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HomeMy WebLinkAboutTown Clerk 2018 Town of Southold Budget Workpapers Actual Expenses Budgets Department 2019 Current 2020 Dept Account Code Description 12/31/2014 12/31/2015 12/31/2016 12/31/2017 12/31/2018 6/30/2019 Budget Request TOWN CLERK TOWN CLERK A.1410.1.100.100 REGULAR EARNINGS 344,441 340,629 340,243 301,356 346,906 187,187 364,640 375,581 A.1410.1.100.200 OVERTIME EARNINGS 4,707 998 1,053 8,076 7,455 2,712 8,500 17,915 A.1410.1.100.300 VACATION EARNINGS 16,819 - - - - _ - A.1410.1.100.400 SICK EARNINGS 61,455 2,563 3,812 3,140 3,855 3,525 3,800 990 A.1410.1.300.100 REGULAR EARNINGS 3,615 - - 5,762 3,950 253 6,150 A.1410.2.100.300 CHAIRS - 1,031 - - { A.1410.2.200.400 OTHER OFFICE EQUIPMENT 290 129 318 - - 350 A.1410.4.100.100 OFFICE SUPPLIES/STATION 1,311 2,605 1,935 1,131 2,561 1,231 2,117 3,000 A.1410.4.100.125 LAW BOOKS 2,167 1,259 2,753 1,827 3,027 850 3,027 3,027 A.1410.4.100.150 PREPRINTED FORMS/PERMIT 406 432 449 544 499 257 984 984 A.1410.4.100.550 EQUIPMENT PARTS/SUPPLIES 905 255 445 227 - - 300 300 A.1410.4.200.100 CELLULAR TELEPHONE 1,118 1,047 1,118 1,115 1,060 434 1,200 1,200 A.1410.4.400.500 MINUTE TRACKING SOFTWARE 10,920 10,920 10,920 10,920 8,190 6,370 11,000 11,000 A.1410.4.400.600 EQUIPMENT MAINT&REPAIRS 608 - - - - 635 635 A.1410.4.600.200 MEETINGS&SEMINARS 2,055 1,081 1,467 1,490 715 1,318 2,000 2,000 A.1410.4.600.300 TRAVEL REIMBURSEMENTS 442 219 944 623 906 99 1,000 1,000 A.1410.4.600.600 DUES&SUBSCRIPTIONS 475 648 464 438 653 315 500 500 A.1410.4.600.700 LICENSES&PERMITS 35 - 60 - 50 - 240 240 A.1410.4.600.800 PETTY CASH EXPENSES 189 127 102 190 185 - 500 500 TOTALS-TOWN CLERK 451.957 362.782 366,924 337,155 380,013 204,551 406,943 425,372 RECEIVED EFS � 20= Southold Town Clerk Control#1 of 3 2018 Town of Southold Budget Workpapers Actual Expenses Budgets Department 2019 Current 2020 Dept Account Code Description 12/31/201.4 12/31/2015 12/31/2016 12/31/2017 12/31/2018 6/30/2019 Budget Request TOWN CLERK(CONTINUED) RECORD MANAGEMENT A.1460.1.100.100 FULL TIME REGULAR EARNINGS 72,105 72,556 74,413 74,712 79,224 43,723 79,285 80,870 A.1460.1.100.200 FULL TIME OVERTIME EARNINGS - 8,990 7,471 5,238 3,564 5,000 5,000 A.1460.1.200.100 PART TIME REGULAR EARNINGS 7,278 7,307 5,912 6,769 10,389 5,231 9,710 -- -9,900 A.1460.1.300.100 SEASONAL REGULAR EARNINGS - 1,194 - - - - - A.1460.2.100.300 CHAIRS - - 619 - - - A.1460.2.400.100 PLOTTER/SCANNER 15,999 - - - a A.1460.2.400.200 SHREDDER - 1,999 - - - - A.1460.2.400.300 SCANNER 5,509 - - - - A.1460.4.100.100 OFFICE SUPPLIES/STATIONARY 720 77 176 281 750 750 A.1460.4.100.200 MICROFILM/FILM PROCESSING 157 1,771 3,240 - - - 2,000 2,000 A.1460.4.100.550 EQUIPMENT PARTS/SUPPLIES 139 79 462 - 278 - 1,500 1,500 A.1460.4.400.500 OFFSITE STORAGE 82 85 319 185 200 200 A.1460.4.400.600 EQUIPMENT MAINT&REPAIRS 1,077 - - - 205 - 1,000 1,000 TOTALS-RECORDS MANAGEMENT 102,346 85,625 93,798 89.446 95.519 52,799 99,445 101,220 CENTRAL COPYING AND MAILING