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HomeMy WebLinkAboutCommunity Power Group, LLC r y Of SOUS. � yo COUNT`i,� Request for Proposals for the Leasing of the Cutchogue Landfill Property for the Development, Construction, Operation and Maintenance of Renewable Energy System, Including Battery Energy Storage and/or Solar Photovoltaic Systems TOWN OF SOUTHOLD, STATE OF NEW YORK Submitted by: Community Power Group July 17, 2020 WICommunity POWER GROUP WI Community Community Power Group, LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 Community Power Group RFP Response Contents 1. Proposal Cover Letter 2. Pricing Letter& Summary 3. RFP Award Criteria 4. Southold Site Plan 5. Additional: Town of Southold Property Portfolio 6. Landfill& Relevant Experience 7. RFP Response 8. Contractor Bid Form 9. Appendix A- Subcontractors 10. Appendix B- Performance Bond 11. PVWatts Report CPG Project Example of a 2.5 MW Landfill on a County Landfill t. t i. 2 ©Community Power Group 2020 ' Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 July 14th,2020 To: Office of the Town Clerk Attn: Elizabeth A.Neville,Town Clerk Southold Town Hall 53095 Main Road Southold,New York 11971 RE: Cutchogue Landfill Property-Renewable Energy System Dear Elizabeth, Community Power Group, LLC (the "Contractor"or"CPG")hereby acknowledges receipt of the Town of Southold's Request for Proposals for the Leasing of the Cutchogue Landfill Property (the "Landfill") for the Development, Construction, Operation and Maintenance of Renewable Energy System, Including Battery Energy Storage and/or Solar Photovoltaic Systems issued in March 2020 (the "RFP") and acknowledges that it has read and agrees to be fully bound by all of the terms,conditions and other provisions set forth in the RFP. Additionally,the Contractor makes the following representations to the Town of Southold: 1. All of the statements and representations made in this proposal are true to the best of the Contractor's knowledge and belief;and 2. The Contractor will comply with any and all building codes and standards,applicable utility rules and tariffs, and any and all federal, state, and local technical and installation specifications and guidelines as may be developed and established; 3. The Contractor will comply with all specifications in PSEG's interconnection process; 4. The Contractor intends to provide all materials, tools, labor and equipment necessary for installation of the Renewable Energy System; 5. The Contractor agrees to all requirements of the contract documents and considers this proposal as a firm and binding offer. We thank you for the opportunity and wish the town's staff, leadership, and constituency a safe and happy rest of your July. Throughout the project's development the CPG executive team will be the main points of contact from day 1 through operation. Thank you for playing a role in accelerating New York's transition to renewable energy by administering this RFP. We wish you,the rest of town staff and leadership, and people of the town a healthy summer, fall, and winter as we all deal with these trying times.Take care and stay safe. Sincerely, Michael Borkowski President m borkowski&communitvpowergroui2.com 3 0 Community Power Group 2020 _/ Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,442729 Washington DC 20015 CPG Pricing Summary CPG is excited to provide the Town of Southold with this proposal no just because we specializes in solar landfill development projects, but also because Mike Borkowski,the founder and President of CPG,grew up spending summers on Minnehaha Blvd in Southold and this project is an opportunity for him to give back to a community that gave him so much as a child. We hope that you find that our proposal provides the Town with: i) the highest total monetary value; combined with ii) the greatest chance of being selected in the PSEG Solar Communities FiT V Program ("PSEG FiT" or just "Fi`r); and iii) the highest level of confidence in being able to develop the project and secure a lease agreement given the unique requirements of solar on landfills and receiving regulatory approval from the DEC's Region 1 for siting solar on your landfill. Our pricing proposal is for developing the parcel located at 6155 Cox Lane, Cutchogue, NY (Parcel: 1000-096.00-01.00-017.005) including the buildings for on-site solar, energy storage if feasible and the capped landfill to its maximum size given the capacity limits of the PSEG lines. One item of special note which was not specifically requested in the RFP is the bidders ability to be flexible in its submission to the PSEG FiT program to maximize the chances of being selected. We highlight this because all indications suggest that the FiT program will be significantly oversubscribed and therefore triggering the selection criteria process. We believe this is a critical component of this RFP because some bidders may provide higher lease prices that are predicated on higher PSEG FiT Price awards (PSEG FiT Price can range from 13 to 16.5 cents per kWh) or on a larger system size, that may never end up being selected. In this proposal we are committing to the price floor of 13 cents per kWh which then guarantees that this project will at a minimum make it to the fust tier project evaluation which will be selected based on project size. We believe a bid at 13 cents is the only path to an award and we have spoken with PSEG with regards to strategies on submitting different project sizes to ensure the project is selected(discussed later in this proposal).. CPG's land lease and total local compensation proposal could amount to as much as $150,000 per year paid out in equal monthly increments. Over the twenty year initial term, CPG's offer will equal approximately $3.0 Million to the Town of Southold. This proposal amount does not include any local taxes per page 6 of the RFP inclusive of county, school district,or special districts.As a part of the RFP, CPG will also provide enough rooftop solar for the onsite building to help offset onsite some, if not,all of its energy usage. Below is a summary of the offer: • Solar Land Lease - CPG will pay the Town of Southold an annual fee of$120,000.00 per year paid out in equal monthly increments (amounting to $2.4 Million over the initial twenty year lease term). This assumes an approximately 3 MWac solar facility as noted in the attached layouts and per the RFP's guidelines for the estimated system size. Prior to PSEG FiT submission,CPG will meet with PSEG to determine the optimal size in case a larger system (e.g.,3.3 MWs can be interconnected at the site's point of interconnection) in which case the lease amount would increase proportionally. 