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HomeMy WebLinkAbout01/2019 r ' r HIS,' '±C C- P ES V .'I` ON COMMISSI,()N 15 JANUARY 2019 - ADMINISTRATIVE SUPPORT ISSUES (CONFIDENTIAL), S The current support system is not working. 1. Due to HPC secretary's regular job requirements employee is unable to get to scheduled HPC meetings on time. `s s 2. Due to employee's work schedule employee does not have access to HPC files during the work day. In addition, employee is unable to take calls related to HPC business during regular work hours. 3. On several occasions members of the public have gone to the building department office requesting to see HPC files, and have not been able to gain access to the files. At this time we I are not sure where the HPC files are located. 4. Currently, there is no dedicated HPC phone number or email address for the public to call ,-"' ` 5 to make inquiries or leave messages. (Commission members are using personal e-mails to communicate with each other, and the public.) 5. We do not know where HPC meeting minutes and correspondence are being kept at the present time. As an example: a member of the public requested, (via the building department), and paid for, all documents relating to an application currently before the commission. The individual complained to us, in writing, that the files were incomplete, missing the original application, and critical correspondence. J Recommendations, 1. Hire administrative support staff to fulfill,"the following Job Description: Capable multi-tasker with good working knowledge of town departments and how they interact with HPC. Must be able set up HPC meetings, including preparation of agendas and recording of minutes, coordination with applicants, maintaining files, responding to public HPC ADMINISTRATIVE SUPPORT ISSUES&RECS 115 19 eww Page 1 inquiries, coordinating public notices, and coordination with other town departments. Must be available during the work day to access files, respond to inquiries and support the commission in its work. 2. Files: Identify permanent location for all files, close to HPC meeting location, pertaining to the work k of the HPC, making them available to the public during working hours. a 3. Public Communication: a Create dedicated phone line and e-mail address for the HPC. 4. Streamline application process The present system is cumbersome, requiring applicants to make numerous trips to town offices to complete applications, obtain building department denials, and arrange to be placed on the HPC agenda for pre-hearing conferences and public hearings. ; 's 2 Respectfully submitted: k Jamie Garretson, Commission Chair Anne Surchin, Commission Vice Chair E 9 Edward W. Webb, Commission Member, ` f HPC ADMINISTRATIVE SUPPORT ISSUES&RECS 11519 eww Page 2 T W- N 'Of !G VT T-, 0 L 1) ,HISTORIC PRE$ER ONCOMMISSION 15 Jan 2019 To: Supervisor Russell From: Ted Webb (Tedwebblgoptonline.net) Attached: CV of Dr.Joel Klein At the December 2018 meeting we voted unanimously to invite Dr.Joel Klein to serve as an advisor to the commission. His credentials, as noted in the attached cv,are impressive. He has faithfully attended many of our monthly meetings and has offered important advice when called upon. We would like to know if this action requires your approval, or approval of the town board. Thank you. i JOEL 1.KLEIN,Ph.D.,RPA k 635 Lloyds Lane Mattituck,New York 11952 (631)315-5217(phone) ? (914)523-7166(mobile) j oelkleinLoptonline.net EXPERIENCE PROFILE Dr.Klein has almost 40 years of experience conducting and supervising cultural resource studies associated with the permitting of major energy and infrastructure projects throughout the United States.These include nuclear, fossil-fuel, hydro-electric and wind-energy generation projects; electric and gas transmission projects;highway projects;telecommunication projects,and large and small-scale housing and commercial " developments. Dr. Klein's experience includes management of large-scale terrestrial and underwater archeological surveys; historic architectural surveys; preparation of cultural resources sections of < environmental impact assessments under NEPA and various state environmental laws such as New York's SEQRA; NEPA Section 106 compliance documentation; and development of cultural resources and r environmental industry outreach training courses. L EDUCATION Ph.D. New York University Anthropology 