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HomeMy WebLinkAboutCalling Grace Productions 1116TFU 4"T ELIZABETH A.NEVILLE,MMC ®� ®�� Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FILMING/STILL PHOTOGRAPHY PERMIT Issued to: Calling Grace Productions Kaufman-Astoria Studios Date(s), Time(s) and Location: 4/29/19 7:00 am—5:00 pm Rocky Point Road,East Marion 4/30/19 7:00 am—5:00 pm Rocky Point Road,East Marion 5/1/19 7:00 am—5:00 pm Rocky Point Road, East Marion 5/2/19 7:00 am—5:00 pm Rocky Point Road, East Marion 5/3/19 7:00 am—5:00 pm Rocky Point Road,East Marion 5/6/19 Rocky Point Road/Aquaview Road, East Marion 5/7/19 Rocky Point Road/Aquaview Road,East Marion 5/8/19 Rocky Point Road/Aquaview Road,East Marion 5/9/19 7:00 am—5:00 pm Rocky Point Road,East Marion 5/10/19 7:00"am—5:00 pm Rocky Point Road, East Marion Permit,No. '60 Issue Date: 4/24/19 This permit is for permission to use Town Maintained Roads and Properties ONLY Elizabeth A. Neville Southold Town Clerk �����®�� ELIZABETH A. NEVILLE,MMC �® "" L Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®� ��® www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD PARKING PERMIT Calling Grace Productions, LLC Kaufman-Astoria Studios DATE: May 9 - 10, 2019 TIME: 7:00 am — 5:00 pm LOCATION: Rocky Point Road, East Marion Filming/Still Photography Permit # 060 Place this Permit on the Dashboard, Passenger side of Vehicle WRAP UP Issue Date: April 25, 2019 ELIZABETH A.NEVILLE,MMC ®�§, ® Town Hall,53095 Main Road TOWN CLERK ® ; P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICSFax(631)765-6145 MARRIAGE OFFICER ®� Telephone(631)765=1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER ' OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD PARKING PERMIT Calling Grace Productions, LLC Kaufman-Astoria Studios DATE: April 29 = May 3, 2019 TIME: 7:00 am — 5:00 pm LOCATION: Rocky Point Road, East Marion Filming/Still Photography Permit # 06.0 Place this Permit on the Dashboard, Passenger side of Vehicle PREP Issue Date: April 25, 2019 ELIZABETH A. NEVILLE,MMC ® 3 �� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ',q,A#"+ Fax(631)765-6145 MARRIAGE OFFICER ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ° ®� �� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD PARKING PERMIT Calling Grace Productions,, LLC Kaufman-Astoria Studios DATE: May 6, 2019 TIME: 9:00 am — 8:00 pm May 7, 2019. 1:00 pm.- 12:00 am May 8, 2019 12:00 pm — 11:00 pm LOCATION: Rocky Point Road, East Marion Aquaview Road, East Marion Filming/Still Photography Permit # 060 Place this Permit on the Dashboard, Passenger side of Vehicle Issue Date: April 25, 200 e as00C3 � 5co •� , I ® doh ���o 0 ) o00 00 _ 5 Wx,°� I , Doo _ - --- ,--__ film � �A. "�, J,•hY< � "��'' .;n'1°�• ;S'.; 'Y.,. .. ,.Apn1�019,r=',q,''.•�- , %t.Ma�r."'2U19;r,^ .�e�"+•�,+5 °' ; ky t _ :'i- A,aR i y <"'�'x };.'; Pilo Tu We= ,Tti rx,Fn' S� `Sii b JJloi;"TuWeT�,��7h%:<iFr"•Sa 'Sui, i' A .r�t�: 2,019 _ p r 7<'< 1 2 '3,. 7'4- •'Sr �6 7i` .. .: %;� -2+•ti;3t �•q� <Sa`t a 8 9 10 11? 112• 13''• 14 6'.,'•7 8'i.`•,9 -•-10" 11 % .12a` zj tt. !a' �•O}1¢i a N . 22 16 17 18 19! 20. .21 20, 21 13� 122' ,16;, 17"-'18 '2& y� 22 23 24 25• �26� 27 �28 0 123'. .24 25 26'-"--�a.;M� 29 30 '27 28 29' 30.....31 .=Jr N._�.✓ tY�"a..•. a•::r'/:t::'' ..�.<�. ,..ic'kTLir�.r''3 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY Apr 22 23 24 25 26 27 28 �Administrative �i Professionals Day i .