A.1670.2.200.400 POSTAGE MACHINE 2,845 4,148 3,890 3,932 3,756 1,808 4,000 4,000 A.1670.2.200.500 COPY MACHINES 42,335 42,791 42,103 40,429 - - - A.1670.4.100.100 COPY MACHINE PAPER 9,248 5,377 4,342 5,151 7,428 - 5,000 5,000 A.1670.4.100.200 COPY MACHINE TONER - - - _ - A.1670.4.100.300 OTHER COPIER SUPPLIES - - - - - A.1670.4.600.400 POSTAGE 25,698 25,702 20,678 20,476 20,462 10,472 25,895 25,895 A.1670.4.600.500 EXPRESS MAIL 740 483 985 1,097 2,147 193 1,000 1 000 TOTALS-CENTRAL COPYING&MAILING 80,865 78,500 71,997 71,085 33.793 12.473 35,895 35,895 PUBLIC HEALTH A.4010.2.100.100 LIFEPAK DEFRIBULATORS - 7,664 - - - - - A.4010.4.400.700 BLOOD PRESSURE MACHINE 300 300 300 300 300 300 300 300 TOTALS-PUBLIC HEALTH 300 7,964 300 300 300 300 300 300 REC EII-VED AUG 3 0 2019 Southold Town Clerk Control#2 of 3 2018 Town of Southold Budget Workpapers Actual Expenses Budgets Department 2019 Current 2020 Dept Account Code Description 12/31/2014 12/31/2015 12/31/2016 12/31/2017 12/31/2018 6/30/2019 Budget Request TOWN CLERK(CONTINUED) GENERAL FUND WHOLE TOWN REVENUES A.1255.10 MARRIAGE LICENSE/CERTIFIC 3,116 3,517 3,651 3,069 3,073 1,081 3,500 3,500 A.1255.20 SEARCH&CERTIFIED COPIES 5,783 6,372 5,042 4,904 5,442 1,380 5,000 5,000 A.1255.30 RETURNED CHECK CHARGES 260 540 770 570 720 40 500 500 A.1289.20 FILMING FEES 1,470 830 2,200 2,330 8,597 20,046 3,000 3,000 A.2116.10 ALARM PERMITS 19,885 20,010 20,585 21,335 19,165 8,675 30,000 30,000 A.2116.20 FALSE ALARM CHARGES 21,710 22,060 24,850 22,750 29,945 10,100 22,000 22,000 A.2540.10 BINGO PROCEEDS 598 573 294 236 966 112 200 200 A.2540.20 GAMES OF CHANCE PROCEEDS 20 20 20 400 20 10 20 20 A.2544.10 DOG LICENSES 6,852 6,738 6,469 6,245 5,855 3,009 7,000 7,000 A.2544.20 DOG REDEMPTIONS 580 850 680 630 670 270 750 750 A.2590.10 SHELLFISH PERMITS 13,850 13,240 11,105 11,990 9,730 5,675 12,000 12,000 A.2590.20 BEACH PERMITS 179,840 185,120 212,815 217,725 233,080 46,610 255,000 255,000 A.2590.30 CONSERVATION LICENSES 739 1,082 617 660 603 192 700 700 A.2590.60 LANDOWNER FEES 160 79 - - - - - A.2590.70 OTHER PERMITS 1,240 - A.2590.80 SPECIAL EVENT PERMITS - - 15,000 10,400 A.2620.00 FORFEITURE OF BID DEPOSIT 825 500 - - 250 165 100 100 A.2655.40 ZONING MAPS 40 40 - 3 120 a 150 150 GENERAL FUND PART TOWN REVENUES B.1255.00 YARD SALE PERMITS 8,550 9,060 7,920 8,280 7,770 2,340 8,000 8,000 B.1255.10 DGEIS/LWRP COPIES - _ _ _ _ _ B.1601.10 BIRTH TRANSCRIPTS 104 122 94 187 100 11 100 100 B.1601.20 DEATH TRANSCRIPTS 17,150 15,040 16,070 16,763 14,899 5,110 16,000 16,000 B.2590.10 HOUSE TRAILER PERMITS 8,700 6,950 7,350 5,550 4,800 1,900 5,500 5 500 B.2590.30 PEDDLING PERMITS 600 1,400 1,000 600 800 800 1,000 1.000 8.2590.40 OTHER PERMITS 1,550 2,800 2,650 2,300 3,700 7,750 2,000 2,000 8.2590.50 RENTAL PERMITS - - 100,000 ? B.2655.00 ORDINANCE BOOKS - 30 150 - - 100 100 RECEIVED A 01 Southold Control#3 of 3 Neville, Elizabeth From: Neville, Elizabeth Sent: Tuesday, September 03, 2019 9:52 AM To: Hansen-Hightower, Kristie Cc: Solomon,Connie Subject: Account Clerk Kristie, Jennifer Smith (Clerk-Typist) in my office will be taking the "Account Clerk" SC Civil Service test on September 21, 2019. 