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HomeMy WebLinkAboutDrainage Materials ELIZABETH A.NEVILLE,MAIC ��► Gy Town Hall,53095 Main Road TOWN CLERKo P.O.Box 1179 COD Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p .� Fax(631)765-6145 MARRIAGE OFFICER 't'� �! Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 29, 2019 Greg Tyrer Coastal Pipeline Products Corp Po Box 575 Calverton,NY 11933 Dear Mr Tyrer: Congratulations. At the regular Town Board meeting held on July 16, 2019, the Town Board accepted the bid of Coastal Pipeline Products Corp. for supplying Drainage Materials to the Town of Southold. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, cs� J"L'La—' Lynda M Rudder Deputy Town Clerk Ens. ® ® ELIZABETH A.NEVILLE,MMC 5 �y Town Hall,53095 Main Road TOWN CLERKo= P.O.Box 1179 C#2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p .F Fax(631)765-6145 MARRIAGE OFFICER y Q Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®.� �►� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 29, 2019 Rick Diamond Precast Products Inc 170 Railroad Avenue Canter Moriches,NY 11934 Dear Sir: At the regular Town Board meeting held on July 16, 2019, the Town Board accepted the bid of Coastal Pipeline Products Corp. for supplying Drainage Materials to the Town of Southold. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, U Lynda M Rudder Deputy Town Clerk Ens. ®vASUFFot�-�o ELIZABETH A.NEVILLE,MMC hZ• �/y Town Hall,53095 Main Road TOWN CLERK o= P.O.Box 1179 y = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p • .F Fax(631)765-6145 MARRIAGE OFFICER A Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 29, 2019 Shay Lohr Suffolk Precast PO Box 261 Calverton NY 11933 Dear Sir: At the regular Town Board meeting held on July 16, 2019, the Town Board accepted the bid of Coastal Pipeline Products Corp. for supplying Drainage Materials to the Town of Southold. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, rn Lyn a M Rudder Deputy Town Clerk Ens. a Southold Town Board - Letter Board Meeting of July 16, 2019 RESOLUTION 2019-642 Item # 5.16 ADOPTED DOC ID: 15411 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-642 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 16, 2019: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Coastal Pipeline Products Corp. to supply the Town with drainage materials in the amount of$37,737.00, all in accordance with the Town Attorney. Funds are available in H.8540.2.100.150 (Stormwater Mitigation) 02a, Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated July 19, 2019 Page 32 o�osvFFo`,��o ELIZABETH A.NEVILLE,MMC �� oy Town Hall,53095 Main Road TOWN CLERK o= P.O.Box 1179 vs = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p • Fax(631)765-6145 MARRIAGE OFFICER y� �� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Drainage Materials Bid Opening 7/11/19 2:00 P.M. Three (3) bids received Suffolk Precast $28.972.26 PO Box 261 Calverton NY 11933 Shay Lohr 631/727-4432 Diamond Precast Products Inc $34,323.00 170 Railroad Avenue Canter Moriches,NY 11934 Rick 631/874-3777 Coastal Pipeline Products Corp $36,457.00 Po Box 575 Calverton,NY 11933 Greg Tyrer 631/369-4000 ext 227 � 7 4 TOWN OF SOUTHOLD FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT SOUTHOLD, SUFFOLK COUNTY,NEW YORK %%If F-I Jf Prepared By TOWN OF SOUTHOLD Engineering Department 53095 Main Road Southold, New York 11971 June 27, 2019 (631) 765-1560 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 / FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning June 27, 2019 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD July 11, 2019 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and _General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check (payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. TABLE OF CONTENTS TOWN OF SOUTHOLD FURNSISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT Title Page ------ Invitation to Bid ------ Table of Contents ------ Instructions to Bidders I13-1 thru IB-4 Proposal Form Package Pages 1 — 10 INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form,Preparation and Presentation ofProposal 3. Rejection of Bids 4. Bidders Responsibility 5. Bid Reservations, 6. Non-Collusive`Statement 7. Addenda and Interpretations 8. Method of Award 9. Single Price Bid Analysis 10. Municipal Exempt Status 11. Labor Law = 12. Quantities IB - 1 INSTRUCTIONS TO BIDDERS 1. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids on the forms herein provided to Furnish Drainage Materials to the Southold Town Highway Department located at 275 Peconic Lane in Peconic,New York. Sealed bids shall be received by the office of the Southold Town Clerk, 53095 Route 25 Southold, New York 11971, no later than 2:00 P.M. prevailing time on Thursday,, July 111h, 2019, at which time they will be opened and publicly read aloud. - - - - --All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the Town. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. Faxed bids will not be accepted. - 2.FORM,PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled in, in black ink or typed on the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures, with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "N/A", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge" when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award. 3. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will be considered informal and will be rejected. (b) The TOWN BOARD reserves the right to reject any and all bids, in whole or in part, to waive any informality in any or all bids, and to accept the bid or part thereof which it deems most favorable to the Town after all bids have been examined and/or checked. IB - 2 INSTRUCTIONS TO BIDDERS 4. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons intending to submit bids is specifically called to the paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans or in the itemized form of bid, which are made a part of this Contract,which may alter or revise the Specifications for the particular contract. (b) No representation is made as to the existence or nonexistence of groundwater; which may in any way impede the work, proposed to be accomplished. Each bidder shall fully inform himself as to groundwater and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost, and character of the,-material's, labor, and equipment required to complete the proposed job in accordance with the Plans and Specifications, including all other expenses incidental thereto. (d) Bidders must examine the Plans and Specifications and exercise their own judgment as to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risk's I of variance by'whomsoever made in'computation or statement of amounts or quantities necessary to fully complete the work in strict compliance with the Contract Documents. (e) The Bidder shall assume all risks and responsibility and shall complete the work in whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (f)No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under'this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill in every detail-all of"the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation, or for an extension of time. 5.BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 6.NON-COLLUSIVE STATEMENT The form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, IB - 3 INSTRUCTIONS TO BIDDERS consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor. 7. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract,Documents or Drawings must be _ addressed in writing to.the Town Engineering-Department-,of--Southold-63095-Main--Road ,Southold, New York 11971 (fax) 631-765-9015, and to be, given any consideration, must be received at least five (5) days prior to the date fixed for the opening of bids. Any such interpretations or supplemental instructions will be in the form of written addenda, and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda will not relieve the bidder of any obligation under his bid as submitted. Any addenda so issued shall-become part of the Contract Documents. 8. METHOD OF AWARD The bid will be awarded to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the,qualityof the,materials, equipment, or supplies to be furnished, and conformity with the specifications. 9. SINGLE PRICE BID ANALYSIS In the event a single bid is received,the Town will conduct a price analysis of the bid price prior to the award of the contract. 10. MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes. Taxes must not be included in proposal prices. 11. LABOR LAW The Contractor and each and every subcontractor performing work at the site of the project to which this Contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions of Contract,Paragraph 11, which are hereby referred to and made a pari hereof 12. QUANTITIES Any quantities set forth in the bid specifications are approximations only. No guarantee is made for any quantities stated. Payment shall be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB -4 Town of Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID OPENS: July 11, 2019 REMINDER NOTE! ! !: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 10 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. ❑ Notarized Affidavit of Non-Collusion as required by NYS Law. ❑ Vendor Information Sheet and Address Record Form. ❑ Assumed Name Certification. Proposal Package 2 of 10 VENDOR NAME: 5Uq:�N VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. V/ PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID OR SOCIAL SECURITY#: DATE OF ORGANIZATION: C IF APPLICABLE: DATE FILED: STATE FILED: If a non-publicly owned Corporation: _ CORPORATION NAME: 5 0"C , � � aUA t'�(� recc?4 LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) ACOV LIST OFFICERS AND DIRECTORS: NAME TITLE PCs I Aec� If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 10 ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: Cj\ 4 ADDRESS: ® Rnx �ID� . CONTACT: or �)Ccr N TELEPHONE: U •� 5 FAX: jI .