1981 M.A. New York University Anthropology 1973 B.S. City College of New York Anthropology 1970 PROFESSIONAL CERTIFICATION 1977-present Registered Professional Archeologist(RPA)No. 10466 ADDITIONAL TRAINING Advisory Council on Historic Preservation Advanced Training Course in NHPA Section 106 Review National Park Service/Tennessee Valley Authority Archaeological Site Stabilization Training Course Federal Bureau of Investigation Location of Human Remains Training Course FEMA Coordinating Environmental&Historic Preservation Compliance Course EMPLOYMENT ffiSTORY 1997-2014 John Milner Associates,Inc., Croton-on-Hudson,New York Associate Director for New York-New England Operations 1979-1997 Foster Wheeler Environmental Corporation (formerly environmental division of EBASCO Services,Inc.) 1986-1997 Consulting Archeologist and Manager,Cultural Resources Group 1984-1986 Supervising Archeologist F 1982-1984 Principal Archeologist/Resources Planner 1981-1982 Senior Archeologist/ResourcesPlanner 1979-1981 Archeologist/Resources Planner 1977-1979 Bowe,Walsh and Associates,Consulting Environmental Engineers,Melville,New York Supervisory Archeologist Joel I.Klein Resume,page 2 1976-1977 Scientist(Archeology) Preservation Field Services Bureau(State Historic Preservation Office) New York State Office of Parks and Recreation Albany,New York PROFESSIONAL SERVICE Society for American Archaeology 2000-2003 Chair,Committee on Consulting Archeology s 1995-2003 Member,Committee on Consulting Archeology 1977-1987 Assistant Editor for Current Research(Northeast),American Antiquity s Society of Professional Archeologists f 1992-1994 Member,Standards Board 1986-1987 Editor,SOPA Newsletter American Society for Conservation Archaeology 1982-1985 Executive Board and Editor,ASCA Report ; Professional Archaeologists of New York City 1979-1989 Executive Board 1983-1984 President 1982-1983 Vice President PROFESSIONAL AFFILIATIONS s i Society for American Archaeology New York Archaeological Council Professional Archaeologists of New York City New York State Archaeological Association r COMMUNITY INVOLVEMENT r t 2015-date Southold Indian Museum,Special Advisor 1995-2005 Planning Board,Village of Croton-on-Hudson,New York 1999-2006 Westchester County Citizens Consumer Advisory Council 2000-2003 Board of Trustees,Croton Free Library 1993-1995 Water Control Commission,Village of Croton-on-Hudson,New York REPRESENTATIVE PROJECT EXPERIENCE 2013-2014 ESS Gro pj ftic.,,,on,behalf 4 West t"4m`Partners.,LEC; fnr;.the West'Point Transm?ssion Project,.F'titCipal-in=Chtslge,E'has 'IA archologiral;auehitceturI and undexwati;rr stirveys in support of a NYS Public Service Commission Article VIl application;presentation of expert testimony.Westchester and Green Counties,New York. 2011 GeAUti'g'New=Ydrk•LLC, Resort Wdfld NY at'Agueduct.'project Manager responsible,for devet6 inerit:oT.arcfteological monitoring and unantieipated•discovery plans,'and supervision of archeological monitoring of underground utility installations at a proposed casino at ; Aqueduct Raceway(Queens Co.NY). 2010-2011 APEX Companies LLC. South Terminal Marine Infrastructure Park, New Bedford, MA. Directed cultural resources investigations in support of NHPA Section 106 compliance associated with the permitting of a proposed port development Services included upland Joel T.Klein Resume,page 3 archeological surveys,underwater geoarcheologicaI evaluations of prehistoric site potential, a National Register evaluation of an identified shipwreck,and Native American consultation support. 2008-2011 Bureau of Ocean Energy Management, Regulation and Enforcement, Historic Properties Data Base Project. Project Manager responsible for development of a GIS data base for us in identifying historic properties on the east coast of the United States that could be visually affected by off-shore alternative energy projects located within the US Exclusive Economic Zone. 2009-2011 US Army Corps of Engineers (New York District) NHPA Section 110 Surveys. Task ' Manager responsible for multiple subtasks including Phase I and H archeological surveys of z Corps-owned lands on Cooke's Tsland(Washington Co.,NY),Schodack-Houghtaling Tsland (Greene Co. NY), and Troy Lock and Dam (Rensselaer County, NY); underwater assessment and National Register evaluation of three breakwaters in Lake Champlain; curation assessment of historic records maintained at the Corps' Albany Field Office; and ' preparation of a GTS cultural resources data base of the New York District's civil works projects. 