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Home My WebLink AboutWest Law Order Forms RESOLUTION 2019-979 SCHEDULED DOC ID: 15745 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-979 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 3,2019: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Westlaw Order Forins between the Town of Southold and West Group regarding a twelve (12)month agreement in connection with the Government West Proflex Plan Law Book Updates for the Town Clerk's Office at a cost of$181.90 per month for the term January 1, 2020 through December 31, 2020, all in accordance with the approval of the Town Attorney. Legal Charge to Town Clerk Account A.1420.4.100.125. Elizabeth A. Neville Southold Town Clerk Neville, Elizabeth From: Neville, Elizabeth Sent: Thursday, December 05, 201911:07 AM To: Billings, Mitch (Government) (Mitch.Billings@thomsonreuters.com) Cc: Norklun, Stacey Subject: Emailing:TC West Law agreement_20191205110740 Attachments: TC West Law agreement_20191205110740.pdf Good Morning Mitch, Attached, please find the signed agreement together with the Town Board resolution authorizing it. Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: TC West Law agreement_20191205110740 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 �f Order Form OrderI -00611852 " THOMSON REUTERS- tl`" Contact your representative mitch.bill ings@thomsonreuters com with any questions.Thank you. Account Address Shipping Address Billing Address Account#: 1000294913 Account#: 1000294913 Account#: 1000294913 SOUTHOLD CLERK SOUTHOLD CLERK SOUTHOLD CLERK PO BOX 1179 53095 ROUTE 25 PO Box 1179 PO Box 1179 SOUTHOLD NY 11971-4642 US 53095 ROUTE 25 53095 ROUTE 25 SOUTHOLD NY 11971-4642 US SOUTHOLD,NY 11971-4642 US This Order Form is a legal document between West Publishing Corporation and Subscriber.West Publishing Corporation also means"West","we"or "our"and Subscriber means" on°',or""I°" Satlrsa;a icioa,a tertt'�s,if r�aa follow the orderaAt> mrids below. Monthly Minimum Term Year Over Year Service Material Product Increase During Charges (Months) Minimum Term 40757482 WEST PROFLEX $181.90 12 N/A Online/Practice Solution/Software/ProFlex Products :Monthly Charges begin on the date we process your order and will be prorated for the number of days remaining in that calendar month, if any. Your Monthly Charges will continue for the number of complete calendar months listed in the Minimum Term column above.The percent increases for multi-year orders appear in the Term Increases column above. Subscriber ("you"or"I")is also responsible for all Excluded Charges. Excluded Charges are for accessing Westlaw data or a Practice Solutions service that is not included in your subscription. Excluded Charges may change after at least 30 days written or online notice. For Window Products: Monthly Charges begin on the date we process your order and will continue for the number of complete calendar months in the Minimum Term column above.The percent increases for multi-year orders appear in the Term Increases column above. Monthly Charges are due regardless of the level of your usage. Transactional usage charges that exceed the Monthly Charges are waived up to the Monthly Window amount stated above. In addition to the Monthly Charges you are responsible for transactional usage charges in excess of the Monthly Window. Transactional charges are calculated based upon our then-current Schedule A rates. You are also responsible for all Excluded Charges. Excluded Charges are charges for accessing a service that is not included in your subscription. Excluded Charges may change after at least 30 days written or online notice. To apply Window charges to a specific month,the request must be submitted at least five(5)business days prior to the end of the month. For Online/Practice Solutions/Software/ProFlex Products: At the end of the Minimum Term your Monthly Charges will increase by 7%. Thereafter, the Monthly Charges will increase every 12 months unless we notify you of a different rate at least 90 days before the annual increase. You are also responsible for all Excluded Charges.Excluded Charges may change after at least 30 days written or online notice.Either of us may cancel the Post-Minimum Term subscription by sending at least 60 days written notice. Send your notice of cancellation to Customer Service,610 Opperman Drive,P.O.Box 64833,Eagan,MN 55123-1803, Automatic Renewal Term for Window Products. At the end of the Minimum Term your Monthly Charges will be billed at up to our then- current rate.Thereafter, we may modify the Monthly Charges if we notify you of a different rate with at least 90 days notice. The Monthly Window will remain unchanged. You are also responsible for all