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HomeMy WebLinkAboutRoad Treatment ELIZABETH A.NEVILLE,MMC Town Hall,53095 Main Road TOWN CLERK �� �� P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Uso Fax(631)765-6145 MARRIAGE OFFICER , , ��. Telephone(631),765-1800 RECORDS MANAGEMENT OFFICER �� �,� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD . May 15, 2019 Richard Corazzini, Jr. Corazzini Asphalt PO Box 1281 Cutchogue,NY 11935 Dear Mr. Corazzini, Jr: Congratulations. At the regular Town Board meeting held on May 7, 2019, the Town Board accepted the bid of Corazzin Asphalt for#2 Oil & Stone. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, L Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A.NEVILLE,MMC ® Town Hall,53095 Main Road TOWN CLERK m, P.O.-Box 1179 Southold,New York 11971 CA REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ,ty ®4�• Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ' ®� �� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 15, 2019 Richard Corazzini, Jr. Corazzini Asphalt PO Box 1281 Cutchogue,NY 11935 Dear Mr. Corazzini,Jr: Congratulations. At the regular Town Board meeting held on May 7, 2019,the Town Board accepted the bid of Corazzin Asphalt for 45 Type 6 TM. A certified copy of the resolution is enclosed. r The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. � ® ELIZABETH A. NEVILLE,MMC O �� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �0� ��9 www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE,TOWN CLERK TOWN OF SOUTHOLD May 15, 2019 Richard Corazzini, Jr., Corazzini Asphalt PO Box 1281 Cutchogue,NY 11935 Dear Mr. Corazzini, Jr: Congratulations. At the regular Town Board meeting held on May 7, 2019,the Town Board accepted the bid of Corazzin Asphalt for#6 Hot Mix Asphalt Coricrete- Base Coat. A certified copy of the resolution is enclosed. The bid deposit is being returned to you'. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ®SOM& ELIZABETH A.NEVILLE,MMC ® ,,wd' Town Hall,53095 Main Road TOWN CLERK . r;s> P.O.Box 1179 .. Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER " �� �. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®� s ` ��® www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 15, 2019 Frank Capoferri Thomas Gannon & Sons PO Box 505 Middle Island, NY 11953 Dear Mr. Copoferri: Congratulations. At the regular Town Board meeting held on May 7, 2019, the Town Board accepted the bid of Thomas Gannon & Sons for Item #7 Type II Micro- Surfacin . A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A.NEVILLE,MMC ® ��� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ®fir, ®�� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®,( �� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 15, 2019 Richard Corazzini Corazzini Paving Products PO Box 1744 Southold,NY 11971 Dear Mr. Corazzini: Congratulations. At the regular Town Board meeting held on May 7, 2019, the . Town Board accepted the bid of Corazzini Paving Products for#8 Type 6 Asphalt. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of May 7, 2019 RESOLUTION 2019-429 Item # 5.32 ADOPTED DOC ID: 15204 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-429 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 7, 2019: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt for Item #2, Oil and Stone: Southold Town Fishers Island Liquid Asphalt $4.90/sq yd $7.90/sq yd Schim Mix $115.00/ton $300.00/ton Fog Coat $25.00/gallon $100.00/gallon Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland,Doherty, Evans, Russell ABSENT: Robert Ghosio Generated May 8, 2019 Page 52 Southold Town Board - Letter Board Meeting of May 7, 2019 RESOLUTION 2019-430 Item # 5.33 a3 ADOPTED DOC ID: 15205 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-430 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 7, 2019: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bid for Item #5, Type 6 Asphalt Road Treatment: Corazzini Asphalt Southold Fishers Island 30% RAP 0-100 tons $125.00 $400.00 100-250 ton $103.00 $295.00 250-500 ton $89.00 $287.00 500-1000 Ton $87.50 $270.00 over 1000 Ton $81.50 $260.00 Bid#2 $3.90 $18.00 Bid# 3 $11.00 $20.00 Bid #4 $1.45 $12.00 Bid # 5 $120.00 per square yard Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio Generated May 8; 2019 Page 53 Southold Town Board - Letter Board Meeting of May 7, 2019 RESOLUTION 2019-431 Item # 5.34 s3 ADOPTED DOC ID: 15206 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-431 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 77 2019: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for Item #8, Type 6 Asphalt, to be picked up by the Town: Corazzim Paving Products Bid #1 $83.00/ton Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland,Doherty, Evans, Russell ABSENT: Robert Ghosio Generated May 8, 2019 Page 54 Southold Town Board - Letter Board Meeting of May 7, 2019 $vrr°Lr RESOLUTION.2019-432 Item 4 5.35 "3pa� ADOPTED DOC ID: 15207 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-432 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 7,2019: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for Item#6 Hot Mix Asphalt Concrete-Base Coat Corazzini Asphalt Town Fishers Island 30% RAP 0-100 tons $125.00 $400.00 100-250 ton $103.00 $295.00 250-500 ton $89.00 $287.00 500-1000 Ton $87.50 $270.00 over 1000 Ton $81.50 $260.00 Bid# 2 $4.20 $18.00 Elizabeth A. Neville Southold Town Clerk RESULT': ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Evans,Russell ABSENT: Robert Ghosio Generated May 8, 2019 Page 55 Southold Town Board - Letter Board Meeting ofMay 7, 2019 `USF�r` RESOLUTION 2019-433 Item#'5.36 aa� ADOPTED DOC ID: 15208 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-433 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 7, 2019: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Thomas H. Gannon & Sons, Inc., for the application of Polymer Modified Emulsified Asphalt Pavement Type II Micro-Surfacing within the Town of Southold, all in accordance with the bid specifications and Town Attorney, as follows: BID # 1 Option #1 Option 42 Thomas Gannon & Sons Southold $4.97 $3.15 Fishers Is. $6.04 $4.15 BID# 2 Southold $1.50 per linear foot Fishers Is. $2.25 per linear foot- „ Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio Generated May 8, 2019 Page 56 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 6. Base Coat 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, May 2, 2019, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item # being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 9, 2019 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 18,2019, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Town Clerk's Bulletin Board RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 ITEM NO. 2 SPECIFICATIONS- ,. FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS BITUMINOUS .SURFACE TREATMENT RC-250 LIQUID ASPHALT ( "OIL &. STONE" 'NOTE: THE' TOWN OF S'OUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND,., THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT, LEAST 241 HOURS PRIOR : TO , ANY. WORK ON ,.TOWN' ROADS. RESIDENTS MUST BE, RE-NOTIFIED AFTER DELAYS , DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. , 1 r RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid'package. Failure to comply with-this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials,plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion_of the work in strict accordance with the plans.and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package; shall be delivered enclosed'in an opaque sealed envelope and shall be addressed as indicated on Invitation.to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may'bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not;been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accorripanied,by a guaranty in thelform of a bid bond or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold. As soon as the proposal'prices have been compared, the Owner shall return the.bid'der's bond or the certified checks accompanying,such'proposals as, in-his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 J • RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented,not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the,time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient,or irregular certified check or bidder's bond bay be 'rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State-in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will' be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damaize Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance.as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. PropertDamage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 RC-250 LIQUID ASPHALT Item # 2 "OIL & STONE" Year 2019-20 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit.for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Propertyamage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability,of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in-connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contrac't'or of any subcontractor.under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish-the Owner with the original,insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers,the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 PROPOSAL FORM DATE: ✓i �� �� P NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be aroiindls for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town(See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, BITUMINOUS SURFACE TREATMENT RC-250 LIQUID ASPHALT "OIL &RECYCLED STONE", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: FURNISH AND PLACE THE FOLLOWING WITHIN Bituminous Surface Treatment Liquid Asphalt Grade RC-250 & 1A Stone (50,000 +/- sq. yds.) SOUTHOLD TOWN FISHERS ISLAND 1_ qu V- CDLk0 -� c-T\31 ht ndt4 e2r-lis eo S -e--� JL0 k ,V,-,:7 0-,\& (written in words) Per Sq. Yd. (written in words) Per Sq. Yd. 6 RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 (written in numbers)Per Sq. Yd. (written in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete - Type 5 (500 +/-Ton) SOUTHOLD TOWN FISHERS ISLAND on (written in words) Per Ton (written in words) Per Ton 6 500 k (written in numbers) Per Ton (written in numbers) Per Ton Fog Coat:RC-250 Liquid Asphalt(50 +/- Gallons) SOUTHOLD TOWN FISHERS ISLAND �f written in words Per Gallon (written in wor s) Per Gallon ( ) 4 as-. dv s/oo. (written in numbers) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall'be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this; proposal is a formal bid and shall remain in effect for a period of forty-five (45) days,'the Town will accept or reject this proposal or by mutual agreem t may extend this time period. Signature of Bidder: Business Address: PO �0) r I ue NY l 9,35 Telephone Number: �,3 1 7J Date: C I 7 RC-250 LIQUID ASPHALT Item #2 "OIL & STONE" Year 2019-20 1. DESCRIPTION Bids are requested for the purchase.and application of Bituminous Surface Treatment that consists of OIL (Grade RC-250) & STONE (No: lA 1/4"Blue Stone) for the'use in repair &maintenance of the Town Highways for the calendar year. The contractor shall also be required to provide &place quantities of Schim Mix Asphalt(Type 5) as needed and directed by the Superintendent,of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar year. 2. MATERIALS Asphalt Road Material shall be Grade RC-250 and shall meet the following Specifications: TEST Grade RC-250, Water, Max. (%) 0.2 Flash Point, C.O.C. F., Min. - Kinematic Viscosity @ 140 F. Centistokes 250 - 500 Distillation: % Total Distillate to 680 F. by Vol. To 437 F Min. 35 To 500 F Min. 60 To 600 F Min. 80 Residue from Distillation to 680 F % Volume by Difference, Min. 65 Tests on Residue Absolute Viscosity 140 F 600 - 2400 Ductility, 5 cra/min. @ 77 F cm. min. 100, OYo Sol. In CCL4, Min. 99 Required Temperature Mixing 100 - 175 Spraying 80 - 250 Blue Stone shall be No. I- 1/4" Stone. Percent passing 1/4" screen 90 - 100 Percent passing 1/8" Screen 0 3. WEATHER LIMITATIONS The material shall be spread only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F and rising. 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of 8 RC-250 LIQUID ASPHALT Item 9 2 "OIL & STONE" Year 2019-20 placement of the Asphalt Material. 4. Construction limits shall be between May 1 &November 1. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt & stone materials must be delivered to and applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt& stone materials in quantities as directed by the Superintendent of Highways. All bituminous material distribution vehicles shall have full circulation spray bars &be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to'verify accuracy of application. Aggregate spreader shall be capable of spreading material up to ten(10) feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken &uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituininous,material. After the area to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous material (RC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with No. IA 1/4" Stone at the approximate rate of 25 lbs. per square yard. The stone course shall be completely rolled twice with a self-propelled pneumatic roller. 5. TRAFFIC MAINTENANCE The contractor-shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. 'The contractor shall also be responsible for providing all signage and traffic control during this work. END OF SPECIFICATION: 9 RC-250 LIQUID ASPHALT Item# 2 "OIL & STONE" Year 2019-20 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966; every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or"official thereof for work or services performed or to be performed or goods sold or to be sold,'shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each'bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to 'its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any,matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which.have been quoted in this bid,have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening; directly or indirectly,"to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or' corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affi"rm"s the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf'. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that ? 1\WaJd va 2�1x11 �+� of the (Name of signatory) Be authorized to sign and submit the bid (Name of orporation) Or proposal of this corporation for the following Project: 10 RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 Item 9 2 BITUMINOUS SURFACE TREATMENT RC-250 LIQUID ASPHALT "OIL & STONE" Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by &62:Z1 l A ?Wcor�poration at a meeting of the Board of Directors, held on the 30 day of (SEAL OF'THE CORPORATION) Laws of-New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Sigi#ture 11 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete '6.• Base Coat 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids,together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:60 P.M., Thursday, May 2, 2019, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so:"- All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item # being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 9, 2019 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 18, 2019, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Town Clerk's Bulletin Board n Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" - Year 2019-20 ITEM: NO. 5 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIXASPHALTCONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE ,+/- 30,000 SQUARE YARDS (more or less -'as may ,be needed)- OF ,PAVEMENT TO BE APPLIED 'ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE-NOTIFIED AFTER DELAYS DUE TO. INCLEMENT WEATHER OR JOB OPERATIONS. 1 r Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form"provided. The Proposal form shall not be detached from the bid package.. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each-proposal must be signed in writing with the full name and address of bidder. ' The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials,plant, equipment, tools, shoring or bracing, or-other,facilities, & to,perform all labor and services necessary for the proper completion of the work in strict aecordance with theIplans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or cons i dered-unless:accompanied-by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100)•dollars payable to the,Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would,not likely be involved in making the award. All other proposal•quantities will beheld until the contract-and contract bond•have been executed after which they will be released;or returned to the-respective bidders whose proposals they 4ccor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fullynform ,themselves_of a11.conditions.and matters which can in any way affect the work or the cost thereof,Should'a bidder find discrepancies in or omissions from the specifications,or other documents or should,he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item# 5 ' "Type 6 Top" Year 2019-20 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to'be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the'lowest money- bidder, if it is in the best interest of the Town.No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town reserves the right to waive any technical error,to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and-Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS.OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than"the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time�of opening the ' proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right.to waive any techn'i'cal error and to reject any and/6k all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal`'accompanied by an insufficient or irregular,certified check-or bidder's band`bay be rejected,,any,proposal having interlineations; erasure,Ior corrections may be'reject& The Town also ' reserves,the fight to reject any bid if the evidence'submitted in,the quali`fication•state, or an s investigation of such bidder fails to satisfy-the,Town that such bidder is property qualified-to carry out the obligations of the contract and to complete the work contemplated therein.