4 0 Community Power Group 2020 ' Community Community Power Group,LLC _ POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 • Battery Storage Land Lease - CPG will pay the Town of Southold an annual fee of$30,000 per year paid out in equal monthly increments, (amounting to $600,000 over the initial twenty year lease term). This assumes 6 battery storage containers. The CPG executive has developed and brought into operation over $350M of solar over the past 3 years including almost 40MWs of solar on landfills. We also have over 15 solar facilities in the State of New York that are in development. Our executive leadership on projects will allow and guarantee a first class project development partnership between the town and CPG as the project flows from RFPto PSEG submission to construction to operation. Thank you for the opportunity and your consideration of our proposal. Sincerely, G� Michael Borkowski President m borkowski&com mun itXpowergroup.com 5 ©Community Power Group 2020 ViCommunity Community Power Group,LLC t POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 Town of Southold Solar RFD's Award Criteria a. The annual land lease fee amount CPG's land lease and total local compensation proposal could amount to as much as $150,000 per year paid out in equal monthly increments. Over the twenty year initial term, CPG's offer will equal approximately $3.0 Million to the Town of Southold. This proposal amount does not include any local taxes per page 6 of the RFP inclusive of county, school district,or special districts.As a part of the RFP, CPG will also provide enough rooftop solar for the onsite building to help offset onsite some, if not,all of its energy usage.Below is a summary of the offer: • Solar Land Lease - CPG will pay the Town of Southold an annual fee of$120,000.00 per year paid out in equal monthly increments (amounting to $2.4 Million over the initial twenty year lease term). This assumes an approximately 3 MWac solar facility as noted in the attached layouts and per the RFP's guidelines for the estimated system size. Prior to PSEG FiT submission,CPG will meet with PSEG to determine the optimal size in case a larger system(e.g.,3.3 MWs can be interconnected at the site's point of interconnection) in which case the lease amount would increase proportionally. • Battery Storage Land Lease - CPG will pay the Town of Southold an annual fee of$30,000 per year paid out in equal monthly increments, (amounting to $600,000 over the initial twenty year lease term). This assumes 6 battery storage containers. b. The selected Contractor must abide bxall requirements set forth in this specification CPG has reviewed all the requirements set forth in the RFP specifications and will abide by all and will require that any subcontractors, affiliates,and partners abide by such specifications as well not limited to: scope of work, local, state, and national codes and regulations, and safety, and working through PSEG's Smart Grid Small Generator Interconnection Procedures on our way to obtaining utility interconnection agreements. CPG's primary focus is always on project safety and making sure all of our partners possess this same attitude in spirit and approach from day 1 of development through project operation. CPG would make sure that every activity from surveying to heavy construction would follow high safety standards to minimize any risks of injury or problems on site. The land lease contract and payments would commence at the project's commercial operation date. Prior to the commercial operation date (COD), CPG would make option payments during the period of time prior to the COD. CPG represents that it will or has: proposed a flat dollar per year lease fee for the duration of the contract(paid out in monthly increments), will make payments in a schedule agreed upon by the Client and the Contractor(for purposes of bid,assume lease payments to be monthly),enter into an agreement with Client that at a minimum states the mutual intention of Client and Contractor to enter into a Land Lease Contract and states that Contractor will be responsible to provide a performance bond equal to three years' lease payment to Client upon award by PSEG under Feed-in Tariff program, and agrees to have a minimum term of 20 years, starting upon commissioning of the solar system.All other provisions and guidelines in the RFP CPG has agreed to. 6 ©Community Power Group 2020 Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 CPG agrees to all other contractor requirements at this time regarding: submissions, quality assurance, delivery, storage, and handling, waste removal, substitutions, operations and maintenance, warranties, products; photovoltaic modules, inverters, balance of systems, racking, design and permitting, meeting / conferences with local jurisdictions at the reasonable request of the town, and solar project commissioning. c. The qualifications of the bidder in developing landfill-sited solar projects As noted in the attached response, CPG, its executive team and its partners' experience have worked on more than 15 landfill based solar projects and have extensive experience in developing,constructing and operating landfill-sited solar projects. We are also prepared to work with the Town of Southold on many of the lease requirements that are unique to siting solar on a landfill given the heavy use of the parcel itself and nuances of the post closure use permit. d. The plan set forth by the contractor to minimize risk of damage to the Town's landfill cap or any other facilities of the Town As noted in the attached response, CPG has extensive experience with its more than 15 projects and —40MWs of solar landfills. We have not caused any damage to any of the landfill membranes and caps in which it has successfully developed, built, and financed projects. Our experience ranges from the NY DEC,MD MDE,MA DEP,CT DEEP,and more state environmental regulatory agencies. e. The plan set forth by Contractor to minimize regulatory and legal risks associated with the system installation at the landfill As noted in the attached, CPG has extensive experience in getting landfill projects approved by the various regulatory bodies and is highly aware of the unique requirements of a solar lease for solar on landfills. CPG has over 15 projects in New York currently under development. We have extensive experience working with the DEC, DPS, LIPA, and PSC. CPG's executive has also played a major role with interconnection queue management, NY VDER program formation, NY MWB via NYSERDA programs within NY-Sun, and the NY Green Bank. None are applicable for this specific project however they represent the vast amount of knowledge and focus CPG has on NY. f. Comprehensiveness of the bid submission package CPG is responding to the bid that was provided by the Deputy Town Clerk(Sabrina Born)on March 16th, 2020. This email included the Solar RFP Specs and the Non-Collusive Bid Form. With the exception of the extension notification, from Resolution 2020-375 we have had no other communications with regards to additional information required for this RFP. We hope that our response provides the Town of Southold with confidence as to our expertise in solar landfill projects and that our pricing is highly competitive. To the extent the Town of Southold has additional questions, we welcome any additional questions or requests for further information. g. Commitment and readiness to adhere to an accelerated schedule to complete and submit all applications to PSEG CPG has an intimate understanding of the PSEG FiT program. Upon award CPG will immediately submit the project(s) into the program to meet the September 30,2020 deadline.CPG is willing to do this at risk 7 0 Community Power Group 2020 Co m m u n i t Community Power Group,LLC POWER GROUP Y 5636 Connecticut Ave,#42729 Washington DC 20015 before a lease is signed in order to allow the town to take its time with the local approval process and knowing that the project was accepted into the PSEG FiT award. CPG is also aware of the PSEG program selection protocol in which project submissions are ranked first by bid price and then by project size. As a part of its response to the RFP, CPG will commit to taking strategic actions that will increase the likelihood of the project being selected as a part of the FiT program. Such commitments include,but are not limited to: i)Price Floor-CPG will bid the$13 cost cap floor ensuring that it will be part of the first selection tier; ii) Multiple Bids -As noted above, in an over subscribed scenario the FiT program will first selected projects based on price, it will then rank those projects with the same price (eg, the $13 floor) from smallest to largest and select the smallest ones first until the program is full. Therefore careful consideration will need to be given to system size to ensure that all or a portion of this project is accepted into the FiT program.To that end,there are two key considerations:a)first,PSEG has indicated that bidders may provide multiple bids, but if multiple bids are selected only one "per parcel" can move forward. Accordingly CPG can and will be submitting multiple bids of different sizes to ensure that the town and CPG are not in an "all or nothing" scenario in the event the program fills up at the$13 floor before getting up to a 3 MW system size; b) second, given that the limitation is one project per "parcel" there is an option the landfill could be subdivided into multiple parcels each of which having its own smaller project that tallies up to the 3 MWs(the assumed line capacity). Upon award from the Town of Southold, CPG would work with the Town to come up with the most feasible and valuable approach to applying to the program; parcels, application system sizes, etc. While all this will put an incremental cost burden on the project's development cost (which will be 100%born by CPG) we believe such a strategy will be critical given that it is broadly expected that the 20-30 MW capacity of the PSEG FiT program will be full at the$13 price point before hitting the 3 MW project size. We believe this is a competitive advantage when comparing our proposal and pricing versus other proposals the Town of Southold might receive. CPG is the type of developer who will spend a greater amount at risk early to maximize the value to the landowner. Additionally, CPG has outlined multiple other parcels owned by the town that are suitable for solar. CPG has provided pricing for those other parcels if the Town was interested submitting more into the FiT program. If accepted into the FiT program CPG will easily meet the 10 business day interconnection application requirement and sees no issue with regards to being able to demonstrate site control within the 12 month timeline. [Site description&plan on the following page) 8 ©Community Power Group 2020 Community Community Power Group,LLC _ POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 Southold Site Plan CPG carefully reviewed the RFP, PSEG system constraints,the topography,and historical aerial imagery of the landfill to determine what would be the best size and location of the solar facility. As a result of these analysis we determined that designing a 3 MWac facility (not a 5MW system due to the constraints of the electric line) would be better that running a 2.5 Mile dedicated feeder for two primary reasons: i) the cost of the dedicated feeder would be greater than the financial benefits associated with more scale and therefore the total dollars paid to the Town of Southold are actually higher under the 3.OMW scenario; and ii) the chances of the project being selected at 5 MW are considerably less than a smaller project given that that PSEG FiT selection criteria as discussed above. We next evaluated the best sections of land for the 3.OMWac project with the least potential of compromising the cap. We also looked at the appropriate row spacing and appropriate footers throughout the array given topography changes, load profiles and shading. As a result of these analyses and the perceived limitation of 3.OMWac we kept the solar facility on the western side of the landfill as follows: J9MNtic Saler Peneb on Raof to aFsel arb lbega M.—20 SFece aaond SUe1 Anry Fence p � T mala—,PSA Rbet Pae SopTnmmsenn 10M. sid Tleee{hese Onsde i -14 Pnw Fenced oeemaed F,bn—Lew Ini>canneclgn Pobs Pnwrrbd Pahl o1lnYlmmedbn i 9 0 Community Power Group 2020 Co m m u n i t Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 Additional Southold Property Portfolio for Solar PSEG FiT CPG has analyzed over 100 parcels under the town's ownership. In reviewing the parcels there are partially developable for solar which we have outlined below. We are confident in a high quantity of projects that will be submitting at the price floor of 13 cents by 9/30/20. In order to maximize return and probability of success for the town CPG recommends doing a full portfolio analysis by the PSEG FiT deadline. Below is an outline of the potential returns for each of the parcels and their respective solar lease rates. Southold Property Portfolio Property Suffolk County Parcel Solar Approx. PSEG FiT $per MW Potential ID Site Address Parcel Acres Acres Project Size per Year $/year 5145 Main 1000-125.00-01.0 30.78 15 1-3 MWs $22,000 $66,000 Road 0-014.000 245 Bayview 1000-106.00-06.0 Road 0-020.003 25.06 15 1-3 MWs $22,000 $66,000 14100 Main 1000-088.00-06.0 11.6 10 1-2 MWs $21,000 $42,000 Bayview 0-013.054 8500 Old 1000-121.00-05.0 10 10 1-2 MWs $21,000 $42,000 Sound Ave 0-004.004 Airport; 1000-012.00-01.0 Whistler 0-018.000 192 30 24 MWS $22,000 $88,000 Ave 23800 Main 1000-116.00-01.0 51 30 24 MWs $22,000 $88,000 Road 0-003.003 70380 Main 1000-045.00-05.0 47.31 15 1-3 MWs $22,000 $66,000 Road 0-005.000 CPG is prepared to invest several thousand dollars in PSEG FiT applications to maximize solar probability given some severe program size constraints with oversubscription, low barriers to entry, and high competition. An additional consideration that CPG will explore in this analysis is that by developing any of these incremental properties, it may become cost beneficial to install the express fedder, which PSEG has indicated could handle up to IOMW of solar. 10 ©Community Power Group 2020 Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 CPG Landfill&Relevant Experience Community Power Group and its partners ("CPG") have completed landfill projects totalling nearly 40 MWs across multiple states. CPC's landfill partner is TRC Engineering who also have extensive extensive landfill and a long history of working with CPG. The below table depicts CPG and TRC's landfill experience, the respective project stages and the entity which granted approval of any post closure use permits. Community Power Group and Partner's Landfill Experience Project State System Size System Size Project Name State Authority (AC kW) (DC kW) Status Washington Commercial County I Maryland MDE 2,000 2,500 Operation Washington Commercial County II Maryland MDE 2,000 2,500 Operation Town of Commercial Maynard Massachusetts DEP 1,000 1,200 Operation Town of Massachusetts DEP 420 500 Commercial Brookfield Operation City of Virginia DEQ 4,000 5,000 Pre-Financing Charlottesville Town of Commercial Shirley Massachusetts DEP 1,000 1,400 Operation Town of Commercial Dover Massachusetts DEP 1,100 1,500 Operation Town of Commercial Beverly Massachusetts DEP 2,800 3,500 Operation Town of Massachusetts DEP 3,100 3,999 Commercial Marshfield Operation Town of Massachusetts DEP 800 1,000 Commercial Chelmsford Operation it ©Community Power Group 2020 Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 Town of Ayer Massachusetts DEP 800 1,000 Commercial Operation City of Massachusetts DEP 3,700 4,700 Commercial Fall River Operation Town of Massachusetts DEP 1,450 2,000 Commercial Pembroke Operation City of Massachusetts DEP 3,000 4,200 Commercial Newburyport Operation Town of Massachusetts DEP 2,800 3,600 Commercial Barnstable Operation Total - - 29,970 38,599 - CPG and its partner's role in the development of the landfill projects typically involves everything from origination, site development and discovery, entitlement, design, energy offtake subscription (not required in this case with LIPA FiT V), oversight of construction EPCs, financing to coordination with the local electric utility for interconnection. CPG plans to work with experienced partners to ensure Landfill property projects are managed properly in order to benefit our community. The parcels have ground water regulations per the DEC that are regulated by the Long Island Regional Planning and the Long-eared Bat is an endangered species on the site. We do not believe either of these will be a problem but close coordination with the different entities will be required. The Massachusetts and Maryland landfill solar projects CPG has developed and financed have extensive similarities to the town's landfill. CPG and its landfill consultants understand the nuances of developing a complex landfill project which requires multiple entities approving the project. The below table depicts CPG's (along with its partners)expected scope of work when it comes to the site development and what's needed to achieve completion. 12 ©Community Power Group 2020 ' Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 CPG and its partner TRC have worked on nearly 40 MWs of landfill solar projects Landfill Development Overview Site Access Site Point of Landfill Slope Parcel Real State& Land Lease Interconnect Federal Review Review Analysis Estate Review Species Negotiation Boundary& ALTA Solid Waste DEC Plan Operations& Local Topography Survey Program Submission Maintenance Neighborhood Survey Requirements Coordination Planning Outreach DEC System Southold Parcel Site Post Closure Project Brownfield Production Discovery Use Permit Entitlement Code Optimization Zoning Management Review Design 4) 4D 13 0 Community Power Group 2020 WI Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,442729 Washington DC 20015 The following references are for CPG and its partner's most recent landfill projects. Upon request, additional references can be organized and delivered to the Town of Southold. Washington County,Maryland Name Role Number Email David Mason Deputy Director 240-313-2792 dmason@washco-md.net x - . +w = 1 14 ©Community Power Group 2020 Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 Town of Maynard,Massachusetts Role Number Email Jutin DeMarco Director of 978-897-1317 dpw@townoftnaynard.net Public Works 15 ©Community Power Group 2020 WjCommunity Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 Town of Brookfield,Massachusetts Name Role Number Email Beth Coughlin& Current Board of 508-867-9300 selectmen@brookfieldma.us Linda Lincoln Selectmen •fie-.: 16 0 Community Power Group 2020 ' Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 .. Town of Shirley,Massachusetts Name Role Number Email Michael McGovern Town Administrator 978-425-2600 x200 clerk@shirley-ma.gov Town of Greenfield,Massachusetts Name Role Number Email i Marlo Warner Director of Public Works 413-772-1528 marlo.wamer@greenfield-ma.gov 17 0 Community Power Group 2020 _' Co m m u n i t Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,442729 Washington DC 20015 City of Brockton,Massachusetts Name Role Number Email Lawrence Rowley Commissioner, Public 508-580-7135 dpw@cobma.us Works 18 0 Community Power Group 2020 Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 Town of Dover,Massachusetts Name Role Number Email Christopher Dwelley Town Administrator 508-785-0032 cdwelley@doverma.org CPG has vast experience in New York developing projects and across the nation. We have played an integral role in guiding and structuring several community solar markets over the past half-decade, including those in New York, Maryland, Colorado, Illinois, Minnesota, Virginia and Pennsylvania. In New York, CPG has currently over 105 MWs of projects in development across the entire state via over 15 similar scale projects. We are very confident in our ability to develop these projects efficiently for the town. In addition to CPG's development work we are also active from a policy and regulatory standpoint. We have helped ensure the underlying rules and programmatic processes make sense and result in projects that can be developed properly, efficiently and in spirit with the underlying legislation. Since early 2020, CPG has communicated with PSEG and played an active role learning the program regulations and suggesting potential programmatic problems. 