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HomeMy WebLinkAboutGreenport Brewing Co 2019-27 Southold Town Board - Letter Board Meeting of June 4, 2019 RESOLUTION 2019-514 Item# 5.20 ADOPTED DOC ID: 15292 r THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-514 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 4, 2019: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Greenport Brewing Co. to hold Special Event 2019-27 at Greenport Brewing Co., 42155 Main Road, Peconic,New York as applied for in Application GPB2a for an event on July 28, 2019 from 4:00pm to 8:00 pm provided they adhere to all conditions on the application, and to the Town of Southold Policy for Special Events. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated June 5; 2019 Page 33 l ' MH (�) F 9BOUYNEDLED (THM PERMIT MUST BE KEPT ON THE PREMISES) Name of Event : Greenport Wrestling Exhibition Permit No. : GPB #2 a T-vpe(s) of Event : Wrestling Location of Event : Greenport Brewing Company Date(s) of Event : July 28, 2019 Time of Event : 4:00 PM - 8:00 PM RECEIVED ®� MAY 2 9 2019 Southold Town Clerk TOWN OF SOUTHOLD 01CM -17 Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as Possible. AnycoMpleted application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential pro e} a forrp ofit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the followingrhe uirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. &�A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. F E: Is the application being submitted at least 60 days before the event[-I/Yes [ ]No If Yes,Fee of$ has been submitted If No,Fee of$ has been submitted Updated 8/7/2018 ❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured A Parking/F,vent Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control lit acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Id"Q Dated JS ature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 RECEIVED M AY 2 9 2019 Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# AD 9'47 Applicant(s)name: 'I-14a G� PLKLr R2h1Jj/J6 ca . Date of Submission I I$ ul Name of Event 6fZh-rzA6'Psaj7-f_- Wz'-riz Tum Ekl�c-w SCTM#'s 1000-Section r --T_ Block- 61 Lot(s) Li Dates of Each Event: �" �' 14k If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: 1C 4-�' .L 1`d-d i— ��'it l�� MA-1-('4 (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From TOO NA to 8 --OD Nm Town Services requested: ( )Yes ( )No If yes,Describe Police Dept. Highway Dept. Describe Services ^j r A Maximum Number of Persons Attending At One Time: 400 Number of cars expected/, 200 Is a Tent or other temporary structure being used? [)C]Yes [ ]No If yes provide size(s) Will food be served?[XJ Yes [ ]No If yes provide number and name(s)of food vendor(s) � Updated 8/7/2018 Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes No -If yes how many?, Describe Type of vendor(s) /- A Property Owner(name/address): l� �� E L-`-t- Contact Person and Contact Tel.# ��Y4i1,�' 0` �•4@Z-(�� C�� S�3 -`��L� e-mail address 01144 AQ � J'�1�6�> C.cs�r✓1 Event Location:,Street-Hamlet Address: -VEL`J�� �' M l'�u7 oit°LCS TM# Mailing Address to Send Event Permit to: .� Have any of the development rights been sold to the Town of Southold[ ]Yes [J]No and/or Suffolk County Agricultural Program? [ ] Yes o ' If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take' In ace• YOU MUST ATTACH A PARKIN G /EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC ONTRO .PLAN(see next page) A ParkingLEvent Plan maybe a survey, site plan and%or aerial view(for example Google Earth) of the subject property,INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its'location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees'and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers,and other fire safety equipment. (7) The location of all temporary utilities.to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress'and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any, and the type,and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/20'18' (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided,Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide'notice to the Town immediately should there he any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to ke any and all inspections necessary in connection witA this S ecial Event. � 4vo""VVy36M Wd V�V "�Y(ilAr7 Print name of Owner ignature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,_SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town,, County or State Roads or Rights of Way� 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed.' 