1 would like to promote her in 2020. What would the additional amount needed for this promotion? Elizabeth A. Neville, MMC Southold Town Clerk,Registrar of Vital Statistics Records Management Officer;FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631765-1800,Ext.228 Fax 631765-6145 Cell 631466-6064 1 ....................---.............. ... ,AST`FILING DA FE', APRIL 24, 2019 WRITTFN LP;'�.sT_[)A:rl,',,. JUNE 1,2019 SPEC1FR-..*ATl0N9 J-i-TLE - ANNUALSALARV 3723 LAF301Z SPF,'CIALIS'F ll[PR $52,435** 3724 Grade 23 LABOR SPECIALISTIV PR $56,741** Grade 25 3725 LABOR SPECLkLISTV PR $60,526* ' Grade 27 J,ASTEll ING DA:Q:APRIL 3,2019 WRITTEN TESI`DATE: JUNE 15,2019 SPEC ILI T[TLV ANNUAL SALARV 5002 POLICE OFf'1(1",-R OC $42,000** (Salary at top step-$111,506) 5006 POLICE OFFICER(SPANISH SPEAKING)OC $42,0004'* LAST F1 LIN(-, DA'FE;MAI' 1,2019 Nv9r1-rr,,NTEs-r mvm: JUNE 22,2019 S. FICA'TION# jLQFLF ALARY ANNUALS TI'0 ING INSPECTOR OC Usual Annual Salary$48,881467,62 1 5105 BUILDING PERNfITS EXAMINER OC USLMI Annual Salary$46,308-$62,610** 5113 BUILDING PLANS EXAMINER OC Usual Annual Salary$42,169-$80,907** 5184 DIRECTOR CIF'CODE ENFORCEMENT OC Usual Annual Salary$78,795'11* 5143 PLUMBING INSPECTOR OC Usual Annual Salary$43,733-$66,681** 5108 SENIOR BUILDING INSPECTOR OC Usual Annual Salary$53,060-$77,890** 5108 SENIOR BUILDING INSPECTOR PR Usual Annual Salary$53,060-$77,890** 5162 SENIOR ZONING INSPECTOR OC Usual Annual Salary$67,766" 5162 SENIOR ZONING INSPECTOR PR Usual Annual Salary$67,766** 5155 SIGN INSPECTOR OC Usual Annual Salary$37,835** LAST F I LING DAT I+:MAY 29,2019 SPECIF[CALr[ON# M-I AITTEN TEST DATE: JUNE 29,2019 D I—LE I ANN'U'AL SA L A 111- 0029 OFFICE ASSISTANT(SPANISH SPEAKING)OC $29,410 Grade 9 Usual Annual Salary S34,500437,830" l,AS"frj!jNG DATE: JUNE 12,2019 WRITTEN TEST I)ATE: JULY 13,2.01.9 SP ECI F I C-A T 1_0 NO, TITLE ANNUALSALARN" 2110 PUBLIC HEALTH SANITARIAN TRAINEE OC $38,524 Grade 16 2102 PUBLIC I ILAILTH SANITARIAN TRAINEE (SPANISH SPEAKING)OC $38,524 Grade 16 LAST FILING_I)A"rE:JULY 17,2019 TRALNENG& EX"ERIENCE SPFC-IFICATIONN 11TI-E A N[N UA L Sk LA Ry 0555 PROGRAMMER ANALYST OC $54,419 ** Grade 24 0555 PROGRAMMER ANALYST PR $54,419** Grade 24 LAST FILI�NLC—DATE:JUNE SPECWICATI 1,1`20 20[9 ON# JITLE ANLNUAL SALARY 30 CASEWORKER TRAINER(41ANISH SPEAKING)oc $40,246 Grade 17 CA N "Tr i ON# T Li STFILING DATE:AUGUST 7,2019 SF C1F[CAT1('iXfq TITLE WRITTEN TE L2019 ACCOUNT ANNUALSA ,ARY 020 ACCOUNT CLERK OC $31,050 Grade 11 :COL� Usual Annual Salary$34,500-$36,129** SPE 0211 ACC,'OUNT CLERK(SPA I I SPEAKING)OC $31,050 Grade 11 Usual Annual Salary$34,500-$36,129** APPLICATIONS A RE kccpwnl)AND ADDED CONTINUALLY FOR THE FOLLOWING TITLES: SPIT CIFICATION II TITLE ANNUAL SALARY 2670 EMERGENCY MEDICAL TECHNICIAN(BASIC)OC Usual Annual Salary$35,360-$48,750** 2673 EMERGENCY