1-14 1.6.2 Sample Handling,Packaging and Shipping.......... 1.6.3 Groundwater(Monitoring Well)..................................................1-15 1.7 Decontamination Procedures........................ , .......................................1-16 , 1.7.1 Field Decontamination Procedures................. ... ., ...... , .....1-17 1.7.2 Decontamination Procedure for Drilling......................................1-17 1.7.3 Decontamination Procedure for Sampling " ment................1-18 P g�lmP ,--- _ 1.7.4 Decontamination Procedure for Well Casing/Screen and Development Equipment.....::.. .....:....:.:...:.,..,:..:................,.......-.1-18 1.8 Laboratory Sample Custody Procedures..................................................1-19 ; 1.9 Field Management Doouhieritation.. ......... .............................................1-19 A 1.9.1 Location Sketch......................�.............................:.........,....-...,...1-20 , 1.9.2 Sample Information Record." 1.9.3 Chain of Custody........... , ..........................................................1-21 1.9.4 Split Samples......... ........................... ........................................1-22 1.9.5 Field Log Book.............................................................................1-23 1.9.6 Daily Field Activity Report............................................. . .......1-24 1.9.7 Field Changes and Corrective Actions.. ..:. _ .................1-24 1.10 Calibration Procedures and Preventive Maintenance..............................1-24 1.11 Performance of Field Audits................. ..................................................1-25 t 1.12 Control and Disposal of Contaminated Material.....................................1-25 ! 1.13 Documentation,Data Reduction and Reporting ..1-25 1.14 Data Validation..................................... .................. ...........................1-26 l., 1.15 Performance and System Audits...............................................................1-27 1.16 Corrective Action.....................................................................................1-27 1.17 Trip Blanks(Travel Blanks)....................................................................1-27 r rr .1314\ao314301.doo i i TABLE OF CONTENTS(continued) Section Title Page 1.18 Field Blanks (Field Rinsate Blank)/Equipment Blanks...........................1-28 ` 1:19 Matrix Spikes/Matrix Spike Duplicates and Spiked Blanks.....................1-29 1.20 Method Blanks...................................... . . .... .....z................. .....1-29 1.21 Field Management Forms........:.........................................::.....................1-31 I Test Pit/Trench Log Boring Log Well Construction Log Sample Location Sketch Sample Information Record-- lccpipt for Saingles Form. Daily F ejd Acfi*Report, Field Change Form Daily Equipment Calibration Log • Air Monitoring Form 1.23 NYSDEC"Sample Identification,Preparation and . Analysis Summary Forms............................................:..........................1-32 1.24 Field Audit Form. ,1-33 ..... .... .... .... List of Attachments - ` Part360 Water Quality Analysis Tables..;..............................:...........,...............A List of Tables ' 1-1 Summary of Monitoring Parameters........................................................1-3 • 1-2 Data Quality Requirements..................................... ....... ......1-8 1-3 Operations and Maintenance Saopling Matrix:................ .............. ..1-13 t• i J 01314W0314301-doc 11 f ' 1,0 QUALITY ASSURANCE/QUALITY CONTROL PLAN _ 1.1 Objective and Scope i, CThe objective of this project is to provide post closure monitoring,of the Southold Landfill.The post closure monitoring program includes groundwater monitoring. The purpose of this Quality Assurance/Quality Control (QA%QC) Plan is to develop and describe the detailed sample collection and analytical procedures that will ensure high quality, valid data for use during post closure monitoring. 1.2 Data Usage ' } } The data generated from the field sampling program will be used to evaluate the effectiveness of the landfill-closure'in accordance with Part 360. In addition,data will be used to = monitor health and safety of workers at the site and the health and safety,of persons off-site. 1.3 Sampling Program Design and Rationale The following presents a general-discussion of the sampling to be conducted during ;?' year 1 of post closure monitoring. e Groundwater: Four rounds of 12 4Touiidwater-samples will be collected. Each round will consist of one sample from each of the six newly installed wells and the six !" existing wells. For a discussion of the sampling program and sample locations, see Section 4.0 of the Manual. '= i E ♦13 MA0314302.doc(R02) 1-1 S-. 1.4 Analytical Parameters The first round of samples will be analyzed for Baseline Parameters as defined in 6 NYCRR Part 360-2.11(c)(6) "Water Quality Analysis Table" (see Attachinent' A). The subsequent rounds of sampling will be collected'at three-month intervals and analyzed for .j Routine Parametefs as described in 6 NYCRR Part 360-2.11(c)(6) "Water Quality Analysis _ Table (see Attachment A). Ifturbidity of a groundwater, sample is greater than 50 NTUS the sample will be filtered for dissolved metals analyses. In,such instances both filtered and unfiltered samples will be analyzed for dissolved and total metals,respectively. h Table 1-1 presents a summary of the parameters/sample fractions to be analyzed together with the sample location, type of sample, sample matrix, number of samples, frequency of sample collection, type of sample container, method of sample preservation, holding time and E. analytical method. t i 1.5 Data Quality Requirements and Assessment - :x Data quality requirements and assessments are provided in the 6/00 NYSDEC ASP, a which includes the detection limit for each parameter and sample matrix.Note that quantification limits, estimated accuracy, accuracy protocol, estimate precision and precision•protocol are determined by the laboratory and will be in conformance with the requirements of the 6/00 NYSDEC ASP, where applicable. Table 1-2 presbnts a summary of the data quality requirements. In addition to meeting;the requirements provided in the 6100 NYSDEC ASP, the data must also be useful in evaluating the nature and extent of contamination. Data obtained during post closure monitoring will be compared to specific SCGs.The SCGs to be utilized include: l }: Matrix SCG• Groundwater Division of Water Technical and Operational Guidance Series (TOGS)(1.1.1) -Ambient Water Quality Standards and Guidance Values, dated June 1998. s ♦1314W0314302.doa(R02) 1-2 C, Table 1-1 j SOUTHOLD LANDFILL POST CLOSURE MONITORING SUMMARY OF MoNTTORING PARAMETERS i Number of Container Sample Maximum Sample Location SampleType Sample matrix Sample Fraction Samples* Frequency* TyPAze/No. Preservation HoldineTime** Analytical Method Monitoring Wells Grab Groundwater Total Kjeldahl 12 4 Plasticll Liter/l ILSO4 to pH<2 26 days 6/00 NYSDEC ASP. ` (Six new wells,six Nitrogen ICEIB4 300 Cool to 4°C Method 351.1 ;{{ exlstingwells) orequivelent 1' Grab Groundwater Ammonia 12' 4 Plastiell Liter/1 H=SO4 to pH Q 26 days 6/OONYSDEC ASP i ICHEM300 Cool to 4°C Method 350.1 t or equivalent Grab Groundwater Nitrate 12 4 Plastic/100 ml/l Cool to 4°C 24 hours 6/00 NYSDEC ASP ICHEM300 Method 9200 or equivalent a - ' Grab Groundwater Chemical Oxygen 12 4, Glass/S00 ml/l. V.SO4 to pH Q 26 days 6100 NYSDEC ASP Demand ICHEM300 Cool to 4°C Method 410.1 or equivalent Grab Groundwater Biochemical Oxygen 12 4 Glass/500 mill Cool to 4°C 24 hours 6100 NYSDEC ASP Demand ICHEM300 Method 405.1 or equivalent Grab Groundwater Total Organic 12 4 Glass/500 mVI HCl to pH<2 26 days 6/00 NYSDEC ASP Carbon ICHEM300 Cool to 4°C Method 9060 or equivalent Grab Groundwater Total Dissolved 12 4 Plastic/500 nil/l Cool to VC 7 days . 