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Home My WebLink About03/10/2020 MATTITUCK PARK DISTRICT M AT T I T U C K ,-v 0 PARK DISTRICT d P.O. BOX 1413 • NMATTITUCK, NEW YORK 11952 Ph: (631) 290-9103 Email: mattparkdist@optonline.net RECEIVED June 12, 2020 JUN 1 5 2020 Ms. Elizabeth A. Neville, Town Clerk Southold Town Clerk Town of Southold PO Box 1179 Southold,NY 11971-0959 RE: Mattituck Park District Dear Ms. Neville: Enclosed please find Mattituck Park District's meeting.packet from our regular meeting held on March 12,2020 containing the Meeting Agenda,approved Minutes and Resolutions,Treasurer's Report and Clerk's Reports and the approved minutes from a.Special meeting held on March 10, 2020 for filing with your office. If you have any questions regarding the enclosed,please do not hesitate to contact me. Thank you for your attention. Sincerely, f Jennifer Mannino Secretary Enclosures MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES March 12,_2020 6:30 PM Attendance Gerard Goehringer, Chairman George Lomaga, Deputy Chairman Lloyd Reisenberg, Commissioner Angela Noncarrow, Treasurer Beth Siar, Clerk Stephen Kiely, Attorney I CALL TO ORDER G Lomaga called the meeting to order at 6:30 PM I PLEDGE OF ALLEGIANCE APPOINTMENT 6:30 Denise Geiss — Presented the thank you for the Easter Egg Hunt that was used last year. Sponsors are all in place and everything is set and ready to go. Easter Egg Hunt Cancelled Due to Corona virus concerns APPROVAL-OF-MINUTE-S Motion by G Lomaga, seconded by L Reisenberg, all in favor and motion carried unanimously to approve the Minutes from the January 9, 2020 Regular Meeting jsubmitted via email. I TREASURER'S REPORT (A. Noncarrow) Presented/Discussed: • Bill Payment Register dated February 13, 2020 and March 12, 2020 • Budget Ledger dated January 30, 2020 and February 29, 2020 • Belance.st ee.t_dated-_F-ebrua y 11,2.020-and--Mar-ch- 1.2,202-0 • Commissioners reviewed Purchase Orders and approved where needed • G Lomaga asked if there was any room in the budget to move money for the playground equipment purchase or repairs for this year. • S Kiely advised that MPD needs the involve the public before making a decision Motion by L.Reisenberg, seconded by B Goehringer, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. MAINTENANCE REPORT (T. Pumillo) • Installed CO2 detectors and smoke detectors at Aldrich and the Lodge -Horseshoe-cour--t,cleaned-.up. • Working on boat dock repairs and Spring cleanup • Disinfecting all buildings and grounds • Dave's Truck needs new tires and has transmission problems Open Back hoe bid - Donald Grimm bid $126.00, Fine Care Landscaping $675.00. Motion by L Reisenberg , seconded by G Lomaga, all in favor and motion carried unanimously to accept the Fine Care Landscaping bid to purchase the backhoe for $675.00. CLERK REPORT ( B Siar) Presented/Discussed: • Clerk's Report of Receipts period covering January and February 2020 ,(attached) • G Lomaga would like a copy of the calendar moving forward Motion by L Reisenberg, seconded by G. Lomaga, all in favor and motion carried unanimously to accept and approve the Clerk's Report. VETERANS PARK • S Kiely recommended that the playgrounds be_sanitized often during the Covid- 19 crisis • Another option would be to close the.play_ground until further notice and during_ this time, make repairs needed • G Lomaga thinks not necessary to close park as none of the repairs are imperative. But if the town is closing other parks, then MPD will close the parks. • L Reisenberg suggested if the parks