Excluded Charges. Excluded Charges may change after 30 days written or online notice. Either of us may cancel the Post-Minimum Term subscription by sending at least 60 days written notice. Send your notice of cancellation to Customer Service,610 Opperman Drive,P.O.Box 64833,Eagan MN 55123-1803. To apply Window charges to a specific month,the request must be submitted at least five(5)business days prior to the end of the month. Federal Government Subscribers Optional Minimum Term.Federal government subscribers that chose a multi-year Minimum Term,those additional months will be implemented at your option pursuant to federal law. Charges,Payments&Taxes.You agree to pay all charges in full within 30 days of the date of invoice.You are responsible for any applicable sales,use,value added tax(VAT),etc.unless you are tax exempt.If you are a non-government subscriber and fail to pay your invoiced charges, you are responsible for collection costs including attorneys'fees. Settling a Disputed Balance. Payments marked `paid in full", or with any other restrictive language will not operate as an accord and satisfaction without our prior written approval. We reserve our right to collect any remaining amount due to us on your account. Partial payments intended to settle an outstanding balance in full must be sent to:Customer Service,610 Opperman Drive,P.O.Box 64833,Eagan,MN Pagel of3 55123-1803,along with a written explanation of the disagreement or dispute. This address is different from the address you use to make account payments. Credit Verification.If you are applying for credit as an individual,we may request a consumer credit report to determine your creditworthiness, If we obtain a consumer credit report,you may request the name,address and telephone number of the agency that supplied the credit report. If you are applying for credit on behalf of a business,we may request a current business financial statement from you to consider your request. Auto Charge Credit Card/Electronic Funds Transfer Election Payment Terms.You may authorize us to automatically charge a credit card, debit card or electronic fund transfer to pay charges due.Contact Customer Service at 1-800-328-4880 for authorization procedures.If you have previously authorized us to bill a credit card, debit card or make electronic fund transfers for West subscriptions on an ongoing basis, or authorizing the same as part of this order,no further action is needed. Returns and Refunds. You may return a print product to us within 45 days of the original shipment date if you are not completely satisfied. Assured Print Pricing, Library Savings Plan,West Complete,Library Maintenance Agreements,ePack, WestPack,Westlaw,CLEAR,Monitor Suite, ProView eBook, Software, West LegatEdr-enter, Practice Solutions, TREWS, Peer Monitor, and Data Privacy Advisor charges are not refundable.Please see http://static.legalsolutions.thomsonreuters.com/static/retums-refunds.pdf or contact Customer Service at 1-800-328-4880 for additional details regarding our policies on returns and refunds. Applicable Law.If you are a state or local governmental entity,your state's law will apply and any claim may be brought in the state or federal courts located in your state. If you are a non-government entity,this Order Form will be interpreted tinder Minnesota state law.Any claim by one of us may be brought in the state or federal courts in Minnesota. If you are a United States Federal Government subscriber, United States federal law will apply and any claim may be brought in any federal court. Excluded Charges. If you access services that are not included in your subscription you will be charged our then-current rate("Excluded Charges"). Excluded Charges will be invoiced and due with your next payment. For your reference,the current Excluded Charges schedules are located at the links below. Excluded Charges may change after at least 30 days written or online notice. Thomson Reuters General Terms and Conditions, apply to all products ordered, except print and is located at Iittns://static,Iepal�i�)�utio�ns,.ttioT,iii(,"ireuters.com/static/ThomsonReuters-C�eiicrat-'[."craiis-Coltiditioiis,I)cl( The Thomson Reuters General Terms and Conditions for Federal Subscribers is located at littp%)A tatic,le p6ot u t ions ilioni�,,onreuters.conL/statie/Federal-'fhomsonReuters-General-Terms-Conditions.pdf In the event that there is a conflict of terms between the General Terms and Conditions and this Order Form,the terms of this Order Form control. This Order Form is subject to our approval Banded Product Subscriptions You certify the total number of attorneys (partners, shareholders, associates, contract or staff attorneys, of counsel,and the like),corporate users,personnel or full-time-equivalent students is indicated in the applicable Quantity column. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater,we reserve the right to increase your charges as applicable Product Specific Terms.The following products have specific terms which are incorporated by reference and made part of this Order Form if they apply to your order.They can be found at Condifions-PSTpIf If the product is not part of your order,the product specific terms do not apply.If there is a conflict between product specific terms and the Order Form,the product specific terms control. eCampus Research -Contract Express -Hosted Practice Solutions -ProView eBooks @Time and Billing -West kin Software e West LegalEricenter @Westlaw *Westlaw Doc&Form Builder @Westlaw Paralegal -Westlaw Patron Access oWestlaw Public Records ASknowledgenient:Order ID:-0-00611852 Supervisor Town of Southold Signature of Authdlris;cri Representative for order Title Scott A. -Russell _D.cceai4ex_3_. 211 19 ............ L'111101� Printed Name Date ail (D 2019 West,a Thomson Reuters business. All rights reserved. This Order Form will expire and will not be accepted after 12/24/2019. Page 2 of 3 Attachment Order ID: Q-00611852 1T 0 14 S 0 N R E I Ji l iri Contact your representativemitch.billings@thomsonreuters.com with any questions.Thank you. Payment Method: Order Confirmation Contact(#28) Payment Method:Bill to Account Contact Name:Elizabeth Neville Account Number: 1000294913 Email:e.neville@town.south old.ny us Shipping Information: Shipping Method:Ground Shipping-U.S.Only lwI+°I :dIm�1iM ,L "catlat Is' . .. ... Account.N.._ber c _ ... ...e,__..... Number Account Name Account Address Action 53095 ROUTE 25 1000294913 SOUTHOLD CLERK SOUTHOLD New NY 1971-4642 US r/ s .�/ '%% / Quantity Unit _ Service Material# Description 1 __Attorneys.. 42077798 1 New York State Primary Core for Govt Attorneys 42077868 Gvt-State Analytical Account Contact Account Contact Account Contact Account Contact Elizabeth ] Neville Name a neville(a Email Address� Customer ML PSW Cpe Description First Name Last... .. town.southold n w� ONTACT r r rir/o / r r ✓// i/,j „�„i „ r�Yrr ,r. ,N1,i,,Jr,G//i ,,,i,,,, �✓%/i��, /r,',„, Sub Material Active Subscription to be La sed 40757481 West Proflex Page 3 of Order Form OrderI -00611852 " THOMSON REUTERS- tl`" Contact your representative mitch.bill ings@thomsonreuters com with any questions.Thank you. Account Address Shipping Address Billing Address Account#: 1000294913 Account#: 1000294913 Account#: 1000294913 SOUTHOLD CLERK SOUTHOLD CLERK SOUTHOLD CLERK PO BOX 1179 53095 ROUTE 25 PO Box 1179 PO Box 1179 SOUTHOLD NY 11971-4642 US 53095 ROUTE 25 53095 ROUTE 25 SOUTHOLD NY 11971-4642 US SOUTHOLD,NY 11971-4642 US This Order Form is a legal document between West Publishing Corporation and Subscriber.West Publishing Corporation also means"West","we"or "our"and Subscriber means" on°',or""I°" Satlrsa;a icioa,a tertt'�s,if r�aa follow the orderaAt> mrids below. Monthly Minimum Term Year Over Year Service Material Product Increase During Charges (Months) Minimum Term 40757482 WEST PROFLEX $181.90 12 N/A Online/Practice Solution/Software/ProFlex Products :Monthly Charges begin on the date we process your order and will be prorated for the number of days remaining in that calendar month, if any. Your Monthly Charges will continue for the number of complete calendar months listed in the Minimum Term column above.The percent increases for multi-year orders appear in the Term Increases column above. Subscriber ("you"or"I")is also responsible for all Excluded Charges. Excluded Charges are for accessing Westlaw data or a Practice Solutions service that is not included in your subscription. Excluded Charges may change after at least 30 days written or online notice. For Window Products: Monthly Charges begin on the date we process your order and will continue for the number of complete calendar months in the Minimum Term column above.The percent increases for multi-year orders appear in the Term Increases column above. Monthly Charges are due regardless of the level of your usage. Transactional usage charges that exceed the Monthly Charges are waived up to the Monthly Window amount stated above. In addition to the Monthly Charges you are responsible for transactional usage charges in excess of the Monthly Window. Transactional charges are calculated based upon our then-current Schedule A rates. You are also responsible for all Excluded Charges. Excluded Charges are charges for accessing a service that is not included in your subscription. Excluded Charges may change after at least 30 days written or online notice. To apply Window charges to a specific month,the request must be submitted at least five(5)business days prior