6100 NYSDEC ASP Solids ICHEM300 Method 160.1 or equivalent Grab Groundwater Sulfate 12 4 PlastidS00 mill Cool to 4°C 26 days 6100 NYSDEC ASP ICHEM300 Method 9035 or egtitvalettt ' Grab Groundwater Alkalinity 12 4 Plasdc/500 ml/1 Cool to 4'C 12 days 6100 NYSDEC ASP ICBEM300 Method310.1 - or equivalent Grab Groundwater Total Phenols 12 4 Glass/1 Liter/l. 0.008%Na3SA 28 days 6100 NYSDEC ASP ICHEM300 Cool to 4°C Method 420.1 or equivalent •131410314302-doc(R02) 1-3 zil B, 6MM, ' imam Table 1-1(continued) i- SOUTHOLD LANDFILL POST CLOSURE MONITORING ++ SUMMARY OF MONITORING PARAMETERS i`• 1 - i Number of Container Sample Maximum i SamnleLocation SampleTyne Sample matrix Sample Fraction Samples* Freauencv* 'iYne1 mete-o. Preservation Holding Time** Analytical Method Grab Groundwater Chloride 12 4 Plastic/500 mVI Cool to 4*C 26 days 6/00 NYSDEC ASP ICHEM300 Method 9250 orequivalent Grab Groundwater Bromide 12 4 Plasfic/500 ml/l Cool to 4°C 26 days 6/00 NYSDEC ASP ICHEM 300 Method 320.1 or equivalent Grab Groundwater Total Hardness as 12 4 Plasdc/500 m1/1 HNO3 to PH Q 6 months 6/00 NYSDEC ASP CaCO3 ICHEM 300 Cool to 4'C Method 1301 or equivalent Grab Groundwater Calor 12 1 Plastic/500 mU1 Coot to 4°C 24 hours 6/00 NYSDEC ASP ICHEM 300 Method 110.1 orequivalent Grab Groundwater Volatile Organics 12 t Glass,clear/ Cool to 4*C*** 7 days for 6/00 NYSDEC ASP ` 40 m1f2 analysis Method EPA SOW ICHEM 300 OLM04.2 • orequivalent ' Grab Groundwater Metals 12 4 Plastiel HNO3 to pH Q 26 days for 6/00 NYSDEC ASP I Lttedl Cool to 4°C Hg analysis, Method EPA SOW ICHEM 300 6 months I1,M04.0 or equivalent for analysis ofothers Grab Groundwater Cyanide 12 1' Plasfic,clad Na0'H to pH>12 12 days for 6/00 NYSDEC ASP 250 m1/1 Cool to 4°C analysis Method 335.2 ICHEM 300 or equivalent 1 R *Four rounds of sampling with 12 samples per round being collected. tt **Holding times as listed for each method in Exhibit D of the 6100 NYSDEC ASP and based upon VTSR(Verified Time of Sample Receipt). ***Samples are not to be preserved to pH Q. i . ♦1314W0314302.doc(R02) 14 Table 1-1(continued) SOUTHOLD LANDFILL POST CLOSURE MONITORING hSUMMARY OF MONITORING PARAMETERS Number of Container Sample Maximum Sample Location Sample Type Sample matrix Sample Fraction Samples Frequency TYWS-1adit Preservation Holding Time Analytical Method Site/Study Ate& L Trip Blank Water Volatile Organics. 1** I Glass,clead Coot to 40Cs'+a 7 days for 6/00 NYSDEC ASP 40 m 2 analysis Method USEPA SOW ICHEM300 0I.M04.2 I, series or equivalent 1 - i 'Holding times as 1•istcd for each method In Exhibit D of the 6/00 NYSDEC ASP and based upon V MR(Veri$ed Time of Sample Receipt). ?� **One trip blank will aecempatiyr each shipment of aqueous samples requiring volatile organic analysis. { rft Samples are not to be preserved to pH Q. ♦13141A0314302.doc(R02) 1_5 aIMEM• ® C1300001L OPINIONS! sem01 buxom. ., 1000max 11IMS00011 i j ., Table 1-1(continued) SOUTHOLD LANDFILL POST CLOSURE MONITORING z' SUMMARY OF MONITORING PARAMETERS Plumber of Container Sample •Maximum. Sample Location Sample Tune Sample matrix Sample Fractioa samples Frequency Type/size/No. Preservation Holdine Time* Analytical Method SWStudy Area Matrix Spike and Surface Rater/ Total Kjeldahl is* 4 Plastlell Liter/I H2SO4 to pH< 26 days 6100 NYSDEC ASP Matrix Spike Groundwater Nitrogen ICHEM 300 Cool to 4°C Methbd 351.1 T Duplicate or equivalent Matrix Sp'ke and Surface wated Ammonia 1** 4 Plastic/1 Liter/1 H2SO4 to pH Q 26 days 6100 N"DEC ASP Matrix Spike Groundwater ICHEM 300 Cool to 4°C Method 350.1 Duplicate or equivalent Matrix Spike and Surface tater/ Nitrate l** 4 Pluddl00 111111 Cool to 4°C 24 hours 6100 NYSDEC ASP Matrix Spike. Groundwater ICHEM 300 Method 9200 Duplicate or equivalent Matrix Spike and Surface water/ Chemical Oxygen 1** 4 Glass/500 ml/1 H2S94 to pH Q 26 days 6100 NYSDEC ASP Matrix Spike Groundwater Demand ICHEM 300 Cool to 4°C Method 410.1 Duplicate or equivalent 1 Matrix Spike and Surface wated Biochemical Oxygen 1#* 4 Glass/500 rtrl/1 Cool to 4°C 24 hours 6/00 NYSDEC ASP Maid x Spike Groundwater Demand ICHEM 300 Method 405.1 Duplicate or equivalent Matrix Spike and Surface water/ Total Organic 1** 4 Glasd500 mill HCl to pH Q 26 days 6100 NYSISEC ASP j Matrix Spike Groundwater Carbon ICIEM 300 Cool to 4°C Method 9060 Duplicate or equivalent Matrix Spike and Surface water/ , Total Dissolved 1** 4 Plastic/500 mill Cool to 4'C 7 days 6/00 NYSDEC ASP Matrix Spare Groundwater Solids ICHEM 300 Method 160.1 Duplicate or equivalent } Matrix Spike and Surface water/ Sulfate 1$* 4 Plastic/500 mill Cool to 4°C 26 days 6100 NYSDEC ASP j Matrix Spike Groundwater ICHEM 300 Method 9035 Duplicate or equivalent Matrix Spike and Surface water/ Alkalinity 1** 4 Plastid500 MVA Cool to 4°C 12 days 6100 NYSDEC ASP Matrix Spike Groundwater ICHEM 300 Method 310.1 Duplicate or equivalent Matrix Spike and Surface water/ Total Phenols 1** 4 Glass/1 Litedl 0.0080/oNa2Sz% 28 days 6/00 NYSDEC ASP Matrix Spike Groundwater ICHEM 300 Cool to 4°C Method 420.1 Duplicate or equivalent ♦131AA0314302.doc(R02) 1-6 ' - ....+�:: .rte a�„•#y' •west,', e�� e serfs �� w�, �. •sem ww >�.� s, ,sw� T ' Table 1-1(coiWnued) SOUTHOLD LANDFILL POST CLOSURE MONITORING SUMMARY OF MONITORING PARAMETERS Number of Container Sample Maximum Sample Location Samnle Ty Sample matriz Samole Fraction Samples Frequency Type/Size/No. Preservation Holding Time* Analytical Method SIVAtudy Area Matrix Spike and Surface water/ Chloride 1++ 4 Plastic/500 mill Coot to 4°C 26 days 6/00 NYSDEC ASP- MetrixSpike Groundwater ICBEM300 Method 9250 Duplicate or equivalent i- Matrix Spike and Surface water/ Bromide 1+• 4 Plasdd500 mill Cool to 4°C 26 days 6/00 NYSDEC ASP Matrix Spike Groundwater ICHGM300 Method320.1 Duplicate orequivalent Matrix Spike and Surface water/ Total Hardness as 1++ 4" Plasti&SW mill HNO�to pH Q 6 months 6100 NYSDF.0 ASP , Matrix Spike Groundwater CaCO3 ICHEM3W Cool to 4°C Method 130.1 Duplicate or equivalent Matrix Spike and Surfaco weber/ Color 1++ t Plastic/500 ml/1 Cool to 4°C 24 hours 6/00 NYSDEC ASP Matrix Spike Groundwater \ ICHEM 300 Method 110.1 Duplicate or equivalent Matrix Spike and Surface water/ Volatile Organics 1++ I Glass,clear/ Coot to 40C+++ 7 days for 6/00 NYSDEC ASP Matrix Spike Groundwater 40 mll3 analysis Method USEPA SOW !; Duplicate ICHEM300 OLM043, series or equivalent Matrix Spike and Surface wated Metals 1++ 4 PlasticllIUl HK%to pH Q 26 days for 6100 NYSDEC ASP Matrix Spike Groundwater ICHEM 300 Coal to 4°C Hg analysis, Method USEPA SOW Duplicate series or 6 months for ILM04.0 equivalent analysis of others •i — Matrix Spike and Surface water! Cyanide 1++ 1 Plasticilul N%OH to pH>12 12 days for 6100 NYSDEC ASP Matrix Spike Groundwater ICHEM 300 Cool to 4°C analysis Method 335.2 Duplicate series or equivalent +Holding times as listed for each method in Exhibit D ofthe 6/00 NYSDEC ASP and based upon V rSR(Yetifled Time of Sample Receipt). **One setof MS/MSD for each round of sampling based upon 12 gniundwaber samples collected per round. �' +•+Sarirples are notto be preserved to pHQ ♦13141A0314302.doc(R02) 1-7 Y a.��. -�.� }�..�, �* rr� � �L �t> ,Z�" •�!� Rte/ t�l� �� 'lR�, � tib yam', t� 1 Table 1-2 SOUTHOLD LANDFILL POST CLOSURE MONITORING DATA QUALITY REQUIREMENTS Parameter Sample Matrix CRDs*(uFM, .-Estimated AceuraGy Accuracy Protocol Estimated Precision Precision Protocol Volatile Organics Liquid 5-1U- 0.87-2.48-ug(1 Vol.IB,Chapter 4, 0.11-4.00 ug/l Vol.IB,Chapter 4, 5-10- Method 8240,Table 7 Method 8240,Table 7 ' Metals(except cyanide) Liquid 0.2-5000, -- Vol.IA,Chapter 3, Vol.IA,.Chapter 3, 1 0,2-5000 Method 6010**,Table 4 Method 6010**, Table 4 Cyanide Liquid 10 85%-1020/o Vol.IC,Chapter 5, +0.02 mg/l Vol.IC,Chapter 5, 10 of recovery Method 9010 Method 9010 *Contract Required Detection Limits **and SW-846 Methods for. Method J Mercury 7470 ) 1 a ♦13141A0314302.doc(R02) 1-8 '� 'Room", 1000MM11 MWINOR 1�! , Table 1-2(continued) `SOUTHOLD LANDFILL POST CLOSURE MONITORING DATA QUALITY REQUIREMENTS OBJECTIVES'FOR PRECISION,ACCURACY AND COMPLETENESS Matrix/Parameter Precision(%) — A ccuracy?0%) ' Groundwater, ., VOCs(H) See Table 1-2a See Table 1-2a Metalsro) 4:25% 75-125 i NOTES: (8) Accuracy will be determined as percent recovery of surrogate spike compounds and matrix spike compounds.Surrogate and matrix spike compounds for VOCs are listed in Table 1-2a.Precision will be estimated as the relative standard deviation of the percent recoveries per matrix. i 0) Accuracy will be determined as percent recoveryof matrix spikes when appropriate or the Percent recoveryof a QCsam le if spiking is inappropriate. Precision will be determined as relative percent difference of matrix spike duplicate samples, or duplicate samples if spiking is inappropriate. Precision will be determined as the average percent difference for replicate samples.Accuracy will be determined as the percent recovery of matrix spike samples or laboratory control samples,as appropriate. Source: NYSDEC ASP r ♦13141A0314302.doc(R02) 1-9 ; :ate . .