HomeMy WebLinkAboutRecreational Facility - no bids o�®�uFFot,�oo
ELIZABETH A.NEVILLE,MMC �� l/,y Town Hall, 53095 Main Road
TOWN CLERK P.O.Box 1179
H Z Southold,New York 11971
REGISTRAR OF VITAL STATISTICS p • Fax(631)765-6145
MARRIAGE OFFICER T'� �� Telephone(631)765-1800
RECORDS1MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
RFP for Recreational Facility
Bid Opening September 5, 2019 2:00 PM
Zero (0) bid received
LEGAL NOTICE
REQUEST FOR PROPOSALS
NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND
REQUESTED FOR THE FOLLOWING:
PROPOSAL NAME:
Request for a Conceptual Site Plan for the Development of a Major Recreational Facility
on SCTM# 1000-75-1-6
A copy of the proposal request may be obtained at the Southold Town Clerk's Office
beginning August 9, 2019
OPENINGS
(submit proposal by this time)
PLACE: DATE: TIME:
Town of Southold
Town Clerk's Office September 5,2019 2:00 PM
53095 Main Road
Southold,NY 11971
CONTACT PERSON: Elizabeth Neville, Town Clerk
(631) 765-1800
VENDORS MUST SUBMIT PROPOSALS IN SEALED ENVELOPES.
PLEASE PRINT THE FOLLOWING ON THE FACE OF ENVELOPE:
1. NAME &ADDRESS OF VENDOR
2. PROPOSAL NAME
It is the vendor's responsibility to read the detailed Request for Proposals and provide a
proposal that completely and accurately addresses each part of the document. Upon
submission of the proposal, it is understood that the vendor has read, fully understands and
will comply with all requirements.
The Town of Southold welcomes and encourages minority and women-owned businesses to
participate in the bidding process.
Dated: June 18, 2019
ELIZABETH A.NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON AUGUST 15, 2019, AND FORWARD ONE (1 )
AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,
PO BOX 1179, SOUTHOLD, NEW YORK 11971.
Copies to the following:
The Suffolk Times Town Board Members Town Attorney
Town Clerk's Bulletin Board
V
REQUEST FOR PROPOSAL
Dated: August 8, 2019
Request for a Conceptual Site Plan for the Development of a Major Recreational Facility
on SCTM# 1000-75-1-6
Town of Southold, Suffolk County,New York
Contact: Elizabeth Neville, Town Clerk
Southold Town Hall
53095 Main Road
P. O Box 1179
Southold, N.Y. 11971
(631) 765-1800
Due Date: September 5,2019, 2:00 pm
Parcel Location
1080 Carroll Ave, Peconic,New York 11958
Acreal4e
10.12 Acres
Background
The Town of Southold offers numerous active and passive recreational opportunities. To plan for
the future recreation needs of the community during the drafting of the Comprehensive Plan
Update several community surveys and focus groups were completed to identify what type of
recreation is most needed within the Town. It was the consensus of the community that the
development of a year-round, multi-purpose recreational/sports complex that includes a
swimming pool is most needed.
In response to the communities' need to enjoy access to a multi-recreational facility (facility) and
provide additional wellness and health opportunities within the Town boundaries; the Town
acquired a centrally located 10.12 acre parcel in the hamlet of Peconic in 2018.
In 2019 the Southold Town Board adopted a Recreational Floating Zone District to support the
development of a facility throughout the Town on eligible parcels. The Recreational Floating
1
Zone can be established by the Town Board in locations adjacent or reasonably near to an
existing public recreational complexes or facilities; and other locations where there has been
shown a demonstrable need for recreation facilities. The full local law is attached as Addendum
1 hereto and can be found at the below link.
Purpose
The Town of Southold is seeking to obtain proposals from qualified firms to enter into a private
—public partnership for the development of a recreational facility on a 10.12 acre parcel located
in the hamlet of Peconic at 1080 Carroll Avenue and identified as SCTM#1000-75-1-6. This is a
high profile location located across the street from Tasker Park, easily accessed from County
Route 48 via Carroll Ave,
The Proposal
The Proposal shall address the development, maintenance, operation and long-term utilization of
the facility.
The proposal should also:
1. demonstrate familiarity with the Town's zoning ordinance and site plan
requirements,
2. demonstrate how the Proposal compliments other private and public recreation
opportunities in the of the Town, and
3. how the Proposal meets the Town's desired goals as well as any additional issues
or matters relating to the project which the Proposer wishes to address.
The Town also recognizes that that any work done prior to the initial screening and evaluation
process will be very conceptual in nature.
After a review of submitted proposals the Town shall select a proposal or proposals that it deems
favorable. Thereafter,the Town will require further submissions from any respondent(s)
selected as to the entity and/or entities that will be involved in the development, maintenance and
operation of the facility, the financial capacity and relevant experience of entity and/or entities
the experience of the entity.
Thereafter the Town anticipates entering into exclusive negotiations with a developer eventually
leading to a development agreement or other legal instrument with the selected partner(s)that
will contractually establish the project design.
