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Home My WebLink About01/09/2020 MATTITUCK Enclos res DISTRICT M AT T I T U C K ZVOY . . PARK DISTRICT d P.O. BOX 1413 • MATTITUCK,•NEW YORK 11952 Ph: (631) 298-9103 • Email: mattparkdist@optonline.net E April 3,2020 APR 0 0 Ms. Elizabeth A. Neville, Town Clerk Town of Southold "— PO Box 1179 Southold,NY 11971-0959 RE: Mattituck Park District Dear Ms. Neville: Enclosed please find Mattituck Park District's meeting packet from our meeting held on January 9,2020 containing the Meeting Agenda, approved Minutes and Resolutions, Treasurer's Report and Clerk's Reports for filing with your office. If you have any questions regarding the enclosed, please do not hesitate to contact.me. Thank you for your attention. Sincerely, Jennifer Mannino Secretary Enclosures MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, January 9, 2020 @ 6:30 p.m. Presiding Commissioners George Lomaga, Chairperson Gerard Goehringer, Co-Chairperson Lloyd Reisenberg, Co-Commissioner Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary Call to Order Pledge 6:30 PM to 7:30 PM Board of Commissioners Work Session 1. Review Bills/ Purchase Orders 2. Aldrich Lane (a) Basketball Court 3. Veterans Park (a) Bathroom Update (b) New office computer (c)Southoid Town"Parking by Permit Oniy" signs (d) Removal of Soda Machines (e) Outside lights (Email from neighbor) 4. Bailie Beach Lodge (a) Scout clean up policy (b) Review estimates for RPZ and waterlines (c) Sheetrock 5. Love Lane (a) Appraisal 6. General (a) MPD Truck repairs (b) Review Generator proposals (c) Dave Reeve's hours 7. February Meeting Dates Work Session — Thursday, February 6, 2020 at 6:30 p.m. Meeting —Thursday, February 13, 2020 at 6:30 p.m. 7:30 PM Board of Commissioners Regular Meeting Approval of 12/12/19 Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow Maintenance Update Tim Pumillo Clerk's Report Beth Siar PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda on-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes The Regular Meeting is being recorded for accuracy 1. Aldrich Lane (a) Basketball court status 2. Veterans Park (a) Bathroom Update (b) Southold Town "Parking by Permit Only" signs (c) Renovation/Closing of park 3. Bailie Beach Lodge (a) Scout-clean up policy 4. Wolf Pit (a) Vandalism/ Items-thrown in pond 5. Peconic Bay Boulevard (a) Husing Pond update 5. General (a) Gates closing in winter (possibly interview/new hire) (b) Lifeguard certification reimbursement agreement (c) Mattituck Park District flyer (d) Possible Photo Contest for Park District flyer RESOLUTIONS Resolution 2020-10 approving the meeting dates for February 2020 Resolution 2020-11 Approving the Bill Register and payment of the current bills Resolution 2020-12 Approving minutes from December 12, 2019 meeting. Resolution 2020-13 Approving the annual salaries for January 1, 2020 to December 31, 2020 Resolution 2020-14 Approving the hourly salaries for January 1, 2020 to December 31, 2020 PUBLIC COMMENTS y s MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES January 9, 2020 Attendance Gerard Goehringer, Chairman George Lomaga, Deputy Chairman Lloyd Reisenberg, Commissioner Angela Noncarrow, Treasurer Beth Siar, Clerk Jennifer Mannino, Secretary Stephen Kiely, Attorney Tom and Marilyn Gilroy were present from the public. CALL TO ORDER G Lomaga called the meeting to order at 7:30 P.M. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by G Lomaga, seconded by G. Goehringer, all in favor and motion carried unanimously to approve the Minutes from the December 12, 2019 Regular Meeting submitted via email. TREASURER'S REPORT (A. Noncarrow) Presented/Discussed: • Bill Payment Register dated January 9, 2020 • Budget Ledger dated December 31, 2019 • Balance sheet dated January 9, 2020 • Commissioners reviewed Purchase Orders and approved where needed Motion by G Goehringer, seconded by G. Lomaga, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. MAINTENANCE REPORT (T. Pumillo) ® T Pumillo was not present at the-meeting CLERK REPORT ( B Siar) Presented/Discussed: r • Clerk's Report of Receipts