2008-2010 Consolidated Edison Company of New York, M-29 Transmission Line Project. Project Manager responsible for development of prior-disturbance documentation and archeological sensitivity evaluations for a 7-mile underground high-voltage transmission line in Manhattan, the Bronx, and Yonkers, NY. Also responsible for preparation and implementation of a construction monitoring and unanticipated human remains discovery protocol. E i 2008 PPM Energy,Inc.,Roaring Brook Wind Project. Project Manager responsible for a Phase I cultural resources surveys for a proposed 40-turbine wind-powered electric generating project and associated 115-kV transmission line in Lewis County,NY. Directly responsible for evaluation of-6sual impacts to historic properties. r 2008 Consolidated Edison Company of New York, Parkview Feeder Project. Project Manager t responsible for supervision of archeological monitoring during construction of a 138-kV ` t high-voltage underground transmission line in the Bronx. 2007-2008 ABB Landscape Architects and NYC Dept. of Parks and Recreation, Van Cortlandt Park Parade Ground Reconstruction, Bronx, NY. Project Manager responsible for Phase I archeological investigations. 2007-2008 NRG, Inc. and Rockies Express Pipeline LLC, Rockies Express East Pipeline (Spread 4). Principal-in-Charge,responsible for Phase I and Phase 11 cultural resource surveys,including geoarcheological deep-testing, for a 40-mile segment of a FERC-regulated natural gas pipeline in Indiana. 2006-2007 WRT and The Trust for Public Lands. Cultural Resources Task Manager responsible for historic preservation compliance associated with the development of Southpoint Park on Roosevelt Island,New York City. 2005-2007 Horizon Energy and ESS Group,Inc.,Marble River Wind Power Project. Project Manager responsible development and execution of a GIS-based work plan for a Phase 1 cultural resources survey of a 19,000-acre study area associated with a proposed 109-turbine wind- powered electric generating project in Clinton County, NY. Also responsible for the evaluation of visual impacts to historic properties Joel I.Klein Resume,page 4 2004-2007 NYS Office of Technology/Devorsetz Stinziano Gilberti Heintz & Smith. Cultural REsoifices lea-di respdbiible for prepa'ripg archeolcigidal i iid historic rchbured5-secti6n,pf the Generic Envirtsntriental,Impact.;StateptCitt, for NettYork's 5t -o Wireless Network Project.Also responsible for review of cultural resources components of individual facility applications submitted to the FCC. 2002-2007 New York State Education Department and NYS Department of Transportation. Project Director responsible for management and supervision of cultural resource surveys of highway and other transportation projects located throughout New York State. 2006 NYS Depa truent,ofTransportatian(t4cw l'oikl �tate'ivlusewp,I?Welarclieoiogicai;survey of a pro ioscil discliiirge.-basin,-.aiicl:'ieliac$fzon,:oi�;a limed`iiineteeix li entizrj� will using rnundpeneitatingtkdaf.,Towh;gfBraokhAVext,-SutfoI ount3y,dV !York, 2003-2006 Coalition of 9/11 Families. Special Consultant to the Executive Board of the Coalition of 9/11 Families concerning historic preservation issues associated with the redevelopment of ; the World Trade Center Site in New York City. 2005 Parsons/LIRO LLC and Triborough Bridge and Tunnel Authority, Project manager responsible for developing and implementing archeological testing and human remains protocols associated with new bridge ramp construction at the location of former Potters Fields on Wards and Randalls Islands,New York,New York. Responsible for coordination with the Office of the Chief Medical Examiner. ' 2005 Anray Custom Builders. Project Manager responsible for implementation of an archeological data recovery program at an Archaic/Woodland Native American site in Glen # Cove, New York. Work was required by the Nassau County Planning Commission as a condition of approval for a proposed 5-lot subdivision. 2005 ENTRIX Environmental Consultants and the Federal Energy Regulatory Commission, Broadwater LNG Project- Responsible for preparing cultural resources sections of the E1S for a proposed off-shore LNG facility to be located in Long Island Sound, Suffolk County, New York 2005 New York City Department of Environmental Protection,Water Tunnel#3. Project manager responsible for Phase IA archeological sensitivity evaluation of, and archeological monitoring at,three proposed shaft locations associated with public water supply facilities. 