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Drainage Materials
�o- ELIZABETH A.NEVILLE,MMC ®�® �� �y Town Hall, 53095 Main Road TOWN CLERK P.O.Box 1179 COD Southold,New York 11971 REGISTRAR OF VITAL,STATISTICS %95 Fax(631)765-6145 MARRIAGE OFFICEROl ��®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD J February 4, 2020 Shay Lohr Suffolk Precast PO Box 261 Calverton,NY 11933 Dear Mr. Lohr: Congratulations. At the regular Town Board meeting held on January 28, 2020, the Town Board accepted the bid of Suffolk Precast for supplying drainage material. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. �o�uFFot��o ELIZABETH A.NEVILLE,MMC ��® �y Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 ess = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p ® Fax(631)765-6145 MARRIAGE OFFICER �� ®�' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 4, 2020 Michael Koke ' Coastal Pipeline Products PO BOX 575 Calverton,NY 11933 Dear Mr. Koke: At the regular Town Board meeting held on January 28, 2020, the Town Board accepted the bid of Suffolk Precast for supplying drainage material. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, YY1 Lynda M Rudder Deputy Town Clerk Ens. BID OPENING Drainage Materials for Highway Bid Opening January 23, 2020 2:00 PM Two (2) bids received Coastal Pipeline Products $79,830.00 PO Box 575 Calverton,NY 11933 Michael Koke 631/369-4000 Suffolk Precast $$75,978.00 PO Box 261 Calverton,NY 11933 Shay Lohr 631/727-4432 Southold Town Board - Letter Board Meeting of January 28, 2020 RESOLUTION 2020-134 Item# 5.28 ADOPTED DOC ID: 15987 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2020-134 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 28, 2020: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Suffolk Precast to supply the Town with drainage materials in the amount of$75,978.00, all in ' accordance with the Town Attorney. Funds are available in H.8540.2.100.150 (Stormwater Mitigation) Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doherty, Ghosio, Evans, Russell ABSENT: James Dinizio Jr Generated January 29, 2020 Page 39 Town of Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID OPENS: January 23, 2020 REMINDER NOTE!! !: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 10 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. ® Notarized Affidavit of Non-Collusion as required by NYS Law. RrVendor Information Sheet and Address Record Form. Assumed Name Certification. Proposal Package 2 of 10 VENDOR NAME:, �Suw& p T14 VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL-EMPLOYEE ID#: 6.7-a 1 rS_. (j OR SOCIAL SECURITY#: DATE OF ORGANIZATION: so I jo IF APPLICABLE: DATE FILED: a I a acj o STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: LIST,PRINCIPAL STOCKHOLDERS: (5% of outstanding shares), LIST OFFICERS AND DIRECTORS: NAME TITLE If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 10 ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: 5A� J ADDRESS: i I3 1 t' U CbV \qs CONTACT: 1i f- r ,, rr`` 11 TELEPHONE: —'D�- `i� FAX: `p� �' y`� E-MAIL: SCQCf(- tQ(Y4m�lee ..a4 ONLY.if different- MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 10' VENDOR NAME: 'SJLI�8 ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under-the New York general business law must be attached. ASSUMED NAME: -5(&�6 If the bidder is an individual, the bid. must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other,person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one ,general partner and F submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer_has any such interest, the full nature thereof-should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that'such interest be revealed when they do bid.) Proposal Package 5 of 10 " ,.�`.'..�y'...;"v.:.t �±.tC[f�i-t�i 3_•�'.%v'-'.'',i.Hx^.'''" __ N . r - N. Y. S. DEPARTMENT OF STATE DIVISION OF CORPORATIONS ALBANY, NY 12231-0001 FILING RECEIPT --------------------------------------------------------------------- ` ENTITY NAME : S. LOHR INC. DOCUMENT TYPE : ASSUMED NAME CERTIFICATE FILER: FILED: 12/17/2018 ------ CASH#: 438293 FILM#: 20181217011 CARMELA M. DI TALIA, ESQ. ESSEKS, HEFTER, ANGEL ET AL 108 EAST MAIN ST. , PO BOX 279 RIVERHEAD NY 11901 PRINCIPAL LOCATION ------------------ 1813 MIDDLE ROAD CALVERTON NY 11933 Q® CA COMMENT: ASSUMED NAME ------------ °. SUFFOLK PRECAST SERVICE COMPANY UNITED CORPORATE SERVICES, INC. CODE: 37 BOX 44 FEES 85 . 00 PAYMENTS: 85. 00 FILING : 25. 00 CASH COUNTY : 25. 00 CHECK 85 . 00 COPIES : 10 . 00 C CARD MISC . 00 HANDLE 25-. 00 REFUND SLOHRO6477 D03HD108 DOS-281_ (04/2007) STA TE OF NE W FORK DEPARTMENT OF STATE I hereby certify that the annexed copy has been compared with the 5 original document in the custody of the Secretary of State and that the same is a true copy of said original. WITNESS my hand and official seal of the •••" •••. Department.of State, at the City of Albany, on OV NEW- December 18,,2018.' • i � ' %%'��A� ,� �e;' Whitney Clark ••�r ®4 Deputy Secretary of State for Business and E Licensing Services Rev. 11/18 rt 170 NYS Department Of State Division of Corporations,State Records and Unified Commercial Code One commerce-Pimm,99 Washington Ave, Albany,New York 12231-0001 www.dos.statemy us CERTIFICATE OF ASSUMED NAME Pursuant to Section 130 of the General Business Low 1. NAME OF ENTITY: a Lohr Inc. --- 1 a. FOREIGN ENTITIES ONLY.If applicable,the fictitious name the entity agrees to use in New York State Is: n/a 2. NEIN YORK LAW FORMED OR AUTHORIZED UNDER(CHECK ONE): X Business Corporation Law _ Limited Liability Company Law Education Law _Not-For-Profit Corporation Law —Insurance Law Revised.Umited Partnership Act Other(apecify law): 3. ASSUMED NAME: Suffolk Precast 4. PRINCIPAL PLACE OF BUSINESS IN NEW YORK STATE(MUST BE NUMBER AND STREET,IF NONE, ; INSERT OUT-OF-STATE ADDRESS) 1813 Middle Road Calverton,NY`11933 5. COUNTIES IN WHICH BUSINESS WILL BE.CONDUCTED,UNDER ASSUMED NAME _ALL COUNTIES(If not,circle county(les)below) Albany Clinton Genesee Monroe Orleans Saratoga cot noeclady Tompkins go Allegany Columbia Greene Montgomery Oswe Bronx Cottland Hamilton Nassau Otsego Schoharle Warren Broome Delaware Herkimer New York Putnam Schuyler Washington Cattaraugus Dutdiess Jefferson Niagara Queens Seneca were Cayuga Erie Kings Oneida Rensselaer stmkeft Westchester Chautauqua Essex Lam Onondaga Richmond uffoik Wyoming Chemung Franklin Livingston Ontario Rockland Su an Yates Chanango Fulton Madison Orange SL Lawrence Tioga t3. INSERT THE ADDRESS OF EACH LOCATION WHERE BUSINESS WILL BE CARRIED ON OR TRANSACTED UNDER THE ASSUMED NAME.Use a continuous sheet,if needed.(The address,must be set forth in terms of a number and street,city,state end zip code.Please note that the address(es)reflected' in paragraph 6 must be within the county(les)circled In,paiagraph 5.if the entity does not have a spedfific i location where it will conduct budiness under tate assumed name please check the box.) ; _ No New York State Business location - 1813 Middle Road Calverton,NY 11833 INSTRUCTIONS FOR SIGNATURE: If corporation,by an officer,If limited partnership,by a general partner,if limited liability company,by a member or manager or by an attomey-In-fact or authorized person for such corporation,limited -partnershlp,or limited liability company. Signature: Shay Lohr,-& ctdq iUN1=37 � © CERTIFICATE OF ASSUMED NAME OF o S.Lahr Int Pursuant to Secti66 130 of the General Business Law cw Fll&s Name and Mailing Address Carmela M.DI Talia,Esq. Esseka, Hefter,Angel, Di Taiia&Pasca,LLP _ � 8TA1Ba 108 East Bain Street P.O.Box 279 "W)~ DEC-1720 Riverhead,. 1 i 901 Y. i (For Office Use Only) CD 5. er LLJ W ; �l51 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out,below on his-or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have 'been arrived at independently, without consultation, communication or' agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither'the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a-bidder or potential bidder on this project, and will not ,be so disclosed prior to bid opening. 3, No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this .project, or to submit a bid higher than the bid of this-firm, or any interitionally'high or non-competitive bid or other form-of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any-agreement or discussion with, or inducement from any firm or person to submit a complementary bid. -5. -My firm has not offered-or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to,any firm or'person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person,to refrain from bidding - to submit a�complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale"of materials or services to any, firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for,my firm's submitting a complementary bid, or agreeing,to do so, on this project. T I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities "relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that, he or she has not participated in any communication, consultation,-discussion, agreement, collusion,act or other conduct.inconsistent with any of the statements and representations made in this affidavit. 