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Home My WebLink AboutEssence ELIZABETH A.NEVILLE,MMC ® Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ° ®� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FILMING/STILL PHOTOGRAPHY PERMIT # .63 Issued to: ESSENCE Date(s): JUNE 28, 2019 Time: 2:30 PM - 6:30 PM { 'Locations: Rocky Point Road Beach, East Marion Permit No. 63 Issue Date: 6/26/19 This permit is for permission to use Town Maintained Roads and Properties ONLY Elizabeth A. Neville Southold Town Clerk F�oc� ELIZABETH A.NEVILLE,MMC ®�® ®�� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 coo REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER ,j► ®!. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®,� �a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD J PARKING PERMIT ESSSENCE DATE: JUNE 28, 2019 TIME: 2:30 PM - 6:30 PM LOCATION: ROCKY POINT ROAD EAST MARION Filming/Still Photography Permit # 063 Place this Permit on the Dashboard, Passenger side of Vehicle } Issue Date: June 26, 2019 Vendor No Cho k;No.; Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by 55 En 0-(? eofnmL) 10 Audi;Date Vendor Telephone Number I �l 415 2)9+hSiree_+ Vendor Contact as Invoice Invoice Invoice Net Purchake Order "' .. "" "' " Number Date Total Discount Amount Claimed Number Description of Goods or Services Gmeral'Led cr Fi hd•and Account-Number �1 Special Event Clean-up 250.00 250.00 Deposit Refund 11,030 Total 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded, or discrepancies noted,and pay nt is approved 49 Sig awZ, n\LkLtl;1)-WSignatur Company Name Date '�3 Title Date 7 Southold Town Board - Letter Board Meeting of July 30, 2019 RESOLUTION 2019-670 Item# 5.9 ADOPTED DOC ID: 15441 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-670 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 30,2019: WHEREAS Essence Communications supplied the Town of Southold with a refundable Clean- up Deposit fee in the amount of$250.00 and no Traffic Control fee was required, and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that the Clean-up Deposit Fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the total amount of $250.00 to Essence Communications, c/o Tracey Woods, 241 37th Street, 4th Floor, Brooklyn,NY 11232. ajas4L?.qoe�� Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated July 30, 2019 Page 17 Town of Southold P:O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/26/19 Receipt#: 256483 Quantity Transactions Reference Subtotal 2 Beach Permits 63b $20.00, 1 Clean-Up Deposit 63c $250.00 1 Daily Filming Permit 63d $100.00 1 Application Fee- Non-Refund 63a $100.00 Total Paid: $470.00 Notes: Payment Type Amount Paid By Credit Card-Ref# $470.00 Essence, Communications Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Essence, Communications 241 37th Street, 4th Floor Brooklyn, NY 11232 Clerk ID: LYNDAR Internal ID-63 Package Express US Arrbill Try�h 0 8136 9554 6861 f o N 0 215 1 From Pleasap rrRandle aTd. 4 Express Package Service •Taaaostiacmlarn Packogosuptol5glbs. 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Definitions On this Airbill,"we,""our," 'us,"and"FedEx" •We won't be liable Filing A Claim YOU MUST MAKE ALL CLAIMS IN WRITING refer to Federal Express Corporation,Its employees,and agents —for your acts or omissions,including but not limited to or online at fedex.com and notify us of your claim within strict "You"and"your"refer to the sender,its employees,and agents Improper or insufficient packing,securing,marking,or time limits set out in the current FedEx Service Guide Agreement To Terms By giving us your package to deliver, addressing,or those of the recipient or anyone else with You may call our Customer Service department at t you agree to all the terms on this Airbill and In the current an interest in the package 1 800 GoFedEx 1 800 463 3339 to report a claim,however, FedEx Service Guide,which is available at fedex.com or at a —If you or the recipient violates any of the terms of you must still file a timely written claim We aren't obligated ` y ; FedEx location You also agree 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total