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HomeMy WebLinkAboutLaurel Lake Vineyards 2019-32 r ' Southold Town Board - Letter Board Meeting of July 2, 2019 RESOLUTION 2019-595 Item # 5.20 ADOPTED DOC ID: 15372 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-595 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 2, 2019: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Laurel Lake Vineyard to hold a Special Event 2019-32 at 3165 Main Road, Laurel,New York as applied for in Application LLV4a-f for six (6) events: August 24, 25, 31 and September 1, 7, and 8 from 12:00 PM to 6:00 PM provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman j SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated July 8, 2019 Page 36 RECEIVED A� -� JUN 2 6 2019, � Southold Town Clerk a® i� p� � TOWN OF SOUTHOLD Town Code Cha ter 205"Public Entertainment and S ecial Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental nter-departznen coordinated review b the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,cooBuirdinated d Y Board of Appeals and Police Departments,and the Suffolk Cour Planning g' g�Zoning County arming Commission_ aAPR!period oft fee: $150.00 per application_Up to six(6)multiple events of the same a Prod of three months,may be permitted on one(1)applicationccuer,occurring details of each event must be included with this application. for a fee of$150.00. ow Alla lications mustbe submitted at least 60 business days before the event. A licants are encouraged to submit aipplimflons as early as Possible, Any coni feted a licatio t that is not submitted 60 or more business da sed event ma be rejcted or riot i o the scheduled esubject to a late Process fee of$250.00 b the Office of the Town Cul unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Clerk The Town Clerk will forward all applications to the Special Events Committee for processing.Town The Committee will obtain comments on all applicationsfrTown, County and/or State om relevant agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Recyuired� - , All Special Events,per Southold Town Code Article I,Section 20$-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are ley invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require An use of residential ro for Profitsuch as a venue for weddings or other events is rbit perits. This a lication is deemed com fete once all the followin re uirements are submitted to the Town Cl jerk: Please indicate submission of the followin b checldn off the boxes and siLYbelow. l�1 A completed application foirn signed by the owner �j property owner's signature/approval will be rejected_ and the event manager. Applications without �I J FEE: Is the application bean �j g submitted at least 60 days before the event yes [ ]No �{tJ If Yes,Fee of s-6 00 has been submitted ❑ If No,Fee of$ has been submitted A ❑ The apPlicant/owner of the property where the special event is proposed to take place mustrovide certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ❑ A pazIcing(Event Plan: consisting of a survey, site plan and/or aerial view of the includes the locations of on-site parldng, sani subject property that (See application form for details) 'facilities, and tents or other temporary structure(s). ❑ Events for three hundred (300) or more people require submission and approval of a traffic plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) Signature of Property P rty Owner on the application authorizing Code Enforcement personnel of the Town Of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated Signature Achvhies associated with outdoor public events are strzctl Prohibited Preserved through the sale of development rights to the Town of Southold and can only take place lat on landpreserved through the sale of development rights to the County of Suffolkwith a permit issued by the Suffolk County Farmland Committee. If food is to be server, itimust be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public health Food Protection Unit RECEIVE® Lgyc.;- APPLICATION FOR A PERMU TO HOLD A ��� z 2019 SPECIAL EVENT ' " �®`q �60-, re Southold Town Clerk Please rovide AI L of the information re nested below.Incoin Tete a lications-WILL NOT be , Special Event Permit# i--��7T — -----__ Applicants)name. - r�c�ds Date of Submission". *1jName of Event rt A SCTM#'s 1000-Section �" I�2'j 6 Block- -_ Lot(s) Dates of Each Event I If Multiple Dates P are requested,applicca_n_t-must 've all information for all dates. Nature of Event: I n 4 +— '( �� C_-eJ (Please attach a—detailed description o EACH event to this application) Time Period(Hours)of Event: From 1 M to A01 P Town Services requested: ( )yes (/)No If yes,Describe Police Dept.eP Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: J Number of cars expected 4�_ Is a Tent or other temporary structure beingused? [ ]Yes [ No If yes provide sizes) ill oo b s ed?(� Y [ ]No If yes provide number and name(s)of food vendor(s) Suffolk Coun;r]N, --t#(s) Will other vendors be on the premises during the event?[ ]Yes If yes how many?� Describe Type of vendor(s) Property Owner(name/address): ( C Contact person and Contact Tel.