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HomeMy WebLinkAboutThe Lenz Winery 2019-34 MO FE CRpi ,µy L FE4'e EH7 - FERNHU (THIS PERMIT MUST BE KEPT OM THE PREMOSES) Name of Event : Dinner in the Vines Permit No. : LW la Type(s) of Event : Farm to Table Wine Dinner Location-of Event : The Lenz Winery Date(s) of Event : August 17, 2019 Time of Event : 4:00 PM to 9:00 PM i Southold Town Board -Letter Board Meeting of July 16, 2019 RESOLUTION 2019-649 Item 4 5.23 "3pa� ADOPTED DOC ID: 15418 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-649 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 16,2019: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Lenz Winery to hold a Special Event 2019-34 at 38355 Main Road, Peconic,New York as applied for in Application LW 1 a for an event: Wine Dinner, August 17, 2019 from 4:00 PM to 9:00 PM provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated July 19, 2019 Page 39 II a� 0000F-1 LEN_Z_ NO RTH F O RK LO N G I S LAN D RECEIVED 27 lune 2019 "JUN 2 8 2019 TOWN CLERK TOWN OF SOUTHOLD Southold Town Clerk PO Box 1 179 Southold, NY 11971 amok- �q RE: The Lenz nWinery 2019 Dinner in the Vines Application To whom it may concern: I apologize for the lateness of this application as it is just inside the 60 days. I realized that I had not increased the insurance rider for the Town to $2,000,000 and had to get it changed. I've included the $150 event permit fee and the $250 late fee. In addition, I filed an application with the Suffolk County Farmland Preservation Committee for approval to hold this annual event as it occurs on land we sold the development rights to Suffolk County. This event will be reviewed by the committee to determine if it is within the guidelines set forth in our agreement. In the past, this event has been approved and deemed to meet the criteria set forth in our agreement with Suffolk County; so, I do not anticipate any problem with receiving the same determination. However, not wanting to be any later with the submission of this event application to you, I have submitted a copy of what I have submitted to the Suffolk County Farmland Preservation Committee. As soon as I hear from them I will pass along their review. I have also submitted a copy of the application I have made to the building department for tents to be used during this event. ieed anything further, please do not hesitate to contact me vial email or phone. -Dean Thomas c: 631-816-0399 e: dorothydeanthomas(C-Dama PO BOX 28 PECONIC, NY 11958 631.734.6010 RECEIVE® ®��✓ o �®�� J U N 2 8 201 Southold Town Clerk TOWN OF SOUTHOLD o 01 q 3y Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over a period of three months,may be permitted on one(1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event [ ] Yes [A No If Yes,Fee of$ has been submitted LP If No,Fee of$ A 4D0. has been submitted Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) N A- Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. ated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 r RECEIVED JUN 2 8 2019 Southold Town Clerk L lam, APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed: Special Event Permit# Applicant(s)name:f W� -� Date of SubmissionJZ [I Name of Event 91d -D�, VI Alys SCTM#'s 1000-Section 40 6 Block- Lot(s) [-? . I � Dates of Each Event: 1-1 9P 19 Pkll kl M 9 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: —n W e rXf , Q (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 'd o® to c? ®® PM Town Services requested: ( )Yes ( No If yes,Describe Police Dept._Highway Dept. Describe Services AIA- Maximum Number of Persons Attending At One Time: 60 Number of cars expected '76 Is a Tent or other temporary structure be®g used. [ ] Yes [ ]No If des vide size(s) �� / Will food be served? [ Yes [ ]No If yes provide number and name,(s)oof food vendor(s) Updated 8/7/2018 t4 0T (s�tl FO Pi— �IQ�-1 .jk A_ ®®6 m':Z� taom PbW � Q N F� Suffolk County permit#(s) /W1 ®®� Will other vendors beo�n the premises during the event? [ ]Yes No If yes how many? Describe A Type of vendor(s) LA- Property Owner(name/address): � � ��� �- ® � �� �� 1ci Contact Person and Contact Tel.