�aav '�..�• �� ummem" sommm, ARM" �a 'aTlD �� i PiLss wafwa I Table 12a SOUTHOLD LANDFILL POST CLOSURE MONITORING DATA QUALITY REQUIREMENTS ACCURACY REQUIREMENTS FOR VOC Spike Recovery Limits NO Water Suirouate Com taound 7 Toluene-d8 88-110 j 4-Bromofluorobenzene 86-115 1,2-Dichloroethane-M 76-114 Matrix Spike Cam pauaii'' 1,1-Dichloroethene 61-145 j Trichloroethane 71-120 Chlorobenzene 75-130 Toluene 76-125 Benzene 76-127 Source: NYSDEC ASP. ♦13141A0314302.doc(R02) 1-10 The methods of analysis will be in accordance with the 6/00 NYSDEC ASP. Specific analytical procedures and laboratory QA/QC descriptions are not included in this QA/QC plan, but will be*available upon request from the laboratory selected to perform the analyses, The laboratory will,be New York State Department,of Health(NYSDOH) Environmental Laboratory Approved Program (FLAP) certified for organic and inorganic analyses, and also USEPA CLP certified. 1.5.1 Data•Repr`eseritativeness. Representative samples will be collected as follows: ' ® -Groundwater N2mtor`in&W81)-- Samples will be obtained after the monitoring:weli has been purged of three to five well casing volumes and field measurement's (pH, conductivity, temperature and turbidity) have stabilized, or,until the well is purged dry(whichever occurs first)and allowed to recharge. Samples will be collected with a dedicated polyethylene bailer. ® Equipment. Calitiratiori- Field equipment used for field measurement`s will be 1 �M calibrated daily before use according to the manufacturer's procedures. E.�uipinent Decontamination-Nonsterile sampling egiripmedt will be decou ated, . fl prior to use at each location according to the NYSDEC approved procedures described on Section 1.8 of this QA/QC Plan. 1.5.2 .Data,Coriilparalrility: jII I= All data will be presented in the units designated by the methods specified by a r NYSDOH FLAP and CLP certified laboratory,and the 6/00 NYSDEC ASP. In addition,sample locations,collection procedures,and analytical methods from earlier studies will be°evaluated for ; comparability with current procedures/methods. ♦1314W0314302.doc(R02) 1-11 1.5.3 Data Completeness• �. The acceptability of 100% of the data is desired as a goal for this project. The acceptability of less than 100% complete data, meeting all laboratory QA/QC protocols/ standards,will be evaluated on a case-by-case basis. ` 1.6 Detailed Sampling Procedures Groundwater samples will be collected from different locations as part of the post closure monitoring for the Southold Landfill. Sample locations will consist of monitoring wells. Sampling procedures and equipment are described in this section. A summary of the sampling program, including sample media, locations, depths, equipment, rationale and analytical parameters is rovicled in Table 1-3. Sample collection will be performed in conformance with P + 'k procedures described in Section 1.6.3. _ The materials involved-in :groundwater sampling-are-critical to-the-.collection of high s quality monitoring information, particularly where the analyses of volatile, pH sensitive or - reduced chemical constituents are of interest. Sterile disposable polyethylene bailers will be utilized for this project. There will be several steps taken after the transfer of the water sample into the sample container that are necessary to properly complete collection activities. Once the sample is r transferred into the appropriate cgntainer, the container will be capped and, if necessary, the t outside of the container will be wiped with a clean paper towel to remove excess sampling !° material. The container will not be .Submerged in water in an effort to clean it. Rather, if I necessary,a clean paper towel moistened with distilled/deionized water will be used. I The sample container will then be properly labeled. Information such as sample number, location, collection time and sample description will be recorded in the field logbook.Associated j forms (e.g., Chain of Custody forms)will then be completed and will stay with the sample. The samples will be packaged in a manner that will allow the appropriate storage temperature (4°C) 4 1314W0314302.doc(R02) 1-12 �, •Ci:^r'a_ �®' W=0 mmn' man" wwzw. ,ttsi v iinir ® •! viaFae, eases. �.�... saw:.. aan. a�wi.�r• ,o..r Table 1-3 ;# SOUTHOLD LANDFILL POST CLOSURE MONITORING SAMPLING MATRIX Environmental, Number of Program Element Media Sample Type/Depth Samples, Equipment. Sample Analyses Groundwater Sampling Groundwater At surface of water in well after 12 Disposable polyethylene bailer. Baseline Parameters (Round 1) Purging well Groundwater Sampling ' Groundwater At surface of water in well after 12 Disposable polyethylene bailer. Routine Parameters (Rounds 2-4) Turgiitg well Trip Blanks Aqueous Laboratory provided distilled water. 1* Sample supplied by laboratory. TCL VOC+10. Matrix Spice/Matrix Aqueous Surface water and groundwater 1,** Sample container or disposable Baseline/Routine , . Spike Duplicates (split of sample). polyethylene bailer. Parameters Note: - No field blanks will be collected in accordance with New York State Department of Environmental Conservation guidance. i *One trip blank will accompany each sbipment of aqueous samples requiring volatile organic compound analysis. **One MS/MSD for each media for every 20 samples collected or one every 2 weeks if fewer then 20 samples. i .•.i, ♦13141A0314302.doc(R02) 1-13 M: to be maintained during shipment to the laboratory. Samples will be delivered to the laboratory within 48 hours of collection. 1.6.1 Sample Identif cation , All samples collected,during post closure monitoring at the Southold Landfill Site will be labeled with a sample identification code. The code will identify the.sample location, sample matrix and series tiumbers for sample locations with'more than one sample. Samples will be i labeled according to the following system: • 5ample_Location: — Monitoring Well"MW" ® Sarriple Matrix:, — Water"W • :Sar Ie Number:, — For circumstances where more than one sample of the same type and/or from the same location will be collected, a consecutive sample,number will be assigned. • +Quality.Assurance% Trip Blank"TB" duality,Control(OA/0C) _ Matrix Spike"MS" — Matrix spike duplicate"MSD" _ Based upon the above sample identification procedures, an example of a sample label , may be: Sample Location ; QA/QC Sample Matri Sample Number 1 - 1.6.2 Sample Handling,.Packaginwand-Shipping' : All analytical samples will be laced in the a ro'nate sample containers as specified in Ya P P aPP P. - P � I the 6/00 NYSDEC ASP. The holding time criteria identified in Volume I for the individual �- methods ofthe ASP will be followed,asspecified'm Table 1-1 � ♦1314A0314302A c(R02) 1-14 _. li s Prior td packaging any samples for shipment, the sample'containers will be checked for proper identification and compared to the field logbook for accuracy. The samples will then be wrapped with a cushioning material and,placed in a cooler (or laboratory shuttle) with a sufficient amount of bagged ice or-"blue ice" packs in order to keep the samples at-4°C until arrival at the laboratory. ' All necessary ddcumentation required to accompany the sample during shipment will be placed in a sealed plastic bag and taped to the underside of the cooler lid:The cooler will then be sealed with fiber(duct)tape,and custody seals will be placed in such a manner that any opening of the cooler prior.to arrival at the laboratory can be detected. All samples will be shipped to ensure laboratory receipt within 48 hours of sample ; collection in accordance with NYSDEC requirements.The laboratory will be notified'prior to the ship_ment.of the samples. T. 1.6.3 Crroulidwatdr,{Molntorin�Well), 1. Be certain that the sample location is noted on Location Sketch(see Section 1.9). 