Submission Requirements
Proposals shall contain the following information:
1. The Developer:
a. Identify and describe the developer, including developer's name, corporation
name (if applicable) or business name, addresses, telephone numbers, fax
numbers, e-mail addresses, and the name of the primary project contact.
2
2. Project Details. The Proposal shall include a brief analysis explaining the proposed
development concept in narrative form and should address the following:
a. Project scope and facilities, including the type, size and purpose of each
component of the facility proposed.
b. Vision for the Public private Partnership Agreement including:
1. Will the developer propose to purchase the land from the Town or lease?
2. Is the Developer seeking a reduced sale price or lease payment in
exchange for reduced rates and/or fees for use of facility by Town
residents?
3. Will the Town have the ability to set and/or approve the rates and/or fees
for residents and/or non-residents?
4. Is the Developer looking for capital contribution from the Town for the
development,maintenance, or operation of the facility?
C. Expected user groups,membership fee (if any),
d. Potential Programs, activities, classes, leagues or teams anticipated to use be
organized
e. Compliance with the Town's zoning ordinance and whether or not variances will
be required. A conceptual site plan shall be provided with the submission.
f. Anticipated timeframe for project, including timeframe for:
1. obtaining all governmental approvals,
2. start of construction
3. completion of construction
4. opening for use
g. Conceptual site plans.
The Proposal shall include:
5 copies of a conceptual site plan showing:
1. compliance with the 3 acre minimum lot size, lot coverage, and set back
requirements;
2. all proposed buildings and uses on the site;
3. the proposed location and design of parking lots, screening, landscaping,
open spaces and recreation areas
4. such other information necessary reasonably related to the protection of
the health, safety and general welfare of the community;
3
Town Preferences
The Town would prefer that respondents demonstrate how their proposal will address each of
the objectives below in their written and graphic materials:
1. Community Benefit—Projects that leverage limited public resources to achieve long-
term measurable community benefits, significant levels of private sector
investment and are based in the realities of the market.
2. Innovative and Effective Approaches to Public Involvement—Development processes
that engage the community in a highly collaborative and proactive process that
uses public input to shape the final project.
3. Impactful Projects—Proposals that will have a lasting impact on nearby properties and
the entire downtown.
4. Hil4h Quality Design—Proposals that are extraordinarily well designed, sensitive to the
surrounding context and use timeless, durable and high quality materials.
5. Timeliness—Projects that are positioned to move forward in the near term and commit to
significant milestones.
6. Partnership—Respondents with a demonstrated capacity to partner with the Town and
the community and a proven ability to develop high quality projects
The Town understands that many details of the development proposal will be determined
through the period of the ENA. In this proposal, please provide your best thinking, in
narrative form, about your initial concepts for each of the following:
General Provisions and Conditions
The Town reserves the right to:
• Reject any and/or all responses.
• Waive minor irregularities in a response.
• Cancel, revise, or extend this solicitation.
• Request additional information on any response beyond that required by this RFP.
• Modify the selection process set forth in this RFP upon written notification to all
respondents who have not been rejected at the time of modification
Submittal
Number of Copies: Five (5) hard copies and one USB flash drive of the Proposal shall be
submitted with all surveys, drawings, documents, images, etc. produced as part of the project.
4
You must address and deliver your Proposal to the Southold Town Clerk on or before the
time and date set for closing.No Proposal will be accepted after this time. PROPOSALS
MUST BE IN A MARKED SEALED CONTAINER(i.e., envelope, box) and labelled
accordingly:
Name of Proposer
Title of Proposal
RFP Number
Date and Time Proposal is due
No telephone, electronic or facsimile proposals will be considered. Proposals received after
the time and date for closing will be returned to the proposer unopened.
5
ADDENDUM 1
Article XXXIV
Recreational Floating Zone District(RFZ)
[Added 4-23-2019 by L.L. No. 3-2019]
280-197 Purpose.
To provide additional wellness and health opportunities within the Town boundaries; the Town
Board of the Town of Southold finds that it is necessary to create a Recreational Floating Zone
District to develop active recreation opportunities through major recreational facilities in
commercial and residential areas located near existing public recreational complexes or facilities
that are accessible from arterial roadways.
280-198 Applicability.
Recreational Floating Zone Districts shall be established by the Town Board on parcels of land
that have been identified as being appropriate for the location of a major recreation facility.
Locations to be considered for the RFZ District may include locations adjacent or reasonably
near to an existing public recreational complexes or facilities; and other locations where there
has been shown a demonstrable need for recreation facilities.
280-199 Eligibility.
The Recreational Floating Zone District (RFZ) zoning is hereby established as a floating zone
with potential applicability to any property which meets the following eligibility requirements:
A. The parcel is a minimum of three acres or 120,000 square feet;
280-200 Boundaries.
The boundaries of each RFZ District shall be fixed by amendment to the official Town Zoning
Map as authorized by the Town Board, wherever this district is applied. A metes and bounds
description of each such district shall be kept on file in the Office of the Town Clerk.
$ 280-201 Application procedure.