are closed, to announce on website and _possibly in The Suffolk-Times • L Reisneberg will check with the Town and notify the other Commissioners of the decision. GENERAL • G Goehr-Inger-feels.i#_is necessary to discuss.lifeguar-_ds for- the summer.; difficult to find lifeguards to work. MPD will put an advertisement in the paper in the near future to get the staff in place. RESOLUTIONS RESOLUTION 2020-17 RESOLUTION SETTING MEETING DATES FOR APRIL 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of April 2020: Work Session, Thursday, April 2, 2020 at 6:30 P.M. and monthly meeting, Thursday, April 9, 2020 at 6:30 P.M., RESULT: Motion byG Lomaga, seconded by L Reisenberg, all in favor and motion carried unanimously to approve Resolution 2020-17. _RES.OLUTLON-2020-12 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the -Bill-Register submitted-by-the Treasurerfor the-February 'f3,-2019 and-March T2,2020 meeting and further authorizes payment of the current bills. RESULT: Motion byG Lomaga, seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-18. RESOLUTION 2020-19 RESOLUTION APPROVING MEETING MINUTES FROM JANUARY 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the January 9, 2020 meeting minutes submitted via email. RESULT: Motion byG Lomaga, seconded by L Reisenberg, all in favor and motion carried unanimously to approve Resolution 2020-19. RES.OLUILON-2020 20 RESOLUTION ACCEPTING BID FROM OLDWOOD INC TO INSTALL SHEETROCK AT ALDRICH LANE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the -bid'from Oldwoodlnc,-7280 Sound Avenue,-PO-Box 1461 in-Mattituck,-NewYork,to install sheetrock for the ceiling in the utility garage at the Aldrich Lane facility. The estimated cost is $2150.00 for labor, $493.00 for materials for a total of$2643.00. RESULT: Motion by G Lomaga, seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-20. RESOLUTION 2020-21 RESOLUTION APPROVING PECONIC AMATEUR RADIO CLUB TO RENT BAILIE BEACH LODGE FOR ONE WEEKEND �I RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves Peconic Amateur Radio Club to rent the Bailie Beach Lodge from June 26-28, 2020 at the regular rate of$375.00. RESULT: Motion by G Lomaga, seconded by L Reisenberg, all in favor and motion carried unanimously to approve Resolution 2020-21. RESOLUTION-2020-22 RESOLUTION TO PROVIDE CPR TRAINING FOR MATTITUCK PARK DISTRICT EMPLOYEES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves to provide CPR training free of charge to all Mattituck Park District employees who desire to take the instruction. The District will provide an instructor at a cost which will not exceed $50.00 per student. RESULT: Motion by L Reisenberg, seconded by G Lomaga, all in favor and motion carried unanimously to approve Resolution 2020-22. RESOLUTION 2020-23 RESOLUTION TO ACCEPT BID FROM GRATTAN HEATING AND COOLING TO PURCHASE THERMOPRIDE OIL BURNER -RESOLVED.that.the-Board--of-Commissioners-of-the-.Mattituck,Park-District-hereby accepts.the- bid from Grattan Heating and Cooling, 322 Terry Ct, Southold NY 11971, to install a new Thermo Pride warm air furnace model # 0H8FA119D60 for$5200.00 at Bailie Beach Lodge. BE IT FURTHER RESOLVED that the Mattituck Park District accepts the proposal from Grattan Heating and Cooling for a 1 (one) year service contract for the new burner and water heater for $225.00. RESULT: Motion by L Reisenberg, seconded by G Goehringer, all in favor and motion carried unanimously to approve Resolution 2020-23. RESOLUTION 2020-24 RESOLUTION TO ACCEPT BID MATTITUCK PLUMBING AND HEATING FUEL CONTRACT FOR