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HomeMy WebLinkAboutSparkling Pointe 2020-9 Southold Town Board - Letter Board Meeting of March 10, 2020 RESOLUTION 2020-232 Item# 5.16 ADOPTED DOC ID: 16095 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-232 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 10,2020: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Sparkling Pointe to hold a Special Event 2020-9 at Sparkling Pointe, 39750 County Road 48, Southold,NY as applied for in Application SPIa-f for events to be held May 2, June 13, June 19, June 26, Sept 10 and Sept 12, 2020 ending no later than 11:00 PM, provided they adhere to all conditions on the application and permit,parking must be contained to subject property and to the Town of Southold Policy for Special Events. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Doherty, Ghosio, Evans, Russell ABSENT: Sarah E.Nappa Generated March 11, 2020 Page 26 RECEIVED f IrD�� FEB 1 9 2020 Southold Town Clerk TOWN OF SOUTHOLD aQ� Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application.Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late Processing fee of$29.00 by the Office of the Town Clerk unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential prope , for profit such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission f the Ulowing by checking off the boxes and signing below. A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event; Yes [1 J No ❑ If Yes,Fee of$ has been submitted F.--I,- No,Fee of$ SO O has been submitted Updated 8/7/2018 The applicant/owner of the property hwhere the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional inomd AA Pur�vent Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control lam' p-Im acceptable to the Town of Southold AND a qualified traffic controller must be provided at the �j vent.(See application form for details) I_J Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitall formation required a ov in connection with my application. ated ure Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold,and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served,it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below Incomplete applications WILL NOT be reviewed, Spay U I'nG PO Special Event Permit# Applicant(s)name:-P{k Y C,+--C. -ev W't J.11 i' 5 Date of Submission I ! fid Name of Event) SCTM#'s 1000-Section Sq Block- Lot(s GD Dates of Each Event:, � ' DO � A 2,U � L6 -11(01M2,0 gq 124Y-oZ0 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: w{ d dL n(,. S — 0-H I -ss (Please attach a detailed description of EACH event to this appli� tion) Time Period(Hours)of Event: Fromya-�r I- to lid cr-� Thmr\ Town Services requested: ( )Yes ((V)No If yes,Describe Police Dept. Highway Dept. Describe Services vourwS , tY)os-E- Maximum Number of Persons Attending At One Time: f_ O Number of cars expectedj U2 SfS 0-4/2 Lou eco' i!/\ Is a Tent or other temporary structure being used? [x]Yes [ ]No If yes provide size(s)VOL 1'I� Q �' �v5 to x I� �✓ Z�x�O Will food be served?[ ]Yes [ ]No If yes provide number and name(s)of food vendor(s) � Ci, Updated 8/7/2018 Suffolk County permit#(s) Will other vendors be on the premises during the event?M Yes [ ]No If yes how many? I Q S Describe , Type of vendor(s)Oh rCf eS, Property Owner(name/address)--T-- —0 S 1641 I, pot L 0 WSJ V< I - - II ci l Contact Person and Contact Tel.