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the-time, date,'place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the,temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site,food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event,-including but not limited to parking, ingress/egress/access, . tent(s or to por=structure(s),or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rig is land, 10. NO activities associated with this event, including but not limited to parking,ingress/ekress/access, tent(s) or temporary structure(s). or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee, 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. 'Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 , • -S UMM h.iain Rd / AL v � N 1 SURVEY OF PROPERTY E F-VCAtF AT PECONIC TOWN OF SOUTHOLD Z g Za tc( SUFFOLK COUNTY, N.Y. 1000-76-01-14 .1� SCALE.- 1'=40' NOKVBER 29,2011 JAIWARY L.2M i((NDUt smucna) JANE 12,2014 REMSIONS JANE 24.2014 RENOgN� Impai �' Po � AXY 1&2014 WAY 24.2017 NAL)BARN RE11110NS) v l' � 2 T� 90 O o � s � oar ® T' yJ 4 J �� "�" �. ,4 •� 'fit, p� �r 1 J� al G6 �fsf J � eT �G0•+�6� ° 4.6",¢ c d� �G&,p`'S 6a 4 .p c „pEp•�e lie `,rGl IG�V CERT7FIED TO. •' AT BANK OF AMERICA o-unurY PaE MMMM BEER LLC ..FLAG POLE ABSTRACTS INC. \ 0. UGHT POLE * t ► SIEE1 Corns(TW.) J p.N/DRANT ANY AOMARON OR AWWN M IMS SLIIKY IS A WaAWN LIC. N0. 49518 SEMN 72OXF 1AE NEW MW STATE EDLOO47MV LAW EMXPT AS PER SECWN 7205-Si7AlMVEiM t.ALL CER7FICANONS HDWM ARE VALC frit 7W YAP AND COPES iNE1 W CKY F (531)ox 90970 FAX(631) 753-1797 SAID YAP OR ca ES WAR nE SEA.OF 7/E SWW7W AREA=2.8766 ACRES P.O. Box 909 NIIO.¢SOMME MWARS AMM 1230 IRAVELER STREET SOUTNOLD,N.Y. 11971 11-228 THE GREENPORT BREWING COMPANY, LLC 42155 MAIN ROAD PECONIC, NEW YORK 11958 631-477-1100 Info@Greenportbrew.com RICH VANDENBURGH JOHN LIEGEY Founder Founder Vice-President,NYSBA PARKING PLAN [EVENT PLAN In connection and in support of our application for a Special Event permit,please refer to the ,attached site plan, survey, offsite parking map and field plan which depicts the overall layout for our Summer Sizzler Wrestling Event for further reference. Our property is 2.89 acres in size and located on the corner of Route 25 and Peconic Lane. We plan to hold the event outdoors in the rear grassy area of our property,but will also use our Tasting Room and Kitchen that is approximately 3500 square feet in total. This is a good weather event only. This event celebrates the partnership between two local businesses with some "tongue & cheek" wrestling exhibition that may remind you of early Saturday morning TV as a young child. We Will have a 20 x 20 performance-ring set up in the,middle of the rear field to provide the professional wrestlers a place from which to entertain the ticketed attendees to root and cheer for their choice of wrestler. We plan to'sell 400 tickets that include a VIP and regular admission pricing. We plan to permit parking for attendees in both of our lots and allow for temporary parking in the employee only section as well. All employees will park on the commercial property we have across the street on the corner of Route 25 and Peconic Lane. We will have signs directing traffic flow as well as restroom locations. There will be 4 exterior temporary restrooms and hand-Washing station placed at the rear of the property and staff to monitor and keep these areas stocked and clean. There will be a perimeter established on'the Westerly and Southerly portions of the field with two entrances that will serve as a gated entrance for ticketed patrons only. We anticipate having enough space on site to accommodate,parking. The main tasting room will be open and will serve to provide shelter and shade from sun or weather. The main location designated for attendees will be in the grassy area located on the north-east portion of the property. The event ends,at 8pm and any amplified music or announcements will end at that time as well. We anticipate that we will never have more than 400 guest's in attendance at any one time. Security will be provided by Platinum Executive Security(PES) and Wayne Sailor on all dates. Platinum Executive Security is a duly licensed Watch Guard and Patrol agency in the State of New York(License #11000141500), and is duly insured with the Mechanic Group, Inc. Wayne Sailer 631-300=8745 is the' main contact for PES. PES will provide (1) Supervisor and up to (4) security/parking personnel on each date. They will insure that all traffic arriving from the Peconic-Lane and Main Road entrances will be moved quickly and safely into the