THE YEAR 2020 1 ESO ZVEOthatthe'Board-of Commissioners of the Mattituck-Park-District-hereby approves Mattituck Plumbing and Heating to deliver fuel and one year service contract for the existing burner at Bailie Beach Lodge for$255:00. i RESULT: Motion by L Reisenberg, seconded by G Lomaga, all in favor and motion carried unanimously to approve Resolution 2020-24. RESOLUTION 2020-25 RESOLUTION TO APPROVE THE USE OF THE WELCOME PACKET RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the use of a Mattituck Park District Welcome packet written by B. Siar, to hand out to guests of the Bailie Beach Lodge. RESULT: Motion by L Reisenberg, seconded by G Lomaga, all in favor and motion carried unanimously to approve Resolution 2020-25. RESOLUTION 2020-26 RESOLUTION TO INCREASE VETERANS BEACH PARKING FEES FOR 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the following parking fee increases effective March12, 2020 for Veterans Park Beach for the 2020 j season. Residents: $20.00 for a 2 year permit Non-residents: $35.00 per day All Veterans: _(with_proof of service) Free of charge Local Hotel guests: $35.00 per week RESULT: Motion by L Reisenberg, seconded by G Lomaga, G Goehringer voted NO. Motion carried by 2:1 vote. Resolution 2020-26. RESOLUTION 2020-27 RESOLUTION TO INCREASE VETERANS BEACH COMMUNITY ROOM RENTAL FEES FOR 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the following fee increase effective March12, 2020 for Veterans Park Community Room use for the 2020 season. Residents: $600.00 for 6 hours $100.00 each additional hour with a maximum of 8 hours. Proof of residency is required_(utility bill, drivers license, copy of lease). Proof of insurance is also required. This fee includes the hostess. There will be a deposit of$400.00 required which will be refunded only after a satisfactory inspection of premises for proper clean up. There is a limit of 2 parties per year for residents Non-residents: $1200.00 for a 6 hour.party and $200.00 for each additional hour with an 8 hour maximum. The fee includes the hostess. Proof of insurance is required. There will be a deposit of$800.00 required which will be refunded only after a satisfactory inspection of premises for proper clean up. Rates for Non-profits within Mattituck Laurel district: $300.00 for a 6 hour party and $50.00 for each additional hour with an 8 hour maximum. There will be a deposit of$400.00 required which will be refunded only after a satisfactory inspection of premises for proper clean up. Proof of Non-profit and insurance is required. AE$ULT: Motion by L-Reisenberg , seconded-by G-Lomaga, all--in favor and motion carried unanimously to approve Resolution 2020-27. PUBLIC COMMENTS I Enter Executive Session 7:30 PM Executive session ended 7:57 PM Meeting adjourned at 7:58 PM i Mattituck Park District Balance Sheet 3/12/2020 Assets Account Account Name Balance A.200.1 BNB (Operating) 11,788.23' A.201.2 BNB - Cash in Time (Money Market) 576,406.29 A.202.1 BNB Payroll Acct 4,941.36 A.210 Petty Cash 0.00 Total Assets 693,135.88 I , I l *wtuck- Park ®i,strict, 'Balance Sheet, 2%1:172`020 Asse`#s:° Account 'Account''Nam'e, + A:200. Balance,., 1 , B,NB°(Op,eratng)r A:20"1:2 `BN,B' s,l - 8;439645 •'., Cash',i T' arket n ime�(Moneyl,Ml ),:1' 701,640:45, A2A2.1 BNB,Pa,y,'roll A.210 "' Pett 'Cash „ Y 0:00. Tofial,Assets' 7;1 0 37,,0.42:, `, ; , ! 1 ,,, , , •��', ii` /.,6f''', r` ,� , r \ �'i, J'� ,t ,Ij' t �t;l +'i,'1.l,',},��, \h1. f '{;'', l �It' •1, ' ,OM1' ,'f, , I "[' .1' .'' ,fit;� 'i',., , r I ,, :r' '!