2004 National Park Service, General Grant National Memorial (Grant's Tomb), New York City. Project manager responsible for Phase 1 archeological survey of locations of proposed infrastructure improvements. 2004 NYS Office of Parks Recreation and Historic Preservation. Project manager responsible for Phase I and 11 archeological surveys of the location of proposed Rivers and Estuaries Center in Hudson Highlands State Park,Dutchess County,NY. 2003 Avalon Bay Communities, Chrystie Place 11 Project. Project Manager responsible for supervision of a NYC Landmarks Commission-mandated archeological survey of the site of a proposed development in lower Manhattan located on a former cemetery site. Also responsible for preparation of a human remains discovery protocol for the project. 2001-2002 Environmental Science Services and Northeast Utilities Services Co, HVDC Submarine Cable CLIC Project. Project Manger responsible for preparing a cultural resources impact evaluation for a proposed submarine cable between Norwalk, Connecticut and Hempstead Harbor,Long Island,New York. e Joel I.Klein Resume,page 5 2001 Environmental Science Services, LIPA-CL&P Submarine Cable Replacement Project. Project Manger responsible for preparing a cultural resources impact evaluation for a proposed submarine cable between Norwalk,Connecticut and Northport, Long Island,New York. s 2000 de maximis ine., Pine Street Canal Superfund Site, Burlington, Vermont. Project Manager responsible for preparation of a Historic Resources Study(HRS)required under the terms of a Consent Decree between the Performing Defendants, the USEPA and the Vermont Department of Environmental Conservation. The HRS constituted a Stage I13/2 survey and $ included an evaluation of the significance of the Pine Street Canal and associated industrial archeological sites, and several sunken canal boats. The HRS also presented a technical evaluation of the effects of proposed mitigation measures and outlined possible alternative 1 mitigation measures. 1998-2001 U.S.Generating Company,Athens Cogeneration Project,Greene Co.,NY.Project Manager responsible for Phase I archeological surveys of project intake and discharge water lines, ". access roads and transmission lines;presentation of expert testimony to the New York State 3 Board on Electric Generation Siting and the Environment; assisting project attorneys with NHPA Section 106 compliance requirements associated with the Project's Army Corps of Engineers permit. k 2000 Caithness Energy Project. Project Manager responsible for supervision of Phase I archeological survey of the 42-acre site associated with a proposed power plant in Medford, Suffolk Co., NY. Also responsible for supervision of associated architectural surveys and assessment of the project's visual impacts on historic structures. 1998-2000 New York City School Construction Authonty/Wall & Associates, Inc. Project Manager responsible for preparation of historic and archeological screenings and evaluations for a proposed school locations_ Specific project sites include PS 234,PS 137,PS 108,the Early Childhood Center, and Auburndale high School(Queens); PS 274 and PS 156 (Brooklyn); and PS 650(Bronx). ' t 1999 Environmental Science Services Inc./TransEnergie, U.S. Ltd. Cross Sound Cable Project. Project Manager responsible for conducting a Phase IA archeological survey of the landfall and upland components in Suffolk County,New York,of a proposed a submarine electrical transmission line across Long Island.Also responsible for assisting in the preparation of an Article VII application to the New York State Board on Electric Generation Siting and the Environment. 