designated parking areas, and will further seek to divert anyone from parking on the street. We will post No Parking Signs along the roadways in front of the brewery on Route 25 and Peconic lane to further emphasize that no one should be parking on the street. A clear fire lane will also be established at both the Peconic Lane and Main Road,entrances from those roads with a free run to the event area. In the event of an emergency situation,personnel will contact the proper agency and direct them to that location. INGRESS Traffic: Guests arriving from Peco ic•Lane and the Main Road will be directed by PES Parking Personnel in marked safety vests and radio communication and will direct arriving guests to the parking area via the 35 foot wide entrances at each parking lot location. All vehicles will be self parked in a neat and organized row by row fashion. EGRESS Traffic: All departing guests will be guided by'PES Parking Personnel onto Peconic and Main Road in an orderly and controlled fashion so as not to create a traffic congestion situation. PES Parking Personnel will have safety vests, lights and radio communication directing departing guests. The Southold Police will maintain full traffic control of the Public roadways, and PES will assist but will not be working on any,public streets or roadways. Any and all debris left at any location or parking area will be removed and properly discarded at the conclusion of the event by the brewery staff and be placed in'our dumpsters that are located on site in the designated and fenced in trash area. • *-""""'^ GREEN-8 OP ID: ACC7R�A DATE(MM/DD/YYYY) �,. CERTIFICATE OF LIABILITY INSURANCE 05/29/2019 THIS'CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED' BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the polici(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 315-768.8888 CONTACT Ross Kraft&Andy Bierrlat Gilroy,,Keman&Gilroy,Inc. PHONE 315-768-8888 FAx 315-768-8600 210 Clinton Road AIC,No,Et)- A1C,No P.O.Box 542 E-MAIL New Hartford,NY 13413-0542 D Ross Kraft&Andy Blemat INSURERS AFFORDING COVERAGE NAIC# INSURER A Cincinnati Insurance Co. 10677 INSURED The Greenport Brevnng Co.,LLC INSURER B:The Charter Oak Fire Ins.Co. 25615 Douglas Gerowsid 42155 Main Rd. INSURER C• Peconic,NY 11958 INSURER D: INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE,ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECTJO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUB POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE �OCCUR X, ETD0451429 08/07/2017 08/07/2020 PREM SES Ea occcu ence $ 500,000 MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 2,000,000 X POLICY JE T LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER A AUTOMOBILE LIABILITY CO a(EaccIN en SINGLE LIMIT $ 1,000,000 ANY AUTO ETD0451429 06/07/2017 08/07/2020 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ X AUTOS ONLY X AUOTO ONL� PeOradent AMAGE $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE ETD 0451429 06/0712017, 08/07/2020 AGGREGATE $ 5,000,000 DED RETENTION$ ' B WORKERS COMPENSATION " EMPLOYERS'LIABILITY PER ER H- AND ANY PROPRIETOR/PARTNER/EXECUTIVE � HO-UB-9F34795-0-19 01/01/2019 01/01/2020 E L EACH ACCIDENT $ 1,000;000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E L DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) July 28,2019 event-Wrestling event All professional wrestlers have own Insurance. The certificate holder is included as additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town Of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Route 25 P.O.Box 1179 , Southold,NY 11971 AUTHORIZED REPRESENTATIVE j0f4.11� ally JT ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/29/19 Receipt#: 254916 Quantity Transactions Reference Subtotal 1 Event Fee gpb2a $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#1768 $150.00 Greenport, Brewing Co. Southold Town Clerk's Office 53095 Main Road, PO Box 1179 r Southold, NY 11971 Name: Greenport, Brewing Co. 42155 Main Rd Peconic, NY 11958 Clerk ID: LYNDAR Internal ID,gpb2a Rudder, Lynda From: Silleck, Mary Sent: Friday, May 31, 2019 8:16 AM To: Rudder, Lynda; Noncarrow, Denis Subject: RE: gpb2a special event app Good Morning, this is a go, please do resolution for Tuesday's meeting. Thanks Mary -----Original Message----- From: Rudder, Lynda Sent:Wednesday, May 29, 2019 10:32 AM To: Silleck, Mary; Noncarrow, Denis Subject: gpb2a special event app Importance: High Your message is ready to be sent with the following file or link attachments: gpb2a_20190529103316.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled.