HomeMy WebLinkAboutMacari Vineyards 2019-30 Southold Town Board - Letter Board Meeting of June 18, 2019
RESOLUTION 2019-543 Item#,5.11
ADOPTED DOC ID: 15318
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THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-543 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JUNE 18,2019:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Macari
Vineyards and Winery, LTD to hold a Special Event at 24385 Main Road Cutchogue,New York
as applied for in Application MAC2a-b for two{2) events: Community bonding, August 5 and 6,
2019 from 6:OOPM to 10:00 PM provided they adhere to all conditions on the application and
permit and to the Town of Southold Policy for Special Events.
"
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER:Robert Ghosio, Councilman
AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell
Generated June 19, 2019 Page 22
SOUTHOLD
SPEC
w' ,. EVENT
PERMIT ,
(THIS PERMIT MUST BE KEPT ON THE PREMISES)
Name of Event : Community Bonding Event
Permit No. : MAC #2a-
Type(s) of Event : Community Bonding
Location of Event Macari Vineyards and Winery
Date(sl of Event,: August 5 and August 6 (rain date)
Time of Event : 6:00 PM to 10:00 P
Mac a-CL
�4 RECEIVED
W JUN 5 2019
Southold Town Clerk
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application. Up to six(6)multiple events of the same type, occurring over
a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific
details of each event must be included with this application.
All applications must be submitted at least 60 business days before the event. Applicants
are encouraged to submit applications as early as possible.
Any completed application that is not submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety, and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit, such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below.
IYA completed application form signed by the owner and the event manager. Applications without
roperty owner's signature/approval will be rejected.
u FEE: e o
Is the application being submitted at least 60 days before the event[y)'Yes [ ]N
[/If Yes,Fee of$ l5 d o UO has been submitted
❑ If No,Fee of$ has been submitted
Updated 8/7/2018
i`
/The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
❑ Events for three hundred (300) or more people require submission and approval of a traffic control
pa acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
n
event. (See application form for details)
�gnature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
(0i�/ i9
Dated
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit
Updated 8/7/2018
L
RECEIVED
JUN 5 2019
Southold Town Clerk
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below.Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name:
Date of Submission G1 S f(1 Name of Event (d mmk n' Qi; Ind
SCTM#'s 1000-Section 1 93 o o Block- l®9 Lot(s)
Dates of Each Event:
If Multiple Dates are requested, applicant must give all information for all dates.
Nature of Event: b o ro a r�+i
(Pleaseattach a det iled descrip ' n of EACH event to this application)
Time Period(Hours)of Event: From (o to 1 O"OOpty.
Town Services requested: ( )Yes (v<No If yes,Describe Police Dept. Highway Dept.
Describe Services
Maximum Number of Persons Attending At One Time: Z O Q Number of cars expected (,0
Is a Tent or other temporary structure being used? [,/]Yes [ ]No If yes provide size(s)
1'?-Y, (o 1A't'yle- Si`yq?c>
Will food be served?[Aes [ ]No If yes provide number and name(s)of food vendor(s)
Updated 8/7/2018
Suffolk County permit#(s) FA O o 125 O"' A R,O
Will other vendors be on the premises during the event?[ ]Yes [/J No If yes how many? Describe
Type ofvendor(s)
Property Owner(name/address): IQ�2x c c��ca �I c�+c�c`o Z��`b�J kklt i€, 35
Contact Person and Contact Tel.# A tf-y r- N,)cagy- VaCn-e) T5e�ele- C)[O®
e-mail address
Event-Location: Sireet=HamletAddress: 12-4ST5 n6\baue
—SCTM#
Mailing Address to Send Event Permit to:
Have any of the development rights been sold tgAhe Town of Southold[ ]Yes [ANo and/or Suffolk
County Agricultural Program? [ ]Yes [,4 No If yes to either or both,also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place.
YOU MUST ATTACH APARKING/EVENT PLAN TO THIS APPLICATION L THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next page)
A Parking/Event Plan may a survey, site plan and/or aerial view (for example Google Earth) of
the subject property.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in'relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regulations, conditions, and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below, as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special even 7.46'ma any and all inspections necessary in
co ection with this Special Event.
1�
rint name of Owner Si a re of Owner
Print name of Authorized Person/Representative Si ature of Authorized Person/Representative
PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly prohibited on ANY Town,County or State Roads or Rights of
Way.
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached, approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc. at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk L
County Department of Health regulations.
9. NO activities associated with this event including but not limited to parking, ingress/egress/access,
tent, or temporary structure(s),or temporary sanitary facilities,shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event, including but not limited to parking, ingress/egress/access,
tent(s) or temporaU structure(s), or tempo sanitary facilities, shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland
Committee.
11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
CERTIFICATE OF LIABILITY INSURANCE D 06105/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. ,THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED.suilect to
the terms and conditions of the policy,certain pollcles may require an andoresment. A statement on this certificate does not confer rights to the
certificate holder in lieu of ouch endomement(e).
PRODUCER WCTEILEEN CUSHMAN
GEORGE FORMES PNONB 631-722-4100 Na;631-722-4500
1116 MAIN ROAD E4NAIL
PO BOX 2336 INSURER(S)AFFORDING COVERAGE -I Nac o
AQUEBOGUE,NY 11931 INSURERA:FARM FAMILY CASUALTY INS CO r
INSURED INSURER B:
MACARI VINEYARDS AND WINERY LTD
150 BERGEN AVE INSURER 0:
PO BOX 2 tNeuRBR D'
MATTITUCK,NY 11952 INSURERS:
INSURER P
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPBOFINSURANCfiLICYRPP LICEX
Lm POLICY NUYBER POYP LIMITS
A COMMERCIAL GENERAL LIABILITY Y 3101X3749 09115120180911512019 EACH OCCURRENCE S 1,000,000
CLAIMS MADE OCCUR DAMME TO RENTeu
PREMIS5S fEaS 100,000
XX COMMERCIAL POLICY MED EXP one n S 5.000
PERSONAL BADV INJURY 5 1,000.000
GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE S 2,000,000
X POLICY F-1PRO• ❑
JECT LOC PRODUCTS-COMP/OPAGG S 2,000,000
OTHER S
A AUTOMOIRLSLIAMUTY 315204956 09/1512018 09/15/2019 I S 1,000,000
ANY AUTO BODILY INJURY(Per person) $
ALL OWNED SCHEDULED BODILY INJURY(Per ocdderd) S
AUTOS X AUTOS
HIREDAUTOS ANON-OWNED PROPERTY DAMAGE(Para IS
S
A UMSREL'LAUAS OCCUR 3152E2279 09115/2018 09115/2019 EACHOCCURRENCE Is 5.000.000
EXCESS L146 CLAIMS•MAOE AGGREGATE S
OED I I RETENTIONS S
WORXILRSCOMPENSATIONTH
AND EMPLOYERS'LIABILITY Yin ATUTE ER
ANY PROPRIETORIPARTNER/EXECUTNE !N E L EACH ACCIDENT S
OFFICERIMEMBEREXCLUDED? ElNIA -
(Mandatory M NN) E L DISEASE-EA EMPLOYEE S
M yaa,desenbe under
DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT 13
DESCRIPTIONOFOPERATIONS/LOCATIONS/VgMCLFAI;0ORO 101.Addillonal Remarks Solved"maybe attached Itmare space Is requirod)
CERTIFICATE HOLDER AS ADDITIONAL INSURED
16665 MAIN ROAD CUTCHOGUE NY 11935
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN
TOWN OF SOUTHOLD ACCORDANCE WITH THE POLICY PROVISIONS.
53095 RTE 25
SOUTHOLD.NY 11971 AUTNO Z
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MACARI VINEYARDS RECEIVED
JUN 5 2019
June 5, 2019 Southold Town Clerk
Southold Town ZBA
53095 Route 25
Southold,New York, 11971
To Whom It May Concern:
Macari Vineyards, located at 24385 Main Road, Cutchogue,New York, 11935 will be hosting a
community event on Monday, August 5th, 2019. The tentative rain date has been set for Tuesday,
August 6th, 2019.
The event will be an effort on behalf of Macari Vineyards and Ammirati's of Love Lane to bring
our North Fork community together during the summer months. Guests will have the opportunity
to enjoy wine, barbecue, and the screening of a classic film.
We are requesting the approval of this Special Events Permit from the Town of Southold so we
may finalize arrangements.
Macari Vineyards and Winery sincerely appreciate your assistance in this matter.
Very Truly Yours,
Alexandra Macari
P 0 BOX 2 150 BERGEN AVENUE MATTITUCK, NY 11952 MACARIWINES COM 631 298 0100
Town of Southold
P.O Box 1179
Southold, NY 11971
A .
* * * RECEIPT * * *
Date: 06/05/19 Receipt#: 255402
Quantity. Transactions Reference Subtotal
1' Event Fee Mac2-a-b $150.00
Total Paid: $150.00
Notes:
Payment Type Amount Paid By '
CK#8199 $150.00, Macari,Vineyards
Southold Town Clerk's Office _
53095 Main Road, PO Box 1179
j Southold, NY 11971
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Name: Macari,Vineyards
150 Bergen Ave
Po Box 2
N Mattituck, NY 11952
Clerk ID: SABRINA Internal ID:Mac2-a-b