A. A property owner may apply to the Town Board for a change of zone to the RFZ
Zoning District by submitting the following to the Town Board:
(1) Five (5) copies of a complete change of zone application;
(2) A brief analysis, in written form, explaining the proposed development
concept. The written analysis shall address how the proposal benefits the
Town of Southold and how the development will impact the surrounding
neighborhood;
(3) Five (5) copies of a conceptual site plan of the proposed development
6
showing: compliance with all lot size, lot coverage, and set back
requirements; all proposed buildings and uses on the site; the proposed
location and design of parking lots, screening, landscaping, open spaces
and recreation areas, proposed architectural features of all buildings; and
such other information as the Town Board may determine to be reasonably
related to the health, safety and general welfare of the community;
(4) An environment assessment form with completed Part I, and;
(5) The fee as required by § 280-158 of the Town Code.
B. Upon receipt of a completed application, the Town Board shall review the
application at a work session and make a preliminary determination as to whether
the Board is interested in considering rezoning of the parcel to the RFZ District.
(1) Referral to Planning Board and Parks and Recreation Committee. Upon a
determination by the Town Board that it is interested in considering an
application for rezoning to RFZ District, the Town Clerk shall refer the
application to the Planning Board and Parks and Recreation committee for
comment.
(a) The Parks and Recreation Committee shall provide written to
comment to the Town Board within 30 days from receipt of the
application.
(b) The Planning Board, within 60 days of receipt of the application,
shall report its recommendations to the Town Board. No action
shall be taken by the Town Board until receipt of the Planning
Board report or the expiration of the Planning Board review
period, whichever first occurs. Review period may be extended by
mutual consent of the Planning Board and the applicant.
(2) Planning Board report. The Planning Board, in its report to the Town
Board, may recommend: approval of the application; approval with
modifications; or disapproval of said application. In the event that the
Planning Board recommends disapproval of said application, it shall state
in its report the_reasons for such disapproval. In preparing its report and
recommendations, the Planning Board shall give consideration to: the
Town Comprehensive Plan; the existing and permitted land uses in the
area; the location of buildings on the site; traffic circulation and pedestrian
infrastructure, both on and off the site; the adequacy and availability of
community facilities and utilities, including public water and public sewer
systems,to service the proposed development; and other factors as may be
related to the purposes of this article.
C. Town Board public hearing. Within 45 days from the date of the Town Board's
receipt of the Planning Board's report or the expiration of the Planning Board
review period, whichever first occurs,the Town Board shall hold a public hearing
on the matter of levying a RFZ on property described in the application. Such
hearing shall be held upon the same notice as required by law for amendments to
the Town Zoning Map and/or Zoning Code.
7
D. Town Board action.
(1) Within 45 days after the date of the close of the public hearing, the Town
Board shall act to either approve, approve with modifications, or
disapprove the application. A copy of the determination shall be filed in
the Town Clerk's office. The Town Clerk shall forward the determination
to the applicant, the Planning Board, and the Parks and Recreation
Committee. If such determination approves the establishment of a new
RFZ, the Town Clerk shall cause the Official Zoning Map to be amended
accordingly.
(2) Revocation; extension.
(a) The Town Board may, on notice to the applicant, and for good
cause shown, revoke the establishment of an RFZ if after 18
months from approval work on the site has not commenced or the
same is not being prosecuted to conclusion with reasonable
diligence.
(b) The Town Board, upon request of the applicant and upon good
cause being shown, may, in the exercise of its discretion, extend
the above time period.
(c) In the event of the revocation of approval as herein provided, the
RFZ shall be deemed revoked, and the zoning classification of the
subject property shall revert to the zoning classification that
existed on the property immediately prior to the establishment of
the RFZ thereon, and the Town Clerk shall cause the Official
Zoning Map to be amended accordingly.
E. Notwithstanding the foregoing, the Town Board, in addition to considering
applications, may, on its own motion rezone property to a RFZ District.
280-202 Permitted uses.'
No building or premises shall be used and no building or part of a building shall be erected or
altered which is arranged, intended or designed to be used, in whole or in part, for any use except
the following:
A. Permitted uses. The following are permitted uses are subject to site plan approval
by the Planning Board:
(1) Major recreational facility.
B. Accessory uses, limited to the following uses and restrictions set forth herein:
(1) Snack bar.
(2) Outdoor pavilion, provided that no one pavilion shall be more than 500
square feet and the total lot coverage of pavilion on any one lot shall not
exceed 1,500 square feet.
(3) Child care for patrons of the facility.
(4) Any uses and/or structures which are clearly incidental and customarily
8
accessory to the permitted principal use on the lot on which it is located.
& 280-203 Dimensional and parking requirements.
No building or premises shall be used and no building or part thereof shall be erected or altered
in the RFZ District unless the same conforms to the following:
A. Minimum lot size. The minimum lot size shall be 120,000 square feet.
B. Maximum lot coverage.
(1) The total lot coverage for structures shall be not exceed 20% of the parcel
area.
(2) The total lot coverage for outdoor recreational facilities shall not exceed to
50% of the parcel area.