'The person signing this bid,under the penalties of-perjury,affirms the truth thereof. �_ P,LSI— SWORN TO BEFORE-ME THIS Signature y Position �:�SC�s✓�� AY OF �IJOIU Type Name&C mpany Position Company Name N T RY P LIC IZZ� ZO SEY L.RYCKMAN Date Signed NOTARY PUBLIC,STATE OF NEW YORK Registration No OIRY6216402 Qualified in Suffolk County D �• Commission Expires Jan. 19,20 Federal.I.D.Number Proposal Package 6 of 10 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department VENDOR NAME: VENDOR ADDRESS: z FAX: TELEPHONE NUMBER: _ n a I- ���-I The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on they attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership; by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of'Southold or other municipalities bid on contracts,but only that such interest be.revealed when they do bid,)- The undersigned hereby acknowledges receipt of the following Addenda(if none were issued please write N/A below): Adden um No. Dated Proposal Package,7 of-10 Drainage Materials to be Delivered to the Southold ToWn Highway Department 'Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID '(Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 1 60 8'Diameter x 4'Deep Pre-cast Concrete Leaching Ring �r``� 1A51_1(60 for '���h� I-ZCrC)�.. ��"�9 Q /EA CJf`+'� V Dollars Ij Cents 8'Diameter x 3'Deep Pre-cast Concrete Leaching Ring 2 10 for hu�� �f�'l ) 7(rb /EA Dollars Cents 8'Diameter x 2'D Pre-cast Concrete Leaching Ring 3 6 —7�� Co for4V-W, JEA Dollars j Cen s 8'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 4 40 �® IO®��./0 0c)for Ux ./EA Dollars 1 1 Cents 4'L x 2'6"W x 4'D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 5 30 for /� S� 00 �c 00 Dollars Cents ' 6 20 36"Pre-cast Concrete Cover with 24"Hole/4"Thick rlr `S�? Y100 forRu 0 ZEM /EA DQIlaA Cents �rr� 48"Pre-cast Concrete Cover with 24"Hole/6"Thick ''� �J 7 20 for /EA �LJ� D 11 s Cents 4'X 2'6"Pre-cast Concrete Catch Basin Riser/4"Thick � 8 20 I v � `W �./ for�� l)Ljnr3CC �n I = /EA ' d Dollars — Cents Proposal Package 8 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 24"Diameter Cast Iron Solid Clean-out Cover 9 50 1 ®� for /EA Dollars dents Rectangular Cast Iron Curb Inlet Grate 10 20 _ �_1 00 �LJL.J Vl.� fo � IEA �O( Dollars I J bents Rectangular Cast Iron Flush Inlet Grate 11 20 rl �sw for ® IEA 4 �V Dollars tents 24"Diameter x 2"High Cast Iron Riser C; 'rv�) o� 12 30 for t� z /EA �ki w Mars Cents TOTAL BASE BID Items(Add All Items) e�C. S Dollars is (Numerically) WRITTEN IN WORDS NOTE: Bidder must provide a bid for all items which includes the cost of delivery to the Southold Town Highway Department in the price of the item. No separate charges will be paid for delivery. Proposal Package 9 of 10 . i i AUTHORIZED SIGNATURE -�— PRINT NAME TITLE 'QS7 -SS ALI-��' DATE ACKNOWLEDGMENT STATE OF NEW YORK,,COUNTY OF�\3tf -T vss.: On the olcQay of A I I QAU in the year 2020 before me, the undersigned, personally appeared, f, personally known to me or proved to me on the basis of satisfactory evi nce to bete individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged. to me that he/she/they executed the same 'in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument,the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. RY PUBLIC CASEY L.RYCKNIAN NOTARY PUBLIC.STATE OF NEW YORK Reaistration No OIRY6216402 Qualified in Suffolk County Commission Expires Jan. 19,20 a Proposal Package 10 of 10 � y Town of Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID OPENS: January 23, 2020 REMINDER NOTE!! !: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 10 C BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. Notarized Affidavit of Non-Collusion as required by NYS Law. Vendor Information Sheet and Address Record Form. Assumed Name Certification. Proposal Package 2 of 10 t ' VENDOR NAME: C04,5 A-L 1�1��C ANG t�/Zy Q u c7S GGA VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID Z 90 7l,7 Q OR SOCIAL SECURITY#: DATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: 6 STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LIST OFFICERS AND DIRECTORS: NAME TITLE lL o lt,z. PKC6 Dom GA•/Zj?, 17- ICS 166 V/c.�f IM-11 k L /L a 1412 V/CG V 1Z�S/��•c�i/ /i�;�5�1�=/L If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 10 r ' ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: 1! /6A5>AL l>>���ixG hIZa1�U�i� COIL,? ADDRESS: P0,J S 2 cA/_tl,-,4;G-x/ J/Y /I9 33 CONTACT: Ve6, 7-',412,,x TELEPHONE: C/3/- 3 eS-1/� fix% 72,2 -FAX: /�/- ?,L/,,9- 2160 E-MAIL: QS�1//erG �T ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 10 VENDOR NAME: L76 1-1,s -[- P>�'CG' 1�/�a 0acTs L-_6 L ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED � /� NAME: If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) Proposal Package 5 of 10 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication�or"agreene-W tWtlie puipose 'cif restricting "competition with any other contractor,bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid,have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to .bid opening. 3. No,attempt has,been made-or will be made to solicit, cause or induce any firm or person.to_ ,refrain from bidding on this project, or to "submit a bid higher than the bid of this firm or any intentionally high or non-competitive bid.or other form of complementary bid. 4. The bid of-my, firm is made in good faith.and,not pursuant to any agreement.or.discussion with, ` ,or inducement from any firm. or person to submit a complementary bid. 5. My, firm,has.not offered or, entered into a-subcontract or agreement regarding the purchase,of materials or services from any other firm or person,,or offered, promised or paid_cash or g anything of value to an firm or person,whether in connection with this or any- project,in yth g y P Y P J consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. 1 have made a diligent inquiry of all members, officers, employees, and agents of my firm'with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The persois bid, under the penalties of perjury, affirms the truth thereof. SWORN TO BEFORE ME THIS Signature&Company Position' Michael Koke, Vice President/Treasurer, DAY OF 20_,�D Type Name&Company Position Company Name l / N ARY PUBLIC 20 CINDYBENNETT Date Signed-- - NOTARY PUBLIC,State of New York No OIBE5080877 ;/ :,7 6>7i°) Qualified in Suffolk County Federal I D Number Commission Expires June 23, ��-j Proposal Package 6 of 10 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department VENDOR NAME: r0AS%�L P)JOeL 1-4.1G 1�)164VC - Ca 1L)3 VENDOR ADDRESS: �GI� S' > GAC V1&,7-6)L1 /� //933 TELEPHONE NUMBER:G 3/- 3 6 9- -Z/DGG FAX: 63/- 310- yao 6 The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda (if none were issued please write N/A below): Addendum No. Dated Proposal Package 7 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill In Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 8'Diameter x 4'Deep Pre-cast Concrete Leaching Ring 1 60 p'�Os OC7 /x,300 q0 for 4ujo i1Q.'1��2cQ Otva ���. 7-e-0 /EA Dollars Cents 8'Diameter x 3'Deep Pre-cast Concrete Leaching Ring 2 10 {� � ` for _�O iY �iA44 4�,_K Zee /EA Dollars. tCents 8'Diameter x 2'Deep Pre-cast Concrete Leaching Ring 6� 3 6 /CS cw for Oave.. `�1 OQ_ 7' 0 /EA Dollars Cents 8'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 4 40 n n L/00for O6ync�f'-e.- oy&?_iyst, 7-0-'-0 /EA Dollars Cents 5 30 4'L x 2'6"W x 4'D Pre-castConcreteCatch Basin with Knock-out Walls&Bottom Qv A/,700 bo for�1�tanc�ve C v .V) n2 w /EA `7 Dollars Cents 36"Pre-cast Concrete Cover with 24"Hole/4"Thick 6 20 `�� � "I UCS (� for . u , Zero /EA Dollars Cents 48"Pre-cast Concrete Cover with 24"Hole/6"Thick 7 20 �( G 0 00 3 boa 0C) for 4GI_L , _ZR_V,0 JEA f Dollars Cents 8 20 4'X 2'6"Pre-cast Concrete Catch Basin Riser/4"Thick -S/0 00 � ' Q 00 for \C>` ZQV_D /EA b Dollars Cents Proposal Package 8 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 24"Diameter Cast Iron Solid Clean-out Cover 9 50 for Brie u -eA !7nVJ4 Z2V_0 /EA , $O OC7 �OOC7 pv Dollars Cents Rectangular Cast Iron Curb Inlet Grate 10 20 for 8iX z'e✓o /EA 6(D0 i0c)D Dollars Cents Rectangular Cast Iron Flush Inlet Grate 11 20 ` 53� 00 lo, t000 oc) for•��� 1'�uv�r�vac9,t�"��U �''o /EA Dollars Cents (� 24"Diameter x 2"High Cast Iron Riser 12 30 for -ZP—YTD /EA 5 00 9 SlD 00 Dollars Cents TOTAL BASE BID Items(Add All Items) hov,lffdl-+-� A, ze.-0 X19 93cD, 0 0 Dollars I Cents (Numerically) WRITTEN IN WORDS NOTE: Bidder must provide a bid for all items which includes the cost of delivery to the Southold Town Highway Department in the price of the item. No separate charges will be paid for delivery. Proposal Package 9 of 10 AUTHORIZED SIGNATURE ✓ PRINT NAME �`� �--� TITLE 1 - DATE - Z — Z.o ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF 4 k ) ss.: On the_4�j _day in the year 2020 before me, the undersigned, personally appeared, [mac c�e.1 Ir-0 _ , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) 'subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument,the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. CIBENNE �"OTARY PUBLIC,State of New Ydf(i No.OIBE5080877 