# J� �`� �'�7y •�gl/J���J� 0 60) e-mailaddress�� 6e&MA'1L,, (, �O�Q ° ®3Jq CC- Event CEvent Location: Street-Hamlet Address:I Ole 2655E; MA1A1 9D COM ? > SCTM# `�S. ® Z -071 • I `' V1 .2, Faoru t I N�4 I K-156 Mailing Address to Send Event Permit to:TH-6 LeNz VJ WOO 176 BE)�(_ 2-0 M&4 116 �� 4� t �k 2) Have any of the development rights been sold to the Town of Southold [ ] Yes [A No and/or Suffolk County Agricultural Program? [K] Yes [ ]No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. 4pitchm- 4D [k- �� • �V�/�, 4;�K4 ff,4'a Qkv a6tiva YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please � p attached a written description and/or notate on the parking event plan the following: 1)Who will be pJ conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4) Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to►nake rnd all inspections necessary in connection with this Special Event. Prmt name of Owner Sigma 'bp ao - P%rj �D�es Print name of Authorized Person/Representative lgna-ture o Authorize Person/Representative PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tents or temporary structure(s). or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to slake any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 A�®R� CERTIFICATE OF LIABILITY INSURANCE 06/25/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME Farm Family Casualty Insurance Company PHONE Ext• 631-727-7767 Alc No):631-727-7941 18 First St E-MAIL Eric_Kirk Kirk@FarmFamily.com Ycom Riverhead, NY 11901 INSURERS AFFORDING COVERAGE NAIC# INSURER A: Farm Family Casualty Insurance Company 13803 INSURED INSURERB: Dorset Farms Inc, DBA Lenz Winery INSURERC: PO BOX 28 INSURER D: INSURER E• Peconic NY 11958 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR D WVD POLICY NUMBER MM/DD/YYYY MM/DDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY X 31521_6216 09/09/201809/09/2019 EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE ❑X OCCUR DAMAGE TO RE D 50 000 PREMISES Ea occurrence $ MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 2,000,000 X POLICY PRO- 7 JECT F—] LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OW AUTOS AUTOS OWNED SCHEDULED BODILY INJURY(Per accident) $ ONLY HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident A X UMBRELLA LIAB OCCUR 3152E2127 09/09/2018 09/09/2019 EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 5,000,000 DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE I I ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E L EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED7 (Mandatory in NH) E L DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ A Liquor Liability 3152L6635 $500,000/$1,00(),000 9/09/201 9/09/201 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Dinner in the Vines on August 17,2019 with rain date October 05,2019 and Merlot World Classic on September 14, 2019. CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO Box 1179 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Southold, NY 11971 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Kirk Associates LTD ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ,acoRO- CERTIFICATE OF LIABILITY INSURANCE Iu—lmnuvv irrr/ 06/20/2019 PRODUCER 631-727-7767 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATEFarm Family Casualty Insurance Company HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 104 Edwards Ave,Suite#2 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Calverton, NY 11933 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER Farm