period covering December 2019 and January 2020 (attached) • B Siar suggested off season pricing for the use of the Lodge as there are not many bookings. • Council audited Boy Scout Troop 179 from the Clerks report and found them to be in order and recommended'that the board vote to approve the report Motion by G Lomaga, seconded by G. Goehringer, all in favor and motion carried unanimously to accept and approve the Clerk's Report. ALDRICH LANE • G Lomaga would like to meet with SCWA to discuss public water at Aldrich and then decide if VIPD will move forward • C Dwyer sending water test result, drywall needs repair before the CO • B Siar working with John Pratnicki at PSE&G to determine the cost of lighting on the soccer fields in order to set the pricing for the upcoming season. BAILIE BEACH LODGE • B Siar would like to get quotes for an electrician to hard wire the CO2 and smoke detectors • G Lomaga would also like quotes for ceiling fans • B Siar presented quotes for motion sensor lights4outside the Lodge, The Commissioners will consider them VETERANS PARK • T Pumillo to out up snow fence around the bathroom construction area and open up the park to visitors as soon as possible • The gates will be open for regular winter park hours once the snow fence is around the construction area • Cement will be poured when temperature rises • A new.office computer is needed, L Reisenberg would like to get the same one as in the Town Hall, he can purchase one through CDWG or Gov Connection to get government pricing. • The estimated cost will be between $550.00 and $600.00. • C Dwyer has 3 change order items that need to be signed before proceeding with the bathroom renovation, these are unforeseen required items in order to obtain the C of O • The extra cost is approximately $5800.00. • S Kiely suggested MPD meet once a month with the project engineers to get a status update on projects. PECONIC BAY BEACH • S Kiely had a meeting on December 16, 2019 at 1:30 PM at Suffolk County DPW, 335 YaphankAve, Yaphank New York, with AJ Knupski, Dennis Noncarrow, Jamie Richter, Vector Control representatives and Michael Collins, regarding the Husing Pond overflow. • DPW says the pipe for drainage works, • S Kiely presented photos of the flooding, the Town agreed to change the pitch of the road as it is a Town road. • This will be a spring project for the Town Highway Department. WOLF PIT • The Commissioners will consider the options of selling the parcel or enter a lease agreement with the Town • G Lomaga would like to be kept up to date with Mike Collins as to what the plans are for the drainage/runoff project before the work begins. GENERAL • B Siar suggested if the hostesses should have CPR certification, the Commissioners will discuss at next meeting • G Lomaga would like to have a flyer describing the history of the Mattituck Park District park and how the different properties were acquired. • Mattituck Yacht Club and Breakwater gates to remain open all year, G Lomaga and L Reisenberg agree, G Goehringer does not agree • A Noncarrow would like a key for the Veterans Park gate as she works late • B Siar will provide one for her • The Commissioners gave B Siar permission to attend the Job Fair at Mattituck High School on Monday January 13, 2020 to recruit for lifeguards. • G Lomaga suggested B Siar also contact the athletic department at the High School and let them know about our lifeguard certification reimbursement program. • G Lomaga wants to have a photo contest of MPD parks. The Commissioners agreed to have G Lomaga put something together to discuss at the next meeting. RESOLUTIONS RESOLUTION 2020-12 RESOLUTION SETTING MEETING DATES FOR FEBRUARY 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of February 2020: Work Session, Thursday, February 6, 2020 at 6:30 P.M. and monthly meeting, Thursday, February 13, 2020 at 6:30 P.M. RESULT: Motion byG Lomaga, seconded by L Reisenberg, all in favor and motion carried unanimously to approve Resolution 2020-12. RESOLUTION 2020-13 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the January 2, 2019 meeting and further authorizes