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HomeMy WebLinkAboutOysterponds UFSD t �o��SUFFO(q-�® ELIZABETH A.NEVILLE,MMC l/,y Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 COD = Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS p • .F Fax(631)765-6145 MARRIAGE OFFICER Q Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®j `T►a www.southoldtownny.gov r FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 10, 2019 Jennifer Wissemann Oysterponds UFSD 23405 Main Road Orient,NY 11957 Dear Ms. Wissemann: The Southold Town Board, at its regular meeting held on October 8, 2019, granted permission to the Oysterponds UFSD to hold its annual Halloween parade on October 31, 2019. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Kruszeski, at the Police Department, 765-2600, as soon as possible,to coordinate traffic control. Very truly yours, r U Lynda M Rudder Southold Deputy Town Clerk Enc. Southold Town Board - Letter Board Meeting of October 8, 2019 RESOLUTION 2019-850 Item # 5.16 ADOPTED DOC ID: 15610 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-850 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 8, 2019: RESOLVED that the Town Board of the Town of Southold hereby grants a police escort and permission to Oysterponds U.F.S.D to use the following route: Oysterponds Elementary School to Village Lane to Orchard Street to Tabor Road and back to Oysterponds School, for its Annual Halloween Parade in Orient on Thursday, October 31, 2019 beginning at 2:00 PM, provided they closely adhere to the all the conditions of the Town's Policy for Special Events on Town Properties. All fees shall be waived with the exception of the Clean-Up Deposit. ajas4L?.?�� Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated October 8, 2019 Page 32 ' r ' ,,//�� ae�+��++''��``��,�°� �i Y� 0"I"ST.L�R ONDS CJ.P.SM. 23�4y05 MAIN1�I1�R�O L-1 ORIENT, 11957 Telephone 631323-2410 Fax 631323-3713 www.oystcrponds.org Richard C.Malone Jennifer A. Wissemann Superintendent of Schools Principal September 26, 2019 RECEIVED OCT - 2 2019 Town of Southold- Town Clerk Post Office Box 1179 Southold Town Clerk Southold, NY 11971 RE: Halloween Parade- Oysterponds UFSD 10/31/19 Dear Mrs. Neville, Enclosed please find our Special Event Permit for our Halloween Day Parade, along with Certificate of Liability. The parade is to be conducted at 2:00 p.m. on October 31st- down the Main Road from Oysterponds UFSD along Village Lane in Orient. To safely conduct the parade we will need a traffic control officer to hold/ manage traffic while we walk the students down to Village Lane and continue on the parade route. Thank you for your consideration in granting our permit and approving traffic control. Very truly yours, f Principal Jennifer Wissemann Cc: Melissa Palermo, Business Administrator; Richard Malone, Superintendent of Schools Enclosures: Application for Special Event, Certificate of Liability CERTIFICATE OF LIABILITY INSURANCE 09/26/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITIUTE A CONTRACT BETWEEN THE ISSUING INSURER(S).AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER IMPORTANT:If the cerificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NEW YORK SCHOOLS INSURANCE RECIPROCAL 333 Earle Ovington Blvd. INSURERS AFFORDING COVERAGE Uniondale NY,11553 INSURED BVSURERA: NEW YORK SCHOOLS INSURANCE RECIPROCAL NAIC#:34843 Oysterponds UFSD INSURERB. 