1998-1999 Dormitory Authority of the State of New York/Edwards and Kelcey Engineers. Principal Archeologist and Project Manager, Phase I1 and III archeological investigations. Queens Family Court and Family Court Agencies Facility,Jamaica,Queens,NY. 1988-1997 Federal Energy Regulatory Commission (FERC), Office of Pipeline Regulation (OPR)_ Cultural Resources Lead for FERC's Environmental Support Services contractor. Responsible for supervising the preparation of cultural resources sections of Environmental Impact Statements and Assessments for the following projects: APEC Pipeline (Pennsylvania, Ohio,West Virginia,New Jersey) (1988-89);Champlain Pipeline(Vermont, New Hampshire,Massachusetts)(1989);Iroquois Pipeline(New York,Connecticut) (1989- 91); Indiana-Ohio Pipeline (1989); Gateway Pipeline (Alabama) (1989-92); Northwest Pipeline Corp.Expansion I(Washington,Oregon,Idaho,Wyoming,Colorado,Utah)(1991- 92); Eminence Dome Project (Mississippi) (1991); FGT St. Petersburg/Sarasota Connector (Florida) (1991); West-East Crossover Project (Louisiana, Mississippi) (1991-92); Yukon- e Joel I.Klein Resume,page 6 Pacific LNG Project (Alaska) (1992-93); FGT Expansion III Project (Florida, Alabama, Mississippi, Louisiana) (1992-94); Liberty Pipeline (New York, New Jersey) (1992-1993); Northern Border Pipeline (Illinois, Indiana, lo«a) (1996-97); PNGTS/Maritimes Phase I Joint Facilities Project(Maine,New Hampshire,Massachusetts) (1996-97);Destin Pipeline (Alabama) (1996-97); Columbia Market Expansion Project (Pennsylvania, West Virginia, Ohio) (1996-97); Seasonal Expansion Project (1996-97); Great Lakes 1998 Expansion F (1997);PNGTS Project(Maine,Vermont,New Hampshire)(1997). 1995-1997 US Air Force, F-117 Crash Site Remediation. Project Cultural Resources Specialist responsible for scoping archeological and Traditional Cultural Properties surveys of the site of a plane crash and proposed hazardous waste remediation project located on the Zuni Indian Reservation,New Mexico. 6 1993-1996 Federal Energy Regulatory Commission, Cultural Resources and Environmental Industry ; Outreach Training Courses, Task Manager and Cultural Resources Lead. Developed and presented course materials for FERC training courses intended for pipeline industry personnel. Courses covered certificate application preparation(including Resource Reports), FERC cultural resources reporting guidelines, NHPA compliance, Native American consultation, and the relationship between pipeline construction techniques and cultural resources impacts. 1986-1996 United States Environmental Protection Agency, REM I11/ARCS 11 Programs, Program Cultural Resources Lead.Responsible for supervision of cultural resources studies carried out in conjunction with preparation of Remedial Investigations and Feasibility Studies (R111rSj' fpr togitfitr)d haz dn�is vgsto, sites foc�atecd in, the eastern United States. s P sp6nsibw foi•sripei"taising airlietsltigical and hisioric 3xcbitectural field surveys, cultural s resources data collection,and preparation of impact assessment evaluations 1991-1994 New York City Department of Environmental Protection, East of Hudson Dams Rehabilitation Project, Cultural Resources Task Leader. Responsible for all aspects of F compliance with State and Federal historic preservation compliance requirements associated with the rehabilitation of historically significant dams(including Amawalk,Titicus,Muscoot and Kennsico dams in Westchester and Putnam Counties) v6thin New York City's Croton River water supply system;liaison with New York City Arts Commission;identified cultural s resource concerns associated with proposed engineering and design modifications. ` 1989-1992 Federal Energy Regulatory Commission, Manager/Co-Principal Investigator, Mobile Bay Pipeline Cultural Resources Enforcement Task.Responsible for preparing an assessment of damage to more than 200 archeological properties which resulted from the construction a natural gas pipeline Alabama;provided technical support to FERC's legal staff in the Office of Enforcement. 1988-1989 Defense Nuclear Agency, Superconducting Magnetic Energy Storage Facility (SMES) Prajedti Project Arcl16616 ist. 'RoobsibI& for coordinating assessindnt of damage, to sireheolajicttl sites ywhich.tC'ulted-Jr'um-unautborized•,activhie_s at the project site on,Bureau of Land Management lands in New Mexico. 1988-1989 New York City Transit Authority Queens Subway EIS, Cultural Resources Task Leader. Responsible for preparation of cultural resources sections of environmental impact statement for proposed extensions of the New York City subway system. 