Qualified in Suffolk County NOTARY PU IC Q401mission Expires June 23, E Proposal Package 10 of 10 TOWN OF SOUTHOLD FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT SOUTHOLD, SUFFOLK COUNTY,NEW YORK lea 0.5 00 i Prepared By: TOWN OF SOUTHOLD Engineering Department 53095 Main Road Southold,New York 11971 January 9, 2020 (631) 765-1560 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 /FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning January 9,2020 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD January 23,2020 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 -VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions,which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town- of Southold requires that this document be returned intact and that it be filled out completely. Please do, not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. TABLE OF CONTENTS TOWN OF SOUTHOLD FURNSISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT Title Page ------ Invitation to Bid ------ Table of Contents ------ Instructions to Bidders IB-1 thru I13-4 Proposal Form Package Pages 1 — 10 .INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form,Preparation and Presentation of Proposal 3. Rejection'of Bids 4. Bidders Responsibility 5. Bid Reservations 6. "Non-Collusive Statement 7. Addenda and Interpretations 8. Method of Award 9. Single Price Bid Analysis 10. Municipal Exempt Status 11. Labor Law 12. Quantities IB - 1 INSTRUCTIONS TO BIDDERS 1. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids,on the forms herein provided to Furnish Drainage Materials to the Southold Town Highway Department located at 275 Peconic Lane in Peconic,New York. Sealed bids shall be received by the office of the Southold Town Clerk, ,53095 Route 25 Southold, New York 11971, no later than 2:00 P.M. prevailing time on Thursday, January 23`a, 2020, at which time they will be opened and publicly read aloud. All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder-assumes the risk of any delay in the mail or in the handling of the mail by employees of the Town. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. Faxed bids will not be accepted. 2.FORM,PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled in, in black ink or,typed on the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures,with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "N/A", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge" when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any.kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered_,for award. 3. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will be considered informal,and will be e rejected. (b) The TOWN BOARD reserves the right to reject any and all bids, in whole or in part,to waive any informality in any or all bids, and to accept the bid or part thereof which it'deems most favorable to the Town after all bids have been examined and/or checked. 113 -2 INSTRUCTIONS TO BIDDERS 4. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons intending to submit bids is specifically called to the paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans or in the itemized form of bid, which are made a part of this Contract,which may alter or revise the Specifications for the particular contract. (b) No representation is made as to the existence or nonexistence of groundwater, which may in any way impede the work, proposed to be accomplished. Each bidder shall fully inform himself as to groundwater and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost, and character of the materials, labor, and equipment required to complete the proposed job in accordance with the Plans and Specifications, including all other expenses incidental thereto. (d) Bidders must examine the Plans and Specifications and exercise their own judgment as to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risks of variance by whomsoever made in computation or statement of amounts or quantities necessary to fully complete the work in strict compliance with the Contract Documents. (e) The Bidder shall assume all risks and responsibility and shall complete the work in whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (f)No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill in every detail all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation, or for an extension of time. 5. BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 6.NON-COLLUSIVE STATEMENT The form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, 113 - 3 INSTRUCTIONS TO BIDDERS consultation, communication, or agreement for the purpose of restricting competition, as to'any matter relating to such prices with any other bidder or with any competitor. 7. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract Documents or Drawings must be addressed in writing to the Town Engineering Department of Southold 53095 Main Road Southold, New York 11971 (fax) 631-765-9015, and to be given any consideration, must be received at least five (5) days prior to the date fixed for the opening of bids. Any such interpretations or supplemental instructions will be in the form of written addenda,.and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda will not relieve the bidder of any obligation under his bid as submitted. Any addenda so issued shall become part of the Contract Documents. 8. METHOD OF AWARD The bid will be-awarded to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder,,the quality of the materials, equipment,or supplies to be furnished, and conformity with the specifications. 9. SINGLE PRICE BID ANALYSIS In the event a,single bid is received, the Town will conduct a price analysis of the bid price prior to the award of the contract. 10.MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes.,Taxes must not be included in proposal prices. 11. LABOR LAW The Contractor and each and every subcontractor performing work at the,site of the-project to Which this Contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions, of Contract,Paragraph 11,which are hereby referred to and made a part hereof. 12. QUANTITIES Any quantities set forth in the bid specifications are approximations only. No guarantee is made for any quantities stated. Payment shall.be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB -4 Town of Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID OPENS: January 23, 2020 R ,MINDER NOTE! ! !: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 10 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. ❑ Notarized Affidavit of Non-Collusion as required by NYS Law. ❑ Vendor Information Sheet and Address Record Form. ❑ Assumed Name Certification. Proposal Package 2 of 10 VENDOR NAME: VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID #: OR SOCIAL SECURITY#: DATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: STATE-FILED: If a non-publicly owned Corporation: CORPORATION NAME: LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LIST OFFICERS AND DIRECTORS: NAME TITLE .......'.........U-0 m m n m 0 m m m m m x m 0 m 0 0 0 0 0 0 0 m m m a m m 0 m 0 0■■.............................■ If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Pa'ekage 3 of 10 ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: ADDRESS: CONTACT: TELEPHONE: FAX: E-MAIL: ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 10 VENDOR NAME: ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an 'individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or.other municipality bid on contracts only that such interest be revealed when they do bid.) Proposal Package 5 of 10 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid, under the penalties of perjury, affirms the truth thereof. SWORN TO BEFORE ME THIS Signature&Company Position DAY OF 20 Type Name&Company Position Company Name NOTARY PUBLIC Date Signed Federal I.D.Number Proposal Package 6 of 10 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department VENDOR NAME: VENDOR ADDRESS: TELEPHONE NUMBER: FAX: The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in'said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda (if none were issued please write N/A below): Addendum No. Dated Proposal Package 7 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 8'Diameter x 4'Deep Pre-cast Concrete Leaching Ring 1 60 for /EA Dollars Cents 8'Diameter x 3'Deep Pre-cast Concrete Leaching Ring 2 10 for /EA Dollars Cents 8'Diameter x 2'Deep Pre-cast Concrete Leaching Ring 3 6 for /EA Dollars Cents 8'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 4 40 for /EA Dollars Cents 4'L x 2'6"W x 4'D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 5 30 for /EA Dollars Cents 36"Pre-cast Concrete Cover with 24"Hole/4"Thick 6 20 for /EA Dollars Cents 48"Pre-cast Concrete Cover with 24"Hole/6"Thick 7 20 for /EA Dollars _ Cents 4'X 2'6"Pre-cast Concrete Catch Basin Riser/4"Thick 8 20 for /EA Dollars Cents Proposal Package 8 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 24"Diameter Cast Iron Solid Clean-out Cover 9 50 for /EA Dollars Cents Rectangular Cast Iron Curb Inlet Grate 10 20 for /EA Dollars Cents Rectangular Cast Iron Flush Inlet Grate 11 20 for /EA