Family Casualty Insurance Company 13803 Dorset Farms Inc, DBA Lenz Winery INSURER B PO Box 28 INSURER C Peconic NY 11958 INSURER D INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR DD'L POLICY EFFECTIVE POLICY EXPIRATION LTR INSR TYPE OF INSURANCE POLICY NUMBER DATE MMIDD DATE(MMIDDIYYYYI LIMITS A GENERAL LIABILITY 31521-6216 09/09/2018 09/09/2019 EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED 50 000 PREMISES Ea occurrence $ CLAIMS MADE a OCCUR MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG $ 1,000,000 POLICY PRO LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) $ PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY AGG $ A EXCESS/UMBRELLA LIABILITY 3152E2127 09/09/2018 09/09/2019 EACH OCCURRENCE $ 5,000,000 X OCCUR EICLAIMS MADE AGGREGATE $ 5,000,000 DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATIONWC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS M S R ANY PROPRIETOR/PARTNER/EXECUTIVE❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E L.DISEASE-EA EMPLOYE $ If yes,describe under SPECIAL PROVISIONS below El DISEASE-POLICY LIMIT $ A OTHER 31521-6635 09/09/2018 09/09/2019 Liquor Liability $500,000/$1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Dinner in the Vines on August 17,2019 with rain date October 05,2019 and Merlot World Classic on September 14, 2019. CERTIFICATE HOLDER CANCELLATION Otto Keil Florist, Inc SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION 38145 Main Road DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 15 DAYS WRITTEN Peconic, NY 11958 NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE AUTHORIZED Eric J. Kirk ACORD 25(2009/01) ©1988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ❑❑❑❑❑ LENZ N O R T H F O R K LONG ISL A ND 11 June 2019 Town of Southold Zoning Board of Appeals PO Box 1 179 Southold, NY 11971 RE: LENZ WINERY EVENT—MERLOT CLASSIC — SEPTEMBER 14, 2019 To whom it may concern: The Lenz Winery has our permission to use our field located at 38145 Main Rd (Rte 25) for event parking on SEPTEMBER 14, 2019. Sincerely, Q:h Eric Keil &� Otto Keil Florist Inc PO BOX 28 PECONIC, NY 11958 631.734.6010 a� oo❑❑o LENZ N O R T H P O R K L ON G IS L AND EVENT DESCRIPTION Dinner in the Vines is an event designed to promote and educate the public as to the sheer abundance of local agricultural products available on the East End of Long Island. Local Chefs Brian Wilson & Claudia Fleming, North Fork Table & Inn, create a seasonal menu featuring local ingredients and paired with Lenz wine. We then literally place the people in the middle of the farm where the grapes that made the wine are grown. We have chosen a portion of the field that is far enough away from the main road and away from other buildings to further insulate them from everything but the land from which their food comes. No amplified music or actually music of any kind is played during this event. In addition, lighting is minimal. The event is designed to cause minimal impact to the property and to be respectful of our neighbors. EDUCATIONAL ELEMENTS OF THE EVENT ■ Vineyard Tour focuses on changes in vineyard practices over the years, things we have learned through collaboration with other vineyard managers and Alice Wise, trellis systems, sustainable vs. organic farming practices, basic terminology (veraison, spur pruning, etc), and the dance that happens each harvest between the vineyard manager who wants to bring the crop in and the winemaker who wants to have the grape hang just a little bit longer. ■ So much focus is placed on the winery part of our identity that it is often overlooked that we are a FARM winery. This event literally places the guests within the context of their food and wine. ■ Ingredients for the dinner are sourced from local farms, fisheries, poultry farms, etc. ■ Seasonal Menu — in general people have