declared value,whichever is less You are responsible but not limited to loss of Income or profits for proving the actual loss or damage, Part 163134•Rev Data 5/15 Rudder, Lynda From: Tracey Woods <twoods@essence.com> Sent: Wednesday,June 26, 2019 12:29 PM To: Rudder, Lynda Subject: Re: invoice Great. Can you give me a call when you get a chance? My office number is 929-298-6475 and cell is 347-852-4523. Here is our Fedex#2723 10513 You can send it for overnight by 10:30am The address is: Tracey Woods Essence Communications 241 37th Street,4th Floor Brooklyn, NY 11232 Tel: 929-298-6475 Thank you, Tracey Tracey Woods ESSENCE t. 929.298.6475 twoods@essence.com CONFIDENTIALITY NOTE: This message is only intended for the person(s)to whom it is addressed and may contain confidential and privileged information.This message is not to be forwarded to anyone without express written consent from sender. If you received this transmission in error, please notify us immediately by reply and delete this message and any copies of it from your system. Disclosure or use of any part of this message by persons other than the intended recipient is strictly prohibited.s On 6/26/19, 11:49 AM, "Rudder, Lynda" <lynda.rudder@town.southold.ny.us>wrote: I can take a credit card over the phone. We don't except American Express though. Also I will either need a Federal Express Account number or someone will have to come and pick up the permits;just let me know. -----Original Message----- From:Tracey Woods<twoods@essence.com> Sent: Wednesday,June 26, 2019 11:47 AM 1 To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Subject: Re: invoice Hi Lynda, Thank you. Do you except credit cards or Paypal? Best, Tracey Tracey Woods ESSENCE t. 929.298.6475 1 twoods@essence.com CONFIDENTIALITY NOTE: This message is only intended for the person(s)to whom it is addressed and may contain confidential and privileged information.This message is not to be forwarded to anyone without express written consent from sender. If you received this transmission in error, please notify us immediately by reply and delete this message and any copies of it from your system. Disclosure or use of any part of this message by persons other than the intended recipient is strictly prohibited.s On 6/26/19, 10:21 AM, "Rudder, Lynda" <lynda.rudder@town.southold.ny.us>wrote: Your message is ready to be sent with the following file or link attachments: essence 20190626102143.pdf Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. z Rudder, Lynda _ From: Tracey Woods <twoods@essence.com> Sent: Wednesday, June 26, 2019 9:55 AM To: Rudder, Lynda Subject: Re:filming Yes,we still want to shoot at rocky beach. We have reached out to the lavender farm already. Thank you Tracey Sent from my iPhone >On Jun 26, 2019, at 9:48 AM, Rudder, Lynda <lynda.rudder@town.southold.ny.us>wrote: > Do you still want to film at Rocky Point Beach? A filming permit is > not required for Lavender by the Bay as it is private property, > however you will need to get the owners permission ,>-----Original Message----- > From:Tracey Woods<twoods@essence.com> >Sent: Wednesday,June 26, 2019 9:45 AM >To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> >Cc: Michele Brea <MBrea @essence.com>; Blasko, Regina ><rblasko@town.southold.ny.us>; Doroski, Melanie ><Melanie.Doroski@town.southold.ny.us>; Flatley, Martin ><mflatley@town.southold.ny.us>; Foote, Nancy ><nancy.foote@town.southold.ny.us>; Kruszeski, Frank ><fkruszeski@town.southold.ny.us>; Norklun, Stacey ><Stacey.Norklun@town.southold.ny.us>; Sepenoski,John ><johnsep@town.southold.ny.us>; Spiro, Melissa ><Melissa.Spiro@town:southold.ny.us>;Standish,Jeff ><jeffs@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>; > Hagan, Damon <damonh@southoldtownny.gov>; Silleck, Mary ><marys@town.southold.ny.us> >Subject: Re: filming > >Got it.Thank you. > >Tracey >Sent from my iPhone > >>On Jun 26, 2019, at 9:44 AM, Rudder, Lynda <lynda.rudder@town.southold.0y.us>wrote: >> no i >>-----Original Message----- » From:Tracey Woods<twoods@essence.com> >>Sent: Wednesday,June 26, 2019 9:25 AM >>To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> >>Cc: Michele Brea <MBrea @essence.com>; Blasko, Regina >><rblasko@town.southold.ny.us>; Doroski, Melanie >><Melanie.Doroski@town.southold.ny.us>; Flatley, Martin >><mflatley@town.southold.ny.us>; Foote, Nancy >><nancy.foote@town.southold.ny;us>; Kruszeski, Frank >><fkruszeski@town.southold.ny.us>; Norklun, Stacey >><Stacey.Norklun@town:southold.ny.us>; Sepenoski,John >><johnsep@town.southold.ny.us>; Spiro, Melissa >><Melissa.Spiro@town.southold.ny.us>; Standish,Jeff >><jeffs@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; . >> Hagan, Damon<damonh@southoldtownny.gov>;Silleck, Mary >><marys@town.southold.ny.us> >>Subject: Re: filming >> Hi Lynda >> If we limit the footprint of how many people will be at the pond location and just have 2 people,the talent and photographer, can we shout there?Will also limit our time at the pond.An hour or less. >>Thanks >>Tracey >>Sent from my iPhone >>>On Jun 26, 2019, at 8:36 AM, Rudder, Lynda <lynda.rudder@town.southold.ny.us>wrote: >>> Dam Pond can not be utilized as it is a preserve and filming or photo shoot would be inconsistent with the acquisition purposes and the Town Board adopted management plan. >>>-----Original Message----- >>> From: Michele Brea <MBrea @essence.com> >>>Sent:Tuesday,June 25, 2019 2:56 PM >>>To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> >>> Cc:Tracey Woods<twoods@essence.com> >>>Subject: Re: filming >>> Lynda, >>>Sorry for the delay, attached is the information you requested if there anything else you required please let us know. >>>Thanks, >>> Michele Brea >>> Photo Editor >>> ESSENCE MAGAZINE >>>929.298.6374 2 >>>On 6/25/19, 8:35 AM, "Rudder, Lynda" <lynda.rudder@town.southold.ny.us>wrote: >>> Forwarding your application but please note it is not completely filled out. >>> 1. Address is incomplete >>> 2. Need approximate time start and finish 3. Need approximate >>> length of time at each location 4. Police presence required? >>> I have attached another application for your convenience >>> -----Original Message----- >>> From: Michele Brea <MBrea @essence.com> >>> Sent: Monday,June 24, 2019 3:58 PM >>> To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> >>> Cc:Tracey Woods<twoods@essence.com> >>> Subject: Re: filming >>> Attached is the Indemnification form, Can you please confirm the Address for he COI? >>> Thanks, >>> Michele >>> On 6/24/19, 3:53 PM, "Rudder, Lynda" <lynda.rudder@town.southold.ny.us>wrote: >>> I can't process the application without the insurance >>> Indemnification form >>> -----Original Message----- >>> From: Michele Brea <MBrea @essence.com> >>> Sent: Monday,June 24, 2019 3:36 PM >>> To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> >>> Cc: Tracey Woods<twoods@essence.com> >>> Subject: Re: filming >>> Lynda, >>> Since we planning our Photo shoot on 6/28 which is less then 7 day, I have attached the application to see if it can be process. For the application fee can we pay it by Credit Card? If so, can you please provide me with a Credit Card Authorization Form. For the others fee, Its seems checks need to be Certified? Can they be done by Credit Card and when will they need to be paid?Also, For COI they are asking me to Confirming the address ? >>> Thanks, >>> Michele Brea >>> Photo Editor >>> ESSENCE MAGAZINE >>> 929.298.6374 >>> On 6/24/19, 1:04 PM, "Rudder, Lynda" <lynda.rudder@town.southold.ny.us>wrote: >>> Your message is ready to be sent with the following file or link attachments: 3 >>> Checklist for applicant.doc >>> APPLICATION FOR FILMING.doc >>> filming Local Law.doc >>> INDEMNIFICATION AGREEMENT.doc >>> Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 4 APPLICATION FOR FILMING/STILL PHOTOGRAPHY PERMIT NO: - Please Print or Type APPLICATION DATE: (Q 2� 2p NAME OF APPLICANT: SS�:nc.�2. �PaC6v� W MAILING ADDRESS: 024.1 irl }'^ q'"--'�L. �i��lat�itJ A3•��2 PHONE: BUSINESS: q 2-9 'Zct.