�•1", ,'7, �'%1'' J. „ 1, ( ''iii,,,,`,,y;I ,y�' �1 }J'' 't' • 'I� t',, Ilfi)t' , „ , '''i''`' '1 ,i� f, ' r�l, I ' 1 , Mattituck Park District Bill Register February 13,2020 Check# Date Payee Amount 26911 2/11/20 Advance Auto Parts 92.53 26912 2/11/20 BP 164.03 26913 2/11/20 C.F.Van Duzer Gas Service Inc. 438.33 26914 2/11/20 East End Sporting Goods 833.60 26915 2/11/20 Harry Goldman Water Testing 60.00 26916 2/11/20 Ice Electric 5,993.70 26917 2/11/20 The Ink Spot 167.50 26918 2/11/20 Island Portables, Inc. 247.00 26919 2/11/20 Jamesport Hardware 21.99 26920 2/11/20 Doris McGreevy 73.08 26921 2/11/20 National Grid 415.44 26922 2/11/20 NYS Dept of Labor-UI Division 1,694.36 26923 2/11/20 Orlowski Hardware Company, Inc. 395.93 26924 2/11/20 Mattituck Plumbing Supply Inc. 1,800.00 26925 2/11/20 PSEG Long Island 1,908.39 26926 2/11/20 Beth Siar 204.34 26927 2/11/20 Southold Town Dept Solid Waste 52.80 26928 2/11/20 Staples Credit Plan 304.89 26929 2/11/20 Times/Review Newspapers 280.68 26930 2/11/20 Verizon 35.81 26931 2/11/20 Verizon Wireless 145.16 26932 2/11/20 Wesco Distribution 0.98 Total 15,330.54 Mattituck Park District Budget Ledger 01/30/2020, Account TD Description Current Month to date Expenses& Year to Date Remaining Budget Income Budget A.1001 Rett!Property Taxes $ 283,000.00 $ 151,656.00 $ 151,656.00 A.1090 interest-Real Prop.Tax 131,344.00 0.00'' 0.00 0,00 A,2401 interest&Earnings 3,500.60, 131A4 0.00 A',2440 Concession Rental 131.8,4 3,368.16 0,0,0 0.00 0.00 0.00 A.25,,0 Beach Fee Non-Resident 9,000.0,0 A.2591 Beach Fee Resident 0.00 0.00 9,000.00 10;00000; 0:00 0.00 10,000.00; A.2650 Sale of Excels Materials O,bD A.2705 Gifts&Donations 0. 0 0.00 0.00 0.060 0.00 � 0.00 A.2771 Other Revenues 40'04-0Q 0 a,2771,i . 00• 0.00 000 40,000..00 Lodge 0;00 2,100.00 2,100.00 (2,140,.00) A.27,71.2 Cotnmunity,Room 0 00 A,2771.3 +• . 925.00 • 925.00 (925.00) Picnic Area 0:00 0.00 0.00 A.2771.4 Fields 0.00 0:04•' 0.00 0100 0.00 A,599 Appropriated T1tnd'Balanee 458,200.90•,` 0.00 0.00, 458,200.60' Total Revenues 803,700- 154,813 154,813 648;887:16 A.5650.12 Parking Attend.,Hourly 5,00 6•;; 305.00 305:00 ' 6,195;00 A.7110.12 Parks,Part-Time dourly 2$;000 2,480:5,0 A.,7111.12 Parks,Full-time,Nourly 2,480:50 25,519:50 S7;O;Ob ; 6,200.00 6,200.00 50,800:00 A.71'12.12 Parks;Office .60,QOQ 3,693'�S,p 5;693.50 A,7110.45`2' Secretary 54;306.50 7,63 821,01 82`1.01 6;851:9 ' A,7110.453 Treasurer 12,600.' 1,343.59 A,7180.11 Beach,Manager 1,343.59 11,256.4;1 5,;60Q 0:00 0:00 5,600;00 A-7180.12 Beaches,Attendants Hourly ""'" 15350 A'.7l 80.i 0.00 0.00 1591 io'0 4 Lifeguards,Hourly ' 27;506 0.00, 0,00 27;50,0;00 Total Personnel Expense 224,223 16,843.60 16,843.60 2 03,370,40 A,7110.242 Site improvements 30(1' 00 A,7110,243 Equipment '4, 0.00 0,00 300,00'6•00 75;bbQ 0.00 0.00 75,000:00 Total Capital Outlay 375,000:60 0.00 ' 0.00 375,000!00 A.7110.411 Supplies&Materials 35,060 A.7110.412 Office Stationary, 0.00 0.00 35,000.00 SOU 0.00 0.00 500.00 A.7110.421 Telephone 6;5,00 0.00 A,7110.422 Electric 0.00 6,50;0.00 20,004 0.00 0.00 20,000.00 A.7114.423 Water ,,700 0.00 A.7110.424 Natural`Gas 0.00 700.60 A, 7110.425 Oil 7,500' 0.00 0.00 7,500.00 4,500 00 ' A.7110.431 Insurance 0. 