23405 Main Road INSURERL' Orient,NY 11957 INSURER D. INSURER E: COVERAGES THIS IS TO CERTIFY THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AIL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICYNUMBER POLICYEFFECIIVE POLICY EXPIRATION LIMITS LTR DATE D DATE6"WlofM GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 ❑X COMMERCIAL GENERAL LIABIL]I Y FIRE DAMAGE(Any one fire) $ 1,000,000 ❑❑CLAIMS MADE R OCCUR A ❑ MED EXP(Anyone person) $ 10,000 SSPOY1,001 07/01/2019 07101/2020 PERSONAL&ADV INJURY $ 1,000,000 AGGREGATE LAQIr APPLIES PER GENERAL AGGREGATE $ UNLINHTED X❑POLICY ❑7PRO- ❑Loc PRODUCTS-COMP/OP AGG $ 1,000,000 CT AUTOMOBILE L1ABILI Y COMBINED SINGLE LIMIT $ ❑ANY AUTO (Ea.Accident) ❑ALL OWNED AUTOS BODILY INJURY(Per person) $ ❑SCHEDULED AUTOS ❑HIRED AUTOS BODILY INJURY $ (Per accident) ❑NON-OWNED AUTOS PROPERTY DAMAGE ❑ (Per accident) $ GARAGE LiABBUTY AUTO ONLY-EA ACCIDENT S ❑ANY AUTO OTHER THAN EA ACC $ ❑NON-OWNED AUTOS AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ 9,000,000 nX OCCUR ❑CLAIMS MADE AGGREGATE $ UNLEMUED A ECLOYP001 07/01/2019 07!01/2020 ❑DEDUCTE3LE $ ❑RETENTION $ $ SCHOOL BOARD LIABILITY -CLAIM $ AGGREGATE $ DEDUCTIBLE $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Certificate Holder is named Additional Insured only as respects to the use of premises/facilities for the Oyster-ponds School Annual Halloween Parade with police escort on October 31,2019. CERTIFICATE HOLDER I X I ADDTIIONAL INSURED CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE 53095 Main Road POLICY PROVISIONS. P.O.Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE YORK SCI-)o v NCE RECIPROGP The New York Schools Insurance Reciprocal 333 Earle Ovington Blvd.•Uniondale NY,11553•(516)227 3355•(800)476-9747•Fax:(516)227-2352 Named Insured Endorsement Number Oysterponds UFSD 1 Policy Number Policy Period Effective Date of Endorsement SSPOYP001 07/01/2019-07/01/2020 09/26/2019 Issued by(Name of Insurance Company) NEW YORK SCHOOLS INSURANCE RECIPROCAL THIS ENDORSEMENT CHANGES THIS POLICY.PLEASE READ IT CAREFULLY In consideration of no additional premium,it is hereby understood and agreed that the policy is amended as follows: Form CG2026 has been amended to include the following as Additional Insured: Town of Southold 53095 Main Road P.O.Box 1179 Southold,NY 11971 Re:Use of premises/facilities for the Oysterponds School Annual Halloween Parade with police escort on October 31, 2019. All other terms and conditions to remain the same. Authorized Representative APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission �PO�erv��t 3© , 2019 Name of Event V u sf & 1yhd S 4allaRimit P&,Y-a-a► '- Name of Organization: UY1c�S SD Is this a Not-For-Profit Evejai?.39emo Contact's Name: �yi()e i h r�e -I''SSS-L.mdA /S�C��-i7�r.�'L! C�Gic.✓1 t3 r`an�� I l Mailing Address: 2 3 yD 5 M di n d Q rI e h L , V I L( 119`J Contact's Phone Number: (P - 32-- — 2A 16 ,R.1C J D 2 (ph n ci p&I� p x 4-1 D D Cs -c ry- Contact's Email Address: ,1 uJ i SSS m Q-h n D USR�Vdyl-1 S . 6 Cq Event Location and Site Diagram: �1�Cc��2 q�n-, iC) 7 _IL-Soh o0 1 040 ('dal'c) (Use additional paper if necessary) , � � �(�lloe L-C-ne-- -LIG rTc�bo�r R00.A be-r-t� {o 'fie- S clno o 1 . Event Date(s): '-'_ -' - �Q 13 J �J "I Q (Include set up and shutdown ti es and dates) Nature of Event: Q,e.(-\ �,00A e- G(- '1')My-n i rl �T i (I (Please attach a detailed description to this application) Time Period(Hours)of Event: From 2. crm. to Maximum Number of Expected Attendees: Specify any special requirements (i.e. road closure,police presence): mu(l\ t�c�� CSS X01��� k o 0.`\<- CIO& iitc(1 rl)nm If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 l Mailing Address to Send Event Permit to: Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) ��$250 or more Clean-up deposit all other events ✓CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. r , Jens i�-er 'I,(.Jisselm�vl n Print name of Authorized Person filling out Sign e of Auth rized Person filling out applicatio application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection,public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 3 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief; Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No pennanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 BOARD,--OF-E DUCAT ION NB $TERP-0, DS`UNI0N`FR'­t FREE SCHOOL: .L2 F n 18 fO t -0y B,' Green ort, rt t4,y co�n id en -NUzN MBER-,i,,I, -�21,108'- 2340!