•Conditional bids will:not be accepted. H. PLANT & EQUIPMENT The bidder•shall State•in his bid that be has available or under his control, plant and'equipment ofthe - character and in the amount required to complete the proposed work within the specific time. '' I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be-accepted will be required to appear before the Town in-person; or'if a firm or corporation, a duly authorized representative,shall so appear, and execute six (6) copies of the, Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of-the agreement effected bythe acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 f Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2019-20 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town,not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be,accepted shall fail or refuse to execute the Contract,as herein before provided, the Town.may, at there option, determine that such bidder has abandoned the Contract,,and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES, The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved,by the.Owner. Compensation Insurance: The Contractor-shall take out-and-maintain during the life of this Contract,- Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall,require all.subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded-by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims,for property damage which may arise from operations under this Contract whether such operations be by_himself or by_any_subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2019-20 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. ' Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner,with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an,aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor,of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy number's, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item # 5 a "Type 6 Top" Year 2019-20 PROPOSAL FORM DATE: 0,r)r) So :;� z01 Q NAME OF BIDDER: coy-a zz�n d [n C TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL 'b6 bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or,employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he,proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Tow„(See Specifications)-and�o-perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE "Type 6 Top" which includes Tack Coat and seam seal joint all new joints MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE 0— 100 Tons SOUTHOLD TOWN: FISHERS ISLAND: QnchUrav<A iW-eriVq Svc-dck6L\rs Fovv, hundr-eJ dpUa.� (written in words) Per Ton (written in words) Per Ton 6 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 (written in numbers) Per Ton (written in numbers) Per Ton 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: ®nom Iny►nA QA -I'hc-eQ- T v hyod'red /-),/,e c-dJa(- (written in words) Per Ton (written in words)Per Ton' ,$ 103 0 0 00 (written in numbers) Per Ton (written in numbers)Per Ton 250—500 Tons SOUTHOLD TOWN: FISHERS ISLAND: P1 � d�ouov,- ��O hu�O� f-% � Koos (writtW in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: - do�tafs°`"C.�,`fp TL)o _.hund r`eU' a e�fy do Cla►�s (wri n in words) Per Ton (written in words) Per Ton (written in numbers)Per Ton (written in numbers) Per Ton Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: h+ ondvalarso, e (2 n �do hjnd jy-d Si oL(a�is (wii4en in words) Per Ton (written in words) Per Ton 0 00 (written in numbers) Per Ton (written in numbers) Per Ton 7 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 BID #2 COLD MILLING & REMOVAL SOUTHOLD TOWN: FISHERS ISLAND: Thv--e-e d o U ccv0'_)Jn i n efy iS E/ h k-er► dollaa- (written in words) Per Sq Yd (written U words) Per Sq Yd V 3igo !R Ig, 06 (written in numbers) Per Sq Yd (written in numbers) Per Sq Yd BID #3 PAVEMENT KEY CUT SOUTHOLD TOWN: FISHERS ISLAND: EIle�iq oloa a rs l"cyeh-f d oaakT (written in words)Per Linear Foot (written in words) Per Linear Foot l / , 00 a a0 oel (written in numbers) Per Linear Foot (written in numbers)Per Linear Foot BID #4 HOT RUBBERIZED CRACK SEALING SOUTHOLD TOWN: FISHERS ISLAND: an e c�ou�cr 4 -C yen& 'l(,�rP.�ye do�(a (written in words)Per Linear toot (written in words) Per Linear Foot (written in numbeis) Per Linear Foot (written in numbers) Per Linear Foot BID #S SITE PREPARATION—COST PER SQUARE YARD Site Preparation shall include the excavation of existing soil to a maximum depth of twelve (12") inches in depth as directed by the Town. Sub-soil shall be compacted and a four(4") inch lift of Recycled Concrete Aggregate meeting State DOT Specification shall be place, graded and compacted in preparation for the placement of asphalt pavement. 8 V Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 _ �j�� /ter, �� � / Cost Per Square Yard ($) �ne- �1U�'dreci{ lo& ddhcs ` ��0 written in words written in numbers And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal,or by mutual agreement may extend this time period. Signature of Bidder: /Z Business Address: P-0 6XI laFl C 1 610 Al l f q33— Telephone Number: 3 _73�1" — SZo ®G Date: � � QL0 1 1 9 Hot Mix Asphalt Concrete Item# 5 j "Type.6 Top" Year 2019-20 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair& maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways,parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required.,; 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits •Job Mix Sizes %Passing Total-% 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/-- 7 1/8" 36-65 +/- 7 ` No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2-6 +/- 2 Asphalt Content, % 5.8-7.0 +/m 4 Mixing&Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP)be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. -The road surface and atmospheric temperatures are at least 45 degrees.F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY &APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 10 " Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and,finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four(4") inches as may be specified by the Highway Superintendent. After placement,the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures-shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS l The bidder will be required to show,to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT &PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed,within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional,year upon mutual written agreement of the Town and the Contractor. .Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 11 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic-associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor,shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 12 a Hot Mix Asphalt Concrete'" Item#-5 "Type 6 Top" Year 2019-20 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, ,1966, every bid or proposal hereafter made to a political subdivision'of the State'of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and'each person signing on behalf of any bidder certifies,,and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty.of perjury,that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid,have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that 'he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached'hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that cJiay^d) Cy-a-2 oi(l1 r- of the (Name of signatory) C(Xa2.-An� ��1 lA Be authorized to sign and submit the bid (Name of Corporation) 13 7 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2019-20 Or proposal of this corporation for the following Project: Item # 5 Hot Mix Asphalt Concrete "Type,6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such,corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted bC � ruAc- corporation at a meeting of the Board of Directors, held on the 0 day of. r , 20 I 1 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Sign re 14 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 6. Base Coat 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, May 2, 2019, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item # beine bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 9, 2019 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 18,2019, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Town Clerk's Bulletin Board y Hot-Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 ITEM NO' , SPECIFICATIONS FOR THE PURCHASE & APPLICATION. OF , ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Base Coat" NOTE:, THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 3'0,000 . SQUARE, YARDS "(inose"or less as may be needed) .OF,-PAVEMENT A TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR.SHALL BE;REQURIED TO .-NOTIFY' EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY_- _WORK. ON TOWN ROADS. RESIDENTS MUST BE RE-NOTIFIED AFTER DELAYS ' DUE : TO INCLEMENT ;WEATHER OR JOB OPERATIONS. . 1 n f Hot Mix Asphalt Concrete Item# 6 ` "Base Coat" Year 2019-20 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of,the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials, plant, equipment,tools;shoring or bracing; or other facilities; &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on`Invitatiod'to Bid-. The envelope shall-be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred.($,100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared,the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the'respective.bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk& no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented,not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected;'any proposal accompanied by,an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject•any bid,if the evidence submitted.in the qualification statement or an investigation of such bidder fails to satisfy the Town that,such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated-therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The'bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 r y Hot Mix Asphalt Concrete Item# 6 ` "Base Coat" Year 2019-20 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. ' J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and PropertyDamage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor,to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 Liability and Property Damage Insurance: The above policies for Public•Liability and Property Damage Insurance must be so,written to include Contractor's Protective Liability,and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner,providing-for a limit of not less than One Million Dollars ($1;000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all'damages arising out of injury to, or destruction of,property during the policy period.,This insurance must fully cover the legal 'liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto' whether the same be apart of the Contract or separate therefrom,by means of its own employees or agents. or if the Owner directs or supervises, the work to be performed by the Contractor. PROOF OF`CARRIAGE OF INSURANCE: . The'Contractor shall furnish the'Owner with certificates of.each.insurer insuring the Contractor of any subcontractor under this Contract except with respect-to part D. As listed above. In respect,to this paragraph, the Contractor shall�furnish'the Owner with,the,original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers,' the expiration date of the policy and the limits of liability there under. Both the certificates and the policy 'shall be endorsed-to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 PROPOSAL FORM DATE: -30 -;?0 1 �1 NAME OF BIDDER: C(7�2?�r) Inc, SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. .SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The-undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all 'respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it;or in any portion of the profit thereof;that he has carefully examined all project requirements, including bidding requirements, contract, general and special'conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means'as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish All materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, 'Base Coat", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE"UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE 0- 100 Tons SOUTHOLD TOWN: FISHERS ISLAND: One-hoJ1-6J (written in words) Per Ton (written in words) Per Ton 6 Hot Mix Asphalt Concrete Item# 6 "Base Coat" / z 400 oo Year 2019-20-T - (written in numbers) Per Ton (written in numbers) Per Ton 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: , e I�cmd vyd ire dOU46 1&)0 head ��n / �� Q� written in words) Per Ton (written in words) Per Ton 00 00 (written in numbers) Per Ton (written in numbers) Per Ton 250—500 Tons SOUTHOLD TOWN: FISHERS ISLAND: n!�� �oL(a r� two hyr�dr� e ' ��cG�c� (written in ords) Per Ton (written in words) Per Ton 00 - -T �8'—� 00 . (written in numbers) Per Ton (written in numbers) Per Ton 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: Talo ��6 sg (writtoA in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: YS IWO h L)kd t-Cd S-)Ado (writte in rds) Per Ton (written in words) Per Ton (written in numbers�Per Ton (written in numbers) Per Ton r Hot Mix Asphalt Concrete Item# 6 ` "Base Coat" Year 2019-20 BID #2 COLD MILLING & REMOVAL SOUTHOLD TOWN: FISHERS ISLAND: r5 a,6p ce (written in words) Per Sq Yd LJ (writte in words) Per Sq Yd 4 do ap CC? 0,>- (written v(written in numbers) Per Sq Yd (written in numbers) Per Sq Yd And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in.effect for a period of forty-five (45) days,the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: lb-� c0o civ Telephone Number: 3 Date: 8 Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair &maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread-upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town,right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as-required. 2. MATERIALS SEE PAGES 13-14 FOR DETAILS NOTE: At No Time Will any Recycled Material (RAP)be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: L „ The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4., EQUIPMENT, DELIVERY &APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time,place and thickness as specified by the Southold Town Highway Superintendent. No materials.will be delivered on Saturdays, Sundays or Holidays except in the case of an'emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be'submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve.(12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement,the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 9 Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall,have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found,to•not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is Rhancially-ableto execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. f 8. MEASUREMENT &PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual material's furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of,compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 10 Hot Mix Asphalt Concrete Item # 6 "Base Coat" Year 2019-20 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the'case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjur j,that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. -The-person signing this bid or proposal certifies that he has fully-informed himself regarding the accuracy of the`'statements contained in this certification, and under,the statements coritained'-in this certification, and under the penalties of perjury, affirms the truth thereof, such pe'nal` ties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that � 6�0,,c& C�D of the (Name of signatory) CO\ra-2.-u,r-o �t10.� `��' Be authorized to sign and submit the bid (Name of Corporation) 11 Hot Mix Asphalt Concrete Item#.6 + "Base Coat" Year 2019-20 Or proposal of this corporation for the following Project: Item# 6 Hot Mix Asphalt Concrete "Base Coat" Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by,section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any,inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the per of,perjury. The foregoing is true and correct copy of the resolution adopted by 0 2_70 eh0_corpo a�tron at a meeting of the Board of Directors, held on the day of I , 20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 7,51, Sec. 103-d, as amended & effective on September 1, 1965. Si ature , 12 BR88b(2J9o) NEWYORKSTATE REGION 10 DEPARTMENT OF TRANSPORTATION ITEM MATERIALS BUREAU MIX TYPE MARSHALL GRADATION ANALYSIS WORKSHEET PRODUCER , NO. OF HOT BINS AVERAGED 15 LOCATION AVERAGE BIN BREAKDOWN - BINBIN BIN BIN BIN BIN AGGREGATE INFORMATION 314" 3/8" 114" Sand Scr RAP Sieve N0.4 N0.3 N0.2 N0. 1 N0.7 N0.8 Source Aggregate Sizes Are ates Number BI end %ret %pass %ret %pass %ret %pass %ret %pass %ret %pass %ret %pass gg 9 No.2 Stone 8-8R 1 23.0% 1 1/2" 0.0 100.0 0.0 100.0 0.0 100.0 I 0.0 100.0 0.0 100 0.0 100.0 No.i Stone 8-8R 21.0% #1 High 1" 7.1 92.9 0.0 100.0 0.0 100.0 0.0 100.0 0.0 100 0.0 100.0 No.1 Non- Friction COARSE Carbonate Stone Blend 3/4" 25.8 67.1 0.0 100.0 0.0 100.0 0.0 100.0 0.0 100 1 0.0 100.0 No.1A Stone 8-8R 0.0% #1A High 1/2" 44.4 22.7 1.4 98.6 0.0 100.0 0.0 100.0 0.0 100 0.0 100.0 No.1A Non- Friction Carbonate Stone Blend 1/4" 20.9 1.8 69.7 28.9 10.5 89.5 0.0 100.0 0.0 100 25.2 7A.8 FINE Natural 10-111F 26.0% 1/8" 0.0 24.5 4.4 76.6 12.9 14.3 85.7 6.9 93.1 19.9 5A.9 Manufactured 8-8FM 0.0% 20 0.0 0.8 3.6 10.5 2.4 39.7 46.0 15.7 77.A 22.4 325 RAP 30.0% 40 0.0 1.1 2.5 0.3 2.1 11.1 34.9 37.6 39.8 8.8 23.7 80 0.0 1.1 1.4 0.1 2.0 1 151 19.8 28.1 11.7 10.0 13.7 200 0.0 0.2 1.2 0.2 1.8 7.6 12.2 8.8 2.9 5.6 8.1 PAN 1.8 - 12 1.8 12.2 2.9 8.1 Totals 100.0 - 100.0 100.0 100.0 100.0 100.0 % %Passing Sieve Remarks BIN BATCH 11/2" 1" 3/4" 1/2" 114" 1/8" 20 40 80 200 4 23.0% 23.0 21.4 15.4 5.2 0.4 0.0 0.0 0.0 0.0 0.0 3 21.0% 21.0 21.0 21.0 20.7 6.1 0.9 0.8 0.5 0.3 0.3 2 0.0% 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 1 26.0% 260 26.0 1 26.0 26.0 26.0 24.2 20.1 103 3.0 0.8 7 0.0% 00 0.0 1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 8 30.0% 30.0 30.0 30.0 30.0 22.4 16.5 9.8 7.1 4.1 2.4 TOTAL 100.0% 100.0 98.4 92.4 81.9 1 54.9 41.6 30.6 18.0 7.4 3.4 Spec.LIMITS 100 95-100 1 70-90 1 48-74 1 32-62 15-39 8-27 4-16 2-8 Tested by r w BR 45(4190) NEW YORK STATE Facility No. Formula No_ DEPARTMENT OF TRANSPORTATION Plant _ Region MATERIALS BUREAU Plant Location AFOB MIX FORMULA Submitted By Date 100 Type 3 Binder 90 10 80 ` 20` 70 30 ` O L' z r4- W z 60 40 F U) AGGREGATE INFORMATION uj F 50 Aggregate w Aggregates Source Blend 50 ,- C Number % d 4060 0 No.2 MR 23.0 A 30 R No.1 8-8R 21.070 S #1 High E No.1A &8R Friction Blend 20 F Manufactured 8-8FM 91A High 80 l Friction N Natural Blend 10 E 10-111F 26.0 RAP Natural 90 30.0 /Manufactured 100/0 Sand Blend 01 1/2 100 1/2 1/4 1/8 20 40 80 200 (37.5) (25.0) (19 0) (12.5) (6.3) (3.2) (85) (425) (.18) (.075) 0 U.S.STD.