payment of the current bills. RESULT: Motion byG Lomaga, seconded by L Reisenberg, all in favor and motion carried unanimously to approve Resolution 2020-13. RESOLUTION 2020-14 RESOLUTION APPROVING MEETING MINUTES FROM DECEMBER 2019 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the December 12, 2019 meeting minutes submitted via email. RESULT: Motion byG Lomaga, seconded by L Reisenberg, all in favor and motion carried unanimously to approve Resolution 2020-14. RESOLUTION 2020-15 RESOLUTION APPROVING ANNUAL SALARIES FOR JANUARY 1, 2020 TO DECEMBER 31, 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the per annum salaries for the following appointed officials effective January 1, 2020 through December 31, 2020: Park District Attorney, Stephen Kiely— Per Annum Salary$12,000.00 Treasurer, Angela Noncarrow—Per Annum Salary$12,600.00 Secretary, Jennifer Mannino—Per Annum Salary $7,673.00 RESULT: Motion by,G Lomaga seconded by L Reisenberg, all in favor and motion carried unanimously to approve Resolution 2020-15. RESOLUTION 2020-16 RESOLUTION APPROVING HOURLY SALARIES FOR JANUARY 1, 2020 TO DECEMBER 31, 2020 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the following hourly salaries for the following employees effective January 1, 2020 through December 31, 2020: Secretary/Administrative Assistant, Beth Siar @ an hourly rate of$30.00 Laborer, Timothy Pumillo @ an hourly rate of$25.00 Part-Time Laborer, David Reeve @ an hourly rate of$22.00 Park Attendant, Leonard Llewellyn @ an hourly rate of$20.00 plus mileage Call-In Hostess/Clerk, Karen Allar @ an hourly rate of$16.00 Call-In Hostess/Clerk, Pat McIntyre @ an hourly rate of$16.00 Call-In Hostess, Patricia Zlatniski @ and hourly rate of$16.00 RESULT: Motion by G Lomaga, seconded by L Reisenberg, all in favor and motion carried unanimously to approve Resolution 2020-16. PUBLIC COMMENTS Tom and Marilyn Gilroy expressed their concern for the Parking by permit only or no parking signs. MPD put up no parking signs last summer outside the fence of Veterans Park and people started parking on the.side streets and walking down to the beach. The Gilroys live on one of the side streets and they felt it was very dangerous and some of the cars were parked in the street and children were in the street when exiting the cars. The Gilroy's are concerned for the safety. The no parking signs do not stop people from walking down to the beach. G Lomaga now understands why the neighbors were upset about the No Parking signs. The Commissioners will discuss other possible solutions. Enter Executive Session 8:50 PM Executive session ended 9:15PM Meeting adjourned at 9:15 PM Mattituck•Patk District Balance,Sheet 119/2020 ' Assets' Account Account Naas Balance " X2,00.`1' ON"b {operating) , ' 121,095.70 A.20'1.2' BNB - Cash in Time"(Wney,Market) 5,62,353,45, " A.2'02.1 BNB Payroll Acct 1 252.67x' A.210 Petty bashCO 0.00 Total Assets 684,701:82 • Mattituck Park District .dill Register 01/09/2020 Mtg. Filter Criteria includes:Report order is by Date. Check# Date, Payee Amount 26859V 12/17/19 National Grid -151.86 26873 12/17/19 National Grid 108:21 26747V 12/31/19 §uffolk,,66Unty Water Authority -11,959.00 26745V 12/31/19 Suffolk County Water Authority -1,500.00 26874 12/31/19 =Duzee uoPrt75.50 26875 12/31119 214.69 26876 12/31/19 : 9,025.00 2687,7 12/31/19' s Service Inc. 432.99 26878 12/31/19 ,77,125.75 26879 12/31/19 Eckert Oil,Srvce,Inc. 1,076.06 26880 12/31/19 Gerard Goehrin er 10.21 2688,1 12/31/19 Harry Goldman•Water Testing 185.00 26882 12%31/19 Griffin q`Hardware Co, Inc. ' 85.99 26883 12/31119" The Hartf'o'rd,, 94.63 26884 12/31/19 Home De' ot-Credit Services ' 113.65 26885 12/31/19 HOSTWAY•BILLING CTR 69.5,0 26886 12!31/19 Ice Electric• 4,860.00 7. 