1988-1989 Alpine;Ocean Seismk,'$urvey.,$erved as-Project,Principal IInvestigator-•for the Asbury Park to Manasquan CuAu4 esources Survey,carried_out for the Almy CalpS of Engineers(New York Dia4)iii co."nnertion with ilia Satrdy"Hotiic[o,Barvcgat Inlet Beach Erosion Control Project. Responsible for compiling shipwreck:inventories for the project area, preparing evaluations of National Register'ehgibility for kntiwri,wre,cks, and evaluating thepoientW a Joel I.Klein Resume,page 7 for the presence of inundated prehistoric archeological sites through an analysis of marine geology and sediment cores from the project area. 1988 TeledyneBro«n, Pgrshing')4i]ssile Project, INW Treaty Em ironmental Assessment'Cultural k Resoilxces Task S eider;Resp_tlngible for supervision of archeological sti�eys of pr.Qposcd alternate missile destruction sites at Pueblo Depot(Colorado);Longhorn(Texas)and Tooele # Depot (Utah); liaison with State Historic Preservation Officers and Corps of Engineers archeologists;prepared cultural resources impact assessment. 1987 New York State Urban Development Corporation, Cultural Resources Task Leader. In chargd of'colleetion acid assessment of historic,.and archeological data for use•invprcpparation ofiNew'korlc State's p',p,' al to the US�.Depaxtinent.of Energy for the Superconducting S pci t~oXlider,xespoustl9le fiirpreparino NHPA eetioti•1,06 and Alacrican IndianReligious ;1=icoom Act compliance plans; liatsran with Slate Historic Presenratiori.brie^ prepared estimates of cultural resources impacts at three proposed sites in Orange, Wayne, and Franklin Counties,New York. 1986-1987 New York Power Authority, Cultural Resources Task Leader. Responsible for managing uplan`&:and,un&rwatcr:archeological 'surveys, lijstoric farchiteetuial,suryeys, atisl relnted' itYtpiict asses§►nstits fora 345 k.V 6k&ricul 6AIe"crossing,:long Islttttii'Sp"'d. 1�1sa rg tirist'blc'for aratiotr'and reseutatitlti of cx ert tt stimOn at New-'>York•Stale.lrrtitlIc -V Ppblic•gervrce _Clieariu omimissiunt gs, nnd'.liatsciit•with the New,'York S'tate,Histar'id Preservation Officer. 1985-1987 National Park Service, Project Manager. Responsible for preparing a NHPA Section 106 cultural resources compliance and management plan for all World War II Department of Defense debris in Alaska as part of the Army Corps of Engineers Defense Environmental Restoration Project. g 1982-1986 Alaska:Po1*br Abth6rity, SusitfimHydfoeledtric Prijjec(,•Project..Afcbediogist.`Aespdnsiblc t for coordina6A,of field studies,field'gyalityassurauce,.aelz Y agencofiison,-compliance with ';Z k licen8irtg; r'egwrements, aiui' prepardtion of ealiert testimony. Siipefvisea c assessvbeht of -impahis :Q: and :preparation of mitigation"plaq, for, more tliarr:X100 ,atcchcoltsgical sites..to be;affected hy, udnsttvetion and aperatiom of't%ka.major,dams,64,n 38, 0(1`acre i eseivoir.Sii)ietva`sed.itevelopment arid'testiitg fa cultural re purees pre cIt iriotlel f6r use along tiie pro7eets'230 mitrs-o J45` kir transtni ibi lute and£or scopuag;ancl' t execution of a Native heritage resources study 1983-1985 US Department of Energy, High Level Nuclear Waste Repository Program,Environmental Project Management Contract,Cultural Resources Task Lead. 1980-1985 National Park Service, Project Manager Responsible for developing archeological overviews and management plans for 19 US ,Army DARCOM (now,Army Material Cdturciand) �tacilities 16.cated'jkviighoM the;lnorthdast; inctu g WaterObt'Arsenal, the Ro4erjAm„l iitu9Jbg Area,and Seneca Dcpot`(Nerivork);Letterketmy apd Newsy Cumberland bepot5`ati "P`Sctanion:Artny Aiaitiiuniiiox%-Plnttt{1?euiasylYariia),;Ftliaa AL(eia-Firiag hang (Verse ni); tlse S,trattord Army'Atbmnunition )'tent(Cotuaecticut);Natick Laborat(;A s,and a£erttlwrl Arsetutl(iY1II55aC11usett5);I tlrt MOtimouth,,Camg t liarles'Wotiil;21iu Evaiis;Areti; stitd 1?ii etiiuiy°Arsenal( 1ew.lcrsey};llattyDiamoiiil,Lbr�ralory-Aclelpju the.BlossomFoitzt facility, and Aberdeen Proving` Grounds (Maryland); and the HDL-Woodbndge Area (Virginia). SELECTED PUBLICATIONS AND PRESENTATIONS 2010 Invited discussant at the National Trust for Historic Preservation-sponsored forum on"Flag and Avoid Archaeology” held at the 75`h annual meeting of the Society for American Archaeology,St.Louis,Missouri. i Joel I.Klein Resume,page 8 2009 Viewshed Analysis for Alternative Energy Projects. Invited paper presented at the 251h Mineral Management Information Transfer Meeting,New Orleans,Louisiana- 2008 Cultural Resource Methods and Compliance for Wind Energy Projects. Presentation to Continuing Legal Education,Inc.seminar on Wind Energy Compliance,Austin,Texas. 