19 0 Community Power Group 2020 JCommunity Community Power Group,LLC _ POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 Community Power Group and its partners have played a role in developing and financing over$350M of community solar nationally since 2015. CPG has partnered with TRC Companies and one of its leaders, Max Lamson, whom CPG worked with on all its other landfill projects. TRC is a large infrastructure, environmental and consulting firm with remote offices in New York and is used to working hand-in-hand with a landfills local engineer to ensure solar is being properly placed on the cap in a way that will not cause any damage. TRC and its staff have worked on numerous landfill projects across the country. TRC performs feasibility studies, geotechnical assessments,civil/stormwater designs,and permitting(including Post-Closure Use permit preparation). Below is an outline of many of the items required for starting the process with the DEC: Region 1 DEC Pre-Application Solar Landfill Diligence List 1 Landfill Project Executive Summary 2 Solar Design and Construction Report 3 Prevention of damage to landfill cap plan (e.g.,will footers,pilings,entrenched wirings,or weight construction equipment damage to geomembrane and/or drainage layer,etc.) 4 Layout of the facility shown on a plan 5 Layout of the panels on the landfill 6 Panel spacing, slope and height 7 Management of burrowing animals under the panels Soil erosion maintenance plan;Groundcover vegetation must be maintained in good 8 condition at all times 9 Method of solar panel placement(on top of soil, concrete ballasts,etc.) 10 Sediment erosion plan approved by local soil conservation district, if required Stormwater management plan;management of concentrated runoff between panels: how will 11 this be handled? 12 Security overview and report:who will be responsible party 13 Solar project decommissioning 20 ©Community Power Group 2020 ' Community Power Group,LLC Community POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 Upon award, CPG would work with the Town, its local engineers and TRC to establish an action plan to commence the process with the DEC right away. The action plan would consist partially of completing the above items in order to coordinate an initial submission and notice of intent to the DEC. CPG plans to schedule weekly in person meetings to provide overviews of the project's development and deliver whatever forms of project status reports the county wishes for updates to residents and leaders. The team that will work directly with DEC consists of both engineering, development and finance individuals. The team has an expert understanding of what it takes to develop landfill projects for the town and move them into operation so the town can benefit from the project as soon as possible. Anticipated team is shown below. Name Company Title Southold Landfill Role Alex Farkes CPG COO Real Estate,Design, Site Discovery, Entitlement,Interconnect, Financing Max Lamson TRC Office Practice Leader Engineering and Construction Lead Kate Murphy TRC Project Manager Permitting Project Manager Tom Daniels TRC TRC Geotechnical& Solid Waste Engineering Steve Loss TRC TRC Civil Design& Stormwater Engineering Alex is responsible for overseeing the day-to-day operations of CPG. Alex will be intimately involved in overseeing the project's day-to-day activities through real estate, design, discovery, entitlement, interconnect, financing and ultimately operation. Alex previously ran project development for Borrego Solar Systems, Inc. in Maryland, Illinois, Minnesota, Pennsylvania, Virginia and New Jersey and was responsible for over$250M of Borrego projects getting financed since 2016. Max Lamson is TRC's Office Practice Leader for the Permitting, Planning,and Licensing group.Max has more than 10 years of experience in the design and permitting of large-scale solar projects, including successful development of over a dozen landfill solar projects. Max has been involved with over $75M worth of landfill projects and help bring them from project award to commercial operation and has experience with the DEC. Max and Community Power Group have developed many projects together over the past 10 years. The following is a list of key items the town should be aware of when it comes to landfill development for solar energy projects. General feasibility assessment of siting solar PV system on a specific landfill: There are several factors to consider for the general feasibility of siting a solar PV system on a specific landfill, including: slopes, slope stability,bearing capacity,historic settlement,future settlement potential, landfill gas production, type of cap, age of landfill, existing and potential groundwater and surface water 21 ©Community Power Group 2020 WI Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 impacts. There can be numerous obstacles that, if not properly dealt with,could have a material impact on the long term viability of the landfill cap including the numerous swales,runoff lanes,vents,etc. Landfill characteristics to be included in a records review: Landfill characteristics to review include: age of landfill, type of cap, type and dates of waste material deposited in the landfill, closure design, as-built drawings, monitoring date (landfill gas, groundwater, leachate, etc.) Determination of closure status: Landfill closure status is important to limit the potential risk of building and operating on a landfill that has not received closure certification. Reviewing the closure reports and any closure conditions can support the certainty of post-closure use as well as minimize the risks. Evaluation of the cap-existing conditions and characteristics Landfill cap characteristics should be evaluated to support the design of the solar PV project. Areas of differential settlement or ponding should be repaired