-_LUnjted.$tates)_."- 29 CU 30 Ma Cv f Cly Cv s 5 �r I" r � Vey v 1 I 2 >r 3 red ``�` - " ,— .ell 5� 5C) So \C"",- S a m- 5 nn-,� I YAm- :0V" m— o5" m--- 6 1� i I' CU 7 � 11I�l ' CIO 81 I Cv 9 Uc1'{^ �,� 10 L'�_a�� MDa othe¢s y(�Jnited _ 5- 0 Mother'srDay,(United-~- TOWN CLERK'S CHECKLIST FOR FILMING PERMIT NOTE: All payments must be cash or certified check Alicant• - a;r - � Date Received: Li -H - q Completed application O1 Ia $100 nonrefundable application fee Certificate of insurance that evidences a public liability insurance policy covering the town as an additional insured in the amount of$1,000,000 (one million dollars)per occurrence for the duration of the filming or still photography. Indemnification agreement stating the applicant agrees to assume all liability for and will indemnify and hold the town harmless of and free from any and all damages,that occur to persons or property by reason of / said filming or still photography. Forward completed application to Chief of Police for approval or disapproval and determination if Traffic Control Fee is required ✓ Approved Disapproved No Fee Required 00 ,/Fee in the amount of$3 required Forward certificate of insurance and indemnification agreement to Town Attorney for approval Approved Disapproved COLLECT FEES AS FOLLOWS: Permit Fees (Prior to issuance of permit): Film Fee - $100 per day of each day covered by the permit 4 3aD Cleanup deposit: Separate certified check for$250 for each day covered `(SO by the permit. Traffic control fee - $1000 for each day covered by the permit if required by the Chief of Police. NOTE: Additional funds may be required by Police if it is determined that$1000 per day fee will be expended prior to the termination of the permit period. Beach Parking fee - $10 per vehicle, per day between May 1 and September 30. I ' ISSUED PERMIT Countersign application Issue permit with name of applicant, locations(s), date(s), and time(s) . I ' NOTIFICATION of ISSUED PERMIT I Chief of Police Chief Building Inspector Fire Marshal Code Enforcement Officer I Superintendent of Highways Superintendent of Parks and Recreation i I REQUEST FOR EXTENSION OF PERMIT I Forward extension permit request to Chief of Police If granted, collect additional $100 per day filming fee Amend permit to indicate granted extension period COMPLETION OF PERMIT PERIOD i (Chief of Police to provide applicant with statement of cost for providing Traffic Control and police coverage. (Refund overpayment or collect for ,additional costs within 30 days of termination of permit) i Superintendent of Highways inspections locations listed on permit and determine if cleanup efforts by town personnel is required. *If cleanup is required, Superintendent will provide Town Clerk with a statement of actual costs. (Refund overpayment or collect for additional costs within 30 days of termination of permit) i *If not cleanup is required, Superintendent of Highways will notify j Town Clerk and Town Clerk will remit the $250 certified check to h; applicant. I I i i I RECEIVED ELIZABETH A.NEVILLE MMC ' : Town Hall,53095 Main Ro�PR 4 2019 TOWN CLERIC :°" y Y P.O.Box 1179 Southold,New York Fax(631)765-6145 d Town Clerk REGISTRAR OF VITAL STATISTICS ' �. � MARRIAGE OFFICER ,�** �' �� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR FILMING/STILL PHOTOGRAPHY PERMIT NO: Please Print or Type Q APPLICATION DATE: 4 fi-o NAME OF APPLICANT: CIO L-L-, 0 MAILING ADDRESS: LA-o li?Mk`-1 PHONE: BUSINESS: P HOME:QI�'�o��C ��"� �®'A, y 16(p NAME OF ORGANIZATION/COMPANY: CAI-L"'o CDQ ft -G' T(t-'0 u c-- ovjN LL(--' MAILING ADDRESS: � huQ-6Ato,) " 34--12 ���-S _ l llap PHONE: FAX: DESCRIBE TYPE OF ACTIVITY(e.g. Motion Picture, Commercial,Television. Catalog, Magazine, etc.): �1�0 � '- B ►max-'1— , ►.�t w g -SC'rtl� DATE(S)AND TIME(S) OF PROPOSED FILMING/PHOTO RAPHY:, nU\ftj 2.a 21 1-2-..2- PROPOSED 22PROPOSED LOCATIONS) OF FILMING/P TOG PHY: (attach additional sheet, if necessary NAME OF PERSON IN CHARGE AT SITE: Co c-c- M. NUMBER OF PERSONS AT LOCATION(cast& crew included): s^® I NUMBER AND TYPE OF VEHICLES AT LOCATION: I{L ,rSoa3f614 TYPE OF SPECIAL EQUIPMENT: -� sZ�iv� at M..e�c C fCLinA ANY SPECIAL REQUIREMENTS: - Pc � ••� g� Lz Signature Return to: Southold Town Clerk Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 C�GC�tv� SvC' c � �a INDEMNIFICATION AGREEMENT TOWN OF SOUTHOLD FILMING/STILL PHOTOGRAPHY PERMIT s The Applicant shall indemnify and hold harmless the Town from and against all suits,claims,demands or actions for any damage and/or injury sustained or alleged to be sustained by any party or parties in connection with the performance of filming or still photography by the Applicant,his employees or agents or any subcontractor and in case of any such action brought against the Town,the applicant shall immediately take charge of and defend the same at his own cost and expense. In addition, the Applicant will name the Town as an additional insured on any applicable policies. ( [ 4 (e-�o1 Signature Date Printed name Title i ® DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 04/03/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: MARSH USA,INC. PHONE FAX 1166 AVENUE OF THE AMERICAS AIC No Ext): AIC. IC No): NEW YORK,NY 10036 E-MAIL ADDRESS: INSURERS AFFORDING COVERAGE NAIC# 067062-TBS-GAW-17-18 INSURER A:Old Republic Insurance Company 22667 INSURED INSURER B: Calling Grace Productions,LLC INSURER C 34-12 36th St,3rd Floor Astoria,NY 11106 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADDLITYPE OF INSURANCE INgn SWyn UBR POLICY NUMBER MMIDDY/YYYY MM DEFF D Y EXP LTR_ TYPE LIMITS LTR A X COMMERCIAL GENERAL LIABILITY MWZY 313636 06/01/2018 06/0112019 EACH OCCURRENCE $ 3,000,000 DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES Ea occurrence $ 1,000,000 MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 5,000,000 MPRODGEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 5,000,000 X POLICY JECT PRO- � LOC UCTS-COMPIOP AGG $ 5,000,000 OTHER A AUTOMOBILE LIABILITY MWTB 313635 06/01/2018 06/01/2019 (CEO,MBINED ccident SINGLE LIMIT $ 5,000,000 a X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS, Per accident UMBRELLA LIAB HOCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION X STATUTE OERH- AND EMPLOYERS'LIABILITY Y I N ANY PROPRIETOR/PARTNER%EXECUTIVE ❑ N/A E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? i (Mandatory in NH) E L DISEASE-EA EMPLOYE $ If yes,descnbe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ Workers Compensation Continued See Above DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Production 'The Undoing' The certificate holder Is Included as an additional insured under the general liability and auto liability policies where required by contract or agreement with the Named Insured CERTIFICATE HOLDER CANCELLATION Town of Southold Suffolk