0.00 4,500.00 35,000' 0.00 0.00 31,110. .0 A-7110.442 Site Maint/Facility Rprs 26,000 A-71.10,443 Equipment Repairs 0,000 0'00 O.OQ 26,00.60 0.00 9,000.0000.00 A,7110.451 Legal Council 12,000 1,000.00 1,000.00 11,000.00 A.7110.461 Postage 700 A.7110.454 Election Tellers 0.00 0.00 700.00 500 0.00 0.00 500.00 15,oao A.7110.455 Auditing Services � 9,000 A.7110,456 Professional Fees 0'00 0.00 9,000,00 A.1990 Contingency 121000 A.7110_.462 Permits 2,000 0.00 0.00 2,000.00 Mattituck Park District Budget Ledger 01/30/2020 A.7109 Payroll Fees 3,500 678.35 678.35 2,821.65 A.7110 Bank Fees 100 0.00 0.00 100.00 A.5001.47 Freight/Shipping Exp. A.5002 Mileage Reimbursement 3,000 Total Contractual Expense 202,500 1,678 1,678 170,822 A.9030.8 FICA,Employee Benefits 25,000 1,288.42 1,288.42 23,711.58 A.9060.8 Medical Insurance 5,000 0.00 0.00 5,000,00 Total Employee Benefits 30,000 1,288 1,288 28,712 Total Appropriations $ 827,723 $ 19,810 777,913 0 S I Mattituck Park District Budget ledger 02/29/2020 Account IDMonth to date Description Current Expenses& Year to Date Remaining Budget Income Budget A.1001 Real Property Taxes $ 283,000.00 $ 0,00 $ 151,656.00 131,344:00 A,1090 Interest-Real Prop.Tax 0,00 0.00 0.00 0.00 A.2401 Interest I&Earnings 3,500.00133.75 265.59 3,234.41 A.2440 Concession Rental 0.00 0.00 0.00 0.00 A,2590 Beach Fee Non-Resident 9,000.00 0.00 0.009,000:00 A,2591 Beach Fee Resident 10,00,0,00' 0.00 0.00. 10,000.00 A.2'650 Sale of Excess Materials 0.60, 0.00 0,00 0.0.0 A.2705 Gifts&Donations 0.00 0.00 0.06 0.00 A.2771 Other Revenues 40,000.00 0.00 0.00 40,000,0.0 a.1771 .1 Lodge 0.00 375.00 2,475.00 (2,475,00) A;2771.2 Community Room 0,00 450,00 1,375.00 (1,375:0'OJ A•2771.3 Picnic Area 0.00' 0.00 0,0p A,2771.4 0:0,0,, Fields 0.06' ' -0.00. O.OQ' 4.599 Appropriated Fund Balance 458,200:00 0.00 0.00 4$8,200.Q'0' Total Revenues803;7Q0' 959 ' 155,772 6.47,928.411; A,5650.12 Parking Attend.,Hourly 6500 0.00 305.00 A;71"10.12 Parks;Part-Time Hourly 28,'O;Og 1,760.,0' 4,240.50 , 23;759,5;0 A.7;111.12 Parks,Full-time Hourly 57;000` 4,000.QO. 10,200.00 A.71 12.12 Parks,Office 6U,000 4,200x00 9,893.50 A,71 10.452 Secretary 7,673, 590J4 1,41 A:7'110,453 7180Treasurer 12,600 969.24 2,312:83` 10,28'7:17 A. .11 Beach Manager 5;606' 0.00 0.00 5,;6,00,00, A.71.80,12 Beaches,Attendants Hourly 1,5,35,+? 0.0.0 0.00,' 15,350.00 A.7180.14 Lifeguards,Hourly 27;50Q. 0.00 0.00 27,500.06 Total Personnel Expense 220,223 11,519.48 28,363.08 191,859,92 A.7110.242 Site Improvements 360,000 ' 5,790.00 5,790.00 204,210.0Q A,7110.243 Equipment 75;000 1,800.00 11800.00 73,200:00 Total Capital Outlay 375,000.,00 7,590,00 7,590.00, 367,410.00 A.71]0,411 Supplies&Materials 35,000 2,587.32 2,587.32 32,412,68 A.7110.412 Office Stationary 500 0.00 0,00 500.00 ,500 224 A.7110.421 Telephone 6 ,. j .09 224.09,, 6,275.9T A.7110.422 Electric 20,OO,Q, 1,908.39 1,908.39. 18,091,61, A.7110.423 Water 700,00 A-7110.424 Natural Gas 700 0.00 0.007,500 853.77 853.77 6,646.23 A,7110.425 Oil 4,500 0.00 0.00 4,500.00 A.7110.431 Insurance 35,000 (129.30) 129.30 34,870.70 A.7110.442 Site Maint/Facility Rprs 26,000 307.00 307.00 25,693.00 A.7110.443 Equipment Repairs 9,000 92.53 92.53 8,907.47 1 Mattituck Park District Budget Ledger 02/29/2020 A.7110.451 Legal Council 12,OOQ 0.00 1,000.00 11,00,0.00 A.7110.461 Postage 700 0.00 0.00 700.60 A.7110.454 Election Tellers 500 0.00 0.00 500.00 A.7110.45,5 Auditing$eryices 9,000 0.00 0.00_ 9,000.00 A.7110.456.1 Profession4l Fees, 15,000 A.1990 Contingency 12,600, A.7110'462 Permits x,00'0 0.00 0.00 2,000.00 A.7109 Payroll Fees 3,500 195.18 - 873.53 2,626.41 A.7110 Bank Fees 100 ` 0.00 0.00 , 100.00 A.5001.47 Freight/Shipping Exp. r A.5002 Mileage Reimbursement . 