# I^iS IL��R A5 01 -556- 50W e-mail address L`(,�'O r t6D QPAMi dam, DE+ Event Location:Street-Hamlet Address; 3 i 0 5 � �- Q SCTM# Will any services be requested [ ]Yes [ No. If Yes describe Police Highway _Other: Mailing Address to Send Event Permit to: ?j�,6� r Have any of the development rights been soldXt the Town of Southold County Agricultural Program? ( ]Yes [ o If es to [ 7 Yes [' No and/or Suffolk attached lan the boundaries of the reserved area u on which the event will takecA s 1 cdeicate on the YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS app OR MORE PEOPLE YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next passel A P MppjrEvent Plan ma be a serve site lan and/or aerial view for exam le Goo a Earth of MX;snb'ect roe .INDICATE ON THE PLAN ALL of the followin information: A parking/event plan showing. (1) The size of the property and its location in relation to abutting (2) The size and location of any existing building(s)or structur that or highways. during the course of the event and any proposed buildin �) will be in operation temporarily for the event. g,structure,Or signs to be erected (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees ees and (5) Location of all entries and exits. (6) The'location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas The parking spaces must allow for 300 sq,ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of atmffic control pian,acceptable to the Town of Southold,AND a Qualified traffic controller Tr, attached a written description and/or notate on the ust be mOvided Please conducting traffic,2)Where they will be stationed onsite,3)How lth the ldirect the entrance, following. )Who will be circulation,parking,and exiting of cars on site,and 4)Contact information for Police. use by Southold Town ORWIVERISSIGNATURE: I am the Owner of the Property where this event is to be held and'agree to com rules,regulations,conditions,and requirements of the Code of the Town of Southold laws, limited to the conditions listed below,as well as all includingut other applicable agency rules and regulations Pertaining to the activities under'this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowtedge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the Property during the hours of the permitted special event to make any and all in echo con ection with this S ecial Event, s necessary in L Prinf name of Owner Signat4of Print name of Authorizederson/Rapresentative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional necessary for this event. P_arkina is strictly prohibited on ANY Town.County or State Roads controls Way. s or Rights of 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty(30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies-and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before Placement on the property and must meet all fire and safety codes_ 6. This permit is valid only for the time, date, place and use specified above, and for the designated event Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. ' 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered-subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including-but not limited to Parking, in ess/e ess/access tents or tem orary structure(sl or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land 10.NO activities associated with this Ment including but not limited to arkin in ess/e ess/access tent s or tem orary structures) or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Develo ment Rights land without a permit issued )v the Suffolk Caen Farmland Committee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths unobstructed at all times. from the building(s) on the property, to a public way or remote safe area, shall remain open and 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties- 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number, Date Issued• Y f, Wine & Food Pairing Event at Laurel Lake Vineyards with East, End Catering #1- Lobster Roll w/fries & coleslaw Paired.with Chardonnay Reserve $25.00 #2- Cheeseburger w/ lettuce, tomato, onion w/fries & coleslaw paired with Cabernet Sauvignon $20.00 #3- Honey dijon chicken sandwich w/caramelized onions & cheese w/fries & coleslaw paired with'Pinot Noir Reserve $20.00 #4- Grilled veggie wrap w/fries & coleslaw paired with Riesling $20.00 #5- Guacamole, salsa, roasted red pepper sauce w/ tortilla chips paired with Merlot $20.00 #6- Cheese plate (dill havarti, gouda, sharp cheddar, fig jam, almonds & crackers) paired with Cabernet Franc $20.00 - -�' Town of Southold P0Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/26/19 Receipt#: 256413 Quantity Transactions Reference Subtotal 1 Event Fee LLV4a-f $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#17683 $150.00 Laurel, Lake Vineyards Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Laurel, Lake Vineyards 3165 Main Rd. Laurel, NY 11948 Clerk ID: LYNDAR Internal ID LLV4a-f Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/05/19 Receipt#: 258784 Quantity Transactions Reference Subtotal 1 Event Fee LLV4a-f $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#17684 $150.00 Laurel, Lake Vineyards Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Laurel, Lake Vineyards 3165 Main Rd. Laurel, NY 11948 Clerk ID: LYNDAR Internal ID LLV4a-f