HomeMy WebLinkAboutNYS Ag & Markets STATE OF NEW YORK MASTER CONTRACT FOR GRANTS FACE PAGE
STATE AGENCY (Name & Address): BUSINESS UNIT/DEPT. ID: AGM01/30000_00
NYS Department of Agriculture and Markets CONTRACT NUMBER: 0800821
I OB Airline Drive
Albany, NY 12235 CONTRACI I'TYPE:
El Multi-Year Agreement
El Simplified Renewal Agreement
0 Fixed Term Agreement
CONTRACTOR SFS PAYEE NAME: TRANSACTION TYPE:
To"N'll of Southold New
Renewal
FV7 Amendment
CONTRACTOR DOS INCORPORATED NAME: PROJECT NAME:
Farmland Protection Implementation Grant -
Round 13 REP
CONTRACTOR IDENTIFICATION NUMBERS: AGENCY IDENTIFIER:
NYS Vendor ID Number: 1000000876
Federal Tax ID Number:
DUNS Number(if applicable): CFDA NUMBER (Federally Funded Grants Only):
CONTRACTOR PRIMARY MAILING ADDRESS: CONTRACTOR STATUS:
53095 Main Road E]For Profit
Southold,NY 11971 Municipality, Code:470379000000
Tribal Nation
CONTRACTOR PAYMENT ADDRESS: Q Individual
Check if sarne as primary mailing address Not-for-Profit
Charities Registration Number:
CONTRACT MAILING ADDRESS: Exemption Status/Code:
ZCheck if same as primary mailing address
Sectarian Entity
Conti-act Number: # C800821
Page I of 2
Master Grant Contract, Face Page
STATE OF NEW YORK MASTER CONTRACT FOR GRANTS FACE PAGE,
CURRENT CONTRACT'FERM: CONTRACT FUNDING AMOUNT
(MU16-year - enter total projected arnount of the
From: 10/20/2014 To: 10/19/2018 contract;Fixed 7errnlSimplified Reneworl enter
CURRE\'T CONTRACT PERIOD: current period amount):
CURRENT: S 516,448
From: 10/20/2014 To: 10/19/2018
AMENDED,
AMENDED TERM:
From: 10/20/2014 To: 10/19/2019 FUNDING SOURCE(S)
State
AMENDED PERIOD: Federal
F-1 Other
From: 10/20/201.4 To: 10/19/2019
RELMENTS())NTJY CONTRACT PERIOD AND FUNDING AMOUNT:
FOR M UL TJ YEA R AG
(Out years represent projected funding amounts)
CURRENT PERIOD CURRENT AMOUNT AMENDED PERIOD AMENDED AMOUNT
2
3
4
5
ATTACHMENTS PART OF THIS AGREEMENT:
Attachment A: El A-I Program Specific Terms and Conditions
A-2 Federally Funded Grants and Requirements Mandated
by Federal Laws
Attachment B: � B_I Expenditure Based Budget B-2 Performance Based Budget
F-1 B-3 Capital Budget H B-4 Net Deficit Budget
C. B-1(A) Expenditure Based Budget(Amendment)
Ej B-2(A) Performance Based Budget (Amendment)
B-3(A) Capital Budget (Amendment)
B-4(A)Net Deficit Budget (Amendment)
El Attachment C: Work Plan
Attachment D: Payment and Reporting Schedule
Other: No Cost Date Extension
Contract Number: # C800821
Page 2 of 2
Master Grant Contract, Face Page
IN WITNESSTHEREOF, the parties hereto hay e executed or approved this Master Contract on the dates belorw
their s4,ynatul-es,
CONTRACTOR: STATE' AGENCY:
TOMI Of SOLA1101d NYS Depamneot of AgricultUIT 211d Markets
53095 Main Road
JOB Airline I)j-jve
Southold,NY 11971
Albany,New York 12235
By:_.