$ - (011�5 HOME:_ NAME OF ORGANIZATION /COMPANY: MAILING ADDRESS: S°A"A. AS, PHONE: FAX:; _ DESCRIBE TYPE OF ACTIVITY (e.g. Motion Picture, Commercial,Television. Catalog, Magazine, etc.): V lCLW DA (S) AND TIMES) OF PROPOSED FILMING/PHOTOGRAPHY; t 22; e-' aC -DOM 1��,-,�c L�,r�,,,d�. b' +3�A sem, PROPOSED LOCATIONS) OF FILMING/PHOTOGRAPHY: (attach additional sheet, if necessary) NAME OF PERSON IN CHARGE AT SITE: `' I C'_�►t- w owoa c. NUMBER OF PERSONS AT LOCATION (cast&crew included): NUMBER AND TYPE OF VEHICLES AT LOCATION:- 2— TYPE TYPE OF SPECIAL EQUIPMENT: ANY SPECIAL REQUIREMENTS: Signature Return to: Southold Town Clerk Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 Essence Magazine—6/28 Photo Shoot No Police Required—Small Editorial Crew Start time: 10:00am End Time: 7:00 pm 11t: Location: Dam Pond, East Marion, NY 11939-Shooting around pond, Time: 10am—2:30pm 2nd Location: Rock Point Beach 5799 Rocky Point Rd, East Marion, NY 11939 Time: 2:30pm—6:30pm Sou$i�ol�,T wn r4 �raasto;o �� ovum ter APPLICATION FOR FILMING/STILL PHOTOGRAPHY PERMIT NO: Please Priv!or Type APPLICATION DATE: (-012-4 1 Z-0 NAME OF APPLICANT: SS MAILING ADDRESS: L_ PHONE: BUSINESS: R 2-9 P 2a-6 - to'f 1�5 HOME: NAME OF ORGANIZATION/COMPANY: SS -e' r MAILING ADDRESS: AS PHONE: FAX: DESCRIBE TYPE OF ACTIVITY(e.g.Motion Picture,Commercial,Television. Catalog,Magazine,etc.): DATE(S)AND TIME(S) OF PROPOSED FILMING/PHOTOGRAPHY: � 2-d �� -ems.-�.`. , ��M k��.,:ot �..a,r�.c � S•� PROPOSED LOCATION(S) OF FILMING/PHOTOGRAPHY: (attach additional sheet, if necessary) NAME OF PERSON IN CHARGE AT SITE: vjDo&S NUMBER OF PERSONS AT LOCATION(cast&crew included): [2- l NUMBER AND TYPE OF VEHICLES AT LOCATION:—2— TYPE — TYPE OF SPECIAL EQUIPMENT: r ANY SPECIAL REQUIREMENTS: Signature Return to: Southold Town Clerk Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 l ' ew. INDEMNIFICATION AGREEMENT TOWN OF SOUTHOLD FILMING/STILL PHOTOGRAPHY PERMIT 5 The Applicant shall indemnify and hold harmless the Town from and against all suits,claims,demands or actions for any damage and/or injury sustained or alleged to be sustained by any party or parties in connection with the performance of filming or still photography by the Applicant,his employees or agents or any subcontractor and in case of any such action brought against the Town,the applicant shall immediately take charge of and defend the same at his own cost and expense. In addition,the Applicant will name the Town as an additional insured-on any applicable policies. Signature bate QAC� pV oC30� Printed nam X Title ESSEN-1 OP ID: PB A�oRo` CERTIFICATE OF LIABILITY INSURANCE' DATE(MM/°D/YYYY) 06/24/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. 'If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). _ 516-683-6100 cAME•oNTACT PRODUCER N Chernoff Diamond&Co.,LLC - 516-683-6100 A/C 516-683=6163 725 RXR Plaza,East Tower AIC,No,Ext): lc,No) Uniondale,NY 11556 ADD IESS: Cohn ReznickBenefitsConsu[tents INSURERS AFFORDING COVERAGE NAIC# INSURER A.Hartford Fire Ins Co 19582 sURED INSURERB:Trumbuli Insurance Company Ewssence Communications Inc. Hartford Casualty Ins Co 29424 241 37th Street,4th Floor INSURER C Brooklyn,NY 11232 INSURER D:Sentinel Insurance Co 11000 INSURER E,Axis Surplus Insurance Co. _ INSURER F COVERAGES CERTIFICATE NUMBER: _ REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR I TR TYPE OF INSURANCE DDL UBR NSO POLICY NUMBER POLICY EFF POLICY EXP LIMITS , A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1'000'000 CLAIMS-MADE ®OCCUR 12UUNBM2188 0113012019 01/3012020 °REMISESOEaoccurrDence 300'000 MED EXP An one person) $ 10'000 PERSONAL&ADV INJURY $ 1'000'000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL GATE 2'000'000 X POLICY ElPECROT ❑LOC PRODUCTS-COMP/OP AGG $ 2,000,000 J OTHER COMBINED SINGLE LIMIT 1,000,000 B AUTOMOBILE LIABILITY Ea acc e t ANY AUTO 12UUNBLO742 01/3012019 01130/2020 BODILY INJURY Per person) $ AUTOS ONLY SCHEDULED BODILY INJURY Per accident $ I HIRED X NON-OWNED PROUTOS PERTY AMAGE AUTOS ONLY AUTOS ONLY Per accident $ C X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,000 EXCESS LIAB CLAIMS-MADE 12RHUBM2277 01/30/2019 01/30/2020 AGGREGATE $ 10'000'000 DED I X I RETENTION$ 10,000 D AND EMPLOYERS'LIABILITY NX STATUTE EERH ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N 12WEABOGOA 12/2212018 12/2212019 E L EACH ACCIDENT $ 1'000'000 OFFICER/MEMBER�EXCLUDED? ❑N NIA 1,000,000 (Mandatory In NH) E L DISEASE-EA EMPLOYE If yes,describe under E L DISEASE-POLICY LIMIT 1'000'000 DESCRIPTION OF OPERATIONS below - E Prof Liability P00100009843801 0113012019 01/30/2020 Aggregate 5,000,000 E Cyber Liability POOJO0009843801 01/3012019 01/3012020 Retention 100,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Town of Southold is an-additional insured in regards to general liability as required by a written and executed contract,and is subject to policy terms, conditions and exclusions. CERTIFICATE HOLDER CANCELLATION SHAMP-1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Town of Southold 53095 Main Road P.O.Box 1179 AUTHORIZED REPRESENTATIVE Southold, NY 11971 ACORD 25(2016/03) 1988-2015-ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Rudder, Lynda From: Sepenoski, John Sent: Wednesday, June 26, 2019 8:34 AM To: Rudder, Lynda; Blasko, Regina; Doroski, Melanie; Flatley, Martin; Foote, Nancy; Kruszeski, Frank; Norklun, Stacey; Spiro, Melissa; Standish, Jeff, Duffy, Bill; Hagan, Damon; Silleck, Mary Subject: RE: filming If Dam Pond means Ruth Oliva Preserve, no. Inconsistent with the acquisition purposes and the Town Board adopted management plan. If they mean the Route 25 frontage, I guess it's okay but note that it is private property and they should obtain permission from,the land owners. I discussed this with Melissa Spiro and she'concurs. John Sep -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Wednesday,June 26, 2019 8:27 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Foote, Nancy<nancy.foote@town.southold.ny.us>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun @town.southold.ny.us>; Sepenoski,John <johnsep@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Standish,Jeff <jeffs@town.southoId.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>;Silleck, Mary<marys@town.southold.ny.us> Subject: FW: filming Updated application. Please review and let me know if a permit can be issued ASAP -----Original Message----- From: Michele Brea <MBrea @essence.com> Sent: Tuesday,June 25, 2019 2:56 PM To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Cc:Tracey Woods<twoods@essence.com> Subject: Re: filming Lynda, Sorry for the delay, attached is the information you requested if there anything else you required please let us know. Thanks, Michele Brea Photo Editor ESSENCE MAGAZINE 929.298.6374 On 6/25/19, 8:35 AM, "Rudder, Lynda" <lynda.rudder@town.southold.ny.us>wrote: 1 Forwarding your application but please note it is not completely filled out. 1.Address'is incomplete 2. Need approximate time start and finish 3. Need approximate length of time at each location 4. Police presence required? I have attached another application for your convenience -----Original Message----- From: Michele Brea <MBrea@essence.com> Sent: Monday,June 24, 2019 3:58 PM To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Cc:Tracey Woods<twoods@essence.com> Subject: Re:filming Attached is the Indemnification form, Can you please confirm the Address for he COP Thanks, Michele On 6/24/19, 3:53 PM, "Rudder, Lynda" <lynda.rudder@town.southold.ny.us>wrote: I can't process the application without the insurance Indemnification form -----Original Message----- From: Michele Brea <MBrea @essence.com> Sent: Monday,June 24, 2019 3:36 PM To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Cc:Tracey Woods<twoods@essence.com> Subject: Re: filming Lynda, Since we planning our Photo shoot on 6/28 which is less then 7 day, I have attached the application to see if it can be process. For the application fee can we pay it by Credit Card? If so, can you please provide me with a Credit Card Authorization Form. For the others fee, Its seems checks need to be Certified? Can they be done by Credit Card and when will they need to be paid?Also, For COI they are asking me to Confirming the address? Thanks, Michele Brea Photo Editor 'ESSENCE MAGAZINE 929.298.6374 On 6/24/19, 1:04 PM, "Rudder, Lynda" <lynda.rudder@town.southold.ny.us>wrote: Your message is ready to be sent with the following file or link attachments: Checklist for applicant.doc APPLICATION FOR FILMING.doc filming Local Law.doc