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HomeMy WebLinkAboutIT dy'�, ~4��{p����"5 h_�'•,. ��m ..-mss- a...: y. .. � � AUG5, 2019 , t'� Tei'' :Y;'�. ?}ui:n,:::'.;eat'"' •''t a f Southold T Memo To: Scott Russell/Town Board From: Lloyd Reisenberg Date: 8/5/2019 Re: 2020 Information Technologies Preliminary Expenditure Budget Attached is the I.T. 2020 preliminary expenditure budget. In the interest of today's economic times I have done my very best to cap and/or decrease operating expenses. Although I was able to negotiate a new contract with Altice, which saves the Town approximately $10000 annually, the maintenance costs for hardware and software are increasing dramatically by an average of 5 to 10 percent per year. In addition, the annual maintenance fees associated with the 2019 purchase of a new anti-virus and content filtering application has also greatly increased operating expenses Based on these increased maintenance expenses my budget for 2020 has increased. 1 2018 Town of Southold Budget Workpapers J Actual Expenses Budgets Department 2019 Current 2020 Dept Account Code Description 12/31/2014 12/31/2015 12/31/2016 12/31/2017 12/31/2018 6/30/2019 Budget Request INFORMATION TECHNOLOGIES APPROPRIATIONS A.1680 1 100 100 REGULAR EARNINGS 199,441 211,579 216,345 218,602 227,105 120,144 229,590 236,013 A 1680.1.100.200 OVERTIME EARNINGS 1,034 - 1,706 - - - 3,500 3,500 A.1680.1 100.300 VACATION EARNINGS 796 - - - _ - A.1680 1.100.400 SICK EARNINGS 5,399 5,480 6,424 6,420 6,748 6,883 7,000 7,200 A.1680 2 100 100 CHAIRS 105 - - - - - _ A 1680.2.400.200 SMART BOARD 6,035 - - - - - _ A.1680.2.400 450 WORKSTATION/SERVER PERI 10,109 6,625 2,421 4,996 70 2,560 6,150 5,000 A 1680 2.400.520 PERS COMPUTER SOFTWARE 5,566 1,953 2,839 1,334 1,627 864 3,000 3,000 A 1680 4.100 100 OFFICE SUPPLIES/STATION 226 229 103 174 375 75 500 400 A 16804 100.150 STANDARD COMPUTER PAPER - 500 - 404 - - 900 1,000 A.1680 4.100 200 PC PARTS &SUPPLIES 567 625 643 483 1,948 138 2,800 3,000 A.1680 4 100 300 WORKSTATIONS/PRINTERS - 4,579 - - - A 1680.4.100.554 TAPES AND DISKETTES - - 99 95 - - 200 200 A.1680 4.100 555 CABLE AND CONNECTORS 145 36 52 104 186 - 500 500 A 1680.4.100.556 GIS SUPPLIES 1,513 867 1,316 1,182 1,837 1,213 1,500 2,500 A 1680 4 100.557 PRINTER CARTRIDGES - - 216 743 190 - 500 500 A 1680.4.200.100 DATA,VOICE,INTERNET SVC 119,282 118,822 120,285 107,285 100,917 54,170 123,000 116,000 A 1680.4.200 200 CELLULAR SERVICE 1,333 1,193 1,376 1,328 656 267 1,500 1,200 A 1680 4.200.300 INTERNET SERVICE 5,399 5,397 5,294 6,347 7,740 4,446 8,200 - A 1680.4.400 200 TRAINING _ - _ A.1680 4.400.250 NETWORK& SYSTEMS CONSULTANTS 1,000 1,100 - 900 2,975 - 2,500 2,500 A 1680 4.400.275 WEB-SITE CONSULTANT 4,742 4,664 4,897 5,142 5,989 