County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town Hall,53095 Main Road THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Southold,NY 11971 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Kimberly Parks Poi/ ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 26(2014/01) The ACORD name and logo are registered marks of ACORD Town of Southold _ P O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/04/19 Receipt#: 252751 Quantity Transactions Reference Subtotal 1 Application Fee- Non-Refund 60-2019 $100.00 Total Paid: $100.00 Notes: Payment Type Amount Paid By Credit Card-Ref# $100.00 Smith, Collin M Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Smith, Collin M. 34-12 36th Street Kaufman-asto"ria Studios r Astoria, NY 11106 Clerk ID: BONNIED Internal ID•60-2019 Rudder, Lynda From: Flatley, Martin Sent: Thursday, April 11, 2019 9:10 PM To: Collin Smith Cc: Rudder, Lynda; Doroski, Bonnie Subject: Re: HBO I The Undoing filming permit application Just to clarify, I believe the off-site parking lot will be at the East Marion Fire Department. I met with Collin and his crew today and we have a parking plan worked out and are good to go. I am just waiting for time frames on the days of the shooting so I can schedule our personnel. Sent from my iPad Chief Martin Flatley On Apr 11, 2019, at 4:22 PM, Collin Smith<collinsmith8ga,mac.com> wrote: Hi Bonnie! I'm resending this email with you attached per Lynda's 000 email. Thank you!!! Hi Lynda, Thank you so much, our scout and the parking worked out really well. And I have some information finally! First, we have a date change, which is hopefully a really good thing because we are pulling the dates up further from Memorial Day. We are hoping to film May 6,7,8. We will prep the house on May 1,2,3 and wrap on May 9,10. Another item for the permit is that we now want the helicopter to land in the backyard of the house. On our prep days May 1,2,3 we will have 5 trucks approximately 22' in length that we will want to park on Rocky Point Road. On our shoot days May 6,7,8 we will have 4 tractor trailers on Rocky Point Road in the Southbound lane as well as one 80' boom lift. We will have - approximately 4 vans on Aquaview Road. On the wrap days May 9,10 we will have same as prep, 5 trucks approx. 22' in length. We will also be requesting to make use of the lot space at the Southold Fire Department. For the shoot days May 6,7,8. Thank you and hope to talk soon! Best, Collin Sent from my iPhone On Apr 10, 2019, at 12:40, Rudder, Lynda<lynda.rudder�a town.southold.ny.us>wrote: • Parking permits are not required before May 15t, according to the filming code, however due to the lack of space on Rocky Point Road and the road end, if at all possible park as many as you can on the resident property itself. Other citizens use the parking also. The fees that will be required before the permit is issued are attached with the exception of the parking permit fees as I will need to know how many vehicles will actually be parked along the road and road ending. From: Collin Smith<collinsmith8@mac.com> Sent:Wednesday,April 10, 2019 12:00 PM To: Rudder, Lynda <Iynda.rudder town.southold.ny.us> Cc: Flatley, Martin <mflatley town.southold.ny.us> Subject: Re: filming permit application Importance: High Hi Lynda! I was just belatedly writing Chief Flatley cc'd here a follow up email so I will write it here. We will be filming Monday through