no idea what is available seasonally. With supermarkets and refrigerated trucks we think nothing of having strawberries in December. Seasonal is the ultimate example of what it means to be a locavore! PO BOX 28 PECONIC,NY 11958 631.734.6010 IMPACT TO PROPERTY The event is designed to have a very limited impact on the property: ■ For parking, we use our neighbor's field — Otto Kiel, owner—field just adjacent to the west of our property. Insurance certificate & owner permission letters attached. ■ Guests walk along the tractor paths, not in between the vines (except for during the vineyard tour portion of the evening). ■ Table is set up in the clearing between vineyard blocks ■ Table is one long continuous farm-style table — idea is to mimic a farm picnic ■ Small kitchen area is set up in another small clearing alongside the tractor path. EVENT SCHEDULE 4:00pm: Guests arrive at The Lenz Winery and are served a glass of the Lenz Cuv6e (sparkling wine). 5:00pm: The group is separated into 4 sections and each begins their vineyard tour. The sections are led by Sam McCullough, Lenz Vineyard Manager; Thomas Spotteck, Lenz Winemaker; Dorothy-Dean Thomas, Marketing; and Peter J. Carroll, Lenz owner. The tour then ends at the dinner table. 5:45pm: Dinner begins. Courses presented by Chefs Brian Wilson & Claudia Fleming, North Fork Table & Inn. Wines presented by Thomas Spotteck, Lenz Winemaker. 8:00pm: Guests return to the Lenz Tasting Room for dessert with coffee and tea from North Fork Coffee Roasting Co. to end the evening. 8:00pm: Clean up begins PO BOX 28 PECONIC,NY 11958 631.734.6010 NN Kitt Me' Farms able 38355 NY-25 Enter,/ ���� •�• „��.. ... ��..�',��� r � ` �Parkin9RqwvtIl earth: I I 11,011 s ` Kitchen Fa p able'c NN wo '38355.NY-25 P fie.,, �'+.�•�+ `��° �'' m �L 4 Ey �oo Ic earth I AZ N ,f -Cars Ente ,Parking Cars` it, f i o o � 11 I / _ (� .I�r. � t 's �y� %.��1rr` ..-,a >:.,tt�, ,S�3 TM';;/, •/' �-- �7i•*r,,`i v , _Y,� • A .� °m. _ . S�J,• ' •rya ++� �����. 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'•{ R:D��}• jam. / � r " �i��/ 1, it T /���v /' r •`� o � � �Aa +}__t t• r ' o A i. i a� y LENZ NO R T H P OR K L ON G IS L AND 27 June 2019 Sarah Lansdale, Chairperson SCFC SUFFOLK COUNTY DEPT OF ECONOMIC DEVELOPMENT & PLANNING 100 Veterans Memorial Hwy, 2"d Floor Hauppauge, NY 11788 RE: The Lenz Winery 2019 Dinner in the Vines Event Review Dear Ms Lansdale: For the past few years, Lenz has brought together local chefs, local farmers, and Lenz wine in one big harvest celebration dinner of the abundance of agricultural products grown here on the East End. The event is designed to be low-impact to the property, while literally placing the participants in the middle of their food source. In the past few years we have worked the following local farms and producers: Andrews Family Farm, Braun Seafood, Crescent Duck Farm, Feisty Acres Farm, Harvest Moon Shellfish Co, North Fork Flower Farm, North Fork Roasting Co, W & K Farms, Schmitt's Family Farm, KK's The Farm, Southold Fish Market, Deep Roots Farm, 8 Hands, Zilnicki Farms, etc. In the past, I have appeared before the Farmland Preservation Committee to secure permission to hold this event, but I understand that the process has now changed and it is less a permit process as a review to see if the event is compliant with the intent of the deed. So in that vein, I'm including the attached information for your review. I'm available by cell and email if you need further information. I can also be available to meet in person should that be necessary. est, D othy-Dean Thomas c: 631-816-0399 e: dorothydeanthomas(CDamail.com PO BOX 28 PECONIC, NY 11958 631.734.6010 0a� 0000 L _E_ NZ NO R T H P OR K LONG IS LAND 27 June 2019 Sarah Lansdale, Chairperson SCFC SUFFOLK COUNTY DEPT OF ECONOMIC DEVELOPMENT & PLANNING 100 Veterans Memorial Hwy, 