HomeMy WebLinkAboutMacari Vineyard 2019-40 Southold Town Board- Letter Board Meeting of August 27, 2019
��gOFFOl,COGs RESOLUTION 2019-735 Item 4 5.10
3
ADOPTED DOC ID: 15504
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-735 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
AUGUST 27, 2019:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Macari
Vineyard to hold a Special Event 2019-40 at 24385 Main Road, Cutchogue,New York as
applied for in Application Mac4a for one (1) event: August 24, from 3:30 PM to 7:30 PM
provided they adhere to all conditions on the application and permit and to the Town of
Southold Policy for Special Event
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: William P. Ruland, Councilman
SECONDER:Louisa P. Evans, Justice
AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell
Generated August 29, 2019 Page 21
TOWN OF SOUTHOLD
SPECIAL EVENT
PERMIT
(THIS PERMIT MUST BE KEPT ON THE PREMISES)
th
Name of Event : Private 50 Birthday Party
Permit No. : MAC #4 A
th
Type(s) of Event : Private 50 Birthday Party
Location of Event : Macari Vineyards and Winery
Date(s) of Event : August 24, 2019
Time of Event : 3:30 PM to 7:30 PM
RECEIVED
Zz A
AUG 2 1 2019
Southold Town Cleric
� N6
TOWN OF SOUTHOLD ACS
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application.Up to six (6)multiple events of the same type, occurring over
a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific
details of each event must be included with this application.
All applications must be submitted at least 60 business days before the event. Applicants
are encouraged to submit applications as early as possible.
Any completed application that is not submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit,such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below.
A completed application form signed by the owner and the event manager. Applications without
operty owner's signature/approval will be rejected.
u FEE:
Is the application being submitted at least 60 days before the event[ ] Yes [�No
If Yes,Fee of$ has been submitted
ZIf No,Fee of$ y M, b has been submitted
Updated 8/7/2018
The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
e
A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
❑ Events for•three hundred (300) or more people require submission and approval of a traffic control
pia acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
e nt. (See application form for details)
uSi ature of Property YOwner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
Dated Aignature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below.Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: ko-Q-o,6 Vim MSe0M
Date of Submission Z/2-11(9 Name of Event
SCTM#'s 1000-Section 100b Block- LQL Lot(s) [3•
Dates of Each Event: $
If Multiple Dates are requested,applicant rmust give all information for all dates.
Nature of Event:
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: From 3'•3O(Ja,, to 'T.
Town Services requested: ( )Yes ( o If yes,Describe Police Dept._Highway Dept.
Describe Services
Maximum Number of Persons Attending At One Time: Number of cars expected 20
Is a Tent or other temporary structure being used? [Yes [ ]No If yes provide size(s) 30 V,
Will food be served?[ ]Yes [ No If yes provide number and name(s)of food vendor(s)
Updated 8/7/2018
Suffolk County permit#(s)
Will other vendors be on the premises during the event?[ ]Yes [ ]No If yes how many? Describe
Type of vendor(s)
Property Owner(name/address): —Xr Szrs\ 1e\ c>�l �-� -' (�, d A �iJ� �M1C�n►uQ �p y(l
Contact Person and Contact Tel.# 0l®C)
e-mail address ;�e
Event Location: Street-Hamlet Address: W c.c-c—o' 24 3-6S k
Mailing Address to Send Event Permit to: J (VZXJ rw� ?),k
Have any of the development rights been sold to a Town of Southold[ ]Yes [�o and/or Suffolk
County Agricultural Program? [ ]Yes [ I No If to either or both, also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place.
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next Vage)
A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of
the subject property.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators, exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site, and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules, regulations, conditions,and requirements of the Code of the Town of Southold,including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make anya d all inspections necessary in
connection with this Special Event.
�0Sep� P'`�CLCI
Print name of Owner Signature of Owner
� ttki c �,CIe.
Print name of Authorized Person/Representative S!plature of Authorized Person/Representative
PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly prohibited on ANY Town,County or State Roads or Rights of
Way.
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached, approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review, etc. at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event, including but not limited to parking. in er ss/egress/access
tent(s) or temporary structure(s) or temporary sanitary facilities, shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event including but not limited to parking, ingress/egress/access,
tent(s) or temporary structure(s). or temporary sanitary facilities shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland
Committee,
11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
,4co ZY CERTIFICATE OF LIABILITY INSURANCE DATS(A MIDDIMY)
0812112019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endomemen s.