Wednesday May 21 st through 22nd. Monday is our biggest day weather permitting and there will be night work each day. Are there time restrictions for filming at night? I look forward to discussing in greater detail. We have a technical scout tomorrow where I will find out how many prep and wrap days as well as how many vehicles we will bring. The last time HBO filmed at this same house they worked with the Town and the Fire Department to basecamp in their lot. We are hoping to be able to do the same. Additionally, for our scout tomorrow, we will be at the residence on Rocky Point road from 9a- 12p. We have 11 cars self-reporting and I'm not sure where they will park. Are they allowed to park at the area at the dead end of Rocky Point Road? Please advise and THANK YOU BOTH! Best, Collin Collin Smith I Location Manager The Undoing I HBO IT aufman Astoria Studios 34-12 36th Street,Astoria, N4'111o6 0: 718.7o6.4256 I M: 917.846.4032 2 On Apr 9, 2019, at 10:34 AM, Rudder, Lynda <Lynda.rudder(c�town.southold.ny.us>wrote: Hi Collin, My name is Lynda Rudder, I will be processing your application from now on. I know that you have spoken with the Chief regarding the parking on Rocky Point Road, East Marion. I need to know how many vehicles will actually be parked around that area as they will need permits. Please advise as soon as possible. After I receive I can get you the fees that will need to be received before we issue the permit. Thank you for your cooperation in this matter and look forward to working with you. <HBO may 2019.doc> ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. 3 HBO Movie Shoot Rocky Point Rd, E. Marion Pre-Shoot Prep Days Estimated' 'Date Times- " "Officer#1 A Cost Monday, April 29 0700-1700 $1,225.50 Tuesday, April 30 0700-1700 $1,225.50 Wednesday, May 1 0700-1700 $1,225.50 Thursday, May 2 0700-1700 $1,225.50 Friday, May 3 0700-1700 $1,225.50 Shoot Days Officer.:#1' _.-- � � T -� Officer#2 _.. _ ._ ..: _.....-- Monday, May 6 0800-1600 $980.00 1600-2400 $980.00 Tuesday, May 7 0800-1600 $980.00 1600-2400 $980.00 Wednesday, May 8 0800-1600 $980.00 1600-2400 $980.00 Post-Shoot Breakdown Days Officer#1�T Thursday, May 9 0700-1700 $1,225.50 Friday, May 10 0700-1700 $1,225.50 $14,458.50 $75/ hr for officer x 1.5 (OT)=$112.50/$10 per hr for PD vehicle Total Hourly cost=$122.50/hr Prepared by: Chief M. Flatley Rudder, Lynda From: Spiro, Melissa Sent: Tuesday, April 9, 2019 3:19 PM To: Rudder, Lynda; Doroski, Melanie; Foote, Nancy; Sepenoski,John; Standish,Jeff; Duffy, Bill; Hagan, Damon; Silleck, Mary Subject: RE: 2nd and FINAL Request for comment If this is a private home, town road or the beach, it is not Town preserved land. Melissa As an aside, I would think the Town should ask for additional information pertaining to this permit, especially in regard to the use of a helicopter. Also, 12 tractor trailers, 6 whales (?) and 8 what(I can't make it out)-are these all vehicles and will they all fit at the staging area or will they be on the road? -----Original Message----- From: Rudder, Lynda Sent:Tuesday,April 09, 2019 3:02 PM To: Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Foote, Nancy<nancy.foote@town.southold.ny.us>; Sepenoski,John<johnsep@town.southold.ny.us>; Standish,Jeff <jeffs@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Silleck, Mary<marys@town.southold.ny.us> Subject: RE: 2nd and FINAL Request for comment It seems the staging is at a