2. Measure the depth of water using a decontaminated water level indicator and compute the volume of standing water in the well.. 3. Remove three to five times the volume of standing water from the well until field measurements, (pK conductivity, temperature, and turbidity) stabilize, or until the well is dry,whichever occurs first, with a submersible pump. (Turbidity must be less than 50 NTUs prior to collection of a sample for metals analysis. Greater than 50 NTUs may require filtering of the sample or waiting a maximum of 24 hours for the turbidity to decrease.) 4. Remove the laboratory precleaned sample containers from sample cooler, label container with an indelible marker, fill out Sample Information Record and Chain of Custody Form(see Section 1.9). 5. Obtain a sample by using the disposable polyethylene bailer. The order to which the samples are collected is:VOCs,metals,cyanide,and wet chemistry parameters. ; I 41314W0314302.doc(R02) 1»15 I F I 6. If the turbidity exceeds 50 NTUs,then the well should be sampled for all constituents eycept metals. The well cats zest for a maximum of 24 hours until a turbidi .readin tY g is less than 50 NTUs,once less than 50 NTUs,the metals sample can be collected. 7. If it is determined in consultation with the NYSDEC that filtering sample of the is P � necessary (i.e., 'through direction from NYSDEC or after waiting_ a maximum of ' 24 hours), first-collect.an unfiltered sample in a sample container, replace the cover on the sample container and label the sample. Next, pour an appropriate amount of the remaining sample from the bailer into a second sample con 'through a filter .' medium(0.45 microns)to remove particulates from suspension.Replace the cover on the sample container and label the sample. The turbidity of both the Filtered and unfiltered sample will be recorded at the time of collection. 8. Gently pour the sample into the sample.ctirrtainer taking care not.to spill on outside of bottle or overfill container and replace cover on the sample container. Samples for 4 ° volatile organic analyses, will have no air space in the sample vial prior to sealing. This is done by filling the vial such that there is a meniscus on top. Carefully, slide the septum, Teflon side down, onto the top of the vial and cap the vial. Check for bubbles by turning the vial upside down and-tapping it lightly. If bubbles appear, reopen the vial,remove the septum and add more sample (or resample).-Replace the septum,recap and check-for bubbles.Continue until vial is bubble-free. 9. Return sample container to sample cooler. - 10.Dispose of bailer. - i 11. Place disposable personal protective equipment into a 55-gallon drum. 1.7 Decontamination Procedures .All field sampling equipment should be sterile and dedicated to a particular sampling point. In instances where this is not possible, a field cleaning(decontamination) procedure will be used in order to reduce the chances of cross contamination between sample locations. A decontamination station will be established for all field activities. This will be an area located away from the source of contamination so as not to adversely impact the decontamination procedure,but close enough to the sampling area to keep equipment handling to a minimum. 1 ♦1314Wi0314302.doe(R02) 1-16 i 1.7.1 Field Decontamination Procedures. All nondisposable equipment will be decontaminated-at appropriate intervals (e.g.,prior - to initial use,prior to moving to a new sampling location and prior to leaving the site).Different, ,decontamination procedures are used for various types of equipment that perform the field activities as dNcussed below.When using field decontamination,it is advisable to start sampling in the area of the site with the lowest contaminant probability and proceed through to the areas of highest suspected contamination. ? 1.7.2 ' Decontam_ination Procedure for Drilling All egaippient such as drill rigs,backhoes and other mobile equipment should receive an initial cleaning prior to use at the site. The equipment will then be decontaminated prior to leaving the site and each time it.returns on-site. Unless otherwise specified and approved,,all wash/rinse solutions should be collected-and contained on-site. The actual fate of this material will be determined after review of analytical data generated from samples and on-site discharge 3, impacts have been evaluated. s After the initial washing, cleaning may be reduced to those areas that are in close proximity to materials being sampled. Drill rig items such as auger flights, drill rods, and drill bits are to be cleaned in between sample locations. All decontamination generated wastes will be contained in 55-gallon drums and stored in the designated area. Drilling equipment will be decontaminated in the following manner: Scrub all surfaces thoroughly with nonresidual nonionic anionic detergent (such as alconox) and tap water using a brush to remove particulate matter or surface film. This is necessary in order to remove any solids buildup on the back of the rig, auger ' flights, drill rods, drilling head, etc.Any loose paint chips, paint flakes and rust must also bexemovedd ♦13141A0314302AaxR02) 1-17 ` I. • Steam clean(212°F). 1.7.3 Decontamination Procedure for Sampling Equipment Teflon, PVC, polyethylene, polystyrene and stainless steel sampling equipment ' decolitainiriation procedures will be the following: • Wash thoroughly with nonresidual nonionic anionic detergent (such as alconox) and clean potable tap water using a brush to remove particulate matter or surface film. • Rinse thoroughly with tap water. r • Rinse thoroughly with distilled water. ,.� •- Rinse in awell ventilated area with methanol(pesticide grade)and air dry. • Rinse thoroughly with distilled water and air dry. • Wrap completely in clean aluminum foil with dull side against the equipinen#. For` small sampling items, such as scoops, decontamination_ _ will take_place over a drum specifically-used for this purpose: The first step, a•soap and water wash, is,to,remove all visible particulate matter and residual oils and grease. This is followed by a tap water rinse and a distilled/deionized water rinse to remove the detergent.Next, a high purity solvent rinse is designated for trace organics removal. Methanol has been chosen because it is not an analyte of concern in the TCL. The' solvent must be allowed to evaporate aad then a final distilled/deionized water rinse is performed. This rinse removes any residual traces of the solvent. The aluminum wrap protects the equipment and keeps it clean until it is used at another sampling location. s. 1.7.4 DeconPiocedure:fo=W&Casm 1- -Screen and DeveloMenVPZgjMg Ec ipment Field cleaning of well casing and screen should consist of a manual scrubbing to remove ` -foreignmaterial and steam cl*i%inside and out,until all traces of oil and grease are removed , r If precleaned certified well casing and screen can be obtained from the manufacturer this would M ♦1314W0314302.doc(RO2) also be acceptable. This material should then be stored in such a manner so as to preserve it in this condition. Special attention'to threaded joints may be necessary to remove Cutting oil or i weld burn residues. s [ Materials and equipment that will be used within the monitoring well casing for the tµ purposes of well development and purging,shall also be decontaminated. The submersible pump will be decontaminated.by the following procedures: L Place pump in a water solution of an nonionic anionic surfactant solution (such as unscented Tide or Alconox) solution and wash the outside'of the pump with a-scrub brush. 2. Pump approximately five gallons of the wash solution through the pump. 3. Place pump in bucket of clean-water and pump out five gallons of water. 4. Wipe down the cable with deionized water and a paper towel. 5. Decontamination water will be disposed of on-site. 1.8 Laboratory Sample Custody Procedures A NYSDOH ELAP and CLP certified laboratory'meeting the.requiienaents for sample custody procedures; including-cleaning and handling sample containers and analytical egilipnient f will be used. The laboratory's Standard Operating Procedures (SOPS) will be available upon request. 