HomeMy WebLinkAboutLaurel Lake Vineyards 2019-36 Southold Town Board -Letter Board Meeting of August 7, 2019
,UFFUly RESOLUTION 2019-697. Item # 4.6
ADOPTED DOC ID: 15470
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-697 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
AUGUST 7, 2019:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Laurel
Lake Vineyard to hold a Special Event 2019-36 at 3165 Main Road, Laurel,New York as
applied for in Application LLV5a-f for six (6) events:-September 21, 22, 28, 29 and October 5
and 6 from 12:00 PM to 6:00 PM provided they adhere to all conditions on the application and
permit and to the Town of Southold Policy for Special Events.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Robert Ghosio, Councilman
SECONDER:Louisa P. Evans, Justice
AYES: Dinizio Jr, Ruland, Doherty,'Ghosio, Evans, Russell
Generated August 8, 2019 Page 10
TOWN OF SOUTHOLD
SPECIAL EVENT
PERMIT
(THIS PERMIT MUST BE KEPT ON THE PREMISES)
Name of Event : Wine and Food Pairing Event
Permit No. : LLV #5a
Type(s) of Event : Food Pairing Event
Location of Event : Laurel Lake Vineyard
Date(s) of Event : September 21, 2019
Time of Event : 12:00 PM to 6:00 PM
TOWN OF SOUTHOLD
SPECIAL EVENT
PERMIT
(THIS PERMIT MUST BE KEPT ON THE PREMISES)
Name of Event : Wine and Food Pairing Event
Permit No. : LLV #5b
Type(s) of Event : Food Pairing Event
Location of Event : Laurel Lake Vineyard
Date(s) of Event : September 22, 2019
Time of Event : 12:00 PM to 6:00 PM
TOWN OF SOUTHOLD
SPECIAL EVENT
PERMIT
(THIS PERMIT MUST BE KEPT ON THE PREMISES)
Name of Event : Wine and Food Pairing Event
Permit No. : LLV #5c
Type(s) of Event : Food Pairing Event
Location of Event : Laurel Lake Vineyard
Date(s) of Event : September 28, 2019
Time of Event : 12:00 PM to 6:00 PM
TOWN OF SOUTHOLD
SPECIAL EVENT
PERMIT
(THIS PERMIT MUST BE KEPT ON THE PREMISES)
Name of Event : Wine and Food Pairing Event
Permit No. : LLV #5d
Type(s) of Event : Food Pairing Event
Location of Event : Laurel Lake Vineyard
Date(s) of Event : September 29, 2019
Time of Event : 12:00 PM to 6:00 PM
TOWN OF SOUTHOLD
SPECIAL EVENT
PERMIT
(THIS PERMIT MUST BE KEPT ON THE PREMISES)
Name of Event : Wine and Food Pairing Event
Permit No. : LLV #5e
Type(s) of Event : Food Pairing Event
Location of Event : Laurel Lake Vineyard
Date(s) of Event : October 5, 2019
Time of Event : 12:00 PM to 6:00 PM
TOWN OF SOUTHOLD
SPECIAL EVENT
PERMIT
(THIS PERMIT MUST BE KEPT ON THE PREMISES)
Name of Event : Wine and Food Pairing Event
Permit No. : LLV #5f
Type(s) of Event : Food Pairing Event
Location of Event : Laurel Lake Vineyard
Date(s) of Event : October 6, 2019
Time of Event : 12:00 PM to 6:00 PM
40-4
RECEIVED
k AUG - 2 2019
Southold Town Clerk
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERNQT INSTRUCTIONS AND APPLICATION FORM
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Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application.Up to six(6)multiple events of the same type, occurring over
a period of three months,`nay be permitted on one(1)application for a fee of$150.00. However,specific
details of each event must be included with this application.
All applications must[-be submitted at least 60 business days before the event Applicants
are encouraLed to submit applications as early as possible
Any completed applicati'on that is not submitted 60 or more business days rior to the scheduled
event may be resected o 'sub'ect to a late Processingfee of$250.00 b the Office of the Town Cler
Unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community.
t ,
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events onprivate residential properties hosted by the owner thereof that are lty,invitation such
family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential pLORe for rofit such as a venue for weddin s or other events is rohibited.
This application is deemed complete once all the followingreuirements are submitted to the Town
Clerk: Please indicate submission of the foll j�jg by checidug off the boxes and si iing below.
A completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
FEE: Is the application being submitted at least 60 days before the event[ Yes [ ]No
LYJ If Yes,Fee of$--145®;a Q® has been submitted
❑ If No;Fee of$ has been submitted
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❑ The applicant/owner'of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
insured
❑ A ParldnwEvent Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parldng, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
❑ Events for three hundred (300) or more people require submission and approval of a traffic control
plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
4gnature
ent.(See application form for details)
of PropertyI
Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application:
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a'permit issued by
the Suffolk County Farmland Committee.