private home but filming will most likely be on the beach. -----Original Message----- From: Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Sent:Tuesday,April 9, 2019 10:53 AM To: Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Foote, Nancy<nancy.foote@town.southold.ny.us>; Sepenoski,John<johnsep@town.southold.ny.us>; Standish,Jeff <jeffs@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Silleck, Mary<marys@town.southold.ny.us> Subject: RE: 2nd and FINAL Request for comment Is this proposed for the actual road or the beach, or a parcel? I'm having trouble figuring it out. -----Original Message----- From: Rudder, Lynda Sent:Tuesday,April 09, 2019 10:39 AM To: Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Foote, Nancy<nancy.foote@town.southold.ny.us>; Sepenoski,John<johnsep@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>;Standish,Jeff <jeffs@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Silleck, Mary<marys@town.southold.ny.us> Subject: 2nd and FINAL Request for comment Importance: High Provide your comments on the above filming permit application before the end of the work day 4/10. i Rudder, Lynda From: Fisher, Robert Sent: Tuesday,April 9, 2019 3:36 PM To: Rudder, Lynda Subject: RE: Cutch New Suffolk Historical flea market Lynda I have no problem with this event taking place as indicated on the application. Yes I replied to Bonnie on 4/3/19 Bob -----Original Message----- From: Rudder, Lynda Sent:Tuesday,April 09, 2019 10:48 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Fisher, Robert<Robert.Fisher@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>; Silleck, Mary <marys@town.southold.ny.us>; Spiro, Melissa<Melissa.Spiro@town.southold.ny.us> Subject: Cutch New Suffolk Historical flea market Importance: High Not sure if you received this or not. Please provide approval/disapproval and cost analysis,thanks 1 rr. JUEWPackagc FedEx Express US Airbill NumbeA 8032 7496 7312 1-0-11c 0 2 0 0 I; . 1 Aft a b CC P 1 From 4 Express Package Service •r nmYlor .- Packages up to15016s. 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L ^;li=' �71 I�IN �' ll/1`1) FedExlocaaonaddress Does this shipment contain dangerous goods?'^ m Address ! l ❑REDUIREDNOravalaNefer FedEx FraMnught One box must be checked - `� We cannot PO boxesor PO ZlP codes Oept/Roor/Sune/Aoom � Yes Ye� cn I U HOLD Saturday U/ No ❑Asperabached ❑ retppefsDeclarenon ❑ D Ice FedExlocanonaddress / Shippe(aDeclaration notregmred D�e,9,UN1645 x kg I J Address ❑RE0UIflEDArm7ahle0NLYfm Oangemusgoods(including dry ice)cannot beshaped iFedeepackaging ❑ CargDAiScraftOnly FmIFx PnomyDvermghtand or placed in a FedExFxpress Omp Box Use this line for the HOLD location address or for cont nuauon of your shipping address FedEx 2DaylDwiectlocations " rry I ! L i 111-1 7 Payment Blinfa: a 1 City / State ` ZIP F- EtnarredEx Acct NO or Credit Card No below. N�Acctallo ❑ Sender Acctbebaed Nam "` 0 Recipient E]Third E]Third ParCredit Card ElCash/Check NUNN' Iwo Total Packages Total Weight CreddCaNAuh U 1 t0urliandrtyislouradtoUSSI00unlessyoudeclare alughervalueSee the cumemFedExSamoa Gmdefordetads. 