3,000 73.08 73.08 Total Cobtractual Expense 202;500 6,112 - 8,049; 164;524 A.9030.8 FICA,Employee Benefits 25;000 881:26 2,169.68 22,83,0.32 A.9050.8 Unemployment Insurance 1,694.36 1,694.36 (1,09.4.36) , A:9060.8 Medical InsuMnce $,00Q 0.00 - 0.00 ; 5,000,00 Total Einploy6e Benefits 30,0.0'0 2,576 3,864 '26,134, Total Appropriations $ 827;723` $ 27,797 $ 47,866:$' '740,93P Net Income/(Deficit) ($ 24,023)1($' 26,838) $ 107,'9051($ 102,002) Mattituck Park District Bill Register March 12, 2020 Check# Date Pa ee M393.99 26933 3/11/20 A&C Auto Services 26934 3/11/20 Amagansett Building Materials 26935 3/11/20 BP 26936 3/11/20 C.F.Van Duzer Gat Service Inc. 26937 3/11/20 Eckert Oil Service, Inc, 753.23 26938 3/11/20 Gerard Goehringer 250.00 26939 3/11/20 Harry Goldman Water Testing 60.00 26940 3/11/20 Home Depot Credit Services 724.46 26941 3/11/20 The Ink S of 23.45 26942 3%11/20 Island Portables, Inc. 267.00 26943 3/11/20 Kaelin's Service Center Inc. 1,114.44 26544 3/11/20 Lucas Ford 496.68 26945 3/11/20 Mattituck Environmental Services 480.00 26946 3/11/20 National Grid 442.93 26947 3/11/20 North Fork Bedrock, LLC 60.00 26948 3/11/20 NYS Dept of Labor-UI Division 8,47 26949 3/11/20 Oldwood Inc. 686.00 26950 3111/20 optimum-, 525.54 26951 3111/20 Orlowski Hardware Company, Inc. 462.54 26952 3/11/20 PSEG Long Island 1,448:68 26,953 3/11/20 Suffolk Coun Water Authority 41.47 26954 3/11/20 Beth Siar 133.65 269$5 3111/20 Sta les Credit Plan EE 888:55 26956 3/11/20 Times/Review Newspapers 198.25 26957 3/11/20 Verizon 36.58 26958 3/11/20 Verizon Wireless 145.16 26945V 3111/20 Mattituck Environmental Services -480,00 26959 3/11/20 Mattituck Environmental 8 rrrices 320.00 26960 3/11/20 Mattituck Plumbing Supply Inc. 2$5.01 26961 3/11/20 Suffolk County Water Authority ��363.56 70.00 26962 3/11/20 Kaelin's Service Center Inc. Total 10.902.54 l SPECIAL MEETING AGENDA Mattituck Park District Board of Commissioners Special Meeting Tuesday March 10, 2020 6:OOPM Presiding Commissioners Gerard Goehringer, Chairperson George Lomaga, Deputy Chairman Lloyd Reisenberg, Commissioner Call to Order Pledge PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Veterans Park Proposal Beach Parking Fees Community Room Policies and Procedures for parties Rental Fees Rental Policies and Procedures Discuss Condon Engineering bill and other quotes for Bailie Beach Lodge PUBLIC COMMENTS Executive Session Personnel discussion , a� SPECIAL MEETING MINUTES Mattituck Park District Board of Commissioners Special Meeting Tuesday March 10, 2020 6:OOPM Attendance Gerard Goehringer, Chairperson George Lomaga, Deputy Chairperson Lloyd Reisenberg, Commissioner Angela Noncarrow, Treasurer Stephen Kiely, Council Beth Siar, Clerk Jennifer Mannino, Secretary Doris McGreevy and Ron McGreevy were present from the public Call to Order: G Lomaga called the meeting to order at 6:02 PM B Siar presented an analysis of cost vs. income for Veterans Park from 2018 revenues. The report shows that the park is operating at a loss each year. D McGreevy noted that last year, New Suffolk beach raised the fees for non-residents and therefore, Veterans beach received more non-residents as the fee was much less. J Goehringer suggested raising the Non-resident permit to $30.00 and raise slightly each year to match with other area beach fees. L Reisenberg suggested raising resident permits by $5.00 per year. Beach Parking Fees The final decision for the 2020 beach pass fees are as follows: (resolutions to follow in regular meeting March 12, 2020) Residents: $20.00 for a 2 year permit (this matches Southold Town parking fee) G Lomaga disagreed and voted for$10.00 for 1 year pass and $15.00 for 2 year pass J Goehringer and L Reisenberg agreed on the $20.00 fee. Non-residents $35.00 per day All Veterans: (with