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HomeMy WebLinkAboutBedell Cellars 2019-23 70MM n [F 93CU'TMVL1P FEVEM7 PERN07 Oi (THM PERMOT MUST BE KEPT ON 7HE PREMISES) Name of Event :, Private Wedding Permit No. : BNF Sa Types) of Event : Wedding Location of Event : Bedell Cellars Dates) ofEvent. : July 5, 2019 Time of Event : 5:00 Pm - 11:00 Pm (THIS PERMIT MUST BE KEPT ON THE PREMISES) Name of Event : Private Wedding Permit No. : BNF 5b TypeW of Eubnt : Wedding Location of Event : Bedell Cellars Date(s;)-of,Event : September 20, 2019 Time of Event : 5:00 PM - 11:00 PM BEDELL Additional Information for Bedell Cellars Application Friday,July 51h 2019 Nature of Event:Wedding Event Hours 5pm-11 pm W Caterin ;Grace &Grit, PT0007738 N Parklna' The clients will be busing the majority of their guests from the Riverhead hotels to Bedell. a There will be a maximum of fifty cars, all to be parked on the property The buses themselves will not remain on-site. A O • a Friday,September 20111 2019 n sNature of Event:Wedding Q Event Hour La - s: 5pm-11 pm Catering: Christopher Michael Catering, PT0006206 < Parking: The clients will be busing the majority of their guests from the Riverhead hotels to Bedell. There will be a maximum of fifty cars, all to be parked on the property.The buses themselves will not tD W remain on-site. C LA p Ww • V W Al V U1 LO V 7 ^M 'G (D a m n a r 0 O 3 0- M.N n m W 1 0 O 3 North Fork of Long Island Southold Town Board - Letter Board Meeting of May 7, 2019 RESOLUTION 2019-442 Item # 5.45 ADOPTED DOC ID: 15217 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-442 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 7, 2019: RESOLVED that the Town Board of the Town of Southold hereby granted permission to Bedell North Fork LLC to hold Special Event 2019-23 at Bedell Cellars, 36225 Main Road, Cutchogue, New York as applied for in Application BNF5a-b for two (2)wedding events on June 5 and Sept. 2019 from 5:00 pm - 11:00 pm provided they adhere to all conditions on the application, and to the Town of Southold Policy for Special Events. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Evans,Russell ABSENT: Robert Ghosio Generated May 8, 2019 Page 65 %vfF0l lam. t� TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special vents" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors, Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event Applicants are encouraged to submit applications as early as possible Any comivleted application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. VA A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. IK I FEE: Is the application being submitted at least 60 days before the event[villy'es [ ]No 121*'If Yes,Fee of$ k'j0.00 has been submitted 11 If No,Fee of$ has been submitted Updated 8/7/2018 u The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured u A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) u Signature of Property Owner on the application-authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 5.5. dOiq Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development-rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. A 02 Special Event Permit#Q0 ` Applicant(s)name- Date of Submission _3.(90l Name of Event�deA Ce 1\gLKS CA_—)e8dInG SCTM#'s 1000-Section 9-1 Block- 1, Lot(s) Dates of Each Event:9:M' . go Ig ).00.C@U9 If Multiple Dates are requested,applicant^must give all information for all dates. Nature of Event:—1 `eC see /fit 6-\06. (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: eFrom to k Q Town Services requested: ( )Yes (vfNo If yes,Describe Police Dept._Highway Dept. Describe-.Services Maximum Number of-Persons Attending At One Time: , Number of cars expected Is a Tent or,other.temporary structure being used?,[ ] Yes [ ]No If yes provide size(s) 00' x QQ' CZk\6 - jAb' x $o, I- d�cm Will food be served? [v/]Yes [ ]Nb If yes provide numbec and name(s)of food vendor(s), Updated 8/7/2018 Suffolk County permit#(s) Will other vendors be on the premises during the event? [V/"Yes [ ]No If yes how many? C' Describe Type ofvendor(s) ��srtc�,�he�' \Uc�1Cl��p :�00_-XI04 1VQ�LL` MU31C` , c Property Owner(name_/address) V'p Contact Person and Contact Te1.ryV00. �' - nn e-mail address' ��ICi�(4�J Q(`(�'P(.�Q�S,Q(� Event Location: Street-Hamlet Address., SCTM# Mailing Address to Send Event Permit t" � l &hJ=k- K-24 U93Q ) , Have any of the development rights been sold to the Town of Southold[ ]Yes [vi No and/or Suffolk County Agricultural Program? [ Yes [ ]No If yes to either or both,also indicate on the attached plan the boundaries of the reserved area upon which the event will take place YOU MUST ATTACH A PARKING/EVENT PLAN TO TRI APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and'exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control'plan'for vehicles entering and leaving the site for the proposed event. (10) Plan for the,use of live outdoor music, loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and.facilities,related to the event. (12) Provisions,to dispose of any garbage,trash,rubbish or other refuse. (13)' Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic C2ntrol Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a Q'ua ified traffic controller must he provided,Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'SSLUNAT IRF. I ant the Orvner of the Property where this event is to be held acrd I agree to comply tivitlr the laivs, rules,regulations,conditions,and requireurents of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to flee activities under this event. Furthermore,I hereby sivear or affirm that the information contained hereirt and attachments herete are true and correct to the best of rrry knowledge, and agree to provide notice to the Town nnrnedfately should there be any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make a ry and al!inspections necessary in connection with this Special Event. M+ ?Val Print name of Owner Signature of Own Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED SUBJECT TO TIIE 1«Q LOWING CONDMONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town.County or State Roads or Rigbts of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One"on-premises"sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at Jgast[Q Inisiness days prior to the scheduled event. 7. Adequate temporary sanitary facilities mast be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to-parking, ingress/egress/access, tents or temporary structure(s),or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tents or temporary structure(s) or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding_the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 B BEDELL Additional Information for Bedell Cellars Application Friday, July 5' 2019 Nature of Event Wedding Event Hours: 5pm-11 pm 0) Catering Grace & Grit, PT0007738 NJ Parking The clients will be busing the majority of their guests from the Riverhead hotels to Bedell. Lq K There will be a maximum of fifty cars, all to be parked on the property. The buses themselves will not 5' remain on-site. 0 P_ Friday, September 20t'' 2019 n Nature of Event Wedding 0 Event Hours: 5pm-11 pm u Catering, Christopher Michael Catering, PT0006206 < Parking• The clients will be busing the majority of their guests from the Riverhead hotels to Bedell. There will be a maximum of fifty cars, all to be parked on the property The buses themselves will not ko W remain on-site C Ln D 0) rn LU N W V 111 W V 7 (D 'G O" Q fD n m n O 3 0 0- (D n n O 3 North Fork of Long Island Client#:6005 BEDENOR DATE(MM/DD/YYYY) ACORDTM CERTIFICATE OF LIABILITY INSURANCE 7/12/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Co NAME ok Maran Cook Maran&Associates PHONE 631 324-1440 FAX (A/C, IC No,Ext A/C,No 461 Pantigo Rd A DRIESS certificates@cookmaran.com East Hampton, NY 11937-2647 INSURER(S)AFFORDING COVERAGE NAIC# 631 324-1440 Great Northern Insurance Company 20303 INSURER A: P Y INSURED INSURER B Bedell North Fork LLC INSURER C• 36225 Main Rd INSURER D Cutchogue, NY 11935 INSURER E INSURER F. COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MMIDDIYYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY Y 36005900 07/12/2018 07/12/2019 EACH OCCURRENCE _ $1,000,000 CLAIMS-MADE ®OCCUR PREMISESaoccu rOence $1,000,000 MED EXP(Any one person) $10,000 PERSONAL R ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $2,000,000 X POLICY�_ECT _F LOC PRODUCTS-COMP/OP AGG $1,000,000 OTHER $ A AUTOMOBILE LIABILITY 73580664 7/12/2018 07/12/201 COMBINED SINGLE LIMIT Eaaccident $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident $ $ UMBRELLA LIAB HOCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATIONPER OTH- AND EMPLOYERS'LIABILITY Y/N ST TUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE EL EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED ❑ N/A (Mandatory in NH) EL DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The Town of Southold is included as Additional Insured with respects to General Liability as required by written contract. CERTIFICATE HOLDER CANCELLATION Town Of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 53095 Route 25 ACCORDANCE WITH THE POLICY PROVISIONS. Southold, NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S1599233/M1599228 MSCHW . 2 NRNP (UNP 1 2Q'X 20' CRUSHING PAD ExR Cook Tent DECK yr —_ xAUP b f: 1 EAf EAT i bj r.c aineE FERMENTATION ROOM i et I FERMENTATION ROOM COVERED IN LaAoaa ON TASTING AREA ON Oast I eToxAa£ RR i 1 E ERR TOR." • 1 ON OFF CC • , 0 TASTING ROOM EAr ToaeT eorFuxO AREA ERrt WALMYAY 0 ON WALMYAY ' OFFICE I 10'•1____� IOO Ei p� DK 00 w EAr EAT WALKWAY L �+ 4 .t .+ \:\�.���`rt,,, '• ��\! � ,`S _ .. �� _ ,.ate, V. Zlz Bedell Cellars N.• ;ti y, w v x .r Y � � n r Y h lR r a - Y a s North Fork Guest House TOTAL PARKING AREA = 26,153 SQ FT Neville, Elizabeth From: Neville, Elizabeth Sent: Friday, May 03, 2019 3:08 PM To: Noncarrow, Denis; Duffy, Bill; Hagan, Damon; Silleck, Mary Subject: Emailing: Special Event Bedell Cel_20190503150500 Attachments: Special Event Bedell Cel_20190503150500.pdf Attached, please find Application for Special Event at Bedell Cellars Vineyard received today. Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228',Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: Special Event Bedell Cel_20190503150500 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. . 1 I ° Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/03/19 Receipt#: 253716 Quantity Transactions Reference Subtotal 1 Event Fee BNFab $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By Credit Card-Ref# $15000 Bedell, Cellars Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Bedell, Cellars 36225 Main Road Cutchogue, NY 11935 Clerk ID: JENNIFER Internal ID: BNFab Rudder, Lynda From: Silleck, Mary Sent: Monday, May 6, 2019 11:51 AM To: Rudder, Lynda Cc: Doroski, Bonnie; Noncarrow, Denis Subject: FW: Emailing: Special Event Bedell Cel_20190503150500 Attachments: Special Event Bedell Cel_20190503150500.pdf This has been approved, please put resolution on for tomorrow. Thanks -----Original Message----- From: Neville, Elizabeth Sent: Friday, May 03, 2019 3:08 PM To: Noncarrow, Denis; Duffy, Bill; Hagan, Damon; Silleck, Mary Subject: Emailing: Special Event Bedell Cel_20190503150500 Attached, please find Application for Special Event at Bedell Cellars Vineyard received today. Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: Special Event Bedell Cel_20190503150500 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. i