Dollars Cents 24"Diameter x 2"High Cast Iron Riser 12 30 for /EA Dollars Cents TOTAL BASE BID Items(Add All Items) Dollars Cents (Numerically) WRITTEN IN WORDS NOTE: Bidder must provide a bid for all items which includes the cost of delivery to the Southold Town Highway Department in the price of the item. No separate charges will be paid for delivery. Proposal Package 9 of 10 AUTHORIZED SIGNATURE PRINT NAME TITLE DATE ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ) ss.: On the day of in the year 2020 before me, the undersigned, personally appeared, , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC Proposal Package 10 of 10 TOWN OF SOUTHOLD FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT SOUTHOLD, SUFFOLK COUNTY,NEW YORK ,. WR i Prepared By: TOWN OF SOUTHOLD Engineering Department 53095 Main Road Southold,New York 11971 Januafy 9, 2020 (631) 765-1560 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 / FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning January 9, 2020 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD January 23, 2020 2:00 PM TOWN CLERKS OFFICE - 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to' Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. V � TABLE OF CONTENTS TOWN OF SOUTHOLD FURNSISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT Title Page ------ Invitation to Bid ------ Table of Contents ------ Instructions to Bidders I13-1 thru I13-4 Proposal Form Package Pages 1 — 10 �J 'I INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form,Preparation and Presentation of Proposal 3. Rejection of Bids 4. Bidders Responsibility 5. Bid Reservations 6. Non-Collusive Statement 7. Addenda and Interpretations 8. Method of Award 9. Single Price Bid Analysis 10. Municipal Exempt Status 11. Labor Law 12. Quantities IB - 1 INSTRUCTIONS TO BIDDERS I. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids on the forms herein provided to Furnish Drainage Materials to the Southold Town Highway Department located at 275 Peconic Lane in Peconic,New York. Sealed bids shall be received by the office of the Southold Town Clerk, 53095 Route 25 Southold, New York 11971, no later than 2:00 P.M. prevailing time on Thursday, January 23`d, 2020, at which time they will be opened and publicly read aloud. All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the Town. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. Faxed bids will not be accepted. 2. FORM,PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled in, in black ink or typed on the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures, with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "N/A", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge" when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award. 3. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will be considered informal and will be rejected. (b) The TOWN BOARD reserves the right to reject any and all bids, in whole or in part,to waive any informality in any or all bids, and to accept the bid or part thereof which it deems most favorable to the Town after all bids have been examined and/or checked. IB - 2 INSTRUCTIONS TO BIDDERS 4. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons intending to submit bids is specifically called to the paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans or in the itemized form of bid, which are made a part of this Contract, which may alter or revise the Specifications for the particular contract. (b) No,representation is made as to the existence or nonexistence of groundwater, which may in any way impede the work, proposed to be accomplished. Each bidder shall fully inform himself as to groundwater and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost, and character of the materials, labor, and equipment required to complete the proposed job in accordance with the Plans and Specifications, including all other expenses incidental thereto. (d) Bidders must examine the Plans and Specifications and exercise their own judgment as to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risks of variance by whomsoever made in computation or statement of amounts or quantities necessary to fully complete the work in strict compliance with the Contract Documents. (e) The Bidder shall assume all risks and responsibility and shall complete the work in whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (f)No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill in every detail all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation, or for an extension of time. 5. BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 6.NON-COLLUSIVE STATEMENT The form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, IB - 3 INSTRUCTIONS TO BIDDERS consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor. 7. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract Documents or Drawings must be addressed in writing to the Town Engineering Department of Southold 53095 Main Road Southold, New York 11971 (fax) 631-765-9015, and to be given any consideration, must be received at least five (5) days prior to the date fixed for the opening of bids. Any such interpretations or supplemental instructions will be in the form of written addenda, and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda will not relieve the bidder of any obligation under his bid as submitted. Any addenda so issued shall become part of the Contract Documents. S. METHOD OF AWARD The bid will be awarded to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, and conformity with the specifications. 9. SINGLE PRICE BID ANALYSIS In the event a.single bid is received, the Town will conduct a price analysis of the bid price prior to the award of the contract. 10. MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes. Taxes must not be included in proposal prices. 11. LABOR LAW The Contractor and each and every subcontractor performing work at the site of the project to which this Contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions of Contract,Paragraph 11,which are hereby referred to and made a part hereof. 12. QUANTITIES Any quantities set forth in the bid specifications are approximations only. No guarantee is made for any quantities stated. Payment shall be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB -4 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD,NEW YORK 11971 PHONE: 631-765-1560 /FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning January 9, 2020 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD January 23, 2020 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michaef Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. r PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check (payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated: January 2, 2020 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 9,2020, AND FORWARD ONE (1 ) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, PO BOX 1179, SOUTHOLD,NEW YORK 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Town Clerk's Bulletin Board Highway STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 2"d day of January , 2020, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, www.southoldtownny.gov . Drainage material bid 2020 lizabeth A.Neville outhold Town Clerk Sworn before me this ' 2"d day of January , 2020. o ary Public � LYNDA M RUDDER Notary Public, State of New York No.01 RU6020932 Qualified in Suffolk County Commission Expires March 8,20� #0002437040 r STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Kimberly Gersic of Mattituck,in said county,being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES ,a weekly newspaper,published at Mattituck,in the Town of Southold,County of Suffolk and State of New York,and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 01/09/2020 Principal Clerk Sworn to before me this day of Zom . CHRISTINA VOUN M NOTARY PUBLIC-5-DUE OF NEW YO?;C No.DIVOoi^5050 QUalifled in Sulfoik:Cea<ntY my com(T i"ton Exones Fehruwjr 2.1,2020 *PESET• Mon Jan 06 10:04:24 EST 2020 LEGAL NOTICE TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD,NEW YORK 11971 PHONE:631-765-1560/ FAX:631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning January 9,2020 PLACE OF OPENINGS TOWN OF SOUTHOLD DATE OF OPENINGS- January 23,2020 TIME OF OPENINGS. 2 00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON:Michael Collins,PE. Town of Southold,631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVE- LOPE 1)NAME&ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders,and General Conditions,which out- line bidding rules of the Town of Southold Upon submission of bid,it is understood that the bidder has read,fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely.Please do not remove any pages from this bid package,and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications.Pay- ment can be made by either money order, cash or business check (payable to the Town of Southold). The Town of Southold welcomes and en- courages minority and women-owned businesses to participate in the bidding process. Dated January 2,2020 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK 2437040