prior to development. The thickness of cap and type of cap will determine the geotechnical parameters for the ballasted foundation design. Evaluation of slope and stability issues Typically, the PV development of landfill caps are limited to the flatter areas(<15%). Constructing solar PV on steeper slopes can result in slope stability issues. Design of a foundation system and layout includes a full geotechnical engineering analysis including sliding calculations and veneer stability analyses. Waste composition and any related concerns: The waste composition, age of waste, and thickness of waste can contribute to differential settlement of the landfill cap, which in-turn can impact the integrity or performance of a landfill solar PV system installed on the cap. Assess the settlement status: As discussed, the future settlement of the landfill needs to be assessed to determine the expected type of settlement (uniform or differential) in order to design a foundation and racking system with tolerances that can accommodate the related settlement. Stormwater erosion control considerations: Two types of erosion control are typically required for solar landfill development projects: erosion control during construction activities and long-term erosion controls. Construction-related erosion controls often include sediment barriers, silt fence, stabilization blankets, etc. Long-term erosion controls include riprap-lined swales and other permanent stormwater management features. Assess leachate and gas collection system: The solar PV array must be designed in concert with the existing leachate and gas collection systems. Specifically, the loading on top of gas collection piping should be evaluated to avoid negative impacts (i.e. pipe-crushing)within determined factors of safety. Construction around the active gas collection/venting system: 22 ©Community Power Group 2020 ' Community Community Power Group,LLC _ POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 Mitigation measures for working around active gas collection and venting systems include: maintaining a clearance radius around active vents,placing a visual and physical barrier for protection from construction vehicles,and of course, restricting any smoking,sparking equipment,or open flame near landfill vents. Design recommendations for improvements required for the cap: Landfill cap improvements to allow the installation of the solar PV may include: filling low-spots to restore positive drainage, clearing woody vegetation, reseeding bare spots, improving access roads, security fences,and other support features. Additional design considerations and construction methods required for working on a landfill site including recommendations for avoiding vents and associated equipment: Landfill construction means and methods for landfill solar projects may include: specifications for equipment (i.e. using low-ground-pressure vehicles), recommendations for sequencing construction to minimize impacts, standards for construction during wet-weather, and visual and physical barriers for vents and monitoring points. Determine allowable soil bearing capacity and foundation design type: Landfill cap soil bearing capacity for foundation system design is calculated based on landfill-specific parameters. Non-penetrating concrete block foundations are designed to meet allowable per-square-foot bearing capacity as well as other loading(wind,snow, etc). Stormwater management design and potential impacts from the solar equipment: The solar equipment, including ballasted foundation system, contributes to marginally-increased post-development stormwater runoff flow rates and volumes. The existing landfill stormwater management system may be able to accommodate these increases. Pre- and post- stormwater modeling can confirm the impacts and the need for potential upgrades. On-going maintenance requirements: On-going landfill cap maintenance typically includes; maintaining vegetation (mowing), maintaining drainage features, inspecting erosion and settlement of ballast blocks,and maintaining access roads. Assess the closure and post-closure regulatory permit requirements as they relate to the suitability for construction of a solar project: In addition to the design parameters discussed in other responses, a pre-permitting meeting with the regulators about the suitability for construction of a solar project can identify other potential regulatory and/or technical issues to a landfill solar PV project. Design considerations and methods for wire and cable runs to avoid cap penetration: Wire and cable runs can typically be installed above ground, in accordance with electrical code, using cable trays,rigid metal conduit,and concrete-encased duct banks. Additional challenges or design considerations: TRC has encountered many other site-specific challenges on landfill solar projects. One typical issue is the placement of ballast blocks and levelling-stone in a manner that does not impact stormwater drainage swales. We work closely with our clients and the regulators to identify innovative solutions to maximize the size of solar arrays while managing these types of constraints. 23 0 Community Power Group 2020 W'A Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 24 ©Community Power Group 2020 ' Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,442729 Washington DC 20015 CONTRACTOR BID FORM 1.0 GENERAL BID STATEMENT TO: TOWN OF SOUTHOLD STATE OF NEW YORK 53095 MAIN ROAD SOUTHOLD,NEW YORK 11971 Gentlemen: The undersigned Bidder has carefully examined the forms and content of the Bid Solicitation, including notice to bidders, bid bond, sample operating agreement, performance bond, certificates of insurance, general conditions, bid specifications, and addenda, has familiarized itself with the sites of work, and hereby proposes to furnish all necessary services,permits, labor, materials, equipment, vehicles, and tools required to perform and complete the work in strict accordance with all of the bid documents written by or on behalf of the Town of Southold for this project. The undersigned Bidder agrees to abide by all conditions stated, intended, implied both particularly and generally by the terms of this Bid Solicitation,the Agreement to be provided by the Town, and the unit price Bid herein stated. 