# Ay l a,nJ a C U,Ax y S L I e-mail address O C LaAo S("Q C k I(� "n Gi -)l -1::e- • cayy) Event Location:Street-Hamlet Address: -I 0 C( 4 `- ��Icf MV I I q � I SCI H& Mailing Address to Send Event Permit to: , G�1�d DZJ►��" �e� 0 Have any of the development rights been so d to the Town of Southold[ ]YesJ No and/or Suffolk County Agricultural Program? [ ]Yes ]No If yes to either or both.also indicate on the attached plan the boundaries of the reserved area upon which the event will take place, YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE.,YOU MUST ALSO ATTACH A TR MC CONTROL PLAN(,gee next navel A Parking/Event Plan may be a survey,site plan and/or aerial view (for example Google Earth) of the subject propeay INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) 'The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 I (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATEM: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in conn with this Special Event. Print name of Owner S' a e of Owner A:mai�f Print name of Authorized Person/Representative >Ilignature of Authorizedn/Representative P IS HEREBY GRANTED.SUBXECT TO THE F L T 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town County or State Roads or Rights of Way- 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six(6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event. including but not limited to parking, iness/egress/access. to t(s)or topoorary structure( or te=gLa1y sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event including but not limited to parking, ingress/egress/access ten(,$) or temnooly structure( or tem o�miy sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee, 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 A�' ,� DATE(MMIDONYYY) `CVR ,CERTIFICATE OF LIABILITY INSURANCE 02/19/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Matthew Daley ONE 631-7443350 FAX No:631-744-3383 Farm Family Insurance PH 85 Echo Ave-Suite 2 E-MAILS: matt.daley@farm-family.com Miller Place, NY 11764 INSURERS AFFORDING COVERAGE NAIC9 INSURERA:Farm Family Casualty Insurance Co. 13803 INSURED INSURER B:United Farm Family Casualty Insurance Co. 29963 Sparkling Pointe LLC/Threshold Blue LLC INSURER C: 39750 County Road 48 INSURER D: INSURER E: Southold NY 11971 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILSR TR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY /DDI EFF MMIDDY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY X 3101X7436 08/31/19 08/31/20 EACH OCCURRENCE $ 1,000,000 G_E TO RENTED CLAIMS-MADE IX OCCUR 08/13/20 08/13/21 PREM SES Ea occurrence $ 100,000 MED EXP Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 2,000,000 X POLICY[:]JECT F�LOC PRODUCTS-COMPIOP AGG $ 2,000,000 OTHER $ B AUTOMOBILE LIABILITY 3101C3305 08/31/19 08/31/20 E° IdeDtSINGLELIMIT $ 1,000,000 ANY AUTO 08/31/2 08/31/21 BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY X AUTOS X HIRED X NON-OWNED PerOaxidenDAMAGE $ AUTOS ONLY AUTOS ONLY A X UMBRELLALIAB X OCCUR 3101E2535 08/31/19 08/3120 EACH OCCURRENCE $ 10,000,000 EXCESS LIAB CLAIMS-MADE 08/31/20 08/3V21 AGGREGATE $ 10,000,000 DED I I RETENTION$ $ WORKERS COMPENSATION STATUTE ETH AND EMPLOYERS'LIABILITY ANYPROPRIETORIPARTNERIEXECUTIVE YIN NIA EL EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached ifmore s ee is required) THE TOWN OF SOUTHOLD IS LISTED AS AN ADDITIONAL INSURED ON POLICY 3101X0436. CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD 53095 ROUTE 25 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE SOUTHOLD,NY 11971 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE I ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 26(2016103) The ACORD name and logo are registered marks of ACORD SPARKLING POINTE METH 0DE CHAMPEN01SE To Whom This May Concern: Please accept this application for Special Events/Weddings to be held at Sparkling Pointe. It is our goal to obey the rules and of course be respectful of our neighbors during all events.All private events held'at Sparkling Pointe will end no later than 11pm.We do not allow weddings and private events to have guests exceed our approved indoor occupancy. Please let me know if I can be of further assistance. I can be reached any time via email at aczartosieski@sparklinepointe.com