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If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit
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APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please ProvideLAAUL of the information re nested below.Incom lete a lications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: r 9 tdu rd S
Date of Submission Name of Event Wine •f '`}( ® c (l ! -f
SCTM#'s 1000-Section S`i�� Block- Lot(s) 1 1
Dates of Each Event: , l l ZZ- 1 'j�S ! Z0 c(- ( 0 16
jpt5��_
If Multiple Dates are requested,applicant must give all information for all dates.
Nature of Event:
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: From to
Town Services requested: ( )Yes V No If yes,Describe Police Dept. HighwaY eP D t.
Describe Services
Maximum Number of Persons Attending At One Time: +LJ® Number of cars expected 4-b
Is a Tent or other temporary structure being used? [ ]Yes [X]No If yes provide size(s)
ill oo b s ed?[J Y s [ ]No If yes provide number and name(s)of food vendor(s)
Suffolk CountyYINoIfyeshowm rmit#(s)
Will other vendors be on the premises during the event?[ ]Yesany?
Desc*ibe
Type of vendor(s) '—
Property Owner(name/address): 1 S
Contact Person and Contact Tel.# � 5®Wab 4t f
e-mailaddress C'u� MAM11017
Event Location:Street-Hamlet Address: —316 4AA a
SCTM# scam
Will any services be requested [ ]Yes [ No. If Yes describe Police
Highway Other:
Mailing Address to Send Event Permit to: 3 I)9S hLjU
9
Have any of the development rights been sold t the Town of Southold[ ]Yes
County Agricultural Program? Yes [ No and/or Suffolk
[ ] [ t If yes to either or both also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place
YOU MUST ATTACH A PARKIlNG/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE YOU MUST ALSO ATTACH A
_TRAFFIC CONTROLTLAN(see next nage)
A Parldng/Event Plan may be a survey, site Alan and/or aerial view(for example Google Earth)of
the subject property.INDICATE ON THE PLAN ALL of the following information '
A parking/event plan showing-
(1)
howing(1) The size of the property and its location in relation to abutting streets orhighways.
(2) The size and location of any existing building(s)or structure(s)that will be hin operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location,ofall entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of'all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a oualified traffic controller must be provided Please
attached a written description and/or notate on the parking event plan the following; 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:•
I am the Owner of the Property inhere this event is to be held and I agree to comply with the laws,
rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
Property during the hours of the permitted special event to make any and all inspections necessary in
con e�cptioon with this Special Event
I�IJ�t 1
Print name of Owner Signature of er
Ch�e� s -
Print name of Authorized erson/Representative Signature of Authorized Person/Representative
PERNIISSION IS HEREBY GRANTED SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this,permit, applicant agrees to adequately supervise and direct all parking to be on
the premises •or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly Prohibited on ANY Town County or State Roads or Rights of
Way.
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies-and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event Each additional day will require a separate permit application, fee, and related documents for
review,etc.at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered,subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event including but not limited toarkin in ess/e ess/access
tent(s)or temporary structure(s),or temporary sanitary facilities shall be conducted on Town of Southold
Purchase of Development Rights land
10. NO activities associated with this event including but not limited to parkin& ingress/egress/access,
tent(s) or temporary struclure(sl or temporary sanitary facilities shall be conducted on Suffolk County
Purchase of Development Rights land without a Permit issued by the Suffolk County Farmland
Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the ,
hours of the special event to make any and all inspections necessary in connection with this
Special Event
16. ADDITIONAL CONDITIONS.
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number.. Date Issued•
Wine & Food Pairing Event
at
Laurel Lake Vineyards with East End Catering ,
#1- Lobster Roll w/fries & coleslaw
paired with Chardonnay Reserve $25.00
#2- Cheeseburger w/ lettuce, tomato, onion w/fries & coleslaw
paired with Cabernet Sauvignon $20.00
#3- Honey dijon chicken sandwich w/caramelized onions & cheese w/fries & coleslaw
paired with Pinot Noir Reserve $20.00
#4- Grilled veggie wrap w/,fries & coleslaw
paired with Riesling $20.00
#5- Guacamole, salsa, roasted red pepper sauce w/-tortilla chips
paired with Merlot $20.00
#6- Cheese plate (dill havarti, gouda, sharp cheddar, fig jam, almonds & crackers)
paired with Cabernet Franc $20.00
CERTIFICATE OF INSURANCE ISSUE DATE 3/12/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OIt PRODUCER,AND-THE ilERTIFICATE•HOLDER. _" — ---- __ _•__.... _.....__ _....._.._._. ...._..