1. The Undersigned Bidder also agrees as follows: FIRST: If this bid is accepted, to execute the Agreement and furnish to the Town a satisfactory performance bond, and notification of insurance within ten (10) calendar days. SECOND: To begin the process of approvals for the contemplated project proposed on the commencement date of any Agreement awarded hereunder. THIRD: To pay the Town any and all damages it may incur as a result of the Contractor's failure to perform all acts necessary to the execution of the Agreement as provided in the Bid Solicitation. FOURTH: During the performance of this Agreement,the Contractor hereby agrees as follows: 25 0 Community Power Group 2020 Community Community Power Group,LLC _ POWER GROUP 5636 Connecticut Ave,942729 Washington DC 20015 a. The Contractor shall not discriminate against any employee or applicant for employment because of age, race, creed, color, sex, sexual orientation, marital status, national origin, or physical disability. b. The Contractor shall comply with the provisions of Sections 290 through 301 of the Executive Law, shall furnish all information and reports deemed necessary by the State Commission for Human Rights under these nondiscrimination clauses and such sections of the Executive Law, and shall permit access to his books, records, and accounts by the State Commission for Human Rights, the Attorney General, and the Industrial Commissioner for purposes of investigation to ascertain compliance with these on discrimination clauses and such sections of the Executive Law and Civil Rights Law, c. This Agreement may be forthwith cancelled,terminated, or suspended, in whole or in part, by the Town upon the basis of a finding made by the State Commission for Human Rights that the Contractor has not complied with these nondiscrimination clauses. d. No laborer, workman or mechanic in the employ of the Contractor or subcontractor shall be permitted or required to work more than eight hours in any one calendar day, or more than five days in any one week except as otherwise provided in Labor Code Section 220. e. The Contractor shall include the provisions of clauses (a) through (e) in every subcontract or purchase order in such a manner that such provisions will be binding upon each subcontractor or vendor as to operations to be performed within the State of New York. FIFTH: By submission of this bid,the Bidder and each person signing on behalf of any Bidder certifies, and in case of a joint bid each party thereto certifies as to its own organization,under penalty of perjury that to the best of his knowledge and belief: a. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition. b. Unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening. 26 0 Community Power Group 2020 ' Community Power Group,LLC Community POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 c. No attempt has been made nor will be made by the Bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. 2. The undersigned also declares that it has or they have carefully examined the Bid Solicitation requirements and sample operating agreement and that it has or they have personally inspected the actual location of work, together with the local sources of supply, has or have satisfied itself or themselves as to all the quantities and conditions, and waives all rights to claim any misunderstanding, omissions or errors regarding the same which such inspection and observation would have disclosed. 3. The Bidder has completed the Contract Bid Form in accordance with these bid requirements. The undersigned hereby submits the following prices bid for the leasing of the Cutchogue Landfill Property for the development, construction, operation and maintenance of Renewable Energy Systems, including but not limited to battery energy storage and/or solar photovoltaic systems. SIGNATURE BLOCK The undersigned hereby submits the foregoing to furnish the services as described in this solicitation: Bidder:Community Power Group, LLC 5636 Connecticut Ave, 42729 Firm-Corporation Washington, DC 20015 By: �� 7-16-20 Signature -Authorized Representative Date 27 ©Community Power Group 2020 ' Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,442729 Washington DC 20015 APPENDIX A—SUBCONTRACTORS (if applicable) The Bidder hereby states that it proposes, if awarded an Agreement to use following haul subcontractors on this project. Subcontractor/ Contract Individual Address Phone# Trade Specialties 1. —N/A- 2. /A2. —N/A- 3. /A3. N/A 4. N/A 5. N/A Name of Bidder: Community Power Group, LLC By: Date: 7-16-20 (Authorized Signature) NOTE: If blank not applicable, fill in with N/A 28 ©Community Power Group 2020 ' Community Community Power Group,LLC POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 APPENDIX B—FORM OF PERFORMANCE BOND(if reauired� Bond No. KNOW ALL MEN BY THESE PRESENTS, that (hereinafter called the "principal") and (hereinafter called the "Surety") are held and firmly bound to the Town of Southold(hereinafter called the "Owner") in the full and just sum of dollars (TBD) good and lawful money of the United States of America, for the payment of which sum of money, well and truly to be made and done, the Principal binds himself, his heirs, executors, administrators and assigns and the Surety binds itself, its successors and assigns,jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written Agreement bearing date on the day of , 20 , with the Owner for the Town of Southold for the development of the Municipal Landfill Property for renewable energy systems, a copy of which Agreement is annexed to and hereby made part of this bond as though herein set forth in full. NOW, THEREFORE, the conditions of this obligation are such that if the Principal, his or its representatives or assigns, shall well and faithfully comply with and perform all the terms, covenants and conditions of said Agreement or his (their, its) part to be kept and performed and all modifications, amendments, additions and alterations thereto that may hereafter be made, according to the true intent and meaning of said Agreement, and shall fully indemnify and save harmless the Owner from all cost and damage which it may suffer by reason of failure so to do, and shall fully reimburse and repay the Owner for all outlaw and expense which the Owner may incur in making good any such default, and shall protect the said Owner against, and pay any and all amounts, damages, costs and Judgments which may or shall be recovered against said Owner or its officers or agents or which the said Owner may be called upon to pay to any person or corporation by reason of any damages arising or growing out of the doing of said work, or the repair of maintenance thereof, or the manner of doing the same, or the neglect of the said Principal, or his (their, its) agents or servants or the improper performance of the said work by the said Principal, or his (their, its) agents or servants, or the infringement