� ° qqSq E-MAIL: scpc=s-�&—cv6V%f)e-.r)4 ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 10 VENDOR NAME: ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED 5uw6k\ L NAME: T If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) Proposal Package 5 of 10 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 1. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing t s id, under the penalties of perjury, affirms the truth thereof. G� SWORN TO BEFORE ME THIS SignatureS� g anI osition G. ',J J L— DAY OF Type Nam &Company Position Company Name NOT ?/g/ig JULIE CURREN / NOTARY PUBLIC.STATE OF NEW YORK Date Signed Registration No.OICU6215870 Qualified in Suffolk County 1 S36 Commission Expiies Ian.4.20 2.2— Federal I D Number Proposal Package 6 of 0 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department VENDOR NAME: SUWQ\ q-nn VENDOR ADDRESS: 9 ° ►�( � �`�.� 60� aw4 TELEPHONE NUMBER. �l '� • �L FAX: (Qjj '� � 'qqSqQ The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda (if none were issued please write N/A below): Addendum No. Dated Proposal Package 7 of 10 0;;d g aBeiloed lesodad I!� s;ua0 sJeilo0 WT hZ S of Lbd� wo;lo8'8 slleM;no-�loou�l 411mulseg M� yo;e0 a;aaouo0;seo-aid 0.4 x �9�Z x 1.4 z s;ue0 slello0 V31 ( ( 10; � Ukj --�� a;eja;alul ysnld ual;se0 aeln6ue;oaa s;ua0 siello0 00 co-c-f, va/ 0IN Jol M 9 aleja;alul qm0 ual;se0 jeln6ue;oaa s;ua sielloa } d3/ l �o; 0o col h Cho SOS OZ 4 �ano0;no-uea10 plloS ual;seo�a;awe!0.,4Z s;ua0 slello0 V3/ 1 Loo aloH ja;9wel0„4Z e16uIS y;IM gelS 6uueag oll;eil a;ajouo0;sea-aid Ja;awei0.9 s;ua0 sJeliop • .l' 4 Z L9 6ula 6ulyoea-1 a;anuo0;seo-aid daa0,£x ja;awel0,g slua0 siello0 O� n 7 ,o; o� / �`✓ Z�� oe Gula Bu140e01 81aIou00;sea-aid daa0,4 x ja;awel0,8 S1N30 SHVT100 S1N30 S*dV-n0(3 (spJoM ul ua)IPM aoPd 1Iun ul ILd) CIIS A onb 030N31X3 301ad 01911Nn n311 d0 NOI1dINOS30 .1111Nvno 'ON n311 ploy;nog;o umol :jo;lesodoJd pazlwa;l ;uawlie as Aem4blH unnol ploy;nog ay;o;pajanllea aq o;slepolow a eule.ia Ol.;o g e6eNoed lesodoad i •Nan!lap Jo;pled eq 11!M sa6aeyo alejedas ON ,wall ayl;o oo!ad ay;u!luawliedaO Aenny6!H umol ploy;nog 04101/Caan!!ap;o lsoo ay;sepnloul yoigm swell lie jo;plq a ap!noid lsnw japp!8 :310N (llleauawn �'{"'f/J ��S SOaOM NI N311RlM 7� 7 s�ua0 siellop t (swell JIV PPV)swell 018 3SVS-1VIOl slua0 saello0 (DO I� ®O SOI b3/ �o; OZ 6 Jas!H uwl lseO 011-12 x Ja18wei0..tiZ slua0 siellocl SS �SS I s�aD pu z 10; �� 1I� s 8 wolloe silent lno iloou>{yliM u!see yoleO alamo0 lseo aid 0„g,Z xM..9.Z x l.4 S1N30 S2:IVIJ00 SIN30 Sajv-no0 (sp1oM w ualluM aoud im u!li!d) 0181Nnom Cl3CN31X3 30R!d 418 11Nf1 INMI d0 NOUCIIHOS30 h111Nvn?D 'ON W311 ploylnog;o umol :jo;lesodoad paz!wall luaw:pe as envy !H unaol ploy;nog ay;01 paaanllaa aq o;slepejeW a eulelQ AUTHORIZED SIGNATURE PRINT NAME TITLE DATE ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ) ss.: On the day of in the year 2019 before me, the undersigned, personally appeared, , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument,the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC Proposal Package 10 of 10 N. Y. S . DEPARTMENT OF STATE i 'DIVISION OF CORPORATIONS ALBANY, NY 12231-0001 FILING RECEIPT ENTITY NAME : S . LOHR INC. DOCUMENT TYPE : ASSUMED NAME CERTIFICATE ----------------------------------------- -- FILER: FILED: 12/17/2018 ------ CASH# : 438293 FILM#: 20181217011 CARMELA M. DI TALIA, ESQ. ESSEKS, HEFTER, ANGEL ET AL 108 EAST MAIN ST. , PO BOX 279 RIVERHEAD NY 11901 PRINCIPAL LOCATION ------------------ 1813 MIDDLE ROAD CALVERTON NY 11933 a AII ° g COMMENT: _ t7 �9 ASSUMED NAME ' s� --—————————— °� ENT a°pQ SUFFOLK PRECAST SERVICE COMPANY UNITED CORPORATE SERVICES, INC. CODE: 37 BOX 44 FEES 85 . 00 PAYMENTS: 85 . 00 FILING : 25 . 00 CASH COUNTY : 25 . 00 CHECK 85 . 00 COPIES : 10 . 00 C CARD MISC . 00 HANDLE 25 . 00 REFUND ------------------------------ SLOHR06477 D03HD108 DOS-281 (04/2007) i 5 j 6 I STATE OF NEW YORK { DEPARTMENT OF STATE 1 I hereby certify that the annexed copy has been compared with the original'document in the custody of the Secretary of State and that the same is a true copy of said original. WITNESS my hand and official seal of the •••" ••• Department of State, at the City of Albany, on •�••0 NES December 18, 2018. �® • i o d L W • -r Whitney Clark •.�� � �� S Deputy Secretary of State for Business and . �•� Licensing Services Rev. 11/18 { j l ' NYS Department Of State Division of Corporations,State Records and Unified Commercial Code One Commerce Placa,99 Washington Ave. Albany,New York 12.231-0001 www.dos.state.ny.us CERTIFICATE OF ASSUMED NAME Pursuant to Section 130 of the General Business Law 1. NAME OF ENTITY: S.Lahr Inc 1a. FOREIGN ENTITIES ONLY:If applicable,the fictitious name the entity agrees to use in New York State Is: 1 n/a 2. NEW YORK LAW FORMED OR AUTHORIZED UNDER(CHECK ONE): X Business Corporation Law _Limited Liability Company Law Education Law _Not-For-Profit Corporation Law _insurance Law —Revised Limited Partnership Act Other(specify law)- 3. ASSUMED NAME: Suffolk Precast 4. PRINCIPAL PLACE OF BUSINESS IN NEW YORK STATE(MUST BE NUMBER AND STREET,IF NONE, INSERT OUT-OF-STATE ADDRESS) 1813 Middle Road Calverton,NY 11833 5. COUNTIES IN WHICH BUSINESS WILL BE CONDUCTED UNDER ASSUMED NAME ALL COUNTIES(if not,circle county(les)below) Albany Clinton Genesee Monroe Orleans Saratoga Tompkins Allegany Columbia Greene Montgomery Oswego Schenectady ulster Bronx Cortland Hamilton Nassau Otsego Schohade Warren Broome Delaware Herkimer New York Putnam Schuyler Washington Caflaraugus Outrhem Jefferson Niagara Queens Seneca Wayne Cayuga Erie Kings Oneida Rensselaer S WAV Westchester Chautauqua Essex Lewis Onondaga Richmond Wyoming Chamung Franklin Livingston Ontario Roddand S—WE Yates Chanango Fulton Madison Orange SL Lawrence Tloga 8. INSERT THE ADDRESS OF EACH LOCATION WHERE BUSINESS Will BE CARRIED ON OR TRANSACTED UNDER THE ASSUMED NAME,Use a continuous sheet,If needed.(The address must be set forth in terms of a number and street,city,state and zip code.Please note that the address(es)reflected in paragraph 6 must be within the county(les)circled In.paragraph 5.If the entity does not have a specific location where It will conduct business under the assumed name please check the box.) No New York State Business Location 1813 Middle Road Calverton,NY 11833 INSTRUCTIONS FOR SIGNATURE: If corporation,by an officer,if limited partnership,by a general partner,if limited liability company,by a member or manager or by an attomey-In-fact or authorized person for such corporation,limited partnership,or limited liability company. Signature: Shay Lot0j-RAsIdWft F • 6 ' 1v � 1 fag 7. 47 N I , L a ,= CERTIFICATE OF ASSUMED NAME ;� ... OF -A~ tv S. Lahr Inc. L o Pursuant to Section 130 of the General Business Low Filet's Name and Mailing Address Catmela M.DI Tails,Esq. r �BF� Esseks, Hefter,Angel, Di Tells&PaSCa,LLP x- DEP WOr' AW-i 108 East Main Street DEC17. P.O.Box 279 EC-172W Riverhead, 1 i 901 :! UL _ 5Lo1f R &Y777 Y. $ s (For Office Use Only) O � Lil >- 0— U w W N TOWN OF SOUTHOLD FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT SOUTHOLD, SUFFOLK COUNTY,NEW YORK C4 Prepared By: TOWN OF SOUTHOLD Engineering Department 53095 Main Road Southold,New York 11971 June 27, 2019 (631) 765-1560 ' TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 / FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning June 27, 2019 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD July 11, 2019 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD, NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check (payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. TABLE OF CONTENTS TOWN OF SOUTHOLD FURNSISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT Title Page ------ Invitation to Bid ------ Table of Contents ------ Instructions to Bidders 113-1 thru I13-4 Proposal Form Package' Pages 1 — 10 INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form,Preparation and Presentation of Proposal 3. Rejection of Bids 4. Bidders Responsibility 5. Bid Reservations, 6. Non-Collusive Statement 7. Addenda and Interpretations 8. Method of Award 9. Single Price Bid Analysis 10. Municipal Exempt Status 11. Labor Law . 12. Quantities E 3 IB - I INSTRUCTIONS TO BIDDERS ` 1. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids on the forms herein provided to Furnish Drainage Materials to the Southold Town Highway Department located at 275 Peconic Lane in Peconic,New York. Sealed bids shall be received by the office of the Southold Town ;Clerk, 53095 Route 25 Southold, New York 11971, no later than 2:00 P.M. prevailing time on Thursday, July 11 th, 2019, at which time they will be opened and publicly read aloud. -- - - --- - All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the Town. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. Faxed bids will not be accepted. - 2.FORM,PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled in, in black ink or typed on the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures, with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "N/A", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge" when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award. 3. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional_ bids will be considered informal and will be rejected. (b) The TOWN BOARD reserves the right to reject any and all bids, in whole or in part,to waive any informality in any or all bids, and to accept the bid or part thereof which it deems most favorable to the Town after all bids have been examined and/or checked. IB - 2 INSTRUCTIONS TO BIDDERS 4. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons'intending to submit bids is specifically called to the paragraph of the Contract which debars a Contractor• from pleading misunderstanding or deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans or in the itemized form of bid, which are made a part of this Contract,which may alter or revise the Specifications for the particular contract. (b) No representation'is made as to the existence or nonexistence of groundwater, which may in any way impede the work,proposed to be accomplished. Each bidder shall fully inform'himself as to groundwater and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost,'and character of the materials, labor, and equipment required to complete the proposed job in accordance with the Plans and Specifications, including all other expenses incidental thereto. (d)Bidders must examine the Plans and Specifications and.exercise their own judgment as-to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risk's"of variance by'whomsoever made in computation or 'statement;of amounts-or quantities necessary to fully complete the work in strict compliance with the Contract Documents. ' (e) The Bidder shall assume all risks and responsibilityand shall-complete the work in-whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (f)No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under-this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill'in every detail all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation, or for an extension of time. 5.BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 6.NON-COLLUSIVE STATEMENT The form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, 113 - 3 INSTRUCTIONS TO BIDDERS consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor. 7. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract.Documents or Drawings must be _ addressed in writing to the Town Engineering,.Department,,of,-.Southold---53095 -Main--Road ,Southold, New York 11971 (fax) 631-765-9015, and to be,given any consideration, must be received at least five (5) days prior to the date fixed for the opening of bids. Any such interpretations or supplemental instructions will be in the form of written addenda, and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda will not relieve the bidder of any obligation under his bid as submitted. Any addenda so issued shall become part of the Contract Documents. 8. METHOD OF AWARD The bid will be awarded to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder,,the_quality of the,.materials, equipment, or supplies to be furnished, and conformity with the specifications. 9. SINGLE PRICE BID ANALYSIS In the event a single bid is received,the Town will conduct a price analysis of the bid,price prior to the award of the contract. 10.MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes. Taxes must not be included in proposal prices. 11. LABOR LAW The Contractor and each and every subcontractor performing work at the site of the project to which this Contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions of Contract, Paragraph 11,which are hereby referred to and made a pari hereof. 12. QUANTITIES Any quantities set forth in the bid specifications are approximations only. No guarantee is made for any quantities stated. Payment shall be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB - 4 Town of Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID OPENS: July 11, 2019 REMINDER NOTE! ! !: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 10 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. 2 Notarized Affidavit of Non-Collusion as required by NYS Law. Vendor Information Sheet and Address Record Form. dAssumed Name Certification. Proposal Package 2 of 10 c VENDOR NAME: �NHC J VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. V PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID,#: 115 5D OR SOCIAL SECURITY#: DATE OF ORGANIZATION: &&C_-XL45--r I`999 IF APPLICABLE: DATE FILED: STATE FILED: If anon-publicly owned Corporation: CORPORATION NAME: �1 /�P-1o�►� dQ�2,� � i r.)C� LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LIST OFFICERS AND DIRECTORS: NAME TITLE r If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 10 ADDRESS RECORD FORM MAIL BID TO: VENDORNAME: ��j /�,1-�la►J� 27c�45-� '2���.(�TS i NC , ADDRESS: 1'70 CONTACT: TELEPHONEk:01- 3777777FAX: (n,31 $`7� E-MAIL: ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 10 VENDOR NAME: I ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes .a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) ,r Proposal'Package 5 of 10 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval br submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation,discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The erson signi s bid,under the penalties of perjury, affirms the truth thereof. `iL�-S`DCi.JT SWORN TO BEFORE ME THIS Signature&Company Position 'kZCCA«bO DAY OF 20_0 Type Name&Company Position?RZO,4571PR46� Company Name NOTARY PUBLI ��3!9 CAntEa4 M. Date Signed Nftq pubk.fhb of NO Y0* I l 350 5 No. ,Jn Su 1k Co Gusl�9ed,tn Sulblk County Federal I D Number Comm111,1W—` Expin6s=612022 Proposal,Package 6 of 10 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department- VENDOR NAME: G T i ti1G. VENDOR ADDRESS: 170 11 i Ayo , TELEPHONE NUMBER:a f- 1-714— j777 FAX: The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials; equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not -forbidden that individuals working for the Town of-Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda (if none were issued please write N/A below): Addendum No. Dated Proposal Package 7 of 10 r Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 8'Diameter x 4'Deep Pre-cast Concrete Leaching Ring 1 30 T -' ---- —---- for/N� ��y /EA "C 44 0 . O� d-60DO Dollars Cents 8'Diameter x 3'Deep Pre-cast Concrete Leaching Ring Zti2r a Aw rr /EA Dollars -r Cents G�� -C�� ,20 •00 3 14 8'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole forT(�1d �L r5ny /EA �1 Dollars Cents �a •ec 4 ,00 O� 4 20 --24"-Diameter Cast Iron Solid Clean-out Cover Dollars Cents oleo "dQ / Olo� -�� _ _-Rectangular Cast_Iron Curb Inlet Grate 5 10 / __r for N2`WI..jA ��C: �ti.tD JCl/��Y VIN16 /EA �-�t . pG7 l ! ' Qo Dollars Cents J Rectangular Cast Iron Flush Inlet Grate 6 10 - - --- for 17i&1. /EA S q-7 O' 750 OO Dollars C nts 4'L x 2'6"W x 4'D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 7 15 for --�� �/_ —h! Gt�CN� T,"h1G /EA •O Q' 17.17 Dollars Ce is Proposal Package 8 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 41 x 2'6"W x 2'6"D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom for ��! /EA Dollars Cents 24"Diameter x 2"High Cast Iron Riser 9 20 r for 9Y%A `T Fi V rr D /1 ERA C '/EA ��� Dollar Cents TOTAL BASE BID Items(Add All Items) ��Ty ^��-12�fr4c�,�5 � N'RGT��uN �ANS I t�►l y Thl2u -► (��;,�5 3 ! -343 Dollars Cents ( umerically) WRITTEN IN WORDS NOTE: Bidder must provide a bid for all items which includes the cost of delivery to the Southold Town Highway Department in the price of the Item. No separate charges will be paid for delivery. S G4,LC4,t4.Aa,lZ I�"e.cam Lo �L%1/� Proposal Package 9 of 10 C AUTHORIZED SIGNATURE PRINT NAME ,; TITLE DATE I ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ) ss.: i On the day of in the year 2019 before me, the undersigned, personally appeared, Xceqkb, 6luaic , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument,the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC CATHERINE M.HEYMrLAN "o'lary Public.Stare of Now Yo& No.01HEd372d41 :luaNfied in SuNolk County Commission Expims 312612022 Proposal Package 10 of 10 TOWN OF SOUTHOLD FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT SOUTHOLD, SUFFOLK COUNTY,NEW YORK r Prepared By: TOWN OF SOUTHOLD Engineering Department 53095 Main Road Southold,New York 11971 Jame 27, 2019 (631) 765-1560 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 / FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning June 27, 2019 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD July 11,2019 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME & ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. TABLE OF CONTENTS TOWN OF SOUTHOLD FURNSISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT Title Page ------ Invitation to Bid ------ Table of Contents ------ Instructions to Bidders I13-1 thru I13-4 Proposal Form Package Pages 1 — 10 INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form,Preparation and Presentation of Proposal 3. Rejection of Bids 4. Bidders Responsibility 5.' Bid Reservations 6. Non-Collusive,Statement 7. Addenda and Interpretations 8. Method of Award 9. Single Price Bid Analysis 10. Municipal Exempt Status 11. Labor Law 12. Quantities IB - I INSTRUCTIONS TO BIDDERS 1. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids on the forms herein provided to Furnish Drainage Materials to the Southold Town Highway Department located at 275 Peconic Lane in Peconic,New York. Sealed bids shall be received by the office of the Southold Town,,Clerk, 53095 Route 25 Southold, New York 11971, no later than 2:00 P.M. prevailing time on Thursday, July I V", 2019, at which time they will be opened and publicly read aloud. --—- All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the Town.,Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. Faxed bids will not be accepted: 2. FORM, PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled in, in black ink or typed on i the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures, with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "N/A", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge" when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award. 3. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will be considered informal and will be rejected. (b) The TOWN BOARD reserves the right to reject any and all bids, in whole or in part,to waive any informality in any or all bids, and to accept the bid or part thereof which it deems most' favorable to the Town after all bids have been examined and/or checked. IB -2 INSTRUCTIONS TO BIDDERS 4. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons intending to submit bids is specifically called to the paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans or in the itemized form of bid, which are made a part of this Contract,which may alter or revise the Specifications for the particular contract. (b) No representation is made as to the existence or nonexistence of-groundwater, which may in any way impede the work, proposed to be accomplished. Each-bidder-shall fully inforin'himself as to groundwater and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost,'and character of the materials, labor, and equipment required to complete the proposed job in accordance with the Plans and Specifications, including all other expenses incidental thereto. ' (d)Bidders must examine the Plans and Specifications and exercise their own judgment as to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risks"of variance by`whomsoever made in computation or statement'`of amounts-or-quantities necessary to fully complete the work in strict compliance with the Contract Documents. ` (e) The Bidder shall assume all risks and responsibility and shall.complete the,work in whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (f)No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work undet'this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill'in every detail-all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation, or for an extension of time.