z INDEMNIFICATION AGREEMENT.doc Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 3 Rudder, Lynda From: Flatley, Martin Sent: Wednesday,June 26, 2019 8:49 AM To: Rudder, Lynda; Blasko, Regina; Doroski, Melanie; Foote, Nancy; Kruszeski, Frank; Norklun, Stacey; Sepenoski,John; Spiro, Melissa; Standish,Jeff, Duffy, Bill; Hagan, Damon; Silleck, Mary Subject: RE:filming We are good as long as they have special parking placards for the their vehicles for Rocky Point Beach, East Marion. Martin Flatley, Chief of Police Southold Town Police Department 41405 State Route 25 Peconic, New York 11958 631-765-3115 -----Original Message----- From: Rudder, Lynda Sent: Wednesday,June 26, 2019 8:27 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Foote, Nancy<nancy.foote@town.southold.ny.us>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun@town.southo Id.ny.us>;Sepenoski,John <johnsep@town.southold.ny.us>; Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Standish,Jeff <jeffs@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Silleck, Mary<marys@town.southold.ny.us> Subject: FW: filming , Updated application. Please review and let me know if a permit can be issued ASAP -----Original Message----- From: Michele Brea <MBrea @essence.com> Sent:Tuesday,June 25, 2019 2:56 PM To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Cc:Tracey Woods<twoods@essence.com> Subject: Re:filming Lynda, Sorry for the delay, attached is the information you requested if there anything else you required please let us know. Thanks, Michele Brea Photo Editor ESSENCE MAGAZINE 929.298.6374 1 On 6/25/19, 8:35 AM, "Rudder, Lynda" <lynda.rudder@town.southold.ny.us>wrote: Forwarding your application but please note it is not completely filled out. 1.Address is incomplete 2. Need approximate time start and finish 3. Need approximate length of time at each location 4. Police presence required? I have attached another application for your convenience -----Original Message----- From: Michele Brea <MBrea @essence.com> Sent: Monday,June 24, 2019 3:58 PM To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Cc:Tracey Woods<twoods@essence.com> Subject: Re: filming Attached is the Indemnification form, Can you please confirm the Address for he COI? Thanks, Michele On 6/24/19, 3:53 PM, "Rudder, Lynda"<lynda.rudder@town.southold.ny.us>wrote: I can't process the application without the insurance Indemnification form -----Original Message----- From: Michele Brea <MBrea @essence.com> Sent: Monday,June 24, 2019 3:36 PM To: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Cc:Tracey Woods<twoods@essence.com> Subject: Re: filming Lynda, Since we planning our Photo shoot on 6/28 which is less then 7 day, I have attached the application to see if it can be process. For the application fee can'we pay it by Credit Card? If so, can you please provide me with a Credit Card Authorization Form. For the others fee, Its seems checks need to be Certified? Can they be done by Credit Card and when.will they need to be paid?Also, For COI they are asking me to Confirming the address ? Thanks, Michele Brea Photo Editor ESSENCE MAGAZINE 929.298.6374 On 6/24/19, 1:04 PM, "'Rudder, Lynda" <lynda.rudder@town.southold.ny.us>wrote: t Your message is ready to be sent with the following file or link attachments: Checklist for applicant.doc 2 APPLICATION FOR FILMING.doc filming Local Law.doc INDEMNIFICATION AGREEMENT.doc Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 3 ELIZABETH A.NEVILLE;MMC ® G Town Hall,53095 Main Road V TOWN CLERK _ P.O.Box 1179 cog Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ®�. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®y4 �+ www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER r OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD INVOICE Tracey Woods Essence 241 37th Street, 4th Floor Brooklyn,NY 11232 Pricing for filming on June 28, 2019, Rocky Point Road Beach, East Marion, in Southold Filming Permit Application (non-refundable) $ 100.00 Filming Fee ($100 per day) 100.00 Clean-up Fee ($250 per day) 250.00 Parking Permit (2 vehicles @ $10.00 ea/day) 20.00 TOTAL DUE (before permit can be issued) .00