-SIZES RAISED TO 0.45 POWER Asphalt Content Asphalt Grade Sieve Size 1 112"(37.5) 1"(25.0) 314"(19.0) 112"(12.5) 114"(6.3) 118"(3.2) 20 (0.850) 40(0.425) 80(D.180) 200(0.075) (percent) 1 General Limits 100 90-100 70-90 48.74 32-62 15-39 8-27 4-16 2-8 4.5-6.5 PG Passing zJMF Range 100 90-100 75-89 48-62 35-49 24-38 11-25 4-11 2.5 4.5-5-0:1et-22 s Target Value 100 1 98 92 82 55 42 31 18 7 3 A.6 Recommended for Approval by Regional Director Date: Approved by Director,Materials Bureau Date: Remarks: LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for furnishing and placing within the Town of Southold,the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 6. Base Coat 7. Type II Micro-Surfacing 8. Type 6 Asphalt(town pick up) Specifications may be obtained at the Office of the Town Clerk,Town of Southold,Town Hall, 53095 Main Road, Southold,New York 11971,Monday through Friday, 8:00 am to 4:00 pm The sealed bids,together with a Non-Collusive Bid Certificate, and bank draft,certified check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York,until 2:00 P.M.,Thursday,May 2,2019, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item#being bid on,and submitted to the Office of the Town Clerk. The bid price shall not include any tax,federal,state,or local,from which the Town of Southold is exempt. Dated: April 9, 2019 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 18,2019,AND FORWARD ONE(1)AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK,TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Town Clerk's Bulletin Board } Item # 7 Type II Micro-Surfacing Calendar Year 2019-20 ITEM NO. 7 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS j POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT EMU � C TYPE II MICRO - SURFACING NOTE: THE TOWN OF SOUTHOLD ° WILL ALSO REQUIRE +/- 305000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE , APPLIED ON FISHERS ISLAND. I THE CONTRACTOR SHALL BE 1 REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. Type II Micro-Surfacing Item # 7 Calendar Year 2019-20 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form"provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications",and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink,both in words&numerals,the price for which he proposed to furnish all materials,plant,equipment,tools, shoring or bracing,or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications,and subject at all times to the approval of the Highway Superintendent. Proposals,together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal"bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred($100)dollars payable to the Town of Southold. As soon as the proposal prices have been compared,the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment,would not likely be involved in making the award.All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning,he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. • Type Il Micro-Surfacing Item# 7 Calendar Year 2019-20 D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders,authorized agents,and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical.The Superintendent of Highways reserves the fight to make awards by items,or as a whole, or not at all,whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town.No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder.The competency and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town reserves the right to waive any technical error,to accept any bid, or to reject any or all bids.The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five(45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk&no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof,will be given permission to withdraw his proposal.At the time of opening the proposals,when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing,any proposal which in incomplete,obscure, or irregular may be rejected;any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT& EQUIPMENT The bidder shall State in his bid that be has available or under his control,plant and equipment of the character and in the amount required to complete the proposed work within the specific time. Type II Micro-Surfacing Item ## 7 Calendar Year 2019-20 I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will' be required to appear before the Town in person; or if a firm or corporation,a duly authorized representative shall so appear, and execute six (6)copies of the Contract and furnish satisfactory Performance and Payment Bond within ten(10)days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items,the accurate amount of which it will be difficult or impossible to compute.The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town,not as a penalty,but as liquidated damages for such breach. In the event any bidder whose proposal shall,be accepted shall fail or refuse to execute the Contract as herein before provided,the Town may,at there option, determine that such bidder has abandoned the Contract,and thereupon,his proposal and acceptance thereof shall be null and void,and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract.The Contractor is responsible for being familiar with the latest available schedules. Type 11 Micro-Surfacing Item# 7 Calendar Year 2019-20 INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained,and had approved by the Town of Southold,all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance ai- w. The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance:The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project,and in case of any of the work being sublet, the Contractor shall require all r subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance:The Contractor shall take out and ,d maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for ;,t, property damage which may arise from operations under this Contract,whether such operations be by himself or by any subcontractor,to by anyone directly or indirectly employed by either of . them, and the amounts of such insurance shall be as follows: Public Liability insurance in an amount of not less than One Million Dollars($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00)on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars($1,000,000.00)for damages on account of each accident and in an amount of not less than One Million Dollars (S I,000,000.00) for damages on account of all accidents. Liabilitv and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor.The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner,with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner,providing .y Tyfk II Micro-Surfacing Item # 7 Calendar Year 2019-20 for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of,one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of,two or more persons in any one accident; and regular Protective Propert Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00)for damages arising out of injury to,or destruction of,property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00)for all damages arising out of injury to,or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph,the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished,and the insurance policy, as required, shall bear the policy numbers,the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. Type II Micro-Surfacing Item # 7 Calendar Year 2019-20 PROPOSAL FORM DATE: May 2, 2019 NAME OF BIDDER: Thos. H. Gannon &sons, Inc. PO Box 505, 372 Country Road, Middle Island, NY 11953 TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder.,declares that the only persons, company, or parties interested in this proposal as principals are named below;that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud,and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly,-in the performance of the contract,or the supplies relating to it, or in any portion of the profit thereof;that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications,and addenda, if any(Note: acknowledgment of addenda and their dates must be included as indicated on bottom page);that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work;and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town(See Specifications)and to perform all the work required to construct,perform and complete the specified work; and that he will start the work as directed by the Town,he will accept, in full payment thereof as listed below: BID ON TYPE "Il" MICRO-SURFACING OF TOWN ROADS WITH POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE"UNIT PRICE" OF: R Type II'Micro-Surfacing Item # 7 Calendar Year 2019-20 BID #1 Option#1 Rate of Application.The Micro-Surfacing mixture shall be of proper consistency at all times so as to provide an application rate of. FIRST COAT: 13 lbs/Sq.Yd, SECOND COAT: 17 lbs/Sq. Yd. TYPE II MICRO-SURFACING SOUTHOLD TOWN: FISHERS ISLAND: Four Dollars and Ninety Seven Cents Six Dollars and Four Cents (written in words)Per Sq. Yd. (written in words)Per Sq. Yd $4.97 $6.04 (written in numbers)Per Sq.Yd. (written in numbers)Per Sq. Yd. Option#2 'k Rate of Application.The Micro-Surfacing mixture shall be of proper consistency at all times so as to provide an application rate of: 20-22 lbs/Sq. Yd. TYPE II MICRO-SURFACING SOUTHOLD TOWN: FISHERS ISLAND: Three Dollars and Fifteen Cents Four Dollars and Fifteen Cents (written in words)Per Sq. Yd. (written in words)Per Sq. Yd 4 $3.15 $4.15 (written in numbers)Per Sq. Yd. (written in numbers)Per Sq.Yd. BID#2 HOT RUBBERIZED CRACK SEALING SOUTHOLD TOWN: FISHERS ISLAND: One Dollar and Fifty Cents Two Dollars and Twenty Five Cents (written in words) Per Linear Foot (written in words)Per Linear Foot Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 $1.50 $2.25 (written in numbers) Per Linear Foot (written in numbers) Per Linear Foot And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal,that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections.are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days,the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Frar46Calofe n President Business Address: Thos. H. Gannon & Sons, Inc. PO Box 505, 372 Country Road Middle Island, NY 11953 Telephone Number: (631) 205-0060 Date: May 2, 2019 r i t Type II Micro-Surfacing Item # 7 • Calendar Year 2019-20 