Scott A. Russell
Printed Name Printed .`Farm
Lisa M. Brooks
Title: Southold Town Supervisor & Title: Director of Fiscal Management
Date: Date:
STATE OF NEW YORK
Courltyof --....Suffolk
Oil the Jay of AA Scott A. Russell
before me personally appeared to me,
kii,own, who being by me duli, sworn, did depose and say that he/she resi-Jd-e7s—aF(Wj1, that
lie/she is the_§_yperviso�___of the Town of Southold th
�-44- -'.metol"
e colra
described herein which executed the foregoing instrUMC11t; and that lie/she signed his/her name thereto as
authorize 4 by the contractor named on the face page of this Master Contract.
NOTA[ P1 Y,: S" of Nm York
(Notary)
!I] OoLslty,
6L
ATTORNEY GENERAL,'S SIGNATURE STATE COMPTROLLER'S SIGNATURE
P P,
APPROVED AS TO Km
NYS ATTORNEY GENERAL DEPT. OF AUDIT& CONTROL
DE AUDIT
& CONTROL
Ile 9
T-7
PT' OF
—Printed Na—me -7 Printed N lie
U 0
MAY 2 8 2 019 A N Z019
Title 'Title:
late: BENJAMIN L.MAGGI L P�L
RAI Date: ME Go�j
---A18;-%wAuTATTQ1KEY-aE N_E 04, �R
_a E.CONIPTROLLER
IuLsIAT
Contract Number 4 C800821
Page I of 1, Master Contract for(tj,ajjts Signature Page
ATTACHMENT15
PAYMENTAND ItEPORTING SCHEDULE
1, PAYMENT PROVISIONS
In full consideration of contract services to be performed the State Agency agrees to pay and the
Contractor agrees to accept a sura not to exceed the amount Doted on the Face Page hereof, All payments
shall be in accordance with the budget contained in the applicable Attachment B form (Budget), which is
attached hereto.
A. Advance Payment, Initial Payment and Recoupment Language (if applicable):
1. The State Agency will make an advance payment to the Contractor, during the Initial period, in
the ,Amount of one and 19 hundredths percent 1.9 %) the budget as set forth in the Most
recently approved applicable Attaclunent B form (Budget).
2, The State Agency will snake an initial payment to the Contractor in the amount of
percent (..__%) of the annual budget as set forth in the most recently
approved applicable Attached B form (Budget), This payment will be no later than days
frorn the beginning of the budget period,
3. Scheduled advance payments shall be due In accordance with an approved payment schedule as
follows:
Period: Amount: Due Date:
Period: Amount: Due Dater
Period: Amount: Due Date:
Period: Amount: Due Date:
4. Recoupment of any advance paynient(s) or initial payinent(s) shall be recovered by crediting
(� Ou _%) of subsequent claims and such claims will be reduced until the advance is fully
recovered within the contract period.
B. Interim and/or Final Claims for Reinibursenient
Claiming Schedule (select, api)licablefi-equency):
Quarterly Reimbursement
Due date
Monthly Re lin burs CnIeDt
Due date
Biannual Reimbursement
Due date
Contract Number: q C800821
Page 1 of 5,Attachment 1) Payment acid Rej)OT-lifIg SCIledUle
Fee for Service Reimbursement
Due date
Rate Based Reimbursement
Due date
Fifth Quarter Reirubursernent
Due date
Milestone Performance Reimbursement
Due date/Frequency A_p ioval per inflestorle(Attachment A-1)
Scheduled Reimbursement
Due date/Frequency
El Interim Reimbursement as Requested by Contractor
11. REPORTING PROVISIONS
A. Expenditure-Based Reports (select the apj-)Iicable report t)pe):
E] Narra!jyej/C�ualitativr. Report
'rhe Contractor will submit, on a quarterly basis, not later than days froin the end of
the quarter, the report described in Section III(G)(2)(a)(i) of the Master Contract
F-I Statistical/Quantitative Report
The Contractor will submit, on a quarterly basis, not later than days from the end of
the quarter, the report described in Section lll(G)(2)(a)(ni) of the Master Contract.
Expenditure ReEort
The Contractor will submit, on a quarterly basis, not later than (lays after the end date
for which reimbursement is being claimed, the report described in Section III(G)(2)(a)(iii) of
the Master Contract,
Final Report
The Contractor will submit the final report as described in Section 111(G)(2)(a)(iv) of the
Master Conti-act, no later than 30 days after the end of the contract period.