5,826 6,420 7,000 A 1680 4 400 280 GOV'T CHANNEL 22 146 1,382 80 80 - 1,187 1,200 1,000 A.1680.4.400.350 SERVER MAINTENANCE 13,882 7,807 2,057 5,642 6,984 5,269 10,000 10,000 A 1680 4 400 351 DISPLAY STATION MAINT 14 - - - - - A.1680 4 400.352 PRINTER MAINTENANCE 1,959 1,663 2,344 1,358 700 498 750 1,500 A 1680.4.400 353 8MM TAPE DRIVE MAINTENA 391 - - - - - A.1680 4 400.356 UPS MAINTENANCE 1,831 398 1,385 1,001 3,245 783 2,000 2,500 A 1680.4 400 358 TIME MANAGEMENT SYSTEM 7,299 5,705 5,689 5,689 5,917 6,171 7,000 7,000 A 1680.4 400.360 COPY MACHINES- LEASE - 42,129 17,282 40,000 38,400 A.1680 4 400.410 SCANNER MAINTENANCE 1,685 1,685 1,717 2,007 - - 2,500 2,500 C E IV" AUG 5 2019 Control#1 of 2 Southold Town Clerk or �J 2018 Town of Southold Budget Workpapers Actual Expenses Budgets Department 2019 Current 2020 Dept, Account Code Description 12/31/2014 12/31/2015 12/31/2016 12/31/2017 12/31/2018 6/30/2019 Budget Request INFORMATION TECHNOLOGIES (CONTINUED) A.1680.4 400 420 NETWORK EQUIP MAINTENAN 3,372 1,360 2,255 3,172 1,572 - 2,000 2,000 A.1680 4 400.425 ROUTER MAINTENANCE 2,175 - 209 - 1,595 - 1,500 29,000 A.1680.4 400.450 TELEPHONE SYSTEM MAINTE 2,460 2,460 3,866 2,204 3,268 795 3,500 5,000 A 1680 4 400 551 PAYROLL MAINTENANCE 3,878 3,994 4,114 4,237 4,375 1,476 5,400 5,900 A.1680.4.400.552 FINANCIAL SYSTEM MAINTE 6,026 6,982 6,393 6,585 6,799 2,294 8,640 9,400 A 1680.4 400 553 POLICE SYSTEM MAINTENAN 47,426 21,751 53,611 55,003 56,202 57,325 57,500 60,500 A 1680 4 400.554 RPS SYSTEM MAINTENANCE 1,950 1,950 1,950 1,950 1,950 - 3,000 3,000 A 1680.4 400 555 TAX COLLECTION MAINTENA 6,510 6,835 7,175 7,535 7,785 8,410 8,800 8,500 A 1680 4 400.556 TOWN CLERK MAINTENANCE 1,865 1,960 4,580 4,815 2,915 3,095 3,500 _ 3,100 A.1680.4.400.557 COURT SYSTEM MAINTENANC 950 1,035 1,207 1,380 - - 2,000 2,100 A 1680 4 400 558 PC SOFTWARE MAINTENANCE 3,644 6,268 9,878 15,251 16,831 7,948 17,500 16,500 A.1680 4.400.559 AS/400 SOFTWARE MAINTEN 8,115 6,455 - - - 1,463 1,700 1,700 A.1680.4 400.561 RECREATION SOFTWARE MAINT 8,115 6,455 - 1,800 1,800 - 2,000 2,000 A 1680 4 400.562 WEB HOSTING SERVICES - 2,060 2,220 2,400 2,400 A.1680.4.400.563 EPAYROLL MAINT/HOSTING 3,175 3,175 3,175 3,175 3,175 1,675 3,800 3,800 A.1680 4 400 564 MUNICITY MAINTENANCE 10,554 10,554 10,554 10,554 10,399 11,054 12,000 12,000 A 1680 4.400.565 FUELMASTER MAINTENANCE 5,575 3,276 3,276 3,569 3,569 - 4,000,- 3,000 A.1680.4 400 600 LASERFICHE MAINTENANCE 9,934 14,733 31,395 31,395 24,096 3,000 27,000 29,500 A 1680 4.400.700 ANTIVIRUS SOFTWARE MAIN - - 4,974 4,974 4,974 - 5,000 21,500 TOTAL APPROPS- INFORMATION TECHNOLOGIES 514,826 476,953 526,696 528,916 575,280 328,530 632,450 673,313 REVENUES A 1230 00 DATA REQUESTS 944 372 350 200 300 - 200 Control#2 of 2