to the end of the month. For Online/Practice Solutions/Software/ProFlex Products: At the end of the Minimum Term your Monthly Charges will increase by 7%. Thereafter, the Monthly Charges will increase every 12 months unless we notify you of a different rate at least 90 days before the annual increase. You are also responsible for all Excluded Charges.Excluded Charges may change after at least 30 days written or online notice.Either of us may cancel the Post-Minimum Term subscription by sending at least 60 days written notice. Send your notice of cancellation to Customer Service,610 Opperman Drive,P.O.Box 64833,Eagan,MN 55123-1803, Automatic Renewal Term for Window Products. At the end of the Minimum Term your Monthly Charges will be billed at up to our then- current rate.Thereafter, we may modify the Monthly Charges if we notify you of a different rate with at least 90 days notice. The Monthly Window will remain unchanged. You are also responsible for all Excluded Charges. Excluded Charges may change after 30 days written or online notice. Either of us may cancel the Post-Minimum Term subscription by sending at least 60 days written notice. Send your notice of cancellation to Customer Service,610 Opperman Drive,P.O.Box 64833,Eagan MN 55123-1803. To apply Window charges to a specific month,the request must be submitted at least five(5)business days prior to the end of the month. Federal Government Subscribers Optional Minimum Term.Federal government subscribers that chose a multi-year Minimum Term,those additional months will be implemented at your option pursuant to federal law. Charges,Payments&Taxes.You agree to pay all charges in full within 30 days of the date of invoice.You are responsible for any applicable sales,use,value added tax(VAT),etc.unless you are tax exempt.If you are a non-government subscriber and fail to pay your invoiced charges, you are responsible for collection costs including attorneys'fees. Settling a Disputed Balance. Payments marked `paid in full", or with any other restrictive language will not operate as an accord and satisfaction without our prior written approval. We reserve our right to collect any remaining amount due to us on your account. Partial payments intended to settle an outstanding balance in full must be sent to:Customer Service,610 Opperman Drive,P.O.Box 64833,Eagan,MN Pagel of3 55123-1803,along with a written explanation of the disagreement or dispute. This address is different from the address you use to make account payments. Credit Verification.If you are applying for credit as an individual,we may request a consumer credit report to determine your creditworthiness, If we obtain a consumer credit report,you may request the name,address and telephone number of the agency that supplied the credit report. If you are applying for credit on behalf of a business,we may request a current business financial statement from you to consider your request. Auto Charge Credit Card/Electronic Funds Transfer Election Payment Terms.You may authorize us to automatically charge a credit card, debit card or electronic fund transfer to pay charges due.Contact Customer Service at 1-800-328-4880 for authorization procedures.If you have previously authorized us to bill a credit card, debit card or make electronic fund transfers for West subscriptions on an ongoing basis, or authorizing the same as part of this order,no further action is needed. Returns and Refunds. You may return a print product to us within 45 days of the original shipment date if you are not completely satisfied. Assured Print Pricing, Library Savings Plan,West Complete,Library Maintenance Agreements,ePack, WestPack,Westlaw,CLEAR,Monitor Suite, ProView eBook, Software, West LegatEdr-enter, Practice Solutions, TREWS, Peer Monitor, and Data Privacy Advisor charges are not refundable.Please see http://static.legalsolutions.thomsonreuters.com/static/retums-refunds.pdf or contact Customer Service at 1-800-328-4880 for additional details regarding our policies on returns and refunds. Applicable Law.If you are a state or local governmental entity,your state's law will apply and any claim may be brought in the state or federal courts located in your state. If you are a non-government entity,this Order Form will be interpreted tinder Minnesota state law.Any claim by one of us may be brought in the state or federal courts in Minnesota. If you are a United States Federal Government subscriber, United States federal law will apply and any claim may be brought in any federal court. Excluded Charges. If you access services that are not included in your subscription you will be charged our then-current rate("Excluded Charges"). Excluded Charges will be invoiced and due with your next payment. For your