2008 Seciion 106 for P? ririittirig,,gnd'Land.Managing-agencies, Presentation to ContiiMing Legal s Education,inc.semtnaron;Historic>PieseNa ionpndEnergy TranstpissionPrtjjccfs,Denver,. Colorado. 2007 Latt iaa*i`tg:�"Ground Zero'-',The,figTtt to save,ilte,archeofogiical remnants of the World' ; Trade.Ceiiter: Part 1:The*ofld ha le Center aniI16:National Registgt of Historic.Plates. Paper presented at the Annual Meeting of the Society for Historical Archaeology, r Williamsburg,Virginia. f 2002 Ethical Respoiisil ilitics of IndusWal ArChcologists to Communities wi* Hazardous Waste. lzva"tec3"pgp'ex,ptesented at the ;31st 6nntal Conference, of the Society 'for lntiustrial Archaeology,Brooklyn,New York(with Sydne Marshall) f 1996 Industry's Perspective on Pending Changes in ACHP Regulations.Invited paper presented at the Annual Meeting of the American Cultural Resources Association, Sacramento, s California. 1996 Ctiltiiral'Resources;:Hi zti&ui Wiste iiid Trarisporrauon•Projects:Paper presented at the 74iTt Antra(Meeag of-iti Tsanspgxtatian ltesea2ch=B©arra,Washington,DC. 1993 Alternatives to Archaeological Data Recovery. Northeast Histotzcal Archaeolog: 21-22: ' 173-182 1991 NEPAL and Arclteologic Resole ManagenIgttt;,4th0 Consulting Firm Perspective. 1991 ,Ptw,4,<dtrtgs ;at':the :annual Ateeting of the National 34ssocidtion ;oJ 4vi oak wafil Professionals. 1989 'Hazar-dous,'Mfe Ar6hetilog}r. 1'r,6bkiis,-dssiies:and'rCgiteerns F,aper pY Aented at the First Joust AXc ieological.Congress,)�gl0Mbre,Aflaiyl d(:y*,9 dne Marshall: j 1980 ArchacoIogy; Atomic`.Energy:and CultaiAt Resouroe Management: Paper presented at the .-Mttropoliiari Ch7►pigr ofttie:I4lew York Siate Archaeological association rneztirig: 1978 4r4huepiogical Resources and tbatr:llel!clopment.•A duide_to`Assess-1 jpact. American Society oi(Landscape alreliitccts Te6btildal'I-bimMion Sedds.Ni.7(with P.Brace). 1978 The SHPO,Federal agencies and the contract archeologist:A cautious menage.Proceedings of the American Societyfor Conservation ArchaeoloW 2. 1977 T;nent e'th century archaeological sfleS;Are they eligible:for tlie.narlonal regfo4i•01111i9trsrie placea?'Paper presented at the- nuuid Meeting of the Society for,Historical,Archawlogy, Ottawa,Ontario. 1974 An archakolagiaal teconnaissancd'at�thc Peter.Claesen•Wyckoff Nouse,Kings County,'hlew York.Bulletin o�,ihe Nev York`&ade.�irchaeolo jfcal 2ssacialrair.6224 36 (rosrith B Salreu and S.Bridges). 1973 Models and hypothesis testing in historical archeology.Historical Archaeology 7:68-77. 5 Neville, Elizabeth To: jgaoti@gmail.com Cc: DeFio,Valerie; Norklun, Stacey Subject: File Preparation for scannig Attachments: Preparation of files to be scanned and stored.pdf Good Afternoon, I responded to your e-mail of January 3, 2019 with questions, but have not heard back from you. As the records were copied from paper and provided in that form to the FOIL applicant,the charge is$.25 per page. The money should be collected before providing the copies and sent to the Town Clerk's Office for receipting and deposit. The best scenario for the future is to count the number of copies being requested, notify the individual of the cost at$.25 per page, but not actually make the copies until the individual pays upfront for them. You could then forward copies together with the payment to the Town Clerk's Office. As the FOIL Officer,the Town Clerk would receipt the payment and send the copies to them. The Historic Preservation files are very important permanent town records and should be scanned into the Town Laserfiche digital imaging system.The files must be prepped by the department in which they are created. The best way to file the documents is chronologically beginning with the initial application/document ending with the approval or denial in the file folder. - This would facilitate the committee's work by giving them digital access to all of your files. Once the files are digitally scanned into Laserfiche,copies can be provided electronically without having to photocopy the paper. This has become the preferred method of responding to FOIL requests. Elizabeth A.Neville, MMC Southold Town Clerk,Registrar of Vital Statistics Records Management Officer;FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631765-1800,Ext.228 Fax 631765-6145 Cell 631466-6064 1 0 Preparation of files to be scanned and stored: • All staples must be removed, check the entire page for staples, many times staples are located