2nd Floor Hauppauge, NY 11788 RE: The Lenz Winery 2019 Dinner in the Vines Event Review Dear Ms Lansdale: For the past few years, Lenz has brought together local chefs, local farmers, and Lenz wine in one big harvest celebration dinner of the abundance of agricultural products grown here on the East End. The event is designed to be low-impact to the property, while literally placing the participants in the middle of their food source. In the past few years we have worked the following local farms and producers: Andrews Family Farm, Braun Seafood, Crescent Duck Farm, Feisty Acres Farm, Harvest Moon Shellfish Co, North Fork Flower Farm, North Fork Roasting Co, W & K Farms, Schmitt's Family Farm, KK's The Farm, Southold Fish Market, Deep Roots Farm, 8 Hands, Zilnicki Farms, etc. r In the past, I have appeared before the Farmland Preservation Committee to secure permission to hold this event, but I understand that the process has now changed and it is less a permit process as a review to see if the event is compliant with the intent of the deed. So in that vein, I'm including the attached information for your review. I'm available by cell and email if you need further information. I can also be available to meet in person should that be necessary. est, D othy-Dean Thomas c: 631-816-0399 e: dorothydeanthomas(@gmail.com PO BOX 28 PECONIC, NY 11958 631.734.6010 _00000 LEN _Z N O R T H P O R K LONG ISLAND 2019 DINNER IN THE VINES Contact : Dorothy-Dean Thomas Address: The Lenz Winery PO Box 28 Peconic, NY 11958 Phone: 631.734.6010 Cell: 631.816.0399 Agricultural Peter J. Carroll Land Owner: PO Box 28 Peconic, NY 11958 631.734.6010 Event Address: 38355 Main Rd (Rte 25) Property Map No: 85.-2-17.2 , 85.-2-17.1 Date of Event: August 17, 2019 Rain/Hurricane Date: October 5, 2019 Time of Event: 4:O0pm start time Estimated Guests: 150 guests Tent: A small cook tent will be placed for the kitchen. An additional tent may be used to cover where the guests eat ONLY in case of slight rain or excessive heat. Otherwise the event is completely `outdoors.' Kitchen: Kitchen will be created using a few 6' tables, portable sink, a grill, proofing cabinet, convection oven, propane oven/stove. PO BOX 28 PECONIC, NY 11958 631.734.6010 EVENT DESCRIPTION Dinner in the Vines is an event designed to promote and educate the public as to the sheer abundance of local agricultural products available on the East End of Long Island. Local Chefs Brian Wilson & Claudia Fleming, North Fork Table & Inn, create a seasonal menu featuring local ingredients and paired with Lenz wine. We then literally place the people in the middle of the farm where the grapes that made the wine are grown. We have chosen a portion of the field that is far enough away from the main road and away from other buildings to further insulate the guests from everything but the land from which their food comes. We do not have power out there. We have a generator that we use for some of the kitchen and refrigeration equipment. We have solar lights and candles. No amplified music or actually music of any kind is played during this event. Any noise is limited to conversation and nature. EDUCATIONAL ELEMENTS OF THE EVENT ■ Vineyard Tour focuses on changes in vineyard practices over the years, things we have learned through collaboration with other vineyard managers and Alice Wise, trellis systems, sustainable vs. organic farming practices, basic terminology (veraison, spur pruning, etc), and the dance that happens each harvest between the vineyard manager who wants to bring the crop in and the winemaker who wants to have the grape hang just a little bit longer. ■ So much focus is placed on the winery part of our identity that it is often overlooked that we are a FARM winery. This event literally places the guests within the context of their food and wine. ■ Ingredients for the dinner are sourced from local farms, fisheries, poultry farms, etc. ■ Seasonal Menu — in general people have no idea what is available seasonally. With supermarkets and refrigerated trucks we think nothing of having strawberries in December. Seasonal is the ultimate example of what it means to be a locavore! IMPACT TO PROPERTY The event is designed to have a very limited impact on the property: ■ For parking, we use our neighbor's field — Otto Kiel, owner—field just adjacent to the west of our property. I've included a copy of our insurance naming him as an additional insured to protect his field. I've also attached a copy of the parking plan. ■ Guests walk along the tractor paths, and only in-between the vines during the vineyard tour. PO BOX 28 PECONIC, NY 11958 631.734.6010 ■ Table is set up in the clearing between vineyard blocks ■ Table is one long continuous farm-style table — idea is to mimic a farm picnic ■ Small kitchen area is set up in another small clearing alongside the tractor path. EVENT SCHEDULE 4:OOpm: Guests arrive at The Lenz Winery and are served a glass of the Lenz Cuvee (sparkling wine). This year we will be expanding this portion of the evening to allow for introductions where the acoustics are better. 5:15pm: The group is separated into 4 sections and each begins their vineyard tour. The sections are led by Sam McCullough, Lenz Vineyard Manager; Thomas Spotteck, Lenz Winemaker & Oenologist; Dorothy-Dean Thomas, Marketing; and Peter J. Carroll, Lenz owner. The tour ends at the dinner table. 5:45pm: Dinner begins. 8:OOpm: Guests return to the Lenz Tasting Room for dessert served with coffee and tea from North Fork Roasting Co. to end the evening. PO BOX 28 PECONIC, NY 11958 631.734.6010 LEN N O R T 11 P O R K L O N G I S L A N D 27 June 2019 Sarah Lansdale, Chairperson SCFC SUFFOLK COUNTY DEPT OF ECONOMIC DEVELOPMENT & PLANNING 100 Veterans Memorial Hwy, 2nd Floor Hauppauge, NY 11788 RE: The Lenz Winery 2019 Dinner in the Vines Event Review LANDOWNER CERTIFICATION & AUTHORIZATION I, Peter J. Carroll, the undersigned, certify that I am the owner of the land identified in this request for event review and authorize the submission of this event review by Dorothy-Dean Thomas. I, the undersigned LANDOWNER, certify that this event review request, including any attached documentation, constitutes a true statement of facts to the best of my knowledge. LANDOWNER SIGNATURE: DATE: 27 June 2019 PO BOX 28 PECONIC, NY 11958 631.734.6010 Ne Town Hall Annex Telephone(631)766-1802 54375 Main Road Fax(631)765-9502 P. 0. Box 1179 Southold, NY 11971-0959 BUILDING DEPARTMENT TOWN OF SOUTHOLD APPLICATION FOR A TENT PERMIT FEE: $50.00/TENT 7- SCTM r"'Zot"Q ,A DATE*,-91-91 Nit�`PT51", :;''klT k��A% I uc"i s RRIER OF I ENTKk,,�; 1 '7 1 1,�,I IF AP, EN 0. 0V ADDRESS: V 41r--,T g1p, W-7 7/tt, N� SIDES"'' YES, PROPOSED I qTiNlOE 'AN 4, v"m A LISEMwiEMOV ED: DATE lix Iq ',A' }; a cAvoNAP& IRED FOR EACH - V IZ FLAME RETARDANT CERTIFICATE: INCLUDED ON TENT �T/110�7 TENT LOCATION: IN VINCY-MW --- OWNER OF SITE: LQ-f(4 TELEPHONE NUMBER AT SITE: &-St- 764,4010 MAILING ADDRESS OF CLIENT: I d f9b< 2K to(_ 491q161 /\I(// SPECIAL EVENTS PERMIT: ❑ NO --- [] YES-PERMIT# OFFICAL USE ONLY THIS PERMIT IS VALID FOR DAYS-FROM THE DATE ERECTED. )-APPROVED )- DISAPPROVED BUILDING INSPECTOR DATE TentApp-1 9.docx 1/23/19 m 0"tll7bO ll-,7-7/11 Telephone(631-1802 Town Hall Annex Fax(631)734-9502 54375 Main Road t� P.O. Box 1179 Southold, NY 11971-0959 BUILDING DEPARTMENT TOWN OF SOUTHOLD TELT PERMIT GUIDELINES NO TENT SHALL BE ERECTED ON COMMERCIAL PROPERTY IN THE TOWN OF SOUTHOLD UNLESS A PERMIT IS ISSUED BY THE BUILDING DEPARTMENT. TENTS MAY BE ERECTED FOR SPECIAL EVENTS OR FOR TEMPORARY ACTIVITIES THAT REQUIRE PROTECTION FROM ELEMENTS. THE FOLLOWING GUIDELINES SHALL GOVERN THE ISSUANCE OF TENT PERMITS AND THE USE OF TENTS IN THE TOWN OF SOUTHOLD: 1)_-A tent permit shall not be issued for the erection of a tent on any parcel that has an open building permit or is the subject cf a pending site plan review. 