PRODUCER EILEEN CUSHMAN
GEORGE FORMES PHONE
tm.up. .631-722-4100 I FA,"xc No:631-722-4500
1116 MAIN ROAD ABDR .EILEEN.CUSHMAN ERICAN-NATIONAL.COM
PO BOX 2336 INSURE AFFORDING COVERAGE NAtC8
AQUEBOGUE,NY 11931 INSURER A:FARM FAMILY CASUALTY INS CO
INSURED INSURER B
MACARI VINEYARDS AND WINERY LTD INSURER C:
150 BERGEN AVE
PO BOX 2 INSURER D:
MATTITUCK,NY 11952 I1411UMM11:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT NTH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR NSR TYPE ORINSURANCE POLICY EFF POLIO OXP
POLICY NUMBER WYYM,1111111011011111TYM LIMITS
A COMMERCUILOENERALLIABILITY Y 3101X3749 09115120180911512019 EACHOCCURRENCE - 5 1,000,000
CLAIMS MADE OCCUR 5 100,000
XX COMMERCIAL POLICY MEG EXP(Any One ereon) $ 5,000
PERSONAL d ADV INJURY S 1,000,000
GEMLAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000
X POLICY C f LOC PRODUCTS•COMP/OP AGG S 2,000,000
I OTHER S
A AUTONOBILELUIBILJTY 3152C4956 09/15/2018 09/1512019Ee BINESINGLELIMIT7-1,000.000
ANY AUTO BODILY INJURY(Per Penson) $
ALL OWNED SCHEDULED
AUTOS AUTOS
BODILY INJURY(Per accident) S
X
ANON-OWNED R ERTY DAMAGE
HIRED AUTOS S
S
A UMeRBLLALLLB OCCUR 3152E2279 09/15/2018 09/15/2019 EACH OCCURRENCE s 5,000,000
EXCESSSLL48 CLAIMS-MADE AGGREGATE S
DED RETENTIONS S
WORKERSCOMPENSATIONH.
AND EMPLOYERS'LLABIUTY YIN STATUTE ER
ANY OFFICE�EM ERENIA D NIA
E L.EACH ACCIDENT S
(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S
It yyea desClbe udder
D 6w'1PTION OF OPERATIONS betaw E L.DISEASE-POLICY LIMIT S
DESCRIPTION OF OPERATIONS I LOCATIONS IVEHICLES(ACORD 101,Addl0enel Remeslts Schedule,mey ba aaeohed Rmore opaoe Is required)
CERTIFICATE HOLDER AS ADDITIONAL INSURED
EVENT OF AUGUST 24,2019
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF. NOTICE WILL BE OELFMED IN
TOWN OF SOUTHOLD ACCORDANCE WITH THE POLICY PROVISIONS.
53095 RTE 25
SOUTHOLD,NY 11971 AUTHOR79PRESENTATME
88-2014 ACORD CORPORATION. All rights reserved.
ACORD 26120141011 The ACORD name and loco are reoistered marks of ACORD
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P.O Box 1179
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* * * RECEIPT * * *
Date: 08/22/19 Receipt#: 259528
Quantity Transactions Reference Subtotal
1 Event Fee MAC3a $150.00
1 Late Fee mac3a1 $250.00
Total Paid: $400.00
Notes:
Payment Type Amount Paid By
CK#8521 $400.00 Macari, Vineyards
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Macari, Vineyards
150 Bergen Ave
Po Box 2
Mattituck, NY 11952
Clerk ID: LYNDAR Internal ID mac3al
Rudder, Lynda
From: Noncarrow, Denis
Sent: Thursday, August 22, 2019 9:26 AM
To: Rudder, Lynda
Subject: FW: mac3a & mac4a
Good to go on Tuesday with Pindar and Sparkling pointe. I guess we call the woman or........
-----Original Message-----
From: Leslie Weisman Forward
Sent:Thursday,August 22, 2019 9:22 AM
To: Noncarrow, Denis<denisn@southoldtownny.gov>
Cc: Lanza, Heather<heather.lanza@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.ny.us>; Duffy, Bill
<billd@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin
<mflatley@town.southold.ny.us>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>
Subject: Re: mac3a & mac4a
Okay looks fine to approve. Leslie
Sent from my iPad
>On Aug 22, 2019, at 8:38 AM, Noncarrow, Denis<denisn@southoldtownny.gov>wrote:
> HI
> If you would please check these today as they are this coming weekend.They put in for a tent permit and found out
they had to get a SEP.
>All fees paid.
>Thank you
>-----Original Message-----
> From: Rudder, Lynda
>Sent:Wednesday,August 21, 2019 3:58 PM
>To: Noncarrow, Denis<denisn@southoldtownny.gov>
>Cc: Silleck, Mary<marys@town.southold.ny.us>
>Subject: mac3a & mac4a
> Importance: High
>Two (2) special events applications for this weekend at Macari, Please
>forward to committee,thanks<mac3a &mac4a_20190821155918.pdf>
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