�.MAIN qOAD,bRIENT�NYAA657:1�!-"r`,� mLl OPERATING &6UPiTAG' 4i1 -- ; ' - Q6/Z1 4,"- FR,�fiNG'� 4i ✓ 4 Y. a n*2 W-0 ARS; - - - , :-"'i��--- 250DOLL CENTS! -AM0UNT—:-,g, -DATE % utrC T,;z.'Z �4. lfl� "e z -li'69/27120-i�P $25 OJO �i 7� PAY :S ll,,rl�lll,�4- -jlh� �.L'Vill TO THE Out-MMfOW�4,CLEkk" e�' i- 'a j, ORDER :k,7 P.&BOX-1,17 QF 4OWN'IIALL, 53051 MAIM "SOUT'OLD,.NYJIYJJ,�-� -H Aim 71 -TRF-As I1l02LL08IIm 11:02140666 ?l: 0 50000 Ma F3111 BOARD OF EDUCATION-OYSTERPONDS UNION FREE SCHOOL 21108 DIS RICT OF ORIENT-23405 MAIN ROAD-ORIENT, N 11957 ID vl� N umber. - "Ad C J. 2411 SOUTHOLD TOWN CLERK PO.BOX 1179 9/27/2019 21108 TOWN HALL, 53095 MAIN ROAD SOUTHOLD,NY 11971 -BOdget,. cc6uht ,,-P ichas;e Ot&rNurfibef- I- ; 4 A Amount ', A 1910.4 10/31 PARADE CLEANUP FEE $250,P�Q 4 K� v. -.4 $2SO'00 cYn C4eckTbtif: UREFt SF4001-iSC REORDER FROM YOUR LOCAL'SAFEGUARD DISTRIB OR.IF UNKNOWN CALL-800-523.2422` ALL800-523-2422 Msnool0m•� BiSF03M5 sategUatd,UTHO LISA ML2,0876131121: Rudder, Lynda From: Duffy, Bill Sent: Wednesday, October 2, 2019 1:49 PM To: Rudder, Lynda Subject: RE: orient halloween No objection William M. Duffy, Esq. Town Attorney Town of Southold Southold Town Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold, New York 11971-0959 Office: 631.765-1939 Fax: 631.765.6639 Email: billd@southoldtownny.gov -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Wednesday, October 2, 2019 12:321 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Fisher, Robert<Robert.Fisher@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>;Silleck, Mary <marys@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: orient halloween Please provide approval/disapproval and cost analysis Rudder, Lynda From: Flatley, Martin Sent: Wednesday, October 2, 2019 2:01 PM To: Rudder, Lynda; Blasko, Regina; Doroski, Melanie; Duffy, Bill; Fisher, Robert; Hagan, Damon; Kruszeski, Frank; Norklun, Stacey; Silleck, Mary; Spiro, Melissa Subject: RE: orient halloween Attachments: Orient Halloween Parade.xls I have no objections to this event being approved. My Cost analysis is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Wednesday, October 2, 2019 12:32 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Fisher, Robert<Robert.Fisher@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun @town.southold.ny.us>; Silleck, Mary <marys@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: orient halloween Please provide approval/disapproval and cost analysis 1 Rudder, Lynda From: Spiro, Melissa Sent: Wednesday, October 2, 2019 2:13 PM To: Rudder, Lynda; Blasko, Regina; Doroski, Melanie; Duffy, Bill; Fisher, Robert; Flatley, Martin; Hagan, Damon; Kruszeski, Frank; Norklun, Stacey; Silleck, Mary Subject: RE: orient halloween This is not Town or County preserved land. Melissa Spiro -----Original Message----- From: Rudder, Lynda Sent:Wednesday, October 02, 2019 12:32 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Fisher, Robert<Robert.Fisher@ town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon<damonh@sou holdtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Norklun, Stacey<Stacey.Nor lun@town.southold.ny.us>;Silleck, Mary <marys@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@t wn.southold.ny.us> Subject: orient halloween Please provide approval/disapproval and cost analysis ' 1 r Rudder, Lynda From: Fisher, Robert