64 4 __ 8032 7496 7312 Rev Date 1112•Pen1167002•02O12FeaEx•PRINTED IN USA SRF ir, fI Rudder, Lynda From: DJ Campbell <djcampbell555@gmail.com> Sent: Wednesday, April 24, 2019 4:00 PM To: Rudder, Lynda Cc: Collin Smith Subject: Re: Filming permit Hi Lynda, The hours are as follows: Monday, May 6th, 2019: Film 9am-8pm. Tuesday, May 7th,2019: Film 1pm-12am. Wednesday, May 8th, 2019: Film 12pm-llpm. Please let me know if you have any questions or concerns. Best, Dj DJ Campbell I Assitant Location Manager HBO I"The Undoing" Mobile 1917-246-9217 On Wed, Apr 24, 2019 at 3:26 PM Rudder, Lynda<lynda.rudderptown.southold.U.us>wrote: I am in the process of issuing the permit. I just need the filming times for the days of the actual shoot. 1 �J Rudder, Lynda From: Flatley, Martin Sent: Wednesday, May 15, 2019 2:36 PM To: Rudder, Lynda Cc: Hansen-Hightower, Kristie; Russell, Scott; Blasko, Regina Subject: HBO Movie Shoot Costs Attachments: HBO Movie Actual Cost.xlsx; HBO Movie Staffing Estimated Cost.xlsx Hi Lyn, I have finished compiling the costs to our department to cover the HBO Movie Shoot in East Marion from April 29 to May 10, 2019. 1 have attached the "estimated costs" spreadsheet that was provided prior to the shoot and the "actual cost spreadsheet" after officers were inserted and their individual hourly rates as well.As a reminder, all of these shifts were worked on overtime and the OT rate is reflected in the totals. Martin Flatley,Chief of Police Southold Town Police Department 41405 State Route 25 Peconic, New York 11958 631-765-3115 �. HBO Movie Shoot Rocky Point Rd, E. Marion Pre-Shoot Prep Days Actual ,Date Times._._ JN ,Officer,#1 ._. Fla _.Cost ._...- Monday, April 29 0700-1700 PO Bogden $816.00 Tuesday, April 30 0700-1700 PO McGowan $1,048.05 Wednesday, May 1 0700-1800 PO Garcia $1,110.78 Thursday, May 2 0700-1730 PO Hinton $840.74 Friday, May 3 0700-1700 PO Haase $800.70 Shoot Days m Officer#1 '` _ Officer#2 f Monday, May 6 0800-1600 PO Lyburd ($846.12) PO Simmons ($895.82) $1,741.94 1600-2400 PO Andrejack ($309.48) PO Sanders ($370.80) $680.28 Tuesday, May 7 0800-1630 PO Mackey ($897.22) PO Jernick III ($890.84) $1,788.06 1600-2400 PO Chenche ($640.56) PO Ficner($497.88) $1,138.44 Wednesday, May 8 0800-1630 PO Mackey (897.22) PO Salmon ($858.33) $1,755.55 1600-2400 PO Lillis (807.84) PO Jernick III ($838.44) $1,646.28 Post-Shoot Breakdown Days Officer#1 Thursday, May 9 0700-1700 PO Johnson $610.80 Friday, May 10 0700-1700 PO Bopp $1,076.85 Total hours„for police vehicles= 170 hrs. at 3$10/hr $1,700.00 Total= $16,754.47 Prepared by: Chief M. Flatley HBO Movie Shoot Rocky Point Rd, E. Marion Pre-Shoot Prep Days _ 1 Estimated date Times y Officer#1 _ ' _v_ Cost Monday,April 29 0700-1700 $1,225.50 Tuesday, April 30 0700-1700 $1,225.50 Wednesday, May 1 0700-1700 $1,225.50 Thursday, May 2 0700-1700 $1,225.50 Friday, May 3 0700-1700 $1,225.50 Shoot Days Officer#1 Officer#2 Monday, May 6 0800-1600 $980.00 1600-2400 $980.00 Tuesday, May 7 0800-1600 $980.00 1600-2400 $980.00 Wednesday, May 8 0800-1600 $980.00 1600-2400 $980.00 Post-Shoot Breakdown Days Officer#1 Thursday, May 9 0700-1700 $1,225.50 Friday, May 10 0700-1700 $1,225.50 Total hours for police vehicles= 170 hrs $75/hr for officer x 1.5 (OT)= $112.50/$10 per hr for PD vehicle Total Hourly cost=$122.50/hr Total= $14,458.50 Prepared by:_Chief M. Flatley Vendor No Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by LLL "The. vndoiru5 - a5 r W0. Audit Date Vendor Telephne—N•�umber ,j" C `UtA 15 Su\ie= r l a i _ on w1 �V Town Clerk Vendor Conta Sm',.4, Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number C fie. -u de-p. T 1 . 03 o t10 Jr53 4-'.e- Limro N . 