IMPORTANT:IF THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED,THE POLICY(IES)MUST BE ENDORSED.IF SUBROGATION IS WAIVED,
SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY,CERTAIN POLICIES MAY REQUIRE AN ENDORSEMENT.A STATEMENT ON THIS
CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT(S).
PRODUCER INSURER(S)AFFORDING COVERAGE
Northeast Agencies, Inc
6467 Main Street-Suite 104 INSURER A: Colony Insurance
Buffalo,NY 14221
INSURER B: N/A r
INSURED INSURER C:
East End Event Caterers Inc
c/o Christopher Richards INSURER D:
71 Washington Ave
Patchogue,NY 11772 ENSURER E: N/A
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE
POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH
RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED
HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY
PAID CLAIMS.
INSF TYPE OF POLICY POLICY POLICY LIMITS
LTR INSURANCE NUMBER EFFECTIVE DATE EXPIRATION DATE
A GENERAL LIABILITY GL4233880 3/13/2019 3/13/2020 GENERAL AGGREGATE 2,000,000
PRODUCTS-COM/OP AGG. 1,000,000
PERSONAL&ADV.INJURY 1,000,000
EACH OCCURRENCE 1,000,000
DAMAGE PREM RENTED TO YOU 100,000
MED EXPENSE(Any one person) 5,000
B PERSONAL LIABILITY COMBINED SINGLE LIMIT
MEDICAL PAYMENTS TO OTHERS
C EXCESS LIABILITY EACH OCCURRENCE
AGGREGATE
D
E PROPERTY BUILDING
CONTENTS
BUSINESS INCOME
THE INSURER(S)NAMED HEREIN IS (ARE) NOT LICENSED BY THE STATE OF NEW YORK, NOT SUBJECT TO ITS
SUPERVISION, AND IN THE EVENT OF THE INSOLVENCY OF THE INSURER(S), NOT PROTECTED BY THE NEW YORK
STATE SECURITY FUNDS. THE POLICY MAY NOT BE SUBJECT TO ALL OF THE REGULATIONS OF THE
DEPARTMENT OF FINANCIAL SERVICES PERTAINING TO POLICY FORMS.
DESCRIPTION OF OPERATIONS/SPECIALTY ITEMS
Caterers-Laurel Lake Vineyards and the Town of Southold are named as additional insureds with respect to general liability. Event Dates. 05/01/19-11/01119
CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
Laurel Lake Vineyards
Laurel
Main V ACCORDANCE WITH THE POLICY PROVISIONS.
Laurel,NY 11948 AUTHORIZED SIGNATURE
1 •
PERMITS TO OPERATE A FOOD ESTABLISHMENT AND
PERMIT FEE PAYMENTS ARE NOT TRANSFERABL
NO*the Bureau of PubGC Health Protection of any change of
ownership,type of ousiress acuvitlr,business name,or bsi_ing
address by catling 631-8--2/-5999.Permits becerha;void upon
change cf o",71--hio_New owners'must apply and pay for a raw
permit pnor to beginning operation.Operating wcthout a valid
verrnit may sub;kt YOU to legal action,indud`ng a hearing fines
and possible suspension m the operating permit,
CJ'S AMERICAN GRILL
CJ'S AMERICAN GRILLIEAST END E
71 WASHINGTON AVENUE
PATCHOGUE,NY 11772
DETACH PERMIT HERE AND DISPLAY PROMINENTLY TO THE,PUBLIC
Suffolk County Department of Health Services
MV-4 BE—,ONE jpyE3 T.OWAR,C,y MD W ma&MSw 360 Yaphank Avenue Suite 2A
<u..axawr+�Xo�rsr_- �¢`? caFw'ssror+-p Yaphank,NY 11980
631-852-5999
M Df'#;'0 =4,TH SE2NG�S wwwsuffolkcountyny.gov/heatth °
h
PERMIT
Facility ID FA0003152
Account ID: AR0007491
TO OPERATE A FOOD ESTABLISHMENT Issued. 2/15/2019
CSS AMERICAN GRILLIEAST END E
10095 MAIN RD UNIT 1W
MATTITUCK, NY 11952
OWNER NAME:CTS AMERICAN GRILL, LLC
Restaurant Seats=0 Permit ID Number:PT0002999 Code Variance
Exterior Seats=0 Mechanical Dishwasher Required
Bafe��o=o Valid From 2/15/2019 To 3/31/2020 Off-Premises Catering Approved
Total Seats=Bo
This permit will expire upon the date spewed or upon a change of ownership
This permit is NOT transferrable and is granted,sub ect to compliance witn the Prov sons of Article 13 dt the Sur elk County Sanitary Code and all applicable state,local,
and munictpai'laws,ordinances,fades,rules,ano regulations.
THIS PERMIT MUST BE PROMINENTLYDISPLAYED TO THE PUBLIC
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