HomeMy WebLinkAbout11/2019 r 2;
ZONING BOARD OF APPEALS Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
N4::5 Fax(631) 765-9064
+ Telephone (631)765-1809
TO: Elizabeth Neville, Town Clerk (for Distribution to Supervisor Russell and
Town Board Members)
FROM: Leslie Kanes Weisman,ZBA Chairperson/Department Head
RE: COMBINED MONTHLY DEPARTMENT HEAD AND NEW
APPLICATIONS/FEES REPORT for: November 2019
DATE: December 12, 2019
L Requires Immediate Attention: Nothing at this time
II. Board and Office Policies, Practices, and Activities:
Monitoring Installations of IA Wastewater Treatment Systems
On October 31, 2019 I met with Town Engineer Michael Collins to discuss when and
why the ZBA asks for comments from the Town Engineer regarding certain specific
applications before the Board of Appeals, how the ZBA uses those comments,
comments and the practical time frame needed for inclusion in ZBA determinations. In
addition, I explained when and why the ZBA requires the installation of an IA
Wastewater Treatment System as a condition of approval for variance relief. Engineer
Collins suggested that it would be very useful to the Town to begin documenting the
locations where IA systems have been required so that Town-wide progress could be
monitored and tracked. In response, the ZBA staff prepared and submitted to him an
Excel spreadsheet that documents ZBA decisions from July 2018 to August 2019
showing 12 properties where IA systems were required to be installed. The ZBA's IA
Systems spreadsheet will be continuously updated on a regular basis. In the near future
a meeting with Town Trustees, Engineer, LWRP, ZBA, Building, Planning, and GIS
will take be scheduled to coordinate the collection and tracking of this data.
IH. Financial/Budget/Personnel Issues: Nothing at this time
1V. Activities of the Board/Accomplishments:
Regular Meeting: Date: 11/7/2019 Call to Order: 8:40 a.m. Adjourned: 7:42 p.m.
Public Hearings: Total: 14
Number of new applications heard: 13
Number of carryovers from previous hearings: 0
Number closed reserving decision to later date: 11
Number closed subject to receipt of additional information: 1
Number adjourned to another date: 1
Number of Resolutions passed: 25
Number of decisions made: 0
Number of decisions tabled: 0
Next Regular Meeting 12/5/2019
Special Meeting: Date: 11/21/2019 Call to Order: 5:00 p.m. Adjourned: 6:35 p.m.
Number of assigned draft findings discussed: 11
Number of decisions made: 11
Number hearings closed: 0
Number of adjourn to another date: 0
Number of decisions tabled: 0
Number of hearings re-opened: 0
Number of Resolutions passed: 15
V. Staff Activities
Number of people assisted at the counter: 64
Hours spent assisting: 10 hours, 05 minutes
(Assistance includes filling out new applications,mailings and postings,providing
copies of decisions, FOIL requests and other materials, and general inquiries)
Number of F.O.I.L. requests processed by staff: 4
VI. Meetin,4s attended/initiated by ZBA Chairperson/Department Head
11/01/19 —Interdepartmental Meeting with ZBA, ZBA Assistant, TA, Building and
Planning re: various interagency applications before ZBA and Planning
11/20/19 —TA Duffy re: possible application before the Board
11/21/19 —Conference call with ZBA consultant Carrie O'Farrell, TA Duffy and
ZBA Assistant Fuentes re: Two Special Exception applications and
Required SEQRA review
11/26/19 —ZBA consultant Carrie O'Farrell, TA Duffy and ZBA Assistant Fuentes
re: required SEQRA review on specific application before the Board
VII. MONTHLY REPORT ON NEW APPLICATIONS AND FEES COLLECTED
New Applications in November: 8 Fees Collected in November: $5,250
Respectfully Submitted,
Leslie Kanes Weisman, Chairperson/Department Head