26887 12/31/19 T,i1e nk',Sp'ot ; 30.00 26888 12/31/19 Island Rortaliles,-Inc. �� 26 , 26889 12/31/19 Jamesport,Hardware 17.48 00 26890 12/31/19 Kaelin's,Service Center Inc. 14.50 26891 12/31/19 LaW;Offices of Stephen F. Kiely 1,000.00 26892 12/31/19 _ Ste'lien Kiel ,` 31.44 26893 12/31/19 � Lenny Llewellyn;,".,�. � � 375.84 ' 26894 .12/31/19 Liq thous'b'sebudty Inc. 780.00 26895 12/31/19 George Lomaga - 161:82 ' 26896 12/31/19 M6ttituck Environmental Services 80.00 26897 12/31/19 Natiopal.Girid - 353.9'1 26898 12/31/19 One"Ste'`'Gp PS'_ ' 41.85 26899 12131/19 Optimum' Y 258.19 26900 12131/19 Orlowski 46w"'are.Com any, Inc. 1,047.23 26901 12/31/19 PSEG'Long°Island 1,477.58 26902 12/31/19 Beth Siar- 16.94 26903 12731/19 Soutfiold'Towri Degt Solid;Waste 6:40 26904 12/31/19 Sta les Credit,Plan 151.60 26905 12/31/19 Times/R'eview Newspapers 85.36 26906 12/31/19 VanKemenade Paint 28.57 26907 12/31/19 Verizon •r 36.49 26908_ 12/31/19 Verizon Wireless' 198.93 26909 12/31/19 Wesco Distribution 3,703.00 26898V 12/31/19 ' S OneSie GP -41:85 Total 89,997.60 1/8/2020 at 7:39 PM Page:1 - Mattituck Park District Budget-Ledger '12/31/2019 Month to date Account 1D Description Current Expenses& Year to Date Rein aining 'Budget Income Budget A.1001 Real Property'raxes $ 283,000.00 $ 0,00 $ 283,000.00 0.00 X.1090 Tnterest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 interest&Earnings 3,500.00 148.18 2,51515 984.75 A.2440 Concession Rental 0.00 0.00, 362.40 (362,40) A.2590 Beacli Fee Non-Resident 9,000,00 0,00 12,070,00 (3,070.00) A.2591 Beach Fee Resident 16,000.00 0.00 4,435.00 5,565.00 A.2650 Sale of Excess Materials 6.06 0.00 0.00 0 A.2701' Refunds Prior Year Expense(Ins) 0.00 0.00 1,864.69 (1,864.69) A2705 Gi1is&Donations 0.00 0.00 0.00 0.00 X:2771 Other Revenues 37,000.000.00 354.33 36,645.67 NYMIR _ a.2771.1 Lodge 0.00 1,150.00 12,975.00 (12,975,00) -,27,71.2 Community Room 0.00 425.00 18,655.00 (18,655X0). X.2771.3 ;, _ Picnic Area 0.00 0.00 2,725.00 (2,72$;00) 2771.4 Fields_ ' 0.00 0.00 '1,733.75 (11733.75) A.599 Appropriated Fund Balance 450,000.00 0.00 0.00 45000.00 Total Revenues 792,500 1,723 340,690 451,809.58 A.5650.12 Parking Attend.,Hourly 6;500 540.00 5,205.00 1,295:00 X.7110.12 Parks,Part-Timo Hourly 20,000 1,650.00 25,346,00 2,154;00 A.7111.12 Parks,Full-time Hourly 57;000 4,300.00 57,665:63 (665;63) A.7112.12 Parks,Office 54,825 2,625.00 . 48,385.04 6,439.96 X.7110.452 Secretary 7,673, 461.545,769.13 1,903.87 X.7110.453 'Treasurer 9,733 748.70 9;347.86 460,04 A.7180.11 Beach Manager 5,000 0,00 '5,000.00 600.00 X.7180.12 Beaches,Attendants Hourly 13,350 ' 0.00 17,674.10 (4,324.10) A.7180.14 Lifeguards,Hourly 25,,'500 0.00 23,013.50 2,486.50 Total Personnel Expense 208,181 10,325.24 197,406.26 10,774.74 A.7110.242 Site Improvements _ 300,000 156,056.70 355,005.30 (55,005.30) A.7110:243 Equipment 55;000, 0.00 53;746.32 1,253.68 Total Capital Outlay 355,000.00 156,056.70 408,751.62 (53,751.62) X.5001.47 Frieght 0 0 240.27 -240.27 A.5002 Mileage Reimbursement 0 604.48 2401.37 -2401.37 A.7110.411 Supplies&Materials 35;000 8,508.82 35,044.77 (44.77) A.7110.421 Telephone 5,500 92354 5,435:57 64.43 X.7110.422 Electric 20,000 3,618.49 18,184.95 1,815.05 X.7110.423 Water _500 '150.98 504.30 (4.30) X.7110.424 Natural Gas 7,500 920.18 4,614.93 2,885.07 A.7110.425 Oil _ _ 4,500 1,076.06 3,587.19 912.81 A,7110,431 Insurance 30,000 0.00 29,565.58� 434.42 A.7110.442 Site Maint/Facility Rprs 26,000 8,705.97 51,447.46 (25,447.46) X.7110.443 Equipment Repairs 9,000 113.08 5,366:88 3,633.12 A.7110.451 Legal Council 12,000 3,000.06 13,000.00 (1,000.00) A,7110.461 Voltage 600 0.00 531.95 68.05 X.7110.454 Election Tellers 450 224.00 447.00 3.0,0 X.7110.455 Auditing Services 9,000_ 2,250.00 9,500.00 (500.00) A.7110.456 Professional Fees 0.00 12,201.35 'Mattituck park District Budget Ledger ` 12/31%2019 . A.1990,' Contingency `l ! 12,000 0.00 0.60 A.7110.462 Peniiits 2000' '0,00 1,073.80 '926'.20 ' A.7109' Payroll Fees '3,000 , 203.40 3,493:25 &,7110 Bnnk Fces 400 10.00 '35,00 ;6$' .90 Total Contractual Expense 177;150 30;309 19,6,676 (19,324) ' &:9030.8 FICA,Employee'Benefits 25;0,00 789,92 .16,322.7E 8,G77:24 ` A:9060,8 Medical',nsurance, 5,000, 0.00 3,268.22 1731:78 &:90'50:8 employeiitis.' _ 3% 8 6Un . 8:08) A'90G1.8' Disc ili:yIns�,' • 1;50,'0 9A,G3 h0E2,8 W ;94.63 t 405:37 A 6*6rs'Coop:ins 10 000 ''' '`I 1 0,900'00, Total l;mployee Benefits 30,000 790 19 5911 ' 10;,409 Total Budget $;' 770;331•;$ 197 4,8'1'$ 822;42'4($, !;;;; `?5' $x'25', i 1,'; ' t r