1. DESCRIPTION Bids are requested for the purchase and application of a Polymer Modified Asphalt Pavement Course to fill ruts or provide a wearing course for the existing pavement. The paving material shall be "Macroseal" or approved equal. The surface shall provide a dense smooth topping free of ravels and blemishes. It shall fill minor depressions, cracks and voids,and be non-bleeding. The mixture shall consist of a polymer modified cationic asphalt emulsion, mineral aggregate, mineral and field control additives and water. The mixture shall be properly proportioned, mixed and spread on the paved surface in accordance with this specification and as directed by the engineer. The contractor shall also be required to provide&place quantities of Schim Mix Asphalt("Type 5") as needed and directed by the Superintendent of Highways, The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar year. 2. MATERIALS Emulsified Asphalt. The emulsified Asphalt shall be a quick-set polymer modified CSS-1 H emulsion and shall conform to the requirements specified in AASHTO M208 and ASTM D2397. The polymer material shall be milled or blended into the asphalt or blended into the emulsifier solution prior to the emulsification process.The Emulsified Asphalt shall be produced by an approved materials manufacturing company capable of manufacturing a Micro- Surfacing Emulsion(MSE)meeting the following requirements. When tested,the Micro-Surfacing Emulsion(MSE) shall meet the requirements of AASHTO M208 and ASTM D2397 for CSS-1H plus the following: Test Quality Specification AASHTO T59 Residue after 62%Min. SDTM F244 'Distillation * The temperature for this test should be held below 280 F(138 Q. Tests on Residue AASJTP T59 Softening Point 1357(57°C)min ASTM D36 AASHTO T49 Penetration at 40-90 ASTM D36 77°F(25°C) ASTM 2170 Kenematic Vis 650 eSt/see,min. @ 275°F(135°C) Each load of emulsified asphalt shall be accompanied with a certificate of analysis/compliance to assure that it is the same as that used in the mix design. Aggregate. The Type 11 mineral aggregate shall be manufactured crushed stone, sand, slag, crusher fines, or combination thereof. Smooth textured sand of less than 1.25%water Type II Micro-Surfacing Item # 7 Calendar Year 2019-20 absorption, as tested by ASTM C'128, shall not exceed 50% of the total combined aggregate. The aggregate shall be clean and free from organic matter, dirt, dust, and other deleterious substances. When tested,the Type Il aggregate shall meet the following requirements Test Quality Specification AASHTO T176 Sand Equivalent 60 min. ASTM D2419 AASHTO T104 Soundness 15%max.using ASTM C88 NA2 SO4 or 25%max. using MgSO4 AASHTO T96 Abrasion 30%max. ASTM C 131 Resistance Abrasion tests shall be run on the aggregate before it is crushed. All aggregate shall meet New York State approved polishing values. Gradin . When tested in accordance to AASHTO T27 - (ASTM C136)and AASHTO Tl 1 - (ASTM C117),the target mix design or aggregate gradation shall meet the following: Type II Aggregate Sieve Size Percent Passing Sieve Size Percent Passing 3/8" 100 #30 30- 50 (+/- 5%) #4 90- 100(+/- 5%) #50 18 - 30(+I-4%) #8 65-90 (+/-5%) #100 10-21 (+/- 3%) 416 45-70 (+/-5%) #200 5 - 15 (+/- 2%) Water. The water shall be potable and shall be free of harmful soluble salts. x Polymer Modifier. The Polymer Modifier shall be milled into the asphalt emulsion.The emulsified asphalt shall be so formulated that when the paving mixture is applied at a thickness of three eighths(3/8)inch with the relative humidity at not more than 50%and the ambient air temperature of at least 75 degrees F.,the material will cure sufficiently so that rolling traffic can be allowed in one(1) hour with no damage to the surface,as verified by the engineer. Mineral-Filler. The mineral filler shall be any recognized brand of non-air entrained portland cement or hydrated lime that is free from lumps. The type and amount of mineral filler needed shall be determined by laboratory mix design and will be considered as part of the mineral gradation requirement. An increase or decrease of less than one percent may be permitted when the Micro-Surfacing is being placed if it is found to be necessary for better consistency or set times. Type 11 Micro-Surfacing Item # 7 Calendar Year 2019-20 3. GENERAL REQUIREMENTS: Truing & Leveling with Bituminous Asphalt Concrete. The pavement shall be equal to NYSDOT=Type 5 Shim and shall be applied at the discretion of the Highway Superintendent. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve(12') feet or thickness up to four(4") inches as may be specified by the Highway Superintendent. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallons per Square Yard prior to placement of pavement. After placement,the Asphalt Concrete Materials shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. Mix Design. Before the work commences,the contractor shall submit a signed mix design report covering the specific materials to be used on the project. This design shall be performed by the emulsion producer. Once the materials are approved, no substitutions will be permitted unless first tested and approved by the emulsion producer and the engineer. The materials !, manufacturer shall develop the job mix design and present certified test results for the engineer's approval. Compatibility of the aggregate and the emulsion shall be verified by the mix design. The job mix formula shall provide a minimum Marshall stability of 1,800 pounds and a flow of 6 to 18 units when tested according to the ASTM 1559 or AASHTO 2450 procedure. All component materials used in the mix design shall be representative of the materials proposed by the contractor for use on the project. Specifications. The engineer shall approve the design mix and all Micro-Surfacing materials. and methods prior to use. The component materials shall be within the following limits. Residual Asphalt -5%to 9%by dry weight of aggregate Mineral Additive -0.5%to 3%by dry weight of aggregate polymer Based Modifier -minimum 3%solids based on bitumen weight content Field Control Additive -As needed to provide specified properties Water -As needed to provide proper consistency • of ARp lication. The Micro-Surfacing mixture shall be of proper consistency at all Rate� rate of FIRST COAT: 13 lbs/Sq. Yd, SECOND COAT. times so as to provide an application 17 lbs/Sq. Yd. Rate of A lication. The Micro-Surfacing mixture shall be of proper consistency at all pp times so as to provide an application rate of 20-22 lbs/Sq. Yd. I I i i Type II Micro-Surfacing Item # 7 Calendar Year 2019-20 Equipment. All equipment, tools and machines used in the performance of this work shall be maintained in satisfactory working order at all times. Descriptive information of the mixing and application equipment to be used shall be submitted for approval not less than 10 days before work starts. (a.) Mixing Equipment-The material shall be mixed by a mixing machine which shall be a continuous-flow mixing unit able to accurately deliver and proportion the aggregate, emulsified asphalt, mineral filler, field control additive and water to a revolving multi-blade mixer and discharge the thoroughly mixed product on a continuous basis. The machine shall have sufficient storage capacity for aggregate,emulsified asphalt,mineral filler,field control additive and water, to maintain an adequate supply to the proportioning controls. (b.) Proportioning Devices-Individual volume or weight controls for proportioning each material to be added to the mix shall be provided. Each material control device shall be so calibrated and properly marked. They shall be accessible for ready calibration and to be equipped with a revolution counter or similar device so that the engineer may determine the amount of each material used at any time. (c.) Emulsion Pump-The emulsion pump shall be a heated positive displacement type. (d.) Spreading Equipment-The paving mixture shall be spread uniformly by means of-a mechanical type squeegee box, equipped with paddles to agitate and spread the materials throughout the box. The equipment shall provide sufficient turbulence to prevent the mix from setting in the box or causing excessive side build-up or lumps. Flexible seals shall be in contact with the mad surface to prevent loss of mixture from the box. The rear seal shall act as a final strike off and shall be adjustable. The contractor shall operate the spreading equipment in such a manner to prevent the loss of the mixture on super-elevated curves. The mixture shall be spread to fill cracks and minor surface irregularities and leave a uniform skid-resistant surface without causing skips,lumps or tears in the finished surface. (e.)Auxiliary Equipment - Other tools or equipment such as brushes,hand squeegees,hose equipment, tank truck water distributors and flushers,power blowers, barricades,etc., shall be provided as required. Machine Calibration. Each mixing unit to be used in the performance of the work shall be calibrated in the presence of the engineer prior to construction, or previous calibration documentation covering the exact materials to be used may be acceptable provided they were made during the current calendar year. Weather Limitations. The material shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F. and rising. 2. The weather is not foggy or rainy. 