Sent: Wednesday, October 2, 2019 2:50 PM To: Rudder, Lynda; Blasko, Regina; oroski, Melanie; Duffy, Bill; Flatley, Martin; Hagan, Damon; Kruszeski, Frank; Norklun, Stacey; Silleck, Mary; Spiro, Melissa Subject: RE: orient halloween Lynda I have no problem with this event. Bob -----Original Message----- From: Rudder, Lynda Sent: Wednesday, October 02, 2019 12:32 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Meanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Fisher, Robert<Robert.Fisher town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@so tholdtownny.gov>; Kruszeski, Frank <fkruszesl<i@town.southold.ny.us>; Norklun, Stacey<Stacey.Nor<1un@town.southold.ny.us>; Silleck, Mary <marys@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@t wn.southold.ny.us> Subject: orient halloween Please provide approval/disapproval and cost analysis i 1 Town of Southold Police Department Special Event Cost Analysis Event: Oysterponds School Halloween Parade Date(s): October 31, 2019 Location- Orient Village Patrol;Allocation for Event — ^_^ _ - - , —__� ' ___..;_•. _�.r. -_ _ � Ike g Hours OT Hrs Hrly Wag Total Comments Police Officers' . M , PO Haase 1 $53.38 S_pedal Patrol, .. - Reg Hours OT Hrs Total Comments CRU PO Buonaiuto 1 $69.98 PO Simmons 1 $70.26 Bicycle Patrol ' K�9mU nit ��_ Highway Patrol � ;.�,' PO Flatley 1 $69.73 Mar'inerUnits _ Traffic Control _ •_. . _._ _ w�___ Reg Hours OT Hrs Hrly Wage Total Comments TC Officer TC Officer TC Officer TC Officer TC Officer Equipment Casts _ _. PD Vehicles #of vehicles $/hr Total 4 $10.00 $40.00 $4.0.00 Command Van Marine Patrol Boats Total Department Cost for Event = $303.35 Prepared by Chief M Flatley 10/2/2019 Page 1 Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by J Ltd5 M C�:'�-- AuditDate Vendor/ lepphhon1e N mbeer LI `� OY�� 1L�q�"'I -- — Town Clerk ' Vendor Contact Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number Special Event Clean-up ��–va - 250.00 250.00 Deposit Refund T1.030 I i Total 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes fro which the Town is exempt are excluded or discrepancies noted,and payr- approved S!gnat re i'1rtle_ Si nat e V Company Name Dale �� ��'�� ! TitDate Town of Southold P.O Box 1179 Southold, NY 11971 * * RECEIPT * * * Date: 10/02/19 Receipt#: 260430 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 10/31/19 $250.00 Total Paid: $25000 Notes: Payment Type Amount Paid By CK#21108 $250.00 Oysterponds, U.f s.d. Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Oysterponds, U f s d. 23405 Main Road Orient, NY 11957 Clerk ID: LYNDAR Internal ID. 10/31/19 Southold Town Board - Letter Board Meeting of November 6, 2019 RESOLUTION 2019-927 Item# 5.22 ADOPTED DOC ID: 15694 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2019-927 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 6, 2019: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Old Town Arts & Crafts Guild, Inc. 3/19/19 $ 250.00 Att: Bob Kuhne PO Box 392 Cutchogue,NY 11935 Southold PTA 10/2/19 250.00 Att: Jessica Michaelis PO Box 470 420 Oaklawn Avenue Southold,NY 11971 Michael O'Donnell 9/26/19 250.00 4400 Pequash Avenue Cutchogue,NY 11935 (Mattituck Lions Cub) Oysterponds UFSD 10/2/19 250.00 Att: Jennifer Wissemann 23405 Main Road Orient, NY 11957 Southold School Athletic Association 9/26/19 1,500.00 Att: Peter Salerno 420 Oaklawn Avenue Generated November 7, 2019 Page 33 Southold Town Board -Letter Board Meeting of November 6, 2019 Southold,NY 11971 Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell i Generated November 7, 2019 Page 34 OYSTERPONDS U.F.S.D. 2.34,05 AUIN ROAD. tom, ORIENT, NY 11957 lb0phone 631 , ? -2410 1--cm 631323-3713 oarww oy°stcrponds„or Richard C.Malone Jennifer A. Wissemann