Consolidated Fiscal. Re ortLC.FR
The Contractor will submit the CFR on an annual basis, in accordance with the tirne frames
designated in the CFR manual. For New York City contractors, the due date shall be May I
"I'lie Ginsolidated Fiscal Repelling System is a standardized electronic reporting method accepted by Office of Alcoholism& Substance Services,
Office of Mental Health,Office of Persons with Developmental Disabilities and the State Fducation Department,consisting ol'schedules%Vhich,in
different combinations,capture financial irillorniafion for budgets,quarterly and/or mid-year claims,an annual,cost report,and a final claire. 'rhe
CIT,which ITILIst be subinitted annually,is both a year-crid cost report and a year-end claiming document,.
Contract Number: ��C800821
Page 2 of 5, Attachillent 1)— Payment and Reporting Schedule
of each year; for Upstate and Long Island contractors, the due date shall be November I of
each year.
B. Progress-Based Reports
I. Progress Reports
The Contractor shall provide the report described in Section IlI(G)(2)(b)(i) of the Master
Contract in accordance with the forms and in the format provided by the State Agency,
summarizing the work performed during the contract period (see 'fable I below for the annual
schedule),
2. LiLi�ll Progress Ike oil
Final scheduled payment will not be due until 3Q days after completion of agency's audit of
the final expenditures report/documentation showing total grant expenses submitted by vendor
with its final invoice. Deadline for submission of the final report is 07/19/2019 The
agency shall complete its audit and notify vendor of the results no later than 10/19/2019
The Contractor shall submit the report not later than 90--__days froin the end of the contract.
C. Other Reports
The Contractor shall provide reports in accordance with the form, content and schedule as set
forth in Table 1.
Contract Number: P('800821
Page 3 of'5, Attachment D-Payment aid Repoifiiig Schedide
TABLE I-REPORTING SCHEDULE
son
See Attachment A-1.
I
f
_... _._
Contract P.rurm[rer: tt C800821
Page 4 of'5, Attach munt D— Payment and Reporting SChedUIC
HL SP1 CIAI, "Al-"3'tEN'1' fi t) REPOR'I,I1 z PRO� 'ISIO S
See attachment A.-1.
i
i
I
i
Contract NUmber: C800821.
Page 5 of S,Attachmellt 1.) -Payment and Reporting SchedUIC
MELISSA A, SPIROOFFICE LOCATION:
sojjt, Town Itall Annex
LAND PRIE-SERVAHON COORDINATOR
5417.5 State Route 25
(earner of Main Road& Youngs Avenue)
Telephone(631)765-5711Southold, New York
C/') Sla-
MAILING ADDRESS-
ePX1 Box 1179 ou T1
Southold, NY 11971-09.59
DEPARTMENT OF LAND PRESERVATION
TOWN OF SOUTHOLD
March 13, 2019
David H, Behm, Manager
Farmland Protection Program
NYS Department of Agriculture and Markets
Division of Land and Water Resources
10B Airline Drive
Albany, NY 12235
Re, Request for Extension to Contract No.0800821
CALABRESE Farm
Dear Mr, Behm:
Thank you for assisting us in helping to secure the final$10,000 installment payment in regard to the
grant awarded on the Calabrese Farm.
As requested, I have enclosed hard copies of the following documents:
1) Disability Benefits Insurance Coverage-Form DB-120.1
2) Workers'Compensation Insurance Coverage-Form GSI-105.2
3) Vendor Assurance of No Conflict of interest or Detrimental Effect signed by Southold Town
Supervisor Scott A. Russell
4) Executive Order No. 177 Certification signed by Southold Town Supervisor' cott A. Russell
5) Contractor Information Checklist signed by Southold Town Supervisor Scott A. Russell
I trust you will find everything to be in order, If so, please commence initiation of a no-cost annendment
to extend FPIG contract no. 0800821 through 10/1,9/2019.
Sincerely,
Melanie Dorosk!
Sr,Administrative Assistant
MAR 15 2019
encs. A9, Protaction &Development
NYS Crept of Agriculture&Markets
No Cost Date Extension
C800821a