1.9 Field Management Documentation ; Proper management and documentation of field activities is essential to- ensure that all necessary work is conducted in accordance with the sampling plan and QA/QC Plan in an efficient and hi uality manner.Field management procedures include following proper chain 9 of custody procedures to track a sample from collection through analysis, preparing a Location Sketch, completing Sample Information Record Forms, Chain of Custody Forms maintaining a i ♦13I41A0314302,doc(R02) 1-19 r daily Field Log Book, preparing Daily Field Activity Reports, completing Field Change Forms and filling out a Daily Air.Monitoring Form. Copies of each of these forms are provided in _I Section 1.21. Proper'completion of these forms and the field logbook are necessary to support' x the consequent actions that may result from the sample analysis.This documentation will support € that the evidence was gathered and handled properly.. J 1.9.1 Location Sketch ' Each,sampling point shall have its own location sketch (found in Section 1.21) with permanent references,to the maximum extent practicable. : 1.9.2 94mpletdormation Record_` '. At each sampling location, the Sample Information Record Form,is filled out and 'maintained•including,but not limited to,the following information: 4 o Site name f C 1 Sample crew I • • Sample location � Field sample identification number t • .Date` o Time of sample collection 9 i • Weather conditions o' 'Temperature • Sample matrix Method of sample collection and any factor that may affect its quality adversely Y • f • Well information(groundwater only) • Field test results i 5314\A0314302.doc(R02) 1-20 ' f �+ Constituents sampled a° • Remarks(Sample Compositing Informafion) 1.9.3 Chainof C11stody E The Chain of Custody (COC) is initiated at the laboratory with bottle preparation and shipment to the site: The COC remains with the sample at all times and bears the name of the X . t person assuming responsibility for the samples. This person is tasked with ensuring secure and amples. When the form is complete, it should indicate appropriate handling of the bottles and s I that there were no lapses in sample accountability. !, A sample is considered to be in an individual's custody if any of the following conditions are met: or It •• It 1s 1n the 1ndlvtduai s physical possession, • It is in the individual's view after being in his or her physical possession,or • It is secured by the individual so that no one can tamper with it,or • The individual puts it in a designated and identified secure area. In general, COC Forms are provided by the laboratory contracted to perform the t analytical services.At a minimum,the following information shall be provided on these forms: ! •Q Project name and address • Project number { • Sample identification number • Date ® Tune • Sample location I • Sample type ♦13141A0314302.doc(R02) 1-21 1 r ^ P Analysis requested • Number of containers and volume taken Remarks �. ®: Type of waste Sampler(s)names)and signatures) •' Spaces for relinquished by/received by signature and date/time. - 3^ For this particular study,forms provided by the.lAboratory will be utilized.A copy.of this form is contained in Section 1.21. J ,i The COC Form is filled out and signed by the.person performing the samplaxig: The original of the form travels with the sample and is signed and dated each time the sample is l relinquished to another party, until it reaches the laboratory or analysis is completed. The field sampler keeps one copy and a copy is retained for the project file. The sample container must' also be labeled with an indelible marker with a minimum of the following information: ' i •. Sample number ®= Analysis to be performed ' 4 Date of collection o Compositing information A copy of the completed form is returned'by the laboratory with the analytical results. ` 1.9.4 -_flit Samples Whenever samples are being split with another party, a Receipt for Samples Form must be completed and signed. A copy of this form can be found in Section 1.21. A copy of the COC Form will accompany this form.The present work plan does not provide for split samples. g g s ♦13141A0314302.doc(R02) 1-22 i I. .'1.9.5 Field Loi;Book Field logbooks must be bound and should have consecutively numbered, water resistant pages. All pertinent information regarding the site and sampling procedures must• be documented. Notations should be made in logbook fashion, noting the time and date of all entries. Information recorded in this notebook should include, but not be' limited to, the following: The first page of the log contains the following information: ! F° Project name and address © Name, address and•phone number of field contact • Waste generator and address,if different from above Type of process(if-known), generating waste • Type of waste ®• Suspected waste composition,including concentrations j Daily entries are made for the following information: • Purpose of sampling o Location of sampling point • t. • Number(s)and volume(s)of sample(s)taken • Description of sampling point and sampling methodology !" P P g ' • Date and time of collection,arrival and departure • Collector's sample identification number(s) v Sample distribution and method of storage and transportation o References,such as sketches of the sampling site or photographs of sample collection ♦13141A0314302.doc(R02) 1-23 c I ' f 1 a e a Field observations,including results of field analyses (e.g.,pH,temperature, specific conductance),water levels,drilling logs;and organic vapor and dust readings a' Signature of personnel responsible for completing log entries. - 1 J 1.9.6 Daily Field Activity Report At the end of each day of-field work, 'the Field Operations Manager, or designee, ' completes this form noting personnel on-site and-summarizing the work performed that day, equipment, materials and supplies used, results of field-analyses, problems and resolutions. This form is then signed and is subject to review. A copy of the Daily Field Activity Report form is contained in Section 1.21. - G 1.9.7 FieldChanges and Corrective.Actions Whenever there is -a required or recommendgd investigation/sampling 'change or correction,-a Field Change Form-must be completed by the-Field Operations..Manager and _ approved by the Town. 1.10 Calibration Procedures and Preventive Maintenance The following information regarding_ .equipment will be maintained at the project site: 1. Equipment calibration and.operating procedures, which will include provisions for !�! documentation of frequency, conditions, standards and records reflecting the i calibration procedures, methods of usage and repair history of the measureme4t �- system. Calibration of field equipment will be done daily at the sampling site so that any background-contamination can be taken into consideration and the instrument calibrated accordingly. 2. Critical spare parts, necessary tools and manuals will be on hand to facilitate equipment maintenanceand repair. ♦13141A0314302.doc(R02) 1-24 f, { Calibration procedures and preventive maintenance, in accordance with the NYSDEC 6/00 ASP,for laboratbry equipment is contained in the laboratory's SOPS and is available upon request. " F 1.11 Performance of Field Audits . . c • ., into the . During field activities, the QA/QC officer may accompany sampling personnel 3° field to verify that the site sampling program is being properly implemented and to detect and define problems so that corrective action can be taken. All findings will be- documented and provided to the Field Operations lvlanager.A copy of Field Audit form is in Section 1.23. 