- 5.BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 6.NON-COLLUSIVE STATEMENT The form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, 113 - 3 .INSTRUCTI,ONS TO BIDDERS consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor. 7. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract Documents or Drawings must be addressed in writing to-,the Town Engineering-;Department-,of-.Southold--53095 -Main--Road Southold, New York 11971 (fax), 6317765-9015, and_to be, given any consideration, must be received at least five (5) days prior to,the date fixed for,the opening of bids. Any such interpretations or supplemental instructions will be in the form of written addenda, and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda will not relieve the,bidder of any obligation under his bid as submitted. Any addenda so issued shall become part of-the Contract Documents. 8. METHOD OF AWARD The bid will be awarded to the lowest responsive,,responsible bidder, as will best promote the public interest,taking into consideration the reliability of the bidder,,the quality of the materials, equipment, or supplies to be furnished, and conformity with the specifications. 9. SINGLE PRICE BID ANALYSIS In the event a single bid is received, the Town,will conduct a price analysis of the bid price prior to the award of the contract. 10. MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes. Taxes must not be included in proposal prices. 11. LABOR LAW The Contractor and each and every subcontractor performing work at the site of the project to which this Contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions of Contract, Paragraph 11,which are hereby referred to and made a pari hereof 12. QUANTITIES Any quantities set forth in the bid specif cations are approximations only. No guarantee is made for any quantities stated. Payment shall be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB - 4 Town of Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID OPENS: July 11, 2019 REMINDER NOTE! ! !: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 10 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. 9 Notarized Affidavit of Non-Collusion as required by NYS Law. LJ Vendor Information Sheet and Address Record Form. Assumed Name Certification. Proposal Package 2 of 10 VENDOR NAME: .t�C��7G �rbe.'��n� rtac ,C�r,�. VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID #: I - ;Pq O ri OR SOCIAL SECURITY#: DATE OF ORGANIZATION: ��cin IF APPLICABLE: DATE FILED: 6Z8 7 STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LIST OFFICERS AND DIRECTORS: NAME TITLE A,< y"e_ AIL51"t r } ,resC �Tan hia\-\. 4A, Ae(\-v trlrz r ..................................................■.............................■1 If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 10 ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: ADDRESS: DIC " �►��� ,�, &)A IIg33 CONTACT: ,f TELEPHONE: (61 3 6oi A y a., FAX: (23 1 360, - q00(p E-MAIL:a cz¢ A ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different- MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 10 VENDOR NAME: NaG- Or-ly' ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) Proposal Package 5 of 10 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. 1 have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The p o ns bid, under the penalties of perjury, affirms the truth thereof. SWORN TO BEFORE ME THIS Si a pany Pos! ion COA SIAL d/deo-,Az eAaa. Ct,10, PAes,1.exio DAY OF 20 Type Name&Company Position (�,�t�.s�a1 Pcrae.l��e. luc� A� Company Nammee` N Y PUBLIC CINDYBENNETT Date Signed NOTARY PUBLIC,State of Ngw,YDrk No.O1BE5080811'• Qualified in Suffolk County Federal]D.Number k Commission Expires June 23, Proposal Package 6 of 10 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department VENDOR NAME: VENDOR ADDRESS: ox �7 L,� TELEPHONE NUMBER:rail G • qQW FAX: _62, 1 g(ef - q M The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda(if none were issued please write N/A below): Addendup2 No. Dated A Proposal Package 7 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 8'Diameter x 4'Deep Pre-cast Concrete Leaching Ring 1 30 for lwo hVn\rem. yAg-e" hero /EA �I 6 �0��� Dollars Cents 8'Diameter x 3'Deep Pre-cast Concrete Leaching Ring 2 4 � ` � JCS for 008, ter C-8S �'-v0.4r% /EA Dollars Cents 8'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 3 14 1 \ J r'en ford WCD hUnA`' & �n1(1Q�.A TY��2e. X17 /EA p 3 11�-� �- oo Dollars Cents 24"Diameter Cast Iron Solid Clean-out Cover 4 20 `- for 'lo +� uneAf2s el-77 /EA !So 3(0 00 00 Dollars Cents Rectangular Cast Iron Curb Inlet Grate 5 10 for �zS 1X 1-N L1Y-1n`rR-0 �"e`TC� /EA aD /9 Dollars Cents Rectangular Cast Iron Flush Inlet Grate 6 10 for kurjI'e� iw dd A /EA 933 Z7 CD oo Od Dollars VCents 4'L x 2'6"W x 4'D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 7 15 ford` l7Y,,CfTC� /EA 335 oo Dollars Cents Proposal Package 8 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 4'L x 2'6"W x 2'6"D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom ,rye am 00 dV//�� for )UZ° h(,lr'1G'ilrPrQ. � IGi1��l _ Z'e�O /EA Dollars Cents 24"Diameter x 2"High Cast Iron Riser 20 �q G� logo 00 for \ `QfC7 /EA ollars Cents TOTAL BASE BID Items(Add All Items) �hi�� 5iX` ovS�A,.•� bud �U�c�cec� jd'��� S��/��n ✓� '?� x-(S"760 Dollars Con (Numerically) WRITTEN IN WORDS NOTE: Bidder must provide a bid for all items which includes the cost of delivery to the Southold Town Highway Department in the price of the item. No separate charges will be paid for delivery. l' Ta/CLvllZ_ hZLIve-10' �aoL Proposal Package 9 of 10 AUTHORIZED SIGNATURE PRINT NAME klevo , � e. TITLE a r2 sI c eve DATE `� ' �► ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ss.: On the day of�J ks in the year 2019 before me, the undersigned, personally appeared, jo,,r,e, ©J-.p , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. C.-..,, NOTARY UJI3LIC CINDY BENNETT NOTARY PUBLIC,State of New York No OIBE5080877 Qualified in Suffolk County Commission Expires June 23, �Q�3 Proposal Package 10 of 10 #0002367890 .o STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Kimberly Gersic of Mattituck,in said county,being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES ,a weekly newspaper,published at Mattituck,in the Town of Southold,County of Suffolk and State of New York,and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 06/27/2019 . t Principal Clerk Sworn to before me this day of HRI IN. NOTARY PUBLIC-STATE OF NEW YORK No.01V06105050 Qualified in Suffolk County My Commission Expires February 30,2020 s 3 TYPES19T: Tue Jun 25 12:14:28 EDT 2019 LEGAL NOTICE TOWN OF SOUTHOLD 53095 MAIN ROAD,SOUTHOLD, NEW YORK 11971 PHONE:631-765-1560/ FAX:631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOL- LOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office begin- ning June 27,2019 PLACE OF OPENINGS: TOWN OF SOUTHOLD TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 DATE OF OPENINGS: July 11,2019 TIME OF OPENINGS: 2:00 PM CONTACT PERSON: Michael Collins, PE.,Town of Southold,631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVE- LOPE 1)NAME&ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders,and General Conditions,which out- line bidding rules of the Town of Southold Upon submission of bid,it is understood that the bidder has read,fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely Please do not remove any pages from this bid package,and make a copy of the bid document for your records. A non-refundable fee of $5.00 will be charged for plans and specifications Payment can be made by either money order,cash or business check (payable to the Town of Southold). The Town of Southold welcomes and en- courages minority and women-owned busi- nesses to participate in the bidding process Dated.June 18,2019 ELIZABETH A NEVILLE SOUTHOLD TOWN CLERK 2367890 4 , TOWN OF SOUTHOLD FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT SOUTHOLD, SUFFOLK COUNTY,NEW YORK tf F114 4 %85 Prepared By: TOWN OF SOUTHOLD Engineering Department 53095 Main Road Southold,New York 11971 June27, 2019 (631) 765-1560 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 / FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning June 27, 2019 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD July 11, 2019 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages, from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order,cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. TABLE OF CONTENTS TOWN OF SOUTHOLD FURNSISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT Title Page ------ Invitation to Bid ------ Table of Contents ------ Instructions to Bidders I13-1 thru I13-4 Proposal Form Package Pages 1 — 10 INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form,Preparation and Presentation of Proposal 3. Rejection of Bids 4. Bidders Responsibility 5. Bid Reservations 6. -Non-Collusive Statement 7. Addenda and Interpretations 8. Method of Award 9. Single Price Bid Analysis 10. Municipal Exempt Status 11. Labor Law 12. Quantities IB - 1 INSTRUCTIONS TO BIDDERS 1. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids on the forms herein provided to Furnish Drainage Materials to the Southold Town Highway Department located at 275 Peconic Lane in Peconic,New York. Sealed bids shall be received by the office of the Southold Town Clerk, 53095 Route 25 Southold, New York 11971, no later than 2:00 P.M. prevailing time on Thursday, July 11th, 2019, at which time they will be opened and publicly read aloud. - All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the Town. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time-at the place specified. Faxed-bids will not be accepted. 2. FORM,PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled in, in black ink or typed on the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures, with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "N/A", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge" when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award. 3. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will be considered informal and will be rejected. (b) The TOWN BOARD reserves the right to reject any and all bids, in whole or in part,to waive any informality in any or all bids, and to accept the bid or part thereof which it deems most favorable to the Town after all bids have been examined and/or checked. IB - 2 INSTRUCTIONS TO BIDDERS 4. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons intending to submit bids is specifically called to the paragraph of the Contract which debars a Contractor from pleading misunderstanding or"deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans or in the itemized form of bid, which are made a part of this Contract,which may alter or revise the Specifications for the particular contract. (b) No representation is made as to the existence or nonexistence of-groundwater; which may in any way impede the work,proposed to be accomplished. Each-bidder shall fully inform himself as to groundwater and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost, and character 'of the.`materiars, labor, and equipment required to complete the proposed job in accordance with the Plans and Specifications, including all other expenses incidental thereto. (d) Bidders must examine the Plans and Specifications and.exercise their own judgment as to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risks�of variance by'whomso6ver made in'compirtation or statement"of amounts or quantities necessary to fully complete the work in strict compliance with the Contract Documents. (e) The Bidder shall assume all risks and responsibility and shall_complete the work in whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (f)No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill in every detail all of'the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation, or for an extension of time. 5. BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 6. NON-COLLUSIVE STATEMENT The form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, 113 - 3 INSTRUCTIONS TO BIDDERS consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor. 7. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract,Documents or Drawings must be addressed in .writing to the Town Engineering Department:,of--Southold, 53095 -Main-Road Southold, New York .11971 (fax) 631-765-9015, and to be,given any consideration, must be received at least five (5) days prior to the date fixed for the opening of bids. Any such interpretations or supplemental instructions will be in the form of written addenda, and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda will not relieve the bidder of any obligation under his bid as submitted. Any addenda so issued shall-become part of the Contract Documents. 8. METHOD OF AWARD The bid will be awarded to.the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality,of the.materials, equipment, or supplies to be furnished, and conforinity with the specifications. 9. SINGLE PRICE BID ANALYSIS In the event a single bid is received,the Town will conduct a price analysis of the bid price prior to the award of the contract. 10.MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes. Taxes must not be included in proposal prices. 11. LABOR LAW The Contractor and each and every subcontractor performing work at the site of the project to which this Contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions of Contract,Paragraph 11,which are hereby referred to and made a pari hereof 12. QUANTITIES Any quantities set forth in the bid specifications are approximations only. No guarantee is made for any quantities stated. Payment shall be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB - 4 Town of Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID OPENS: July 11, 2019 REMINDER NOTE! ! !: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 10 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. ❑ Notarized Affidavit of Non-Collusion as required by NYS Law. ❑ Vendor Information Sheet and Address Record Form. ❑ Assumed Name Certification. Proposal Package 2 of 10 VENDOR NAME: VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID #: OR SOCIAL SECURITY#: DATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LIST OFFICERS AND DIRECTORS: NAME TITLE If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 10 ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: ADDRESS: CONTACT: TELEPHONE: FAX: E-MAIL: ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO': ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 10 Y VENDOR NAME: ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) Proposal Package 5 of 10 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid, under the penalties of perjury, affirms the truth thereof. SWORN TO BEFORE ME THIS Signature&Company Position DAY OF 20 Type Name&Company Position Company Name NOTARY PUBLIC Date Signed Federal I D.Number Proposal Package 6 of 10 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department VENDOR NAME: VENDOR ADDRESS: TELEPHONE NUMBER: FAX: The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda (if none were issued please write N/A below): Addendum No. Dated Proposal Package 7 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 8'Diameter x 4'Deep Pre-cast Concrete Leaching Ring 1 30 for /EA Dollars Cents 8'Diameter x 3'Deep Pre-cast Concrete Leaching Ring 2 4 for /EA Dollars Cents 8'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 3 14 for /EA Dollars Cents 24"Diameter Cast Iron Solid Clean-out Cover 4 20 for /EA Dollars Cents Rectangular Cast Iron Curb Inlet Grate 5 10 for /EA Dollars Cents Rectangular Cast Iron Flush Inlet Grate 6 10 for /EA Dollars Cents 41 x 2'6"W x 4'D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 7 15 for /EA Dollars Cents Proposal Package 8 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 4'L x 2'6"W x 2'6"D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 8 -5 - for /EA Dollars Cents 24"Diameter x 2"High Cast Iron Riser 9 20 for /EA Dollars Cents TOTAL BASE BID Items(Add All Items) Dollars Cents (Numerically) WRITTEN IN WORDS NOTE: Bidder must provide a bid for all items which includes the cost of delivery to the Southold Town Highway Department in the price of the item. No separate charges will be paid for delivery. Proposal Package 9 of 10 AUTHORIZED SIGNATURE PRINT NAME TITLE DATE ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ) ss.: On the day of in the year 2019 before me, the undersigned, personally appeared, , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument,the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC Proposal Package 10 of 10 Rudder, Lynda From: legals <legals@timesreview.com> Sent: Friday,June 21, 2019 12:41 PM To: Rudder, Lynda; Lisa Finn (lisaahfinn@gmail.com); Michaelis, Jessica; Reisenberg, Lloyd; Southold Local (denise@southoldlocal.com); Dinizio,James; Doherty, Jill; Doroski, Bonnie; Ghosio, Bob; Louisa Evans; Neville, Elizabeth; Noncarrow, Denis; Norklun, Stacey; Russell, Scott; Standish, Lauren;Tomaszewski, Michelle;William Ruland; Duffy, Bill; Hagan, Damon; Silleck, Mary Cc: Collins, Michael Subject: Re: drainage material2 for publication Attachments: Ad_Order_Form[7].pdf;Ad_Image_Preview[16].pdf Importance: High Hello, This notice has been scheduled,the attached documents serve as your confirmation, invoice and proof. Please review for accuracy. Payment is due upon receipt. Affidavits are processed and mailed out a week after the final publication date of the notice. Thank you. legals@timesreview.com TIM ES REVIEW 11 MEDIA GROUP Kimberly Gersic Sales Production Assistant 631.354.8013(direct) kqersic@timesreview.com www.timesreview.com PLEASE NOTE CANCELLATION POLICY:All ads are billed for entire run upon first publication date. Cancellations for publication dates can be made but there will be no adjustment to cost and refunds will not be given. There are no exceptions to this policy. FTIRES skREiliE MEDIA GROUP 1 Kimberly Gersic Sales Production Assistant 631.354.8013(direct) kgersic@ timesreview.com www.timesreview.com From: "Rudder, Lynda" <Iynda.rudder town.southold.ny.us> Date: Friday,June 21, 2019 at 11:42 AM To: Lindsay Riemer<legals@timesreview.com>, "Lisa Finn (lisaahfinn@gmail.com)" <lisaahfinn@gmail.com>, "Michaelis, Jessica" <lessicam@southoldtownny.gov>, "Reisenberg, Lloyd" <Lloyd.Reisenbergtown.southold.ny.us>, "Southold Local (denise southoldlocal.com)" <denise@southoldlocal.com>, "Dinizio,James" dames.dinizio@town.southold.ny.us>, "Doherty,Jill" <lill.doherty town.southold.nv.us>, "Doroski, Bonnie" <Bonnie.Doroski@town.southold.nv.us>, "Ghosio, Bob" <bob.ghosio town.southold.nv.us>, Louisa Evans <lpevans06390@gmail.com>, "Neville, Elizabeth" <E.Nevilie@town.southold.nv.us>, "Noncarrow, Denis" <denisn@southoldtownnv.gov>, "Norklun, Stacey" <Stacey.Norklun town.southold.nv.us>, "Rudder, Lynda" <Ivnda.rudder@town.southold.nv.us>, "Russell, Scott" <scottr@southoldtownny.gov>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet@town.southold.nv.us>,William Ruland <rulandfarm@vahoo.com>, "Duffy, Bill" <billd@southoldtownny.Bov>, "Hagan, Damon" <damonh@southoldtownnv.gov>, "Silleck, Mary" <marvs@town.southold.nv.us> Cc: "Collins, Michael" <michael.collins@town.southold.nv.us> Subject: drainage material2 for publication Please publish in the 6/27 edition of the Suffolk Times and the town website,thank you 2 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 211t day of June, 2019, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. Advertise for Drainage Material zabeth A. Neville uthold Town Clerk Sworn before me this 211t day of J e , 2019. rn L d�- Notary' Public LYNDA M RUDDER Notary No itc stoOiRU602o New YoTk1/��l Qualified in Suffolk es Me ch 8,2Q_*COMMISSIon Exp •.a TOWN OF SOUTHOLD FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT SOUTHOLD, SUFFOLK COUNTY,NEW YORK tat Prepared By: TOWN OF SOUTHOLD Engineering Department 53095 Main Road Southold,New York 11971 June 27, 2019 (631) 765-1560 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 / FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning June 27, 2019 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD July 11, 2019 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of $5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. TABLE OF CONTENTS TOWN OF SOUTHOLD FURNSISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT Title Page ------ Invitation to Bid ------ Table of Contents ------ Instructions to Bidders I13-1 thru IB-4 Proposal Form Package Pages 1 — 10 INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form,Preparation and Presentation of Proposal 3. Rejection of Bids 4. Bidders Responsibility 5. Bid Reservations 6. Non-Collusive Statement 7. Addenda and Interpretations 8. Method of Award 9. Single Price Bid Analysis 10. Municipal Exempt Status 11. Labor Law 12. Quantities IB - 1 INSTRUCTIONS TO BIDDERS 1. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids on the forms herein provided to Furnish Drainage Materials to the Southold Town Highway Department located at 275 Peconic Lane in Peconic,New York. Sealed bids shall be received by the office of the Southold Town Clerk, 53095 Route 25 Southold, New York 11971, no later than 2:00 P.M. prevailing time on Thursday, July 11"', 2019, at which time they will be opened and publicly read aloud. All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the Town. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. Faxed bids will not be accepted. 2. FORM,PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled in, in black ink or typed on the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures, with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "N/A", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge" when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award. 3. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will be considered informal and will be rejected. (b) The TOWN BOARD reserves the right to reject any and all bids, in whole or in part,to waive any informality in any or all bids, and to accept the bid or part thereof which it deems most favorable to the Town after all bids have been examined and/or checked. IB -2 INSTRUCTIONS TO BIDDERS 4. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons intending to submit bids is specifically called to the paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans or in the itemized form of bid, which are made a part of this Contract,which may alter or revise the Specifications for the particular contract. (b)No representation is made as to the existence or nonexistence of groundwater, which may in any way impede the work, proposed to be accomplished. Each bidder shall fully inform himself as to groundwater and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost, and character of the materials, labor, and equipment required to complete the proposed job in accordance with the Plans and Specifications, including all other expenses incidental thereto. (d) Bidders must examine the Plans and Specifications and exercise their own judgment as to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risks of variance by whomsoever made in computation or statement of amounts or quantities necessary to fully complete the work in strict compliance with the Contract Documents. (e) The Bidder shall assume all risks and responsibility and shall complete the work in whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (f)No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill in every detail all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation, or for an extension of time. 5. BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 6.NON-COLLUSIVE STATEMENT The form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, 113 - 3 INSTRUCTIONS TO BIDDERS consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor. 7. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract Documents or Drawings must be addressed in writing to the Town Engineering Department of Southold 53095 Main Road Southold, New York 11971 (fax) 631-765-9015, and to be given any consideration, must be received at least five (5) days prior to the date fixed for the opening of bids. Any such interpretations or supplemental instructions will be in the form of written addenda, and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda will not relieve the bidder of any obligation under his bid as submitted. Any addenda so issued shall become part of the Contract Documents. 8. METHOD OF AWARD The bid will be awarded to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, and conformity with the specifications. 9. SINGLE PRICE BID ANALYSIS In the event a single bid is received, the Town will conduct a price analysis of the bid price prior to the award of the contract. 10. MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes. Taxes must not be included in proposal prices. 11. LABOR LAW The Contractor and each and every subcontractor performing work at the site of the project to which this Contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions of Contract,Paragraph 11, which are hereby referred to and made a part hereof. 12. QUANTITIES Any quantities set forth in the bid specifications are approximations only. No guarantee is made for any quantities stated. Payment shall be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB -4 Town of Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID OPENS: July 11, 2019 REMINDER NOTE!!!: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 10 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. ❑ Notarized Affidavit of Non-Collusion as required by NYS Law. ❑ Vendor Information Sheet and Address Record Form. ❑ Assumed Name Certification. Proposal Package 2 of 10 VENDOR NAME: VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID #: OR SOCIAL SECURITY#: DATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LIST OFFICERS AND DIRECTORS: NAME TITLE ...........................................0000...■.............................■ If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 10 ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: ADDRESS: CONTACT: TELEPHONE: FAX: E-MAIL: ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 10 VENDOR NAME: ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an individual, the bid must be signed by that individual; if'the bidder is a corporation, by an-officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) Proposal Package 5 of 10 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid, under the penalties of perjury, affirms the truth thereof. SWORN TO BEFORE ME THIS Signature&Company Position DAY OF 20 Type Name&Company Position Company Name NOTARY PUBLIC Date Signed Federal I D.Number Proposal Package 6 of 10 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department VENDOR NAME: VENDOR ADDRESS: TELEPHONE NUMBER: FAX: The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda (if none were issued please write N/A below): Addendum No. Dated Proposal Package 7 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 8'Diameter x 4'Deep Pre-cast Concrete Leaching Ring 1 30 for /EA Dollars Cents 8'Diameter x 3'Deep Pre-cast Concrete Leaching Ring 2 4 for /EA Dollars Cents 8'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 3 14 for /EA Dollars Cents 24"Diameter Cast Iron Solid Clean-out Cover 4 20 for /EA Dollars Cents Rectangular Cast Iron Curb Inlet Grate 5 10 for /EA Dollars Cents Rectangular Cast Iron Flush Inlet Grate 6 10 for /EA Dollars Cents 4'L x 2'6"W x 4'D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 7 15 for /EA Dollars Cents Proposal Package 8 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 4'L x 2'6"W x 2'6"D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 8 5 for /EA Dollars Cents 24"Diameter x 2"High Cast Iron Riser 9 20 for /EA Dollars Cents TOTAL BASE BID Items(Add All Items) Dollars Cents (Numerically) WRITTEN IN WORDS NOTE: Bidder must provide a bid for all items which includes the cost of delivery to the Southold Town Highway Department in the price of the item. No separate charges will be paid for delivery. Proposal Package 9 of 10 AUTHORIZED SIGNATURE PRINT NAME TITLE DATE ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ) ss.: On the day of in the year 2019 before me, the undersigned, personally appeared, -' personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument,the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC Proposal Package 10 of 10 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 / FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning June 27, 2019 PLACE OF OPENINGS:. DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD July 11, 2019 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michael Collins, P.E., Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged;for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated: June 18, 2019 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JULY 27,2019, AND FORWARD ONE (1 ) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, PO BOX 1179, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Town Clerk's Bulletin Board Engineering Southold Town Board - Letter Board Meeting of June 18, 2019 RESOLUTION 2019-550 Item# 5.18 ADOPTED DOC ID: 15327 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-550 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 18,2019: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to re-advertise for bids for the purchase and delivery of drainage materials to the Southold Town Highway Department as no bids were received in response to the previous advertisement. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated June 19, 2019 Page 30 OFF0L� ELIZABETH A.NEVILLE,MMC 0� COGy Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS %ac Fax(631)765-6145 MARRIAGE OFFICER ,y • ®�. Telephone(631)765-1800 RECORDS MANAGEMENT,OFFICER ®( �`D www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF-SOUTHOLD BID OPENING Drainage Materials Bid Opening 6/13/19 2:00 P.M. No (0) bids received #0002355650 <A STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Kimberly Gersic of Mattituck, in said county,being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES ,a weekly newspaper,published at Mattituck,in the Town of Southold,County of Suffolk and State of New York,and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 05/30/2019 . Principal Clerk Sworn to before me this day of eaA., CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No 01V06105050 Quaimed in 9utfolk county My Commiss(on explret Pdj)ruory go,2020 :T=fPESE�T Thu May 23 11 29.13 EDT 2019 LEGAL NOTICE TOWN OF SOUTHOLD 53095 MAIN ROAD,SOUTHOLD, NEW YORK 11971 PHONE:631-765-1560/ FAX:631-765-9015 INVITATION TO BED NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOL- LOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office begin- ning May 30,2019 PLACE OF OPENINGS: TOWN OF SOUTHOLD TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 DATE OF OPENINGS: June 13,2019 TIME OF OPENINGS: 2:00 PM CONTACT PERSON:Michael Collins,PE Town of Southold,631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVE- LOPE- 1)NAME&ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders,and General Conditions,which out- line bidding rules of the Town of Southold Upon submission of bid,it is understood that the bidder has read,fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely.Please do not remove any pages from this bid package,and make a copy of the bid document for your records. A non-refundable fee of $5 00 will be charged for plans and specifications Payment can be made by either money order,cash or business check (payable to the Town of Southold) The Town of Southold welcomes and en- courages minority and women-owned busi- nesses to participate in the bidding process Dated May 23,2019 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK 2355650 TOWN OF SOUTHOLD FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT SOUTHOLD, SUFFOLK COUNTY,NEW YORK lip PreparedBy: TOWN OF SOUTHOLD Engineering Department 53095 Main Road Southold,New York l l 971 May 30,2019 (631) 765-1560 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 /FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning May 30, 2019 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD June 13,2019 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME&ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with`said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. TABLE OF CONTENTS TOWN OF SOUTHOLD FURNSISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT Title Page ------ Invitation to Bid ------ Table of Contents ------ Instructions to Bidders I13-1 thru I13-4 Proposal Form Package Pages 1 — 10 INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form,Preparation and Presentation of Proposal 3. Rejection of Bids 4. Bidders Responsibility 5. Bid Reservations 6. Non-Collusive Statement 7. Addenda and Interpretations 8. Method of Award 9. Single Price Bid Analysis 10. Municipal Exempt Status 11. Labor Law 12. Quantities IB - 1 INSTRUCTIONS TO BIDDERS 1. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids on the forms herein provided to Furnish Drainage Materials to the Southold Town Highway Department located at 275 Peconic Lane in Peconic,New York. Sealed bids shall be received by the office of the Southold Town Clerk, 53095 Route 25 Southold, New York 11971, no later than 2:00 P.M. prevailing time on Thursday, June 131h 2019, at which time they will be opened and publicly read aloud. All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the Town. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified.Faxed bids will not be accepted. 2.FORM,PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled in, in black ink or typed on the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures,with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "N/A", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge" when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award. 3. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will be considered informal and will be rejected. (b)The TOWN BOARD reserves the right to reject any and all bids, in whole or in part, to waive any informality in any or all bids, and to accept the bid or part thereof which it deems most favorable to the Town after all bids have been examined and/or checked. IB -2 INSTRUCTIONS TO BIDDERS 4. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons intending to submit bids is specifically called to the paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans or in the itemized form of bid, which are made a part of this Contract,which may alter or revise the Specifications for the particular contract. (b)No representation is made as to the existence or nonexistence of groundwater, which may in any way impede the work, proposed to be accomplished. Each bidder shall fully inform himself as to groundwater and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost, and character of the materials, labor, and equipment required to complete the proposed job in accordance with the Plans and Specifications, including all other expenses incidental thereto. (d)Bidders must examine the Plans and Specifications and exercise their own judgment as to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risks of variance by whomsoever made in computation or statement of amounts or quantities necessary to fully complete the work in strict compliance with the Contract Documents. (e) The Bidder shall assume all risks and responsibility and shall complete the work in whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (0 No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill in every detail all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation, or for an extension of time. 5.BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 6.NON-COLLUSIVE STATEMENT The form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, IB -3 INSTRUCTIONS TO BIDDERS consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor. 7. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract Documents or Drawings must be addressed in writing to the Town Engineering Department of Southold 53095 Main Road Southold, New York 11971 (fax) 631-765-9015, and to be given any consideration, must be received at least five (5) days prior to the date fixed for the opening of bids. Any such interpretations or supplemental instructions will be in the form of written addenda, and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda will not relieve the bidder of any obligation under his bid as submitted. Any addenda so issued shall become part of the Contract Documents. 8. METHOD OF AWARD The bid will be awarded to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, and conformity with the specifications. 9. SINGLE PRICE BID ANALYSIS In the event a single bid is received, the Town will conduct a price analysis of the bid price prior to the award of the contract. 10.MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes. Taxes must not be included in proposal prices. 11. LABOR LAW The Contractor and each and every subcontractor performing work at the site of the project to which this Contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions of Contract,Paragraph 11,which are hereby referred to and made a part hereof. 12. QUANTITIES Any quantities set forth in the bid specifications are approximations only.No guarantee is made for any quantities stated. Payment shall be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB -4 Town of Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID OPENS: June 13, 2019 REMINDER NOTE! ! !: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 10 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. ❑ Notarized Affidavit of Non-Collusion as required by NYS Law. ❑ Vendor Information Sheet and Address Record Form. ❑ Assumed Name Certification. Proposal Package 2 of 10 VENDOR NAME: VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID#: OR SOCIAL SECURITY#: DATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LIST OFFICERS AND DIRECTORS: NAME TITLE --------------------------------------------------------------------------------- If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 10 ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: ADDRESS: CONTACT: TELEPHONE: FAX: E-MAIL: ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 10 VENDOR NAME: ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) Proposal Package 5 of 10 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid,under the penalties of perjury, affirms the truth thereof. SWORN TO BEFORE ME THIS Signature&Company Position DAY OF 20_ Type Name&Company Position Company Name NOTARY PUBLIC Date Signed Federal LD Number Proposal Package 6 of 10 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department VENDOR NAME: VENDOR ADDRESS: TELEPHONE NUMBER: FAX: The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda(if none were issued please write N/A below): Addendum No. Dated Proposal Package 7 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 8'Diameter x 4'Deep Pre-cast Concrete Leaching Ring 1 30 for /EA Dollars Cents 8'Diameter x 3'Deep Pre-cast Concrete Leaching Ring 2 4 for /EA Dollars Cents 8'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 3 14 for /EA Dollars Cents 24"Diameter Cast Iron Solid Clean-out Cover 4 20 for /EA Dollars Cents Rectangular Cast Iron Curb Inlet Grate 5 10 for /EA Dollars Cents Rectangular Cast Iron Flush Inlet Grate 6 10 for /EA Dollars Cents 4'L x 2'6"W x 4'D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 7 15 for /EA Dollars Cents Proposal Package 8 of 10 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 4'L x 2'6"W x 2'6"D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 8 5 for /EA Dollars Cents 24"Diameter x 2"High Cast Iron Riser 9 20 for /EA Dollars Cents TOTAL BASE BID Items(Add All Items) Dollars Cents (Numerically) WRITTEN IN WORDS NOTE: Bidder must provide a bid for all items which includes the cost of delivery to the Southold Town Highway Department in the price of the item. No separate charges will be paid for delivery. Proposal Package 9 of 10 AUTHORIZED SIGNATURE PRINT NAME TITLE DATE ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ) ss.: On the day of in the year 2019 before me, the undersigned, personally appeared, , personally known'to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC Proposal Package 10 of 10 Doroski, Bonnie From: legals <legals@timesreview.com> Sent: Thursday, May 23, 2019 11:31 AM To: Doroski, Bonnie; Denise Civiletti; Lisa Finn; Noncarrow, Denis; Norklun, Stacey; Rudder, Lynda; Duffy, Bill; Hagan, Damon; Silleck, Mary; Dinizio, James; Doherty,Jill; Ghosio, Bob; Louisa Evans; Russell, Scott; Standish, Lauren;Tomaszewski, Michelle;William Ruland Cc: Collins, Michael; Richter,Jamie; Reisenberg, Lloyd Subject: Re: Emailing: drainage material Attachments: Ad_Order_Form[6].pdf,Ad_Image_Preview[3].pdf Hello, This notice has been scheduled, the attached documents serve as your confirmation, invoice and proof. Please review for accuracy. Payment is due upon receipt. Affidavits are processed and mailed out a week after the final publication date of the notice. Thank you. Kimberly Gersic Sales Production Assistant 631.354.8013(direct) kgersic@timesreview.com www.timesreview.com PLEASE NOTE CANCELLATION POLICY: All ads are billed for entire run upon first publication date. Cancellations for publication dates can be made but there will be no adjustment to cost and refunds will not be given. There are no exceptions to this policy. Kimberly Gersic Sales Production Assistant 631.354.8013(direct) kgersic@timesreview.com www.timesreview.com On 5/23/19, 9:04 AM, "Doroski, Bonnie" <Bonnie.Doroski@town.southold.nv.us>wrote: > Please publish in the 5/30 edition of the Suffolk Times and on the Town >of Southold website. Thank you. 1 >Bonnie J. Doroski >Deputy Town Clerk >Your message is ready to be sent with the following file or link >attachments: >drainage material >Note:To protect against computer viruses, e-mail programs may prevent >sending or receiving certain types of file attachments. Check your >e-mail security settings to determine how attachments are handled. . z Times Review Media Group p.O.13o 1500 Mattitu k NY 11952 Phone:(6'31)298-3200 INVOICE/_RECEIPT Ad/Order#:0002355650 05/23/2019 SOUTHOLD TOWN Salesperson:LEGAL NOTICES T/R BOARD-LGL 178826 Description: PO BOX 1179 SOUTHOLD TOWN BOARD/LN, SOUTHOLD NY 11971-0959 (631)765-4333 Phone:(631)765-4333 LYNDA.RUDDER@TOWN.SOUTHOLD.NY.US Promo Code: Size: 1.02 x 6.97 Color: Total Weeks: 1 Product Category Classification Insertions Period SUFFOLK TIMES CLASSIFIED LEGALCL LEGALS 05/30/19 Pricing Information: Sub,Total: 43.31 Total Due: 43.31 Ad Taker:LEGAL NOTICES T/R Times Review Media Group P.O.Box 10 Mat tltuck Y 11952 Phone:(01)298-3200 LEGAL NOTICE TOWN OF SOUTHOLD 53095 MAIN ROAD,SOUTHOLD, NEW YORK 11971 PHONE:631-765-1560/ FAX:631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOL- LOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office begin- ning May 30,2019 PLACE OF OPENINGS: TOWN OF SOUTHOLD TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 DATE OF OPENINGS: June 13,2019 TIME OF OPENINGS: 2:00 PM CONTACT PERSON:Michael Collins,P E Town of Southold,631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES PLEASE PRINT ON THE FACE OF ENVE- LOPE 1)NAME&ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders,and General Conditions,which out- line bidding rules of the Town of Southold Upon submission of bid,it is understood that the bidder has read,fully understands and will comply with said GENERAL CONDITIONS and specification requirements The Town of Southold requires that this document be returned intact and that it be filled out completely Please do not remove any pages from this bid package,and make a copy of the bid document for your records A non-refundable fee of$5 00 will be charged forplans and specifications Payment can be made by either money order,cash or business check (payable to the Town of Southold). The Town of Southold welcomes and en- courages minority and women-owned busi- nesses to participate in the bidding process Dated.May 23,2019 ELIZABETH A NEVILLE SOUTHOLD TOWN CLERK 2355650 PLEASE NOTE CANCELLATION POLICY FOR LEGAL NOTICES: All ads are billed for entire run upon first publication date. Cancellations for publication dates can be made but there will be no adjustment to cost and refunds will not be given. There are no exceptions to this policy. TYPESET: Thu May 23 11:28:47 EDT 2019 LEGAL NOTICE TOWN OF SOUTHOLD 53095 MAIN ROAD,SOUTHOLD, NEW YORK 11971 PHONE:631-765-1560/ FAX:631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOL- LOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office begin- ning May 30,2019 PLACE OF OPENINGS: TOWN OF SOUTHOLD TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 DATE OF OPENINGS: June 13,2019 TIME OF OPENINGS: 2:00 PM CONTACT PERSON:Michael Collins,P.E. Town of Southold,631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES PLEASE PRINT ON THE FACE OF ENVE- LOPE. 1)NAME&ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders,and General Conditions,which out- line bidding rules of the Town of Southold Upon submission of bid,it is understood that the bidder has read,fully understands and will comply with said GENERAL CONDITIONS and specification requirements The Town of Southold requires that this document be returned intact and that it be filled out completely.Please do not remove any pages from this bid package,and make a copy of the bid document for your records. A non-refundable fee of $5.00 will be charged for plans and specifications Payment can be made by either money order,cash or business check (payable to the Town of Southold) The Town of Southold welcomes and en- courages minority and women-owned busi- nesses to participate in the bidding process Dated May 23,2019 ELIZABETH A NEVILLE SOUTHOLD TOWN CLERK 2355650 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 23 day of May , 2019, a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. Re: Drainage Materials Elizabeth A. Neville Southold Town Clerk Sworn before me this a3 day of , 2019 &�4a�o&J, Notary Public BONNIE 3.DOROSKI Notary Public,State of New York No.01D06095328,Suffoik county Commission Expires July 7,: TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765=1560 / FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained at the Southold Town Clerk's Office beginning May 30, 2019 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD June 13, 2019 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME & ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid'package, and make a copy of the bid document for your records. A non-refundable fee of $5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated: May 23, 2019 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 30, 2019,AND FORWARD ONE (1 ) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK,PO BOX 1179, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Town Clerk's Bulletin Board Jamie Richter Doroski, Bonnie From: Doroski, Bonnie Sent: Thursday, May 23, 2019 9:04 AM To: Denise Civiletti; Lisa Finn; Noncarrow, Denis; Norklun, Stacey; Rudder, Lynda (lynda.rudder@town.southold.ny.us); Suffolk Times Legals; Duffy, Bill; Hagan, Damon; Silleck, Mary; Dinizio,James; Doherty,Jill; Ghosio, Bob; Louisa Evans; Russell, Scott; Standish, Lauren;Tomaszewski, Michelle;William Ruland Cc: Collins, Michael; Richter, Jamie; Reisenberg, Lloyd Subject: Emailing: drainage material Attachments: drainage material.doc Please publish in the 5/30 edition of the Suffolk Times and on the Town of Southold website. Thank you. Bonnie J. Doroski Deputy Town Clerk Your message is ready to be sent with the following file or link attachments: drainage material Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Doroski, Bonnie From: Reisenberg, Lloyd Sent: Thursday, May 23, 2019 10:10 AM To: Doroski, Bonnie Subject: RE: Emailing: drainage material Posted Lloyd H. Reisenberg Network and Systems Administrator Town of Southold, New York www.southoldtownny.gov Iloydr@southoldtownny.gov 0: 631-765-18911 M:631-879-1554 F: 631-765-5178 CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. -----Original Message----- From: Doroski, Bonnie Sent: Thursday, May 23, 2019 9:04 AM To: Denise Civiletti <denise@southoldlocal.com>; Lisa Finn <lisahfinn@gmail.com>; Noncarrow, Denis <denisn@southoldtownny.gov>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Rudder, Lynda <Ivnda.rudder@town.southold.ny.us>; Suffolk Times Legals<legals@timesreview.com>; Duffy, Bill <billd@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>;Silleck, Mary <marvs@town.southold.ny.us>; Dinizio,James<iames.dinizio@town.southold.nv.us>; Doherty,Jill <fill.doherty@town.southold.nv.us>; Ghosio, Bob<bob.ghosio@town.southo,ld.nv.us>; Louisa Evans <Ipevans06390@gmail.com>; Russell,Scott<scottr@southoldtownny.gov>; Standish, Lauren <Lauren.Standish@town.southold.nv.us>;Tomaszewski, Michelle <michellet@town.southold.nv.us>; William Ruland <rulandfarm@vahoo.com> - Cc: Collins, Michael <michael.collins@town.southold.ny.us>; Richter,Jamie <Jamie.Richter@town.southold.ny.us>; Reisenberg, Lloyd <Lloyd.Reisenberg@town.southold.ny.us> Subject: Emailing: drainage material i Please publish in the 5/30 edition of the Suffolk Times and on the Town of Southold website. Thank you. Bonnie J. Doroski Deputy Town Clerk Your message is ready to be sent with the following file or link attachments: drainage material Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. Southold Town Board -Letter Board Meeting of May 21, 2019 �oyanrroe � RESOLUTION 2019-482 Item# 5.20 ADOPTED DOC ID: 15259 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-482 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 21, 2019: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the purchase and delivery of drainage materials to the Southold Town Highway Department. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated May 29, 2019 Page 29