(3) Notwithstanding the foregoing, the combined,total lot coverage for both
structures and outdoor recreational facilities shall not exceed 50% of the
parcel area.
C. Minimum yard setbacks.
(1) A principle structure shall maintain the following setbacks:
(a) Front yard: 100 feet.
(b) Rear yard: 50 feet.
(c) Side yard: 50 feet.
(d) To residentially zoned property: 100 feet.
(2) Outdoor recreation facilities and outdoor pavilions shall maintain the
following setbacks:
(a) Front yard: 50 feet.
(b) Rear yard: 50 feet.
(c) Side yard: 50 feet.
(d) To residentially zoned property: 100 feet.
(3) Parking and loading areas shall maintain the following setbacks:
(a) Public and private rights-of-way: 50 feet.
(b) Any property boundary: 50 feet.
$ 280-204 ParkinjZ requirements.
A. The minimum parking requirements for a principle structure shall be one parking
space per 300 square feet of gross floor area of the principal structure. Parking
requirements for outdoor recreational facilities and accessory structures and uses
shall be determined by the Town Board during its review of the change of zone
application based on consideration of the proposed use, site design and other
criteria the Town Board deems relevant.
B. Overflow, permeable, parking area(s) shall be required generally at a rate of 50%
of the total number of parking spaces to accommodate for periods of high use and
team sporting events. The total number of parking spaces required shall depend
9
on the proposed use(s) and site design and will be determined by the Town Board
during review of the change of zone petition.
C. Use of public rights-of-way for member,patron or spectator parking is prohibited.
D. Parking shall be located in the rear of the principal building where practicable.
10
Neville, Elizabeth
From: Neville, Elizabeth
Sent: Wednesday,August 21, 2019 1:31 PM -73
To: 'randerson@db-eng.com'
Subject: Emailing: RFP Rec notice & rfp doc
Attachments: RFP Recreation.docx; RFP Rec notice.docx
Robert,
As requested, please find the documents for the Recreational Facility.
Elizabeth A. Neville, MMC
Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box
1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064
Your message is ready to be sent with the following file or link attachments:
RFP Rec notice
Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file
attachments. Check your e-mail security settings to determine how attachments are handled.
. 1 .
#0002385160
STATE OF NEW YORK)
)SS:
COUNTY OF SUFFOLK)
Kimberly Gersic of Mattituck, in said county,being duly sworn, says that she is Principal
Clerk of THE SUFFOLK TIMES ,a weekly newspaper,published at Mattituck,in the Town
of Southold,County of Suffolk and State of New York,and that the Notice of which the annexed
is a printed copy, has been regularly published in said Newspaper once each week for 1
weeks(s),successfully commencing on 08/15/2019
Principal Clerk
Sworn to before me this day of 14ok 09
L�:I;NA,,— KI
NOTARY PUBLIC-STATE OF NEW YORK,
No 01V06105050
Qualified in Suffolk County
My Commission Exp4as February 20,2020
TYPESET: Thu Aug 08 12:21.24 EDT 2019
e �r
+ LEGAL NOTICE
REQUEST FOR PROPOSALS
NOTICE IS HEREBY GIVEN THAT
SEALED PROPOSALS ARE SOUGHT
AND REQUESTED FOR THE FOL-
LOWING:
PROPOSAL NAME:
Request for a Conceptual Site Plan for the
Development of a Major Recreational Fa-
cility on SCTM#1000-75-1-6
A copy of the proposal request may be
obtained at the Southold Town Clerk's Office
beginning August 9,2019
OPENINGS
(submit proposal by this time)
PLACE: DATE: TIME:
Town of Southold
Town Clerk's Office
53095 MainRoad September 5,2019 2 PM
Southold,NY 11971
CONTACT PERSON:
Elizabeth Neville,Town Clerk
(631)765-1800
VENDORS MUST SUBMIT PROPOSALS
IN SEALED ENVELOPES.
PLEASE PRINT THE FOLLOWING ON
THE FACE OF ENVELOPE-
1. NAME&ADDRESS OF VENDOR
2. PROPOSAL NAME
It is the vendor's responsibility to read the
detailed Request for Proposals and provide a
proposal that completely and accurately ad-
dresses each part of the document.Upon sub-
mission of the proposal,it is understood that
the vendor has read, fully understands and
will comply with all requirements.
The Town of Southold welcomes and en-
courages minority and women-owned busi-
nesses to participate in the bidding process.
Dated:June 18,2019
ELIZABETH A.NEVILLE
SOUTHOLD TOWN CLERK
2385160
r
Rudder, Lynda
From: legals <legals@timesreview.com>
Sent: Thursday, August 8, 2019 12:23 PM
To: Rudder, Lynda; Lisa Finn (lisaahfinn@gmail.com); Michaelis,Jessica; Reisenberg, Lloyd;
Southold Local (denise@southoldlocal.com); Dinizio,James; Doherty, Jill; Doroski,
Bonnie; Ghosio, Bob; Louisa Evans; Neville, Elizabeth; Noncarrow, Denis; Norklun, Stacey;
Russell, Scott; Standish, Lauren;Tomaszewski, Michelle;William Ruland; Duffy, Bill;
Hagan, Damon; Silleck, Mary
Subject: Re: RFP Rec notice for publication
Attachments: Ad_Order_Form[22].pdf,Ad_Image_Preview[13].pdf
Importance: High
Hello,
This notice has been scheduled,the attached documents serve as your confirmation, invoice and proof. Please review for
accuracy. Payment is due upon receipt.