1.12 Control and Disposal of Contaminated Material During -sampling of the monitoring wells, water will be generated from purging. Specifically, all water associated-with the wells-will be disposed of on-site: Decontamination water will also be disposed of on-site. In general, soiled personal protective- equipment (PPE) and disposable sampliug- equipment(i.e., bailers,tongue'depressors,scoops)will be considered solid waste and contained and disposed off-site. If hazardous waste contamination of PPE or disposable equipment is ' suspected, due to elevated measurements of screening instruments, visual observations, odors or other means, PPE and equipment will be drummed and secured on-site until a hazardous waste ' deteriiriation can be made. Once a'deteriniziafion has been made, an approved disposal method will be employed. r 1.13 Documentation,Data Reduction and Reporting A NYSDOH ELAP and CLP certified laboratory meeting requirements for documentation, data reduction, and reporting will be used. All data will be cataloged according to sampling locations and sample identification nomenclature which is described in Section'1.6.1 fy of the QA/QC plan. ` ♦1314 A0314302.doc(R02) 1-25 f - NYSDEC "Sample Identification and Analytical Requirement Summary" and "Sample Preparation and Analysis Summary"forms (for VOC Analysis,B/N-A Analysis,Pesticides/PCB Analysis and Inorganic Analysis)will be completed and included with each data package. These ' forms are contained in Section 1.22. The-sample tracking forms are required and supplied by the 6/00 NYSDEC ASP. 1.14 Data Validation As described in Section 1.13 above, summary doctvmd nation-regarding data validation will be completed, by the laboratory using NYSDEC forms contained in Section 1.22, and submitted with the data package. . A Data Usability Summary Report (DUSR) will be prepared instead of full data validation. The DUSR"is prepared by reyie�g. and .evaluating the analytical data The • b -parameters-to_be evaluated in reference to-compliance.with analytical method protocols-include all chain-of-custody forms, holding times, ,raw data (instrument -print out data and 1 chromatograms), calibrations, blanks, spikes, controls, surrogate recoveries, duplicates and sample data. If available, field sariipling notes should also be reviewed and any quality control problems should be-evaluated as to their effect on the usability of the sample data. The DUSR shall describe the samples and analysis parameters reviewed. Data deficiencies, analytical protocol deviations and*quality control problems shall be described and r their effect on the data discussed. t Re-sampling and re-analysis recommendations will be made, if necessary. Data qualifications are documented for each sample analyte following the NYSDEC ASP 6/00 I' guidelines. i ♦1314W0314302.doc(R02) 1-26 1:15 Performance and System Audits A NYSDOH ELAP and*CLP certified laboratory, which.has satisfactorily completed performance audits and performance evaluation samples shall be used. 1.16 Corrective Adtion �- A NYSDOH ELAP and CLP certified laboratory shall meet the requirements for :corrective action protocols, including sample"clean up"to attempt to eliminate/mitigate"matrix interference." The 6/00 NYSDEC ASP protocols include both mandatory and optional sample cleanup and extraction methods. Florisil column cleanup is required for the pesticide/PCB fraction of ' both soil and water samples.There are several optional cleanup and extraction methods noted in i 3 ' the 6/00 NYSDEC ASP protocol. These include: Silica•gel column cleanup, acid-base partition, steam distillation and sulfuric acid cleanup for PCB analysis. _ It should be noted,that if these optional cleanup and extractiarl methods are requested by NYSDEC, holding time requirements should not be exceeded due to negligence of the laboratory. However, subsequent to selection of the analytical laboratory for this project, a meeting will be scheduled among representatives of the-NYSDEC, the Town and the laboratory to discuss these issues and establish procedures to ensure good and timely ccimmuluc_atlons r. among all parties. 4 1.17 Trip Blanks (Travel Blanks) _ The primary purpose of this type of blank is to detect additional sources of contamination that might potentially influence contaminant values reported in actual samples both . quantitatively and qualitatively. The following have been identified as potential sources of r contamination: - ♦1314W0314302.doc(R02) 1-27 ............... r —.s j • Laboratory reagent water m. Siunple containers • Cross contamination in shipment ®� Ambient air or contact with analytical instrumentation during preparation and analysis at the laboratory ®. Laboratory reagents used in analytical procedures .. a A trip blank consists of a set of 40 ml sample vials filled at the laboratory with laboratory . demonstrated analyte free water. Trip blanks should be handled,transported and analyzed in the ; same manner as the samples acquired that day,except that the sample containers themselves are not opened in the field. Rather, they just travel with the sample cooler. Trip blanks must accompany samples 'at a rate of one per shipiilezit. The temperature of the trip blanks must be' maintained'at 4°C while on-site and during shipment. Trip blanks must return to the laboratory with the same set of bottles they accompanied in,the field. The purpose of a trip blank is to control sample bottle preparation and blank water quality as well as sample handling.Thus,the trip blank travels to the site with the empty sample bottles g and back from the site with the collected samples in an effort to simulate sample handling conditions. Contaminated trip blanks may indicate inadequate bottle cleaning or blank water of questionable quality. Trip blanks are implemdAted,only when collecting water samples, and : analyzed for volatile organic compounds only(i.e.,baseline sampling). 1.18 Field Blank(Field Rinsate Blank)/Equipment Blank !' Field blanks will not be required for this project, since disposable bailers are being utilized for sample collection. ? S F ♦131AA0314302,doc(R02) 128 1.19 Matrix Spikes/Matrix Spike Duplicates and Spiked Blanks Matrix spike (MS), matrix spike duplicates (MSD), and matrix spike blanks (MSB) samples are quality control procedures, consistent with 6/00 NYSDEC ASP specifications, used by the laboratoryas part of its internal QA/QC program. The MS and MSD are aliquots of a designated sample (water' or soil), which are spiked with known quantities of specified f I,. compounds. They are used to evaluate the matrix effect of,the sample upon'the analytical methodology as well as to determine the precision of the analytical method used. A MSB is an aliquot of analyte-free water,prepared in the laboratory, and spiked with the same solution used to spike the MS and MSD. The MSB is subjected to the same analytical procedure as the MS/MSD and used to indicate the appropriateness of the spiking solution by calculating the spike compound recoveries. The procedure and frequency regarding,the MS,MSD and MSB are defined in the 6/00 NYSDEC ASP. Site specific MS and MSDs should be collected at a 4 frequency of one per 20 samples or every 7 days (one for each sample delivery group);for each 3 sample matrix collected (i.e.,water, soil,etc:). The laboratory is required to analyze an MSB at the same frequency as the MS/MSD. i e 1.20 Method Blanks A method blank is an aliquot of laboratory water or soil, which is spiked with the same internal and surrogate compounds as the samples. Its purpose is to define and.determine the level of laboratory background contamination. Frequency, procedure and maximum laboratory containment concentration limits are specified in the 6/00 NYSDEC ASP as follows: The laboratory'shall prepare and analyze one laboratory reagent blank(method blank)for each group of samples of a similar matrix (for water or soil samples), extracted by a similar method (separatory funnel, continuous liquid extraction or sonication) and a similar concentration level(for volatile and semivolatile soil samples only)for the following,whichever is most frequent: a Each case of field samples received,or ♦1314\A0314302.docMO2) 1-29 • y ----------------- s Each 20 samples in a case,ihcludiug'matrix spikes and reanalyses,or ® Each 7 calendar day period during which field samples in a case were received (said period beginning with the receipt of the first sample in that sample delivery group),or m Whenever samples are extracted. Volatile analysis requires one method blank for each 12-hour time period when volatile target compounds are analyzed. i - 1 • J i! • o • A 4 I. 1 41314W0314302.doc(RO2) 1-30 1 i § § IJI Field Management Form, ` . | . . - • |' ,| i � . | f ` | | , | . . y . ) . � _ ! . � | . . ( | . | � r [ . t | ,DNk@ 3 .doc(RO2) 1- s � � Dvi rka d[band Bartilucd CONSULTING ENGINEERS A DIVISION OF WILUAM F COSULICH ASSOCIATES,P.C. Date: SAMPLE INFORMATION RECORD Site: Sample Crew: Sample Location/Well No. Field Sample T.D.Number Time Weather J Temperature ' Sample Type: • - . , --- - - - - - f', Groundwater Sediment Surface Water/Stream Air SoilOther(describe,i.e. - water,septage, etc.) Well Information(fill out for groundwater samples) Depth to Water Measurement Method A Depth of Well . Measurement Method Volume Removed Removal Method Field Test Results Color ,_ pH _ Odor Temperature(F) Specific Conductance(umhos/cm), Other(OVA,Methane Meter,etc. Constituents Sampled Remarks: Well Casing Volumes GAL/FT 1'/."