in places other than the top left corner, if they are not removed they can cause damage to the scanner or more often they jam in the scanner causing the page to get jammed, crumbled, torn and permanently damaged. • All sticky notes must be removed. • Anything on the document that does not belong there must be removed. • Fix any torn items with tape. • Put paperwork in the order in which you want it scanned. • Any duplicate pages should be thrown away. • Tape any small papers, receipts, etc onto an 8 1/2x 11 sheet of paper so they do not get lost or out of order in the file. • Any items you do not want scanned are not to be kept in the file, if it is not important enough to be scanned than it should not be kept. We have limited storage space. • We are frequently asked to check a file for important paperwork that was not originally requested to be scanned, but is in the file, if we scanned all paperwork when the file first comes for scanning we would not have to do this. • All maps and plans must also be prepped in the same way. • We have a heavy duty staple remover here for the large heavy duty'staples, so you can leave those in, but remove the regular staples. • Duplicate sets of plans must be thrown away. It is a waste of time and space to scan maps that are duplicate sets because they were not pulled from the file. We do not know which to do and not do sometimes so they all get done and it is frustrating to find you have scanned many extra duplicate pages. • Paperwork in the files is scanned in the order you put them in, all departments have a certain order in which they want their files scanned, if you do not put them in that order they will not be scanned in that order. • Remove the paperwork from the clips that hold it to the sides of the file and put it all in one orderly pile for scanning. • Messy files take time to straighten out to be scanned, they should be neat and ready to go when they are sent for scanning. • Send files in small amounts when possible. • The tabs on the files should be written neatly. Many files that come over have tabs that are not readable and we must look in the file to find the info so they can be filed correctly. When re-using files, white out the previous info and write over it neatly, don't cross out old info and write new info over it, we cannot read it. Make sure when you re-use a file that you change the tab, we have had files come over that had the old info on it, not the new. If we don't catch these files they are misfiled and lost. Transmittal Sheets: • Any item sent for scanning and/or permanent storage must have a detailed transmittal sheet. • Transmittal sheets must be typed not hand written, do not print out the sheet then fill it in; it is available as a fillable PDF for those who do not have access to the Transmittal sheet in FORMS. • If you are sending files to be scanned and returned to you then a transmittal is not required. • If you are returning a file sent to you upon your request a transmittal is not required. • When you request a file, those requests are kept until the file is returned so we can keep track of them. • When the Transmittal Sheet is approved/signed by the Records Management Assistant and The Records Management Officer it is scanned and you will be emailed a copy for your records. • The Transmittal Sheet is the only record of files being sent here and it is important to have it filled out correctly. • Keep it simple. Every department is different. How your files are filed in your department is the info needed on the Transmittal. This is usually how they are filed here, but there may be some exceptions or changes, if you are not sure what to put, ask. Please sign the transmittal sheet if using the fellable PDF, this is important in case there are any questions. • Please double check the transmittal sheet for errors or omissions. • The turn around time on the transmittal sheets depends upon when the files are scanned and when the forms are signed. • The items in these boxes should be in either Chronological or Alphabetical order to make finding items easier. • If you have requested an item and are finished with it, send it back as soon as possible to prevent it being lost or damaged. Do not include it in a new box of files coming for storage. It already has a place in a box and must be returned to that box. Please contact the Records Management Office if you have any questions.