Affidavits are processed and mailed out a week after the final publication date of the notice.
Thank you.
legals@timesreview.com
�°tlly7F
Review
MEDIA GROUP
Kimberly Gersic
Sales Production Assistant
631.354.8013(direct)
kgersic@timesreview.com
www.timesreview.com
PLEASE NOTE CANCELLATION POLICY:All ads are billed for entire run upon first publication date. Cancellations for publication
dates can be made but there will be no adjustment to cost and refunds will not be given. There are no exceptions to this
policy.
VmES
(MEDIA.GROUP
1
Kimberly Gersic
Sales Production Assistant
631.354.8013(direct)
kqersic@timesreview.com
www.timesreview.com
From: "Rudder, Lynda" <lynda.rudder@town.southold.ny.us>
Date:Thursday, August 8, 2019 at 10:54 AM
To: Lindsay Riemer<leegals@timesreview.com>, "Lisa Finn (lisaahfinn@gmail.com)" <lisaahfinn@gmail.com>, "Michaelis,
Jessica" <iessicam@southoldtownnv.gov>, "Reisenberg, Lloyd" <Lloyd.Reisenbergtown.southold.ny.us>, "Southold
Local (denise@southoldlocal.com)" <denise@southoldlocal.com>, "Dinizio,James"
<iames.dinizio town.southold._ny.us>, "Doherty,Jill" <lill.doherty town.southold.nv.us>, "Doroski, Bonnie"
<Bonnie.Doroski town.southold.nv.us>, "Ghosio, Bob" <bob. hosio@town.southold.ny.us>, Louisa Evans
<Ipevans06390@gmmail.com>, "Neville, Elizabeth" <E.Neville@town.southold.nv.us>, "Noncarrow, Denis"
<denisn@southoldtownny.�ov>, "Norklun, Stacey" <Stacey.Norklun town.southold.nv.us>, "Rudder, Lynda"
<Ivnda.rudder@town.southold_nv.us>, "Russell, Scott" <scottr@southoldtownny.gov>, "Standish, Lauren"
<Lauren.Standish@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet@town.southold.nv.us>,William Ruland
<rulandfarm@vahoo.com>, "Duffy, Bill" <billd southoldtownny.gov>, "Hagan, Damon"
<damonh@southoldtownnv.gov>, "Silleck, Mary" <marys@town.southold.nv.us>
Subject: RFP Rec notice for publication
Please publish in the 8/15 edition of the Suffolk Times and the Town website,thank you.
z
LEGAL NOTICE
REQUEST FOR PROPOSALS
NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND
REQUESTED FOR THE FOLLOWING:
PROPOSAL NAME:
Request for a Conceptual Site Plan for the Development of a Major Recreational Facility
on SCTM# 1000-75-1-6
A copy of the proposal request may be obtained at the Southold Town Clerk's Office
beginning August 9, 2019
OPENINGS
(submit proposal by this time)
PLACE: DATE: TIME:
Town of Southold
Town Clerk's Office September 5, 2019 2:00 PM
53095 Main Road
Southold,NY 11971
CONTACT PERSON: Elizabeth Neville, Town Clerk
(631) 765-1800
VENDORS MUST SUBMIT PROPOSALS IN SEALED ENVELOPES.
PLEASE PRINT THE FOLLOWING ON THE FACE OF ENVELOPE:
1. NAME &ADDRESS OF VENDOR
2. PROPOSAL NAME
It is the vendor's responsibility to read the detailed Request for Proposals and provide a
proposal that completely and accurately addresses each part of the document. Upon
submission of the proposal, it is understood that the vendor has read, fully understands and
will comply with all requirements.
The Town of Southold welcomes and encourages minority and women-owned businesses to
participate in the bidding process.
Dated: June 18, 2019
ELIZABETH A.NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON AUGUST 15, 2019, AND FORWARD ONE (1 )
AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,
PO BOX 1179, SOUTHOLD,NEW YORK 11971.
Copies to the following:
The Suffolk Times Town Board Members Town Attorney
Town Clerk's Bulletin Board
1
REQUEST FOR PROPOSAL
Dated: August 8,2019
Request for a Conceptual Site Plan for the Development of a Major Recreational Facility
on SCTM# 1000-75-1-6
Town of Southold, Suffolk County,New York
Contact: Elizabeth Neville, Town Clerk
Southold Town Hall
53095 Main Road
P. O Box 1179
Southold,N.Y. 11971
(631) 765-1800
Due Date: September 5,2019,2:00 pm
Parcel Location
1080 Carroll Ave, Peconic,New York 11958
Acreage
10.12 Acres
Background
The Town of Southold offers numerous active and passive recreational opportunities. To plan for
the future recreation needs of the community during the drafting of the Comprehensive Plan
Update several community surveys and focus groups were completed to identify what type of
recreation is most needed within the Town. It was the consensus of the community that the
development of a year-round, multi-purpose recreational/sports complex that includes a
swimming pool is most needed.