reference,the current Excluded Charges schedules are located at the links below. Excluded Charges may change after at least 30 days written or online notice. Thomson Reuters General Terms and Conditions, apply to all products ordered, except print and is located at Iittns://static,Iepal�i�)�utio�ns,.ttioT,iii(,"ireuters.com/static/ThomsonReuters-C�eiicrat-'[."craiis-Coltiditioiis,I)cl( The Thomson Reuters General Terms and Conditions for Federal Subscribers is located at littp%)A tatic,le p6ot u t ions ilioni�,,onreuters.conL/statie/Federal-'fhomsonReuters-General-Terms-Conditions.pdf In the event that there is a conflict of terms between the General Terms and Conditions and this Order Form,the terms of this Order Form control. This Order Form is subject to our approval Banded Product Subscriptions You certify the total number of attorneys (partners, shareholders, associates, contract or staff attorneys, of counsel,and the like),corporate users,personnel or full-time-equivalent students is indicated in the applicable Quantity column. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater,we reserve the right to increase your charges as applicable Product Specific Terms.The following products have specific terms which are incorporated by reference and made part of this Order Form if they apply to your order.They can be found at Condifions-PSTpIf If the product is not part of your order,the product specific terms do not apply.If there is a conflict between product specific terms and the Order Form,the product specific terms control. eCampus Research -Contract Express -Hosted Practice Solutions -ProView eBooks @Time and Billing -West kin Software e West LegalEricenter @Westlaw *Westlaw Doc&Form Builder @Westlaw Paralegal -Westlaw Patron Access oWestlaw Public Records ASknowledgenient:Order ID:-0-00611852 Supervisor Town of Southold Signature of Authdlris;cri Representative for order Title Scott A. -Russell _D.cceai4ex_3_. 211 19 ............ L'111101� Printed Name Date ail (D 2019 West,a Thomson Reuters business. All rights reserved. This Order Form will expire and will not be accepted after 12/24/2019. Page 2 of 3 Attachment Order ID: Q-00611852 1T 0 14 S 0 N R E I Ji l iri Contact your representativemitch.billings@thomsonreuters.com with any questions.Thank you. Payment Method: Order Confirmation Contact(#28) Payment Method:Bill to Account Contact Name:Elizabeth Neville Account Number: 1000294913 Email:e.neville@town.south old.ny us Shipping Information: Shipping Method:Ground Shipping-U.S.Only lwI+°I :dIm�1iM ,L "catlat Is' . .. ... Account.N.._ber c _ ... ...e,__..... Number Account Name Account Address Action 53095 ROUTE 25 1000294913 SOUTHOLD CLERK SOUTHOLD New NY 1971-4642 US r/ s .�/ '%% / Quantity Unit _ Service Material# Description 1 __Attorneys.. 42077798 1 New York State Primary Core for Govt Attorneys 42077868 Gvt-State Analytical Account Contact Account Contact Account Contact Account Contact Elizabeth ] Neville Name a neville(a Email Address� Customer ML PSW Cpe Description First Name Last... .. town.southold n w� ONTACT r r rir/o / r r ✓// i/,j „�„i „ r�Yrr ,r. ,N1,i,,Jr,G//i ,,,i,,,, �✓%/i��, /r,',„, Sub Material Active Subscription to be La sed 40757481 West Proflex Page 3 of RESOLUTION 2019-979 SCHEDULED DOC ID: 15745 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-979 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 3,2019: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Westlaw Order Forins between the Town of Southold and West Group regarding a twelve (12)month agreement in connection with the Government West Proflex Plan Law Book Updates for the Town Clerk's Office at a cost of$181.90 per month for the term January 1, 2020 through December 31, 2020, all in accordance with the approval of the Town Attorney. Legal Charge to Town Clerk Account A.1420.4.100.125. Elizabeth A. Neville Southold Town Clerk U O 3. a ^O U ^O h U W F� U O O O O 0 azzzz ,b ,b -d -d b b ^" > C� C� ce ebb � zw � � w ,� zxxz x x O o w w O o U A Y Y az � z � ococococ � r- r- r- r- a. r— r— r— r— y o 0 0 0 � NNNN 1. 10 zNNNN 0 0 0 0 a o 0 0 0 Norklun, Stacey From:Neville, Elizabeth Sent:Thursday, December 05, 2019 1:03 PM To:Norklun, Stacey Subject:FW: Order Submission Confirmation from Thomson Reuters Attachments:SIGNED - SoutholdClerk1000294913.pdf; Q-00611852 Product User Detail.pdf Stacey, Please add both this e-mail and the attachments to this agreement. -----Original Message----- From: Mitch Billings \[mailto:mitch.billings@thomsonreuters.com\] Sent: Thursday, December 05, 2019 12:03 PM To: Neville, Elizabeth Subject: Order Submission Confirmation from Thomson Reuters Order Submission Confirmation from Thomson Reuters ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. 1