Superintendent of Schools Principal September 26, 2019 RECEIVED Town of Southold- Town Clerk Post Office Box 1179 I Clerk Southold, NY 11971 RE: Halloween Parade- Oysterponds UFSD 10/31/19 Dear Mrs. Neville, Enclosed please find our Special Event Permit for our Halloween Day Parade, along with Certificate of Liability. The parade is to be conducted at 2:00 p.m. on October 31st- down the Main Road from Oysterponds UFSD along Village Lane in Orient. To safely conduct the parade we will need a traffic control officer to hold/ manage traffic while we walk the students down to Village Lane and continue on the parade route. Thank you for your consideration in granting our permit and approving traffic control. Very truly yours, Principal Jennifer Wissemann Cc: Melissa Palermo, Business Administrator; Richard Malone, Superintendent of Schools Enclosures: Application for Special Event, Certificate of Liability CERTIFICATE OF LIABILITY INSURANCE 09/26/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFOMAXION AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT ....... AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTTTIUTE A CONTRACT BETWEEN THE ISSUING INSURER(S). AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER IMPORTANT:If the cerificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. IfµSUBROGATION IS WANED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUC R NEW YORK SCHOOLS INSURANCE RECIPROCAL 333 Earle Ovington Blvd. INSURERS AFFORDING COVERAGE Uniondale NY,11553 INSURED INSURER A NEW YORK SCHOOLS INSURANCE RECIPROCAL NAIL!{:34843 Oysterponds UFSD INSURER B: 23405 Main Road I INSURERC Orient,NY 11957 INSURERD: INSURER E: ..... ..... COVERAGES _.. _ �... _ ................ .._..... ..........._. ._._..... .................... THIS IS TO CERTIFY THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ............................. ... ..�............_. ......._.......�............... ... .. ...m.._....................................�.. INSR TYPE OF INSURANCE POLICY NUMBER.................._.....'... POLICYEFFEGTIVE POLICYZXPIRATION LIMITS LTR _ ........................... ... GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 COMMERCWI.GENERAL I.LABLId1Y FIRE DAMAGE(Any one fire) $ 1,000,000 ❑❑CLAIMS MADE ❑X OCCUR ...—._.........._....... ... ................................ (Any person) ,000 A ❑ SSPOYP001 07/01/2019 07/01/2020 PERSONAL&ADV INJURY $ 1,000, MED EXP An one erson S 10„000 �... ............ G❑EN'L AGGREGATELiMTT APPLIES PER: GENERAL AGGREGATE $ UNLINHTED ❑ PFLOC .µPRODUCTS..COMP/OP AGG S 1,000,000 X❑POLICY AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ❑ANY AUTO (Ea.Accident) ❑ALL OWNED AUTOS BODILY INJURY S ❑ (Per person) SCHEDULED AUTOS ' 'BODILY INJURY § HIRED AUTOS (Per accident) ❑NON-OWNED AUTOS PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ❑ANY AUTO ❑NON-OWNED AUTOS AUTO THAN EA ACC $ AGG S � .......... �. .... .......... ........... . ..mm..l CESS LIABILITY EACH OCCURRENCE S 9,000,000 ❑OCCUR ❑ ... .�___ C[.AIlofS MADE AGGREGATE S UNLIlVIITED A ECLOYP001 07/01/2019 07/01/2020 ......... ... ❑DEDUCITBLE g ❑RETENTION $ $ SCHOOL BOARD LIABILITY CLAIM $ El AGGREGATE $ DEDUCTIBLE $ DESCRIPTION OF OPERATIONS/LO.� S/LOCATIONS/VEIIICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Certificate Holder is named Additional Insured only as respects to the use of premises/facilities for the Oysterponds School Annual Halloween Parade with police escort on October 31,2019. CERTIFICATE HOLDER X ADDITIONAL INSURED CANCELLATION _......._...... .............._ .................. �........_..... . Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE 53095 Main Road POLICY PROVISIONS. P.O.Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE YORK SCHO INCE RECVPg 0c, The New York Schools Insurance Reciprocal 333 Earle Ovington Blvd.•Uniondale NY,11553•(516)227 3355•(800)476-9747•Fax:(516)227-2352 Named Insured Endorsement Number Oysterponds UFSD 1 ..... Policy Number Policy Period Effective Date of Endorsement SSPOYP001 07/01/2019-07/01/2020 09/26/2019 Issued by(Name of Insurance Company) NEW YORK SCHOOLS INSURANCE RECIPROCAL THIS ENDORSEMENT CHANGES THIS POLICY.PLEASE READ IT CAREFULLY In consideration of no additional premium,it is hereby understood and agreed that the policy is amended as follows: Form CG2026 has been amended to include the following as Additional Insured: Town of Southold 53095 Main Road P.O.Box 1179 Southold,NY 11971 Re:Use of premises/facilities for the Oysterponds School Annual Halloween Parade with police escort on October 31, 2019. All other terms and conditions to remain the same. -�6it Authorized Representative APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the hift)rniation repuested below. Incomplete applications 'SILL NOT he reviewed. Date of Submission o Name of Event 110X ,41,L....Ra, Name of Organization: Is this a Not-For-Profit Eve :I)a,<No_ Contact's Name: Mailing Address: 23qO 'S MLtri Ori'eA , P14 Contact's Phone Number: y�� ) 02- (PLtI�-pau).- Contact's Email Address: IaJ i SSS m a-n n C? 'S-RYr--j S - 6 nq Event Location and Site Diagram: �,,� -:�u 140 nooc) (Use additional paper if necessary) TTabor Event Date(s): (Include set up d S11LIWOW11 tinfes and dates) Nature of Event: fflu (Please attach a detailed description to this application) Time Period(Hours) of Event: From 2— ' 0-0 p-m- to Maximum Number of Expected Attendees: Specify any special requirements (i.e. road closure,police presence): If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to. 2-)"c' Inc 1,................ �W 15- Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT he-vvaived;): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events ✓CERTIFICATE OF INSURANCE lZE 1.IlR'ED: Not less than $2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Jenn ;�-er...W isserm0-Yln " � m y Print name of Authorized Person filling out Sid 17'1� e°e of AUtllci rized Person 1 11ijig out applica[lor' application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 TOWN OF SOUTHOLD Policv for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1, There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 3 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or $500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief; Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 www w• W�`w"7"4" w.m�i CT5 •' » 4 - , .. . `A e. '�' ., e- BOARD OF EDUCATION 2110 OYSTERPONDS UNION FREE SCHOOL 1!&"BNB c��eer%x18 Front Y11944 a r�wv.frorii igenb.com NUMBER DISTRICT OF ORIENT NUM � 23405 MAIN ROAD,ORIENT, NY 11957 50-666/214 2 1108I OPERATING ACCOUNT � *****250 DOLLARS and 00 NTS***** DATE AMOUNT 09/27/2019 $250.00 a PAY TO THE SOUTHOLD TOWN CLERK ORDER P.O.BOX 1179 OF TOWN HALL, 53095 MAIN ROAD 40,E, SOUTHOLD,NY 11971 ' �F A) Ww-w4p. 7',"3?" ���t;�TwJk .1t"r *" ' :� 'dal mr 1"�1C� " •�� �� , w„� �„���"11 '" "�aLl" 1140 2 L 10811' l:0 2 L 40 6 6 6 7i: 0 50000 288 6u4 BOARD OF EDUCATION•OYSTERPONDS UNION FREE SCHOOL 21108 Dismicr OF RIE T w 23405 MAIN ROAD•ORIENT NY 11957 ID Vendor Name' VeadarAddress ; Date Check Number 2411 SOUTHOLD TOWN CLERK P.O,BOX 1179 9/272019 21108 TOWN HALL, 53095 MAIN ROAD "SOUTHOLD,NY 11971 Purchase Order Number`- Budget Account Invoice Number Amount A 1910,4 10/31 PARADE CLEANUP FEE $250.00 Check Total: $25( II 3iID0 P-AUS" REORDER FROM YOUR LOCAL vA4A"11 GU.AdtRIDIDA SFR U9U.ADOR,ffUNKNOW CAUL OW-523 2422 (""R7w'S,AIt.0011HU4 K) U.MSN38675 . F'iQ.:3008 S,uU"eA)6id.VY. 06/13/201914:57 ^394.