In response to the communities' need to enjoy access to a multi-recreational facility (facility) and
provide additional wellness and health opportunities within the Town boundaries; the Town
acquired a centrally located 10.12 acre parcel in the hamlet of Peconic in 2018.
In 2019 the Southold Town Board adopted a Recreational Floating Zone District to support the
development of a facility throughout the Town on eligible parcels. The Recreational Floating
1
Zone can be established by the Town Board in locations adjacent or reasonably near to an
existing public recreational complexes or facilities; and other locations where there has been
shown a demonstrable need for recreation facilities. The full local law is attached as Addendum
1 hereto and can be found at the below link.
Purpose
The Town of Southold is seeking to obtain proposals from qualified firms to enter into a private
—public partnership for the development of a recreational facility on a 10.12 acre parcel located
in the hamlet of Peconic at 1080 Carroll Avenue and identified as SCTM#1000-75-1-6. This is a
high profile location located across the street from Tasker Park, easily accessed from County
Route 48 via Carroll Ave,
The Proposal
The Proposal shall address the development, maintenance, operation and long-term utilization of
the facility.
The proposal should also:
1. demonstrate familiarity with the Town's zoning ordinance and site plan
requirements,
2. demonstrate how the Proposal compliments other private and public recreation
opportunities in the of the Town, and
3. how the Proposal meets the Town's desired goals as well as any additional issues
or matters relating to the project which the Proposer wishes to address.
The Town also recognizes that that any work done prior to the initial screening and evaluation
process will be very conceptual in nature.
After a review of submitted proposals the Town shall select a proposal or proposals that it deems
favorable. Thereafter,the Town will require further submissions from any respondent(s)
selected as to the entity and/or entities that will be involved in the development, maintenance and
operation of the facility, the financial capacity and relevant experience of entity and/or entities
the experience of the entity.
Thereafter the Town anticipates entering into exclusive negotiations with a developer eventually
leading to a development agreement or other legal instrument with the selected partner(s)that
will contractually establish the project design.
Submission Requirements
Proposals shall contain the following information:
1. The Developer:
a. Identify and describe the developer, including developer's name, corporation
name (if applicable) or business name, addresses, telephone numbers, fax
numbers, e-mail addresses, and the name of the primary project contact.
2
2. Project Details. The Proposal shall include a brief analysis explaining the proposed
development concept in narrative form and should address the following:
a. Project scope and facilities, including the type, size and purpose of each
component of the facility proposed.
b. Vision for the Public private Partnership Agreement including:
1. Will the developer propose to purchase the land from the Town or lease?
2. Is the Developer seeking a reduced sale price or lease payment in
exchange for reduced rates and/or fees for use of facility by Town
residents?
3. Will the Town have the ability to set and/or approve the rates and/or fees
for residents and/or non-residents?
4. Is the Developer looking for capital contribution from the Town for the
development, maintenance, or operation of the facility?
C. Expected user groups, membership fee (if any),
d. Potential Programs, activities, classes, leagues or teams anticipated to use be
organized
e. Compliance with the Town's zoning ordinance and whether or not variances will
be required. A conceptual site plan shall be provided with the submission.
f. Anticipated timeframe for project, including timeframe for:
1. obtaining all governmental approvals,
2. start of construction
3. completion of construction
4. opening for use
g. Conceptual site plans.
The Proposal shall include:
5 copies of a conceptual site plan showing:
1. compliance with the 3 acre minimum lot size, lot coverage, and set back
requirements;
2. all proposed buildings and uses on the site;
3. the proposed location and design of parking lots, screening, landscaping,
open spaces and recreation areas
4. such other information necessary reasonably related to the protection of
the health, safety and general welfare of the community;
3
Town Preferences
The Town would prefer that respondents demonstrate how their proposal will address each of
the objectives below in their written and graphic materials:
1. Community Benefit—Projects that leverage limited public resources to achieve long-
term measurable community benefits, significant levels of private sector
investment and are based in the realities of the market.
2. Innovative and Effective Approaches to Public Involvement—Development processes
that engage the community in a highly collaborative and proactive process that
uses public input to shape the final project.
3. Impactful Projects—Proposals that will have a lasting impact on nearby properties and
the entire downtown.
4. High Quality Design—Proposals that are extraordinarily well designed, sensitive to the
surrounding context and use timeless, durable and high quality materials.
5. Timeliness—Projects that are positioned to move forward in the near term and commit to
significant milestones.
6. Partnership—Respondents with a demonstrated capacity to partner with the Town and
the community and a proven ability to develop high quality projects
The Town understands that many details of the development proposal will be determined
through the period of the ENA. In this proposal,please provide your best thinking, in
narrative form, about your initial concepts for each of the following:
General Provisions and Conditions
The Town reserves the right to:
• Reject any and/or all responses.