or at the office at 631-765-0200. i Amanda Czartosieski Private Events Manager Sparkling Pointe Vineyards and Winery __ 1,77 39750 COUNTY ROAD 48. SOUTHOLD, NEW YORK 11971 p. 631.765.0200 • IF. 631.765.5264 www.sparklingpointe.com i 1 _ SPARKLING POINTE M ETH O D E C H AM PENO ISE Nature of Event Description: Sparkling Pointe holds private events and weddings on site.When applicable,tents are set up in the back of the building. However, not all events require tents. Restrooms are contained inside of the building. During these weddings and special events,we are closed to the public.All weddings and p va events end no later than 11pm. anda Czartosieski Private Events Manager Sparkling Pointe Vineyards an Win ry --4- .O� 39750 COUNTY ROAD 48. SOUTHOLD, NEW YORK 11971 p. 631.765.0200 • F. 631.765.5264 www.sparklingpointe.com ........ Ilk s �; ",- � � -Si,µ;5"� �' -' -�� �� ' �,-,^•� CREEKSIDE CATERING i Restaurant: La Plage `Y0 p. (631) 744-9200 ' lapiagerestaurant@yahoo.com www.laplagerestaurnt.com i - -iykW-'d'^i•'S l Contact: Aubrie Goss-Bohrer - f _•�_' EAST END EVENTS CATERING. INC. Restaurant: Cj's American Grill p. (631) 356-5078 cjagr@optonline.net eastendeventscatering.com Contact: Chris Richards • ,.r, ,• GRACE & GRIT EVENTS Full Service Catering and Event Planning p. (631) 876-5221 }i u stephanie@graceandgritevents.com x = +' www.graceandgritevents.com ;, 2 ..• Contact: Stephanie Pincar-Coleman �s J " IRISH COFFEE PUB CATERING Restaurant: Irish Coffee Pub p. (631) 277-0007 `?4 t'"z �• =� � ��" �;. •:^ �;,�.."_�'� catering@irishcoffeepub.com www.irishcoffeepub.com - r Contact: Stephen Mahood +r•- -; ....;''' PLATED SIMPLY , Full Service Catering and Event Planning p. (631) 298-7077 events@platedsimply www.platedsimply.com Contact: Liz Werkmeister �1 5 a.«<Mhwu,,,Wh..�h,,CGw.x.XAatY�.v',owxd:wWJWcu.W000rNOJ,.<M'owr,w.sw>oy».bJ�woo.-i.[o.»w'Nttt<a/n<�a.».owUsaaoau.<.aa.<cuoccu<orAc<ceoraooxnK<,ottlow...«/.cc�d'aa�ct4owacTUooa+',wwuvViY�+aao�Y�+n.n.i»wx�waxa..q...A>....++w»�.. 39750 Middle Rd,-'Google Maps 4/4/18,10:16 AM Google MapS 39750 Middle Rd -7­,,�/ P, p� Jp,' �t�tp-.� Ef '•rr �:.rr.-a ;�,.._ rK�'; �w"'`ry:3� 4^a�+4�y'�'°��-'.��?f,r'N� Ytg` i.;. x:�.•Fi`�='f^,�L '` tt.`�':.(,' `'�', /t,{ µ'„'t„ •''S'.;, .Y, _,---1- ,� '�,moi. 3. 5x t�'?•' fir;..Si,K. :C -M ",y' ' (� g"4i: .� '�� •F,�rA4 �•" r ,, ���1r`"',�s'- __ .,�'i� a ,__ .�,.r.kr� 'III {I 1 n r r.�� � ��{�.F",_�Cr.,,',•���.. •4 '�. N� sit,+,;. � '� 7• y j'E" -bi,F _W� Y�'�t _ `N•,��: I^a��'rEiF� �S '� Y �, •�.14',n �.�..',r�,r'%.l•.^i_'- , }J/f.Y .y A'L�-�r ',�`, '�93; 1; �..1 ? 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IIOTK IAI1rID,TMR,IRpDm;Rlle'a Wa4R. . .IItg R. t •-1� SITE PLAN APPROVAL•AMENDED \\I Town of Southold P0Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 02/21/20 Receipt#: 267416 Quantity Transactions Reference Subtotal 1 Event Fee sp1a-f $150.Q0 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#2910 $150.00 Sparkling, Pointe L L C Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 1 i (Name: Sparkling, Pointe L L C 39750 Cr 48 Southold, NY 11971 (Clerk ID: LYNDAR Internal ID.spla-f Rudder, Lynda From: Silleck, Mary Sent: Wednesday, March 4, 2020 11:25 AM To: Rudder, Lynda; Noncarrow, Denis Cc: Doroski, Bonnie Subject: RE: Special event application sp1a-f Sparkling Point Special Event This has been approved by the Committee with the condition:tfiat they only park on subjectµproperty Thanks ' -----Original Message----- From: Rudder, Lynda Sent: Friday, February 21, 2020 1:37 PM To:Silleck, Mary; Noncarrow, Denis Subject: Special event application spla-f Your message is ready to be sent with the following file or link attachments: spla-f 20200221133901.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. 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