1 a8-1, 0 i r U'rn i Total 7�5 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved Sin Inr\I"=I"t; 1 Sign ' % \ t Company Name Date Date Southold Town Board - Letter Board Meeting of May 21, 2019 RESOLUTION 2019-480 Item# 5.18 ADOPTED DOC ID: 15255 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-480 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 21, 2019: WHEREAS Always Am Productions, Inc. supplied the Town of Southold with a refundable Clean-up Deposit fee in the amount of$2,500.00 and a Traffic Control fee estimate of $20,000.00 and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that the Clean-up Deposit Fee may be refunded, and WHEREAS the Southold Town Police Chief, Martin Flatley has provided the Town Clerk's office with an actual Department expense for the film in the amount of$16,754.47, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the total amount of $5,745.53 to Calling Grace Productions, The Undoing, 2500 Broadway, Suite F 125 Room 1070, Santa Monica, CA 90404. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated May 29, 2019 Page 27 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * I Date: 04/24/19 Receipt#: 253351 Quantity Transactions Reference Subtotal 59 Beach Permits 60 park $590.00 10 Clean-Up Deposit 60 clean $2,500.00 10 Daily Filming Permit 60 fee $1,000.00 10 'Traffic Control Fee 60 pd $20,000.00 Total Paid: $24,090.00 Notes: Payment Type Amount Paid By CK#011421 $24,090.00 Calling, Grace Productions Llc Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Calling, Grace Productions Llc The Undoing 2500 Broadway Suite 125, Room 1070 Clerk ID: LYNDAR Internal ID:60 pd Vendor/Employee# 000642 Name- TOWN OF SOUTHOLD 04/22/19 011421 Invoice# Date Invoice Amt Amount Paid Discount Amount' Description CKREQ042219 04/22/19 24,090.00 24,090 00 0.00 24,090.00 05/06-08 PERMIT:EXT.BEACH - � 1 r 1 - t i 1 CHECK TOTAL 24,090.00 i THIS CHECK HAS A MULTICOLORED BAND AT THE TOP,NOT A WHITE BACKGROUND WATERMARKS IN PAPER AND FLUORESCENT FIBERS IN PAPER Cq Lo CALLING'GRACE PRODUCT16NS, LLC BANK OF AMERICA ;64-127e/611 011421 F "THE UNDOING" w 2500 BROADWAY , SUITE F 125 ROOM 1070 �. W SANTA MONICA, GA 90404 - Check No Check Date Vendor/Emp 011"421- : 04/22/19 000642 JCheck Amount` *, `P,wenty-Four• Thou'sarid, Ninety Dollars aih&-0-0' C6nts .* $24, 090 . 00 4 ' TWO•SIdNATU SREQUIRED PAY' 'TOWN- OF,SOUTHOLI'D TO THE ;530~95 MAIN-•ROADS ORDER OF ' ;PO BOX 1179 t _ SOUTHbLD,, NY 1.1571 u10 IL, 210 x:06 L L 1 27881: 33599875600 ELIZABETH A.NEVILLE,MMC Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 cm Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ®�. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION-OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FILMING PERMIT INVOICE April 18, 2019 Kaufman-Astoria Studios 34-1236 th Street Astoria,NY 11106 Contact: Collin Smith Nonrefundable Filming Permit Application $ 100.00 Filming Fee 10 days @ $100 per day $ 1,000.00 Clean-up Deposit 10 days @ $250.00 per day $2,500.00 Police/Traffic Control Fee 10 days @ $2,000 per day $20,000.00 Further fees may be incurred if schedule deviates Parking Permits $10.00 per day per vehicle, 59 vehicles $ 590.00 TOTAL: $ 24,190.00 Payment received (credit card) -100.00 TOTAL DUE $24,090.00 All fees to be paid before-permit is issued. All checks-must be certified and made payable to "Southold Town Clerk". 0 209000 - 00 + V 9 l J 7 G 3 , 2 5 53 + 392 5 53 + 8eaA.,.cf 2 = 5 0 0 0 0 + 002 -kb� 597b5 ' 53 -