2) A tent permit shall not be issued to any business that is operating in violation of Town Code or has any pending code violations. 3) Tents may only be used for the purpose stated in the permit (protection from rain, etc). 4) The issuance of a tent permit does not authorize the applicant to conduct any activity that is not a permitted use of the property in accordance with the Town Code and approved site plan for the premises. 5) A tent permit does not authorize the applicant to have a special event on the site that is not duly authorized by a special event permit issued pursuant to Section 205 of the Town Code. 6) All tents shall be erected in compliance with Chapter 24 of the Fire Code of the State of New York. 7) All tents shall be subject to an inspection and approval by an inspector from the Building Department prior to the event for which the tent is to be used. The inspection shall be scheduled through the Building Department during regular business hours. The Inspection shall confirm that the tent is compliant with all requirements of the Building Code of the State of New York including but not limited to the following: TentCompletePkg-13-05-09.docx 9-May-13 r a. Proper exiting provisions to a public way. b. Tents over 200 square feet or canopies over,400 square feet shall be made of flame- resistive materials. A certificate attesting to the fact shall be available on site for inspection. c. All electrical supply shall be ground fault interrupted (GFI) at the source. d. Tent stakes shall be capped or covered in such way to present no hazard to the public. e. No cooking shall be conducted under the public assembly tent. f. All exiting aisles shall be maintained at a minimum of six (6) feet wide. g. If the event under the tent is conducted after dark, illuminated exit signs and emergency exit lighting shall be provided. The lighting shall be on a separate circuit. h. Guy ropes shall not pass through exit paths unless maintained more than seven (7)feet above grade. Tent stakes shall not be in exit paths. i. Fire extinguishers in the proper number shall be provided according to the State Code and Code Enforcement Official. 8) A permit is required from the State of New York for tents with an occupancy of 300 or more unless owned, leased, or operated by a bona fide religious, charitable, educational, fraternal, service, veteran, or volunteer fire organization. 9) Tents should be removed as promptly as possible after the event is concluded, 10)The duration of a tent permit shall be determined by the Building Department depending on the circumstances with a maximum duration of 30 days. 11)A tent permit may be revoked at any time by the Building Department or the Code Enforcement Officer if it is determined that the tent is in violation of any of the foregoing guidelines. 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M1. . ut \ � �� A�tl J '� t I.:' ).'MLt.•1•v7. }'!1;�'+:RN,�.�'��^*1rS�,.M1�4'`�i"a<< ,�M;1,+,,s�,};M•5 Vit+•,'"ov;�� 5411:".t,y. orinl�;t s��L+r i'� �vti�;: ! 1 4:�,y11 lo�pry• ,I ,v I kp; t w; ,i �r4. .71 1 ^ •Lr � 1e u1t l V I i4 1 � I � � �•nw•�ya•,+>rsJttx.-,-str )�Y:iarva n.'varerr..r•„e.: ..�,..,.,-, ..;.-• .. .,..YL•::-: 1.,, ' + I f I I I I I t' i i SII Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/28/19 Receipt#: 256614 Quantity Transactions Reference Subtotal 1 Event Fee LW1a $150.00 1 Late Fee LW1a1 $250.00 Total Paid: $400.00 Notes: Payment Type Amount Paid By CK#2756 $400.00 Dorset, Farms Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Dorset, Farms D/b/a Lenz Vineyard P O Box 28 Peconic, NY 11958 Clerk ID: LYNDAR Internal ID. L.W1al