3 There is no forecast of temperatures below 32 degrees F. within 48 hours from the time of placement of the mixture. i i i ype ii iviicro-Z�urtacing Item # 7 Calendar Year 2019-20 Surface Preparations.The area to be surfaced shall be thoroughly cleaned of vegetation, loose aggregate, dirt, grease,oil or any type of objectionable surface film. Manholes, valve boxes and other service entrances shall be protected from the surfacing material. Stockpiles. Precautions shall be taken to insure that stockpiles do not become contaminated. Stockpiles shall be kept in areas that drain readily. Application.The surface shall be pre-wetted by fogging ahead of the spreader box.The entire surface should be damp with no apparent flowing water in front of the box. The surfacing mixture shall be of the desired consistency upon leaving the mixer and no additional materials should be added. A sufficient amount of material shall be carried in all parts of the spreader at all times so that a complete coverage is obtained. Overloading of the spreader box should be avoided.No lumping,bailing,or unmixed aggregate shall be permitted.No streaks,such as those caused by oversized aggregate, will be left in the finished surface. If excess oversize develops,the job will be stopped until the contractor proves to the engineer that the situation has been corrected.No excess build-up, uncovered areas or unsightly appearances shall be permitted on longitudinal or transverse joints.The contractor shall provide suitable width spreading equipment to produce a minimum number of joints.The finished surface shall present.a uniform and skid resistant texture satisfactory to the engineer.Areas which cannot be reached with the mixing machine shall be surfaced using hand squeegees to provide complete and uniform coverage.The area to be hand-worked shall be lightly dampened prior to the mix placement. Care shall be exercised to leave no unsightly appearance from hand-work. Ouality Control.The contractor shall be responsible for any and all fees relating to materials testing.The contractor will permit the engineer to take samples of the aggregate and asphalt emulsion to be used in the project at the engineer's discretion. Gradation and sand equivalent tests may be run on the aggregate and residual asphalt tests on the emulsion. Test results will be compared to the specifications. Samples of the mixture could be taken as often as two (2)times each day. Consistency and residual asphalt content tests may be made on the samples and compared to the specifications. The contractor will be notified immediately if any test fails to meet the specifications. If any two successive tests on the material fail,the job shall be stopped. If any two successive tests on the mix from the same machine fail,the use of that machine will be suspended. Traffic Maintenance. The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. Method of Pavment. The quantity to be paid for under this item shall be the number of square yards of pavement covered in accordance with the specification. Qualifications.The contractor shall have or be associated with a company that has a minimum of three years experience in-the application of micro-surfacing material. In order to insure the efficient application of the product,the contractor must own or show the ability to rent and Type I1 Micro-Surfacing Item# 7 Calendar Year 2019-20 maintain a minimum of two mixing units capable of meeting the minimum requirements set forth in these specifications. Submittals.The contractor shall be required to submit the following information with his bid: i A letter of availability from the intended MSE supplier. A certified mix design from the materials manufacturer. A typical analysis of Macroseal Emulsion or approved equal. { A list of at least(5)micro-surfacing projects which used the same emulsion and design mix indicated in the bid documents.These projects must have been completed within the last three years and the list must include the locations,amount of square yards applied and a reference name and telephone number. * Note: Any and all exceptions or substitutions to the specifications contained herein must be i listed separately and included within the contractors formal bid proposal. I END OF SPECIFICATION: I I i i Type lI Micro-Surfacing Item # 7 Calendar Year 2019-20 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury;non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief- (1) elief(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that Frank Capoferri of the (Name of signatory) Thos. H. Gannon & Sons, Inc. Be authorized to sign and submit the bid (Name of Corporation) Type II Micro-Surfacing Item # 7 Calendar Year 2019-20 Or proposal of this corporation for the following Project: Item #7 TYPE "Il" MICRO-SURFACING Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by Thos. H. Gannon &Sons, Inc. corporation at a meeting of the Board of Directors,held on the 24th day of April , 2019 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d,as amended& effective on September 1, 1965. gna re Frank Capoferri, President, r Document A310 -2010 CONTRACTOR: SURETY: Thos.H.Gannon&Sons,Inc. Hartford Fire Insurance Company 372 Middle Country Rd. One Hartford Plaza Middle Island,NY 11953 Hartford,CT.06155 OWNER: Town of Southold 53095 Main Road Southold,NY 11971 BOND AMOUNT: One Hundred Dollars ($100) PROJECT: For the Purchase and Application of Asphalt Road Materials Polymer Modified Emulsified Asphalt Pavement- Type If Micro-Surfacing The Contractor and Surety are bound to the Owner in the amour., set forth above,'for the payment of which the Contractor and Surety bind themselves, their heirs,executors,administrators,successors and assigns,jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents,or within such time period as may be agreed to by the Owner and Contractor,and the Contractor either(1)enters into a contract with the Owner in accordance with the terms of such-bid,and gives such bond or bonds as may be specified in the bidding or Contract Documents,with a Surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner,for the faithful perfonnance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof,or(2)pays to the Owner the difference,not to exceed the amount of this Bond,between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid,then this obligation shall be null and void, otherwise to remain in full force and effect.The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty(60)days in the aggregate beyond the time for acceptance of bids specified in the bid documents,and the Owner and Contractor shall obtain Surety's consent for an extension beyond sixty(60)days. If this Bond is issued in connection with a subcontractor's bid to a Contractor,the term Contractor in his Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project,any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming'to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished,the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. Signed and sealed this 22°d day of May , 2019 Thos.V.Gannon&So s,Inc Frai M ngenu,Mcietary y 1 r r, Upoferri,P eside t, N ) f\ ,0 0 9 fi(Q , , Hartford Fire Insurance Company Miche -e c mn,Witness "Surety) Steven Raffuel,Attor n-Fact CONSENT OF SURETY KNOW ALL MEN BY THESE PRESENTS, that for and consideration of the sum of$1.00, lawful money of the United States of America, the receipt whereof is hereby acknowledged, paid the undersigned, and for other valuable consideration the Hartford Fire Insurance Company Surety Company, (Name) One Hartford Plaza Hartford, Ct. 06155 (Address) existing under the laws of the Connecticut and licensed to do business in the State of New York certifies and agrees, that if the contract for(Contracting Agency): Town of Southold for . (Project) For the Purchase and Application of Asphalt Road Materials Polymer Modified Emulsified Asphalt Pavement –Type II Micro-Surfacing is awarded to (Bidder)Thos. H. Gannon &Sons Inc.. the undersigned will execute the bond or bonds as required of the contract documents and will become Surety in the full amount set forth in the contract documents for the faithful performance of all obligations of the Bidder, provided however, that this commitment shall expire sixty (60) days from the bid opening, unless agreed upon by Bidder, Owner and Surety to be extended. Signed, sealed and dated this 2nd day May, 2019 Hartford Fire Insurance Company Surety Company In By: , &�— i - (Name) Steven Raffu Attorney-in-Fact (To be accompanied by the usual proof of Authority of Officers of the Surety Company to execute same) .f w Direct Inquiries/Claims to: THE HARTFORD POWER OFATTORNEY Hartford, on Connecticut 06155 Bond.Clai ms(d.)thehartford.com call 888-266-3488 or fax.860-757-5835 KNOW ALL PERSONS BY THESE PRESENTS THAT: Agency Name: THE RAFFUEL SURETY GROUP Agency Code: 13-653536 0 Hartford Fire Insurance Company,a corporation duly organized under the laws of the State of Connecticut 0 Hartford Casualty Insurance Company,a corporation duly organized under the laws of the State of Indiana 0 Hartford Accident and Indemnity Company,a corporation duly organized under the laws of the State of Connecticut Hartford Underwriters Insurance Company,a corporation duly organized under the laws of the State of Connecticut Twin City Fire Insurance Company,a corporation duly organized under the laws of the State of Indiana Hartford Insurance Company of Illinois,a corporation duly organized under the laws of the State of Illinois Hartford Insurance Company of the Midwest,a corporation duly organized under the laws of the State of Indiana Hartford Insurance Company of the Southeast,a corporation duly organized under the laws of the State of Flonda having their home office