of any patent or patent rights by reason of the use of any materials furnished or work done as aforesaid or otherwise, then this obligation shall be null and void, otherwise to remain in full force and effect; PROVIDED, HOWEVER, the Surety, for value received hereby stipulates and agrees, if requested to do so by the Owner, fully perform and complete the work mentioned and described in said Agreement, pursuant to the terms, conditions, and covenants thereof, if for any cause the Principal falls or neglects to so fully perform and complete such work and the Surety further agrees to commence such work of completion within ten (10) calendar days after written notice 29 0 Community Power Group 2020 W1 Community Community Power Group,LLC _ POWER GROUP 5636 Connecticut Ave,#42729 Washington DC 20015 thereof from the Owner and to complete such work within ten (10) calendar days from the expiration of the time allowed the Principal in the Agreement the completion thereof, and further PROVIDED, HOWEVER, the Surety, for value received, for itself and its successors and assigns, hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by an extension of time, modification, work to be performed thereunder, or by any payment thereunder before the time required herein, or by any waiver of any provisions thereof, or by any assignment, subletting or other transfer of any work to be performed or any monies due or to become due thereunder; and said Surety does hereby waive notice of any and all of such extensions, modifications, omissions, additions, changes, payments, waivers, assignments, subcontracts and transfers, and hereby expressly stipulates and agrees that any and all things done and omitted to be done by and in relation to assignees, subcontractors, and other transferees shall have the same effect as to said Surety as though done or omitted to be done be or in relation to said Principal. IN WITNESS WHEREOF,the Principal has hereunto set his (their, its)hand and seal and the Surety has caused this instrument to be signed by its and its corporate seal to be hereunto affixed this day of 20 Principal (If Corporation add By: Seal and Attestation) Attest: Surety (If Corporation add By: Seal and Attestation) Attest: Address of Surety 30 ©Community Power Group 2020 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor,to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed (Corporate Title) (if any): President Printed Name: Mike Borkowski Company: Community Power Group, LLC Address: 5636 Connecticut Ave#42729 Washington, DC 20015 Phone: 202-844-6423 • PVWatts Calculator 7/15/20,6:40 PM :;NREL RESULTS 5,707,303kWh/Year* Caution- Photovoltaic system Performance predictionscalculated by PVWatts®include System output may range from 5,573,181 to 5,851,127 kWh per year near this location. marry inherentassumptiorrs and uncertainties and do not reflect""at" f5 between PV technologies nor site-specific characteristics except as represented w Month Solar Radiation AC Energy Value PVWattsnR Inputs For example,PV modules with better performance are not (kWh t m2/day) (kWh) ($) differentiated within PVWatts from lesser performi ng modules.Both NREL and private Vanua 3.17 340,575 64,811 companies provide more sophisticated PV January modeling tools(such as the System Advisor Model at ht[Ps://sam.nrel.gov)that allow for February 4.26 400,742 76,261 more precise and complex nxxJ ding of PV systems. March 4.91 491,724 93,575 The expected range is based on 30 years of actual weather data at the given location and is intended to provide an indication of April 6.01 568,651 108,214 the variation you might see. for more information,please refer to this NREL report May 6.11 590,851 112,439 The Error Report. June 6.23 577,230 109,847 Disclaimer:The PVWatts®Model("Moder) July 6.40 595,158 113,259 is provlyded by the National Renewable Energy Laboratory ("NREL"), which is operated by the Alliance for Sustainable August 6.15 569,671 108,408 Energy, LLC ("Alllartce) for the U.S. Depa"ment Of Energy("Doe)and may be September 5.67 517,595 98,498 used for any purpose whatsoever. P The names DOE/NREL/ALLIANCE shall not October 4.23 421,985 80,304 be used In any representaton,advertising, publicity or other manner whatsoever to endorse or promote any entity that adopts or November 3.41 341,815 65,047 uses the Model.DOE/NREL/ALLIANCE shall fol provide December 2.73 291,306 55,435 arry support, consulting, training or assistance of any kind with regard to the use of the Madel or any updates,reviskxrs or Annual 1.94 5,707,303 1,086,098 new versions of the Model. YOU AGREE TO INDEMNIFY DOE/NRELIALLIANCE,AND ITS AFFILIATES, OFFICERS, AGENTS, AND EMPLOYEES Location and Station Identification AGAINST ANY CLAIM OR DEMAND, INCLUDING REASONABLE ATTORNEYS — - FEES,RELATED TO YOUR USE,RELIANCE, Requested Location Southold,NY OR ADOPTION OF THE MODEL FOR ANY PURPOSE WHATSOEVER. THE MODEL IS PROVIDED BY DOE/NRELIALLTANCE'AS IS Weather Data Source Lat,Lon:41.05,-72.42 1.1 mi AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING BUT Nor LIMITED TO THE IMPLIED WARRANTIES OF Latitude 41.050 N MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE EXPRESSLY Longitude 72.42'W DISCLAIMED IN NO EVENT SHALL DOE/NREL/ALLIANCE BE LIABLE FOR ANY _.. SPECIAL, INDIRECT OR CONSEQUENTIAL PV Sy�tem S ecificationS Residential DAMAGES OR ANY DAMAGES WHATSOEVER 7" P INCLUDING BUT NOT LIMITED TO CLAMS ASSOCIATED WITH THE LOSS OF DATA OR 4100 kW PROFITS,WHICH MAY RESULT FROM ANY DC System Size ACTION IN CONTRACT, NEGLIGENCE OR OTHER TORTIOUS CLAM THAT ARISES OUT Module Type Standard OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE MODEL. Array Type Fixed(open rack) The energy output range s based on analysis of 30 years of historical weather data for nearby,and is intended to provide Array Tilt 25° an Irldkatbn of the possible Interannual variability In generation for a Fixed(open Array Azimuth 1800 rack)PV system at this location. System Losses 17% Inverter Efficiency 98.5% DC to AC Size Ratio 1.4 Economics I Average Retail Electricity Rate 0.190$/kWh Performance Metrics Capaeityfactor 15.9% — https://pvwatts.nrel.gov/pvwatts.php Page 1 of 1 f; away luawnoop buiddiys liasul ► e I I I , I� M II Ci) SHIP DATE 16JUL20 I ORIGIN ID.OB9f,CLERV -6423 ACTWGT: MICHAEL BOCAD.11029109811NET4220 COMMUNITYLLC j 4849 RUGBYAVE, BILL SENDER BEfHESDA, CD To OFFIN CLERK SOUTHOLD TOWN HALL 53095 MAIN ROAD m x Liu SOUTHOLD NY 11971 (631)765-1800 REF WV DEPTPo nE �I IIIIIIIIilllllilllllllllllllllllllllllllllllllllllllllllll + ftcUn FRI - 17 JUL 12.00P PRIORITY OVERNIGHT TRK' 7709 7333 9957 11971 —_ C NY•US JFK SHA ssaj d�� -