• Waive minor irregularities in a response.
• Cancel, revise, or extend this solicitation.
• Request additional information on any response beyond that required by this RFP.
• Modify the selection process set forth in this RFP upon written notification to all
respondents who have not been rejected at the time of modification
Submittal
Number of Copies: Five (5) hard copies and one USB flash drive of the Proposal shall be
submitted with all surveys, drawings, documents, images, etc. produced as part of the project.
4
You must address and deliver your Proposal to the Southold Town Clerk on or before the
time and date set for closing. No Proposal will be accepted after this time. PROPOSALS
MUST BE IN A MARKED SEALED CONTAINER(i.e., envelope, box) and labelled
accordingly:
Name of Proposer
Title of Proposal
RFP Number
Date and Time Proposal is due
No telephone, electronic or facsimile proposals will be considered. Proposals received after
the time and date for closing will be returned to the proposer unopened.
5
ADDENDUM 1
Article XXXIV
Recreational Floating Zone District(RFZ)
[Added 4-23-2019 by L.L. No. 3-20191
280-197 Purpose.
To provide additional wellness and health opportunities within the Town boundaries; the Town
Board of the Town of Southold finds that it is necessary to create a Recreational Floating Zone
District to develop active recreation opportunities through major recreational facilities in
commercial and residential areas located near existing public recreational complexes or'facilities
that are accessible from arterial roadways.
280-198 Applicability.
Recreational Floating Zone Districts shall be established by the Town Board on parcels of land
that have been identified as being appropriate for the location of a major recreation facility.
Locations to,be considered for the RFZ District may include locations adjacent or reasonably
near to an existing public recreational complexes or facilities; and other locations where there
has been shown a demonstrable need for recreation facilities.
280-199 Eligibility,
The Recreational Floating Zone District(RFZ) zoning is hereby established as a floating zone
with potential applicability to any property which meets the following eligibility requirements:
A. The parcel is a minimum of three acres or 120,000 square feet;
280-200 Boundaries.
The boundaries of each RFZ District shall be fixed by amendment to the official Town Zoning
Map as authorized by the Town Board, wherever this district is applied. A metes and bounds
description of each such district shall be kept on file in the Office of the Town Clerk.
280-201 Application procedure.
A. A property owner may apply to the Town Board for a change of zone to the RFZ
Zoning District by submitting the following to the Town Board:
(1) Five (5) copies of a complete change of zone application;
(2) A brief analysis, in written form, explaining the proposed development
concept. The written analysis shall address how the proposal benefits the
Town of Southold and how the development will impact the surrounding
neighborhood;
(3) Five (5) copies of a conceptual site plan of the proposed development
6
showing: compliance with all lot size, lot coverage, and set back
requirements; all proposed buildings and uses on the site; the proposed
location and design of parking lots, screening, landscaping, open spaces
and recreation areas, proposed architectural features of all buildings; and
such other information as the Town Board may determine to be reasonably
related to the health, safety and general welfare of the community;
(4) An environment assessment form with completed Part I, and;
(5) The fee as required by § 280-158 of the Town Code.
B. Upon receipt of a completed application, the Town Board shall review the
application at a work session and make a preliminary determination as to whether
the Board is interested in considering rezoning of the parcel to the RFZ District.
(1) Referral to Planning Board and Parks and Recreation Committee. Upon a
determination by the Town Board that it is interested in considering an
application for rezoning to RFZ District, the Town Clerk shall refer the
application to the Planning Board and Parks and Recreation committee for
comment.
(a) The Parks and Recreation Committee shall provide written to
comment to the Town Board within 30 days from receipt of the
application.
(b) The Planning Board, within 60 days of receipt of the application,
shall report its recommendations to the Town Board.No action
shall be taken by the Town Board until receipt of the Planning
Board report or the expiration of the Planning Board review
period, whichever first occurs. Review period may be extended by
mutual consent of the Planning Board and the applicant.
(2) Planning Board report. The Planning Board, in its report to the Town
Board, may recommend: approval of the application; approval with
modifications; or disapproval of said application. In the event that the
Planning Board recommends disapproval of said application, it shall state
in its report the reasons for such disapproval. In preparing its report and
recommendations,the Planning Board shall give consideration to: the
Town Comprehensive Plan; the existing and permitted land uses in the
area; the location of buildings on the site; traffic circulation and pedestrian
infrastructure, both on and off the site; the adequacy and availability of
community facilities and utilities, including public water and public sewer
systems, to service the proposed development; and other factors as may be
related to the purposes of this article.
C. Town Board public hearing. Within 45 days from the date of the Town Board's
receipt of the Planning Board's report or the expiration of the Planning Board
review period, whichever first occurs, the Town Board shall hold a public hearing
on the matter of levying a RFZ on property described in the application. Such
hearing shall be held upon the same notice as required by law for amendments to
the Town Zoning Map and/or Zoning Code.
7
D. Town Board action.
(1) Within 45 days after the date of the close of the public hearing,the Town
Board shall act to either approve, approve with modifications, or
disapprove the application. A copy of the determination shall be filed in
the Town Clerk's office. The Town Clerk shall forward the determination
to the applicant, the Planning Board, and the Parks and Recreation
Committee. If such determination approves the establishment of a new
RFZ, the Town Clerk shall cause the Official Zoning Map to be amended
accordingly.
(2) Revocation; extension.
(a) The Town Board may, on notice to the applicant, and for good
cause shown, revoke the establishment of an RFZ if after 18
months from approval work on the site has not commenced or the
same is not being prosecuted to conclusion with reasonable
diligence.
(b) The Town Board, upon request of the applicant and upon good
cause being shown, may, in the exercise of its discretion, extend
the above time period.
(c) In the event of the revocation of approval as herein provided, the
RFZ shall be deemed revoked, and the zoning classification of the
subject property shall revert to the zoning classification that
existed on the property immediately prior to the establishment of
the RFZ thereon, and the Town Clerk shall cause the Official
Zoning Map to be amended accordingly.
E. Notwithstanding the foregoing, the Town Board, in addition to considering
applications, may, on its own motion rezone property to a RFZ District.
& 280-202 Permitted uses.
No building or premises shall be used and no building or part of a building shall be erected or
altered which is arranged, intended or designed to be used, in whole or in part, for any use except
the following:
A. Permitted uses. The following are permitted uses are subject to site plan approval
by the Planning Board:
(1) Major recreational facility.
B. Accessory uses, limited to the following uses and restrictions set forth herein:
(1) Snack bar.
(2) Outdoor pavilion, provided that no one pavilion shall be more than 500
square feet and the total lot coverage of pavilion on any one lot shall not
exceed 1,500 square feet.
(3) Child care for patrons of the facility.
(4) Any uses and/or structures which are clearly incidental and customarily
8
accessory to the permitted principal use on the lot on which it is located.
& 280-203 Dimensional and parking requirements.
No building or premises shall be used and no building or part thereof shall be erected or altered
in the RFZ District unless the same conforms to the following:
A. Minimum lot size. The minimum lot size shall be 120,000 square feet.
B. Maximum lot coverage.
(1) The total lot coverage for structures shall be not exceed 20% of the parcel
area.
(2) The total lot coverage for outdoor recreational facilities shall not exceed to
50% of the parcel area.
(3) Notwithstanding the foregoing, the combined, total lot coverage for both
structures and outdoor recreational facilities shall not exceed 50% of the
parcel area.
C. Minimum yard setbacks.
(1) A principle structure shall maintain the following setbacks:
(a) Front yard: 100 feet.
(b) Rear yard: 50 feet.
(c) Side yard: 50 feet.
(d) To residentially zoned property: 100 feet.
(2) Outdoor recreation facilities and outdoor pavilions shall maintain the
following setbacks:
(a) Front yard: 50 feet.
(b) Rear yard: 50 feet.
(c) Side yard: 50 feet.
(d) To residentially zoned property: 100 feet.
(3) Parking and loading areas shall maintain the following setbacks:
(a) Public and private rights-of-way: 50 feet.
(b) Any property boundary: 50 feet.
& 280-204 Parking requirements.
A. The minimum parking requirements for a principle structure shall be one parking
space per 300 square feet of gross floor area of the principal structure. Parking
requirements for outdoor recreational facilities and accessory structures and uses
shall be determined by the Town Board during its review of the change of zone
application based on consideration of the proposed use, site design and other
criteria the Town Board deems relevant.
B. Overflow, permeable, parking area(s) shall be required generally at a rate of 50%
of the total number of parking spaces to accommodate for periods of high use and
team sporting events. The total number of parking spaces required shall depend
9
on the proposed use(s) and site design and will be determined by the Town Board
during review of the change of zone petition.
C. Use of public rights-of-way for member, patron or spectator parking is prohibited.
D. Parking shall be located in the rear of the principal building where practicable.
10
Southold Town Board - Letter Board Meeting of June 18, 2019
�.`°`F°`°`°° RESOLUTION 2019-574 Item# 5.42
a�
�y3pl+��a� ADOPTED DOC ID: 15349
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-574 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JUNE 18,2019:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerks office to advertise for Requests for Proposals for a Conceptual Site Plan for the
development of a major Recreational Facility at 1080 Carroll Avenue, Peconic,New York.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Robert Ghosio, Councilman
SECONDER:Louisa P. Evans, Justice
AYES: Dinizio Jr,Ruland, Doherty, Ghosio, Evans, Russell
Generated June 19, 2019 Page 54
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being
duly sworn, says that on the 811 day of August , 2019, a notice of which the
annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a
most public place in the Town of Southold, Suffolk County,New York, to wit: Town
Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town
website, www.southoldtownny.gov .
RFP for Recreational Facility 2019
A-",q �0 .,44�
lizabeth A. Neville
outhold Town Clerk
Sworn before me this
8th day of August , 2019.
otary Public
LYNDA M.RUDDER
Notary Public,State of New York
No 01RU6020932
Qualified in Suffolk County
Commission Expires March 8,20a—l's