MEDICAL TECHMCIAN (CRITICAL CARE)OC Usual Annual Salary$35,360-$48,750** 2674 EMERGENCY MEDICAL TECHNICIAN (PARANIEDIC)OC Usual Annual Salary$35,360-$48,750** 2641 MEDICAL SERVICES SPECIALIST OC Annual Salary$57,472 Grade 23 Step 2 Neville, Elizabeth Hansen-Hightower, Kristie From: Wednesday, July 24, 2019 2:16 PM Sent: Neville, Elizabeth To: Salary Schedule for Budget g df; FY2020 Subject: FY2020 Payro!!Worksheet-Tentative-Records Mana ement (Town Clerk).p Attachments: PayrollWorksheet-TeNitativ -Town Clerk.pdf Good afternoon, budgeting schedule for the initial Tentative 2020 budget. Please note that these numbers are for budg g Attached is your salary agreements and discretionary purposes only and may differ from actual based on the status of collective, plea please me know,thanks! p changes by the Town Board. If you see any errors in title, salary, Kristie _Xristie 3-Cansen-HightOwer, CPM Comptroller Town of Southold 54375 Main Road PO Box 1179 Southold, NY 11971 631-765-4333 Phone 631-765-1366 Fax 1 Date Hired 2020% =SleOlher =F.12029,R�,=dg.1 Tt,e Fl V Increase 2.020 Base 2020 Lon 202. 1 �A 2,165.42 2,500.00 Fund/Actount €astda e Name Account ClerkTYP�st 09/24/14 52,5 7 ce 1, 040 53,570.37 1 Ft A1410.1.100.100 Born Sabrina 66,771.00 ap 1,335.42 68,106.42 6.0 MM 1 ~ Administrative Assistant 08/30/01 y����0 � A1410.1.100.100 Doroski Bonnie 09/01/71 105,723.00 eotc 2,114.46 107,837.46 1 A1410.1.100.100 Neville Elizabeth Town Clerk 84,366.00 ap 1,687.32 86,053.32 7.00% 1��A Lynda Principal Account Clerk 07/06/98 856 5 43 704 58 1.533.05 A1410.1.100.100 Rudder Y 02/0 /18 4-2 847,64 cs - 375.580.75 A1410=1,t0t3100 sr#titit Jennifer Office Assistant A14101-100-100 2total Date Hired 7.020 undlAcceurt Last Name First Name Title FT 2019 Base Key n reale 2020 Base 2020 Lnn 2020 Stag Ot of X Fact 2020 Budge, A1460.1,100AW Nark€un Stacey 6eciorrls Mans ernent _ 06104101 74,796.68 c 1,495.93 76,292.61 6.00% A14601,100.10-0 IZtotalI60,87 .i7 AI460 1,200,100 McCarthy Daniel Office R-qSs¢eant 04122109 15.56 t 0.31 _ 15.87 624 A1460,1.2DO,IOG 2total _. 9.900:45 Norklun, Stacey From:Neville, Elizabeth Sent:Monday, August 19, 2019 11:05 AM To:Norklun, Stacey Subject:FW: sick/comp time payout Stacey, Please file in my department 2020 budget estimate file. Thank you. Betty From: Hansen-Hightower, Kristie Sent: Monday, August 12, 2019 9:34 AM To: Neville, Elizabeth Subject: RE: sick/comp time payout Hi Betty, $18,965.00 Kristie Kristie Hansen-Hightower, CPA Comptroller Town of Southold 54375 Main Road PO Box 1179 Southold, NY 11971 631-765-4333 Phone 631-765-1366 Fax From: Neville, Elizabeth Sent: Tuesday, August 06, 2019 2:55 PM To: Hansen-Hightower, Kristie Cc: Doroski, Bonnie Subject: FW: sick/comp time payout Hi Kristie, Would you please tell me what Bonnie’s sick/comp time payout would equate to in dollars for my 2020 budget? Thank you. Betty From: Doroski, Bonnie Sent: Tuesday, August 06, 2019 11:48 AM To: Neville, Elizabeth Subject: sick/comp time payout 1 For your budget. 2