=0.077 2" =0.16 3" =037 4"=0.65 1%=0.10 2'/:"=0.24 3'/: =0.50 6"=1.46 E D&B_SIR/kb l Rev.03/09/98 f N _ MC300 Amom Comm ' - TO_DY RECORD Page- of REPO ~,TO- INVOICE TO COMPANY PHONE COMPANY PHONE LAS PROJECTq:- NAME FAX NAME _. FAX ADDRESS ADDRESS TURNAROUND TIME: CITY/ST/ZIP CITY/ST/7.IP CLIENT PROJECT'NAMr- CUEN'T PROJECT m: CIaE r P.O* REQUESTED ANALYSES w SAMPLE DATE/TIME w Q x LAB ID f" COMMENT'S IDENTIFICATION SAMPLED 0 r - - TSF// RELINQUISHED BY DATE/TIME- ACCEPTED BY-_ DATE/TIME _ ADDITIONAL REMARKS: CQOLER'TIiMP , 3 WUrt'C.i ARAD ATAD V VAVV VC/i AW RRDl1DTMOV pime.ri mm-rc rriov Dvirka - . .and Bartil.ucci CONSULTING ENGINEERS A DIVISION OF WILLIAM F.COSULIGH ASSOCIATES,P.C. Date: DAILY EQUIPMENT CALIBRATION LOG Project Name: Project Number: Calibrated by: . Instrument Name Calibration Readings and and Model Number Method' _ Time, Observations . a. ` 4 i D&B DECL/kb Rev.03/09/98 DVIRKA f `4 AND HARTILUCCI CONSULTING ENGINEERS A DIVISION OF D&B ENGINEERS AND ARCHITECrS,ec •- Date: -- - - - ' 1 DAILY FIELD ACTIVITY REPORT F e S Report Number: _ Project Number: Field Log Book Page Number: !' Project: i. Address: Weather: (AM) Rainfall: (AM) Inches (PM) (PM) Inches Temperature: (AM) OF Wind Speed: (AM) MPH Wind Direction: (AM) 3 - , (PM) of (PM) MPH (PM) Site Condition: $ Arrival Departure Personnel On Name Affiliation Time Time Site: I — 4 ' 7 t 1 3. Subcontractor Work Commencement: (AM) (PM) Subcontractor Work Completion: (AM) (PM D&B�DFAR/kb Rev. 10/2011 f AI. DVIRKA- AND BARTILUCCI CONSULTING ENGINEERS A DIVISION OF D&B ENGINEERS AND ARCHITECTS,PC • Date: DAILY FIELD ACTIVITY REPORT Work Performed by subcontractor(s) (includes equipment and labor breakdown): f . i Ci i 0 r - I i 4 i( D&B DFAR/kb Rev.10/2011 r DVIRKA AND .,.. IARTILUCCI • >•-' CONSULTING ENGINEERS A DIVISION OF MB ENGINEERS ANDARCHI7Eas.CC Date: - DAILY FIELD ACTIVITY REPORT General work performed tgday by D&B Engineers: _ P List specific inspections)performed and results(include problems and corrective actions): List type and location of tests performed and results(include equipment used and monitoring results): i i Verbal comments received from subcontractor(include construction and testing problems,and �- recommendations/resulting actions): 3 x i f Prepared by: Reviewed by: Rev. 10/2011 D&B_DFAR/kb j i { 1 `DVI a �F� AND , '` " $ARTILUCCI r, �;: CONSULTING ENGINEERS • A DIMSION OF D&B ENGINEERS AND•ARCHITECIS,P.C. Date: ' AIR MONITORING FORM Project Name- Project Number: Instrument: Recorded by: Calibration Date: Weather Conditions: Wind Speed Time Location and Direction Reading Observations i i - � q I sS S t Recording Procedures/Remarks: D&B,AMF/kb Rev. 10/2011 _ I ` i 3 I .DVIRKA AND BARTILUCCI CONSULTING ENGINEERS A DWISION OF D&B ENGINEERS AND ARCHITECTS,P.0 Date: LOCATION SKETCH Prod ect - Sample Crew ' 1 Sample(s)Locations(s) j - F Sample(s)and/or Well Number(s) _ Location of sample points,wells,borings, etc.,with reference to three permanent reference points. and d ermanent features. e Measure all distances,clearly label roads, p c i I I • I 1.22 N'YSDEC Sample Identification,Preparation and Analysis Summary Forms j s s I . ♦1314W0314302.doc(A02) 1-32 I, NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION SAMPLE IDENTIFICATION AND ANALYTICAL REQUIREMENT SUMMARY Customer Laboratory Anal_ 'cat Re uirements Sample Sample *VOA *BNA `VOA - "Pest `Metals 'Other Code Code- ; GC/MS GC/MS GC PCBs , Method Method 'Method Method 3 # # M #_ i i' 65 6/2000 - ; Ij, NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION SAMPLE PREPARATION AND-ANALYSIS SUMMARY_ VOLATILE (VOA) ANALYSES Laboratory Date bate Rec'd Date Date Sample ID Matrix Collected at Lab Extracted Anal ed _ - I ,g . I I G 67 6/200b NEW-YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION SAMPLE PREPARATION AND ANALYSIS SUMMARY INORGANICANALYSES Laboratory Date Recd Date Sample ID - Matrix Metals Requested at Lab Anal ed . • 4 _ _ y s t �e r 70 612000 I 1023 Field Audit Form • - i 1 a 1 a t I ♦13144W0314302.doc=2) 1-33 I ------------- i DMOU AND BARTMWCCI FIELD AUDIT FORM j Site: Date: _ Officer ConductingAudit: ' Persons On-site: - -- QA/QC Project: - -- 1. Is safety equipment in use(hardhats,respirators, gloves etc.): YES NO ,* 2. Is a decontamination station.equipment and supplies on site and in working order. Methanol YES NO ',• Alconoa YES NO D1.Water YES NO a t!, YES NO .Scrub Brushes YE0 - Steam Cleanret s Comments: - - YES NO 3. Is the siteJinvestigattvn areas secured(fence,markers, etc.): Comments: - - 4 Is contaminated material properly stored and in a secure area: Y -$ NO . prope y Comxzttnts: R"Uw . .. .._.....-. -., - -. . -e. r ._4.._ .. ,.. Y.L. ..�_. r ... • . . �_.__. .i.- • --� :.-'u'C: ......_-_ -. . .. ,,dbD"PIIA AND BARMLUQCI FIELD AUDIT FORK(continued)•, 5. Are forms filled out proverly: ` Field Log Book YES NO Chain of Custody YES NO 1, Equipment Calibration Log YES NO Daily Field Activity.Report YES NO Location Sketch YES NO j Sample Information Record YES NO Equipment Usage Form YES NO 'I Comments: 6. Is the proper sampling and field measurement equipment,including calibration supplies on site: YES NO Comments. 7. Are there'adequate sample containers,including deionized water for _ QA/QC: Field Blanks YES NO Trip Blanks YES NO _ I Comments: ` S. Is the equipment decontaminated properly: Sampling equipment YES NO t.W: . Construction equipment YES NO ; Conunents: _ - I . FLDAUDR DVERKA AND a. BARTIWCCI FIELD AUDIT FORM(continued) 9. Is field measurement equipment calibrated: Daily YES . NO Properly YES NO Comments: i 10. Are samples collected and labeled properly: YES NO i Comments: YES NO 11. Are samples stored at 4 Q >, Comments: - q • Are coolers 'Properly sealed and packed for shipment including J - l2. grope Y Chain of Custody taped to underside of lid: YES NO . Comments: ; _ f 1 13. Is a copy of the Field Investigation Work Plan available on site: YES NO g. Comments: FtcAMT i ------------- -7--- ------ ------•-r •- :----- I dbDVnUKA AND BARTILUM FIELD AUDIT FORM(continued) 14. •Is a copy of the QA/QC Plan available on site: YES NO Comments: 15. Are investigation personnel familiar with the Work Plan and QA/QC Plan: YES NO Continents: ' s 16. Are quality control samples taken: Trip BIanks YES NO Field Blanks YES NO Comments: �. 17. Are samples shipped in timely and,appropriate-manner: YES NO . } Comments: I� 3 P i 18. Has the laboratory been contacted regarding planned shipment of samples: YES NO, ' Comments: - 1 • I j f SMAUM I ,I t� Dv AM FIELD AUDIT FORM (continued) ' b BARTMUCCI General Co en . ' . al mtn ts• J I 1V 7Iy J � � "AVOIT i i� ----------------------------------------------- .. _ ••'-,• ._- ------------------ - ---•---- �t3v`t+•ka, `� �`t'1., � �ci �1�I cy ••1 I' `� dLJ aontgtyOCYlata�adei�aOlt'mGt�,i►L Well'Co Meltion Lati Site 36k Job No. Well No. Total Depth l__3_$ _ Surface Elevation S/, !;-0 Top Riser Elevation , Water Levels(Depth,Date,Time) Date installed /q/0-L Riser Dia. 2 Material Py 6 Length /.1.7- Screen 2J+Screen bia. A'' Material 5/-SrSr-O" Length lo- Slot Size ,QI-D � Protective Casing Dia./— Material� Length- 6 5. SCHEMATIC Protective Casing Stickup r 3 Riser stickup Ground Surface Surface Seal Type Z) Bottom Surface Seal � ' 3 Grout Type _ .,;+�,•,;-� 6f�i' 1 none Top Sand Pack i Seal Type //K Top Seal _ FQ/ - ri 1,f Top Saeid Pack I Sand Pack Type 1i,/3LL 6r.J 'J�1 Top'Sand Pack size - - ` 1�`✓ Top Screen Sand Pack Type uylJ Ag ' size ' /3`T Bottom Screen Total Depth of Boring 1 well con (stick) j ,LaVlrlCa ' 8arkiluoci. - ' -W.eILConstrucfzod'L•o9 Site Ste,ff a0 L. F -Job No. Total Depth /,p Surface Elevation 5-1. 5� Top`Riser Elevation; - i Water Levels(Depth,Date,Time) Sb/(, rhflhi'3 "/ oo Date Irtstalled 12-//9/.q?- Riser 02Riser Dia., J- " Material Py C Length Screen Dla: v, Material S.t Length 2 n ' Slot Size f).o /o Protective Casing 'Dia. ( " Material Lenge . SCHEMATIC Protective Casing Stickup' - r Riser Stickup Ground Surface Surface Seal Type, /&'r6 6a .f- - 0 Bottom Surface Sea! Grouf Type 4,4 a: 33 r Top Sand Pack SealType 3 �. 