proof of service) Free of charge Local (within the MPD) Hotel guests, $35.00 per week. 1 of Veterans Park Community Room Fees The current charge is$425.00 for parties for a 12 hour time slot. According to B Siar report, the cost of each party to MPD is approx. $650.00. This includes the staffing, clean up, electricity, water, etc. G Lomaga questioned charging the same price for someone that has a 2 hour party vs. a 12 hour party. The Commissioners compared pricing of other venues and Park districts in the surrounding areas and determined the fee needs to be slightly increased to cover the costs. Residents The fee will be $600.00 for a 6 hour party and $100.00 each additional hour with a maximum of 8 hours. This fee includes the hostess. There will be a deposit of$400.00 required which will be refunded only after a satisfactory inspection of premises for proper clean up. This pricing is for MPD residents only, proof of residency is required (utility bill, drivers license, copy of lease). Proof of insurance is also required. There is a limit of 2 parties per year for residents Rates for Non residents $1200.00 for a 6 hour party and $200.00 for each additional hour with an 8 hour maximum. The fee includes the hostess. Proof of insurance is required. There will be a deposit of$800.00 required which will be refunded only after a satisfactory inspection of premises for proper clean up. Rates for Non-profits within Mattituck Laurel district $300.00 for a 6 hour party and $50.00 for each additional hour with an 8 hour maximum. There will be a deposit,of$400.00 required which will be refunded only after a satisfactory inspection of premises for proper clean up., Proof of Non-profit is required. The new rates will be effective for any parties booked after today's date, the fee for parties already booked-for this year will remain as previous year's rate. (as reserved). Bailie Beach Lodge Condon Engineering bill was discussed. The bill is $4500.00 to install an RPZ valve at the Lodge. L Reisenberg, and G Lomaga were concerned ,that the price was too,high and would like an itemized bill before releasing the payment. " r Enter Executive session: 7:17 PM Exit Executive session 7:22 J Goehringer explained that it was very hard to find an engineer and it was critical to install the RPZ valve so that SCWA can move forward. B Siar emailed a few engineers for a bid and there was no response. SCWA required the RPZ valve'due to the grade going up to the Lodge. B Siar had a key safe installed at the Lodge. The keys are stored in the safe and the access code can be changed remotely. Each user can have a different access code to help keep track of who is using the Lodge. If the keys are not returned to the safe, there will be a fee. There has been some unauthorized use of the Loge. Griffins Locksmith will come this week to change the locks and issue new keys which can be kept in the key safe which is next to the main door entrance. The discussion for Lodge policy and procedures was tabled for the April work session. General G Lomaga would like to serve coffee and hot chocolate at the March 25t" Stargazing event to be held at Veterans Beach. S Keily suggested he approach NOFO Donut Company for a possible donation of such items. Public Comment D McGreevy asked if the American Legion can advertise that Veterans can come to the MPD beach free of charge. The Commissioners will discuss. Special meeting adjourned at 7:40 A.M. Enter Exec session 7:41 PM Executive-Session Personnel discussion End Exec session 8:35 PM Meeting adjourned t