5 Top Seal f • '1COp 5aad Pack Sand Pack Type wr// e. 3 Top Sand Pack size rtay 3 _ Top Screen - 1 Sand Pack Type &,rrhl 0009he a Size - s 5�f ' Bottom Screen Gd Total Depth of Boring ' :y 1 6 well con (stick) { - ..... . . .------- -------------------------- - ,- Dvir�� and - dh� �c �tlMLUSIf,C�RiplA�.0.RS�G, ' Well Constmdiotnto c �,// c Site 5 -- 401�# 4/ 11� Job No. ! /`l I 3 Well No. hi W - ,� 1 Total Depth, 1 y-y Surface Elevation 5-2.-9 .` Top Riser Elevation Water Levels(Depth,Date,Time) s�., _?i 15'•i�o y 13'00 Date installed /,Z/-2 3/,o Riser Dia ? Material PdL ,Length `�.V . Screen Dia' 1 " Material S.E.P Length Slot Size D, 610~ Protecsive Casing Dia. (,." Material, L.-/ Length & ' SCHEMATIC Protective Casing Stickup 3` _ Riser stickup Ground Surface _ � 3 Surface Seal Type Bottom Surface Seal s r 3 Gtout Type E Seal Type, 1 Z`1 Top Seal 1} 7 Top Sand PackFOO Sand Pack Type We 127,f Top Sand Pac1r1�t Size fTTi7 13/ Top Screen Sand Pack Type y, a G,ry,j Size * t s i 1-N! Bottom.Screen j Total Depth of Boring = well con (suck) s - t dhDvirka _and- Baetila[cci . aGS�tOFtgiiwr4Si0Ct¢ `r ,D aucot;strtaction Lol;, ' • Site SDui �- _ - - Job No.,I y f 3 Well No. Total Depth 6 Surface Elevation Top Riser Elevation ' Water Levels(Depth„Date,Time) f 1 J/`1D 3 /030 Date Installed - - Riser Dia. 2 `' Material Alt Length_�aS"', Screen Dia. 2 � Material `sr S Length Slot Size , /O Protective Casing Dia. I Material Svl, Length SCHEMATIC + Protective Casing Stickup - f Riser Stickup = Ground Surface Surface SealTypesa +:'ftyu _ a Bottom Surface Seal rt' Groat Type . -&4m r 3'y S Top Sand Pack fry l _ 4 � t Seal Type / din;�! 3 s Top Seal 3 7 Top Sand Pack P"d , Sand Pack Type w,1 ur 3 7� ' Top.Sand Pack t* [ Size Top Screen Sand Pack Type ./a�' Size [ 1 5 Bottom Screen 6 Total Depth of Boring }At S' well con (stick) 7 1 7 Mirka �bD,`glrtlluccl".d __ '.WeR.Construoion Lo Site 5614 e U r ' __ _ _ _- Job No. / /y'-F 3 Well No. Af w` d '1 Total Depth • _ /73 _ _ Surface Elevation_ a y7 Top Riser Elevation 1 Water Levels(Depth, Date,Time) y'y,o� _►�►L/n 3 iia,• Date Installed ` 03 Riser Die: - Material Length Screen Dia. -j '! Material Length p Slot Size o,O/D Protective Casing Dia. Maal- S Length, b' SCHEMATIC Protective Casing Stickup 3 Riser Stickup Ground Surface ' z Surface Seal Type Ae".J t;A Gza¢- # a Bottom Surface Seal i 1 Grout Type . F . f i Seal Type ;�,,;; �, U y.JrTop Seal All ---1 . 10'7. Top Sand PackODO Sand Pack Type W(lj /99' Top Sand Pack ' ' Size Ap v - /16 Top Screen Sand Pack Type (will Size a 1 V• Bottom Screen t ��3 ' Total Depth of Boring 4 wil colt (Stick) F S t, �D a Q,13artilu :a�smxaawwrusoauassa , Well Caknstriietwi t Lug Site rlte DIV (.'�� _ Job No. I •/ '� Well No. M W 3 S - - �,...� Total Depths S Surface Elevation q 7 _ Top Riser Elevation Water Levels(Depth; Date.Time) 4 y. 3 ±I 410 3 .,I�Lo0 Date Installed Riser Dia:., �" Material p1!L _ Length 3 , rol Screen D_;- " 1 "= Material s lend s Slot Size vim_ .Protective Casing -Dia. b�;�-,"_ Material� Length, SCHEMATIC 1 Protective Casing Stickup Riser Stickup t�. Ground Surface $ Surface Seal TypeAg T ; b 'Bottom Surface Seal • Grout Type �1,rw,,(,,;A„f 23 Top Sand Pack #oa Seal Type +' rvP: 1kIG 1 y Top Seal • - �q.�' Top Sand Pack sroo Sand Pack Type: wig/�� - 31 ' Top Sand Packer 1 Size 3 > Top Scmen D 5 Sand Pack Type - "ell Size *" } 5y Bottom Screen rT jr 'Total Depth of Boring ' 3 ' 6 well con (stick:) �.. g. z: Currently, there are 16 monitoring wells at the Southold landfill which are used to oiiltor groundwater quality. These wells are grouped in pairs,with one well being shallow and ned across the water table, and the other well being screened deep just above the clay unit at:underlies the landfill, with the exception of S-68916, which is screened below the water `able4t 103 feet,and S-68831, which is screened below the clay unit at 190 feet. Depending on Peaation and ground surface elevation, the water table wells vary in depth from 27 to 77 feet Wow ground surface (bgs) with the average depth being approximately 55 feet, and the deep ells(exclusive of S-68831) vary in depth from 85 feet to 150 feet bgs with the average depth ? eiag about 130 feet. The locations of these wells are shown on Drawing 2. •a { E k The existing monitoring wells are constructed with 2-inch diameter PYC casing and { •'stainless steel screens with locking steel protective surface casings. Screen lengths for the :r-shallow wells are 20 feet, and screen lengths for the deep wells are.10 feet. These wells, :.yexclusive of S-68831 and S-68916, are constructed in accordance with Part 360 requirements. J (5-68831 and 5-68916 were constructed by the Suffolk,County Department of Health Services in the early 1980s and the construction details are not known.) As part of closure construction, ten groundwater monitoring wells at five locations will z 1 need to be abandoned since they are located in areas that will be graded and capped or where .i maintenance access roads are planned to be constructed. These wells are MW-2S and 2D; MW- x , 3S and 3D; MW-6S and 6D; MW-7S and 7D; and S-68831 and S-68916. Well abandonment will be in accordance-with Part 360 procedures contained in 360-2.11(a)(8)(vi). After the cap { and maintenance roads are constructed,six of the ten,monitoring wells will be replaced with new wells at approximately the same locations as the abandoned wells and constructed in accordance with Part 360-2.11(a)(8). Monitoring wells MW-2S and 2D will not be replaced since well clusters MW-4 and MW-5 will effectively monitor groundwater quality downgradient of the MW-2 cluster, and ♦1314100820801.DOC(R02) 9_1 loom t i - _ :, -- r' :monitoring wells MW-7S and 7D will not,be replaced since they are located upgradient of the area of waste and historically have shown Iittlelbackground contamination. Locations of the • t;replacement wells are shown on Drawing 3. j Each new groundwater monitoring well will be constructed in a drilled borehole ff ',.approximately 8 inches in diameter. Drilling will be performed with hollow stem augers. The wells will`be constructed of a 2-inch diameter Schedule 304 stainless steel screen and threaded, ,.flush joint Schedule 40 PVC casing. Ten feet of stainless steel wire wrapped screen with 0.02- i s;.inch openings will be installed in each deep borehole, and 20-foot-screens will,be installed.in - r each shallow borehole, 5 feet above the water table and 15 feet below. The PVC riser will ' extend from the top of the screen to 21h feet above ground surface and will be contained in a steel protective casing with a locking cover. ' The annulus of the borehole in the,area of the screen will be sand-packed to a height o£2 t feet above the screened interval with No. 1 Grade clean silica sand. A finer grained No. 00 sand pack material (100 percent passing the No. 30 sieve and less than 2 percent passing the No. 200 = , sieve);6 inches in thickness, will be placed on top of the sand pack between the sand and the bentonite seal. A Moot seal of bentonite pellets or slurry will be platted immediately above the filter material and 6 inches of No. 00 Grade silica sand pack will be placed above the bentonite seal. The remaining annulus will be grouted to the surface with cement/bentonite grout. The bentonite'will be-tested and/or warranteed to be free or organic and inorganic contaminants. All material placed in the annulus of the borehole will be installed using a tremie pipe. A 4-inch diameter protective outer steel surface casing with locking cover and a surface cement pad will be installed around each well casing/riser. An illustration of well construction is z provided on Drawing 6. i 4 1314XCM20901.DMR02) 9-2 Southold Town Board -Letter, Board Meeting of November 6, 2019 RESOLUTION 2019-926 Item# 5.21 �3®'3 ADOPTED DOC ID: 15693 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-926 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 6, 2019: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Solid Waste Coordinator to develop a request for proposals (RFP) for the monitoring of gas and groundwater at the Cutchogue landfill for the years 2020-2023, as required by and in accordance with federal and state regulations, and for the Town Clerk to advertise said RFP upon its completion, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Dinizio Jr, Ruland,Doherty, Ghosio, Evans, Russell Generated November 7, 2019 Page 32