in Hartford,Connecticut,(hereinafter collectively referred to as the"Companies")do hereby make,constitute and appoint, up to the amount of Unlimited : Cecelia D. Brown, Steven Raffuel of PRINCETON, New Jersey their true and lawful Attorney(s)-In-Fact,each in their separate capacity if more than one is named above, to sign its name as surety(ies)only as delineated above by ®, and to execute,seal and acknowledge any and all bonds, undertakings, contracts and other written instruments in the nature thereof,on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. In Witness Whereof,and as authorized by a Resolution of the Board of Directors of the Companies on May 6,2015 the Companies have caused these presents to be signed by its Senior Vice President and Its corporate seals to be hereto affixed, duly attested by its Assistant Secretary. Further,pursuant to Resolution of the Board of Directors of the Companies,the Companies hereby unambiguously affirm that they are and will be bound by any mechanically applied signatures applied to this Power of Attorney. rri j1 x"ills "sf �� �1Mp� �~ i�we•neuri'6ii a �o�s _� �-.t'.r�y eu e��: aT a ►.r �R•" � l 1967 � i R �ti� �►� _ •`1J5aha5 �.o1N► :1974 ;7 1pT9 'y I T9 �� l- \, �Mt1110 jIA-�1Y51 R � I�"'.y rc ll�ol5 �I�r�r�• ��r�jpC]` John Gray,Assistant Secretary M.Ross Fisher,Senior Vice President STATE OF CONNECTICUT ss. Hartford COUNTY OF HARTFORD On this 5th day of January,2018,before me personally came M.Ross Fisher,to me known,who being by me duly sworn,did depose and say. that he resides in the County of Hartford, State of Connecticut, that he is the Senior Vice President of the Companies, the corporations described in and which executed the above instrument; that he knows the seals of the said corporations; that the seals affixed to the said instrument are such corporate seals;that they were so affixed by authority of the Boards of Directors of said corporations and that he signed his name thereto by like authority 0`t Kathleen T Maynard Notary Public CERTIFICATE My Commission Expires July 31,2021 I,the undersigned,Assistant Vice President of the Companies, DO HEREBY CERTIFY that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies,which is still in full force effective as of May 2, 2 019 Signed and sealed at the City of Hartford. Kevin Heckman,Assistant Vice President INK 3018 HARTFORD FIRE INSURANCE COMPANY Hartford, Connecticut Financial Statement, December 31, 2018 Statutory Basis ASSETS LIABILITIES U S Government Bonds..... ........ ... $ 442,265,403 Reserve for Claims $ Bonds of Other Governments............. 129,979,076 and Claim Expense.. .................. .... 8,845,153,352 State, County Municipal Reserve for Unearned Premiums ...... ........ 2,094,533,642 Miscellaneous Bonds...... ..... 5,862,114,698 Reserve for Taxes, License Stocks ....... .. ................... 5,548,592,711 and Fees.................... .................. 52,262,120 Short Term Investments............ . .... 116.,077,507, Miscellaneous Liabilities............. . ......... 2,084,882,679 $ 12,099,029,395 Total Liabilities ..................................... $ 13,076,831,793 Real Estate. ........................... ..... $ 331,574,149 Capital Paid In $ 55,320,000 Cash ......... ................................. 58,641,379 Surplus_ .. 8,599,892,094 Agents'Balances(Under 90 Day).. .. 3,017,198,060 Other Invested Assets..................... 3,341,398,040 Surplus as regards Policyholders........... $ 8,655,212,094 Miscellaneous.. ............ ............... 2,884,202,864 Total Liabilities,Capital Total Admitted Assets................... $ 21,732,043,887 and Surplus ....:............................ $ 21,732,043,887 STATE OF CONNECTICUT COUNTY OF HARTFORD SS. CITY OF HARTFORD Allison G. Niderno, Vice President and Controller, and Allen R Craig, Assistant Secretary of the Hartford Fire Insurance Company, being duly sworn, each deposes and say that the foregoing is a true and correct statement of the said company's financial condition as of December 31,2018. Subscribed and sworn to before me this 18th day of March,2019. I f Vice President and Controller Notary Public LAURIE HANSEN Assistant Secretary Notary Public,State of Connecticut My Commission Expires Dec.31,2023 Form CS-19-37 HF printed in U S.A 7 • .V State of New York DEPARTMENT OF FINANCIAL SEftVICF.,S WUEREAs rf APPF-ARs THAT Hartford Fire Insurance Company Home Office Address Hartford,Connecticut Organized under the Laws of Connecticut has complied with the necessary requirements of or pursuant to law, it is hereby licensed to do within this State the business of accident and health,fire;miscellaneous property,water damage,burglary and theft,glass,boiler and machinery, elevator,animal,collision,personal injury liability,property damage liability,workers'compensation and employers' liability,fidelity and surety,credit,motor vehicle and aircraft physical damage,marine and inland marine,marine protection and indemnity,service contract reimbursement and legal services insurance,as specified in paragraph(s)3, 4, 5,6,7, 8,9, 10, 11, 12, 13, 14, 15, 16, 17, 19,20,21,28 and 29 of Section 1113(a)of the New York Insurance Law and also such workers'compensation insurance as may be incident to coverages contemplated under paragraphs 20 and 21 of Section 1113(a),including insurances described in the Longshoremen's and Harbor Workers'Compensation Act(Public Law No. 803, 69 Cong. as amended;33 USC Section 901 et seq. as amended),and as authorized by Section 4102(c),insurance of every kind or description outside of the United States and reinsurance of every kind or description to the extent permitted by certified copy of its charter document on file in this Department until July 1, 2018. In Witness Whereof, I have hereunto set -10RKs my hand and affixed the official seal of this a� Tqr� Department at the City of Albany, New York, this * 1 * 1 st day of July, 2017 Maria T. Vullo Superintendent cec Pxs�Qx F,LT Byu4'v OF FINANG U Jacqueline Catalfamo Special Deputy Superintendent i Original on Watermarked Paper s I � I � CERTIFICATE OF SOLVENCY UNDER SECTION 1111 OF THE NEW YORK INSURANCE LAW STATE OF NEW YORK DEPARTMENT OF FINANCIAL SERVICES It is hereby certified that HARTFORD FIRE INSURANCE COMPANY Of Hartford, Connecticut a corporation organized under the laws of the State of Connecticut and duly authorized to transact the business of insurance in this State, is qualified to become surety or guarantor on all bonds, undertakings, recognizances,'guaranties and other obligations required or permitted by law; and that the said corporation is possessed of a capital and surplus including grosspid-in and contributed surplus and unassigned funds (surplus) aggregating the sum of$12,514,621,011(Capital $55,320,000) as is shown by,its sworn financial statement for'the Year End as of December 31, 2016, on file in this Department, prior to audit. The said corporation cannot lawfully expose itself to loss on any one risk or hazard to an amount exceeding 10% of its surplus to policyholders, unless it shall be protected in excess of that amount in the manner provided in Section 4118 of the Insurance Law of this"State. YORK a In Witness Whereof, I have here- unto set my hand and affixed the official seal of this Department in the City of Albany, this n t )3 10th day of July, 2017 Maria T. Vullo Su erintendent B &A i Jacqueline Catalfamo Special Deputy Superintendent www.dfs.ny.gov i t e ACKNOWLEDGMENT OF SURETY STATE OF New Jersey COUNTY OF Burlington On May 2, 2019 , Steven Raffuel to me known, who, being by me duly sworn, did depose and say that he/she is an Attorney In Fact of Hartford Fire Insurance Company-the corporation described in and which executed the within instrument; that he/she knows the corporate seal of said corporation; that the seal affixed to the within instrument is such corporate seal; and that he/she signed the said instrument and affixed the said'seal as Attorney In Fact by authority of the Board of Directors of said corporation and by the authority of his/her office under Standing Resolutions thereof. OT PUBLIC EM102DI Public, 21 2 ASPHALT ie1V� UG 0MGn. V s p,0.Box 530-Hammonton,N108037 Phone(609)561-4161-Fax(609)561-0920 May 2,2019 Thos. H. Gannon &Sons, Inc. 372 Middle Country Rd Middle Island, NY 11953 Attn: Pat Austin RE: Town of Southold For the Purchase&Application of Asphalt Road Materials Polymer Modified Emulsified Asphalt Pavement—Type II Micro-Surfacing Gentlemen: As an approved supplier of Asphalt Emulsions for the states of New York, New Jersey, Pennsylvania, Delaware and Maryland,we will provide the Asphalt Emulsion needs as specified by the Town of Southold Specifications. We can provide both timely deliveries and specified material for this project. Very truly yours, ASPHALT PAVING SYSTEMS, INC. .q Robert Bevilacqua Project Manager RB/Id gannon 1'hos. s, Inc. P® 0®x 505 Middle Island, DIY 11953 (631) 205-0060 fax (631) 205-0073 Equipment List Quantity Make Year Model Description 8 Bergkamp 2009 L-9000 Mobil Mix Paver 6 Bergkamp 2016 L-9000 Mobil Mix Paver 3 Bergkamp 2016 L-9000 Mobil Mix Paver 3 Bergkamp 2016 L-9000 M-1 Paver 4 Bergkamp 2004 L-9000 Mobile Support 12 (13 CY) 2007 L-9000 Trucks 2 Bergkamp 2008 L-9000 Mobile Support (21 CY) L-9000 Trailers 7 Ford 2016 F450 Stake Body 8 Ford 2016 F450 Utility Body 12 Ford 2016 F450 Crew Cabs 2 Athey Mobil 2010 Broom 4 CAT 1996 PS-130 Rubber Tire Roller 6 CAT 2011 PS-360 Rubber Tire Roller 8 CAT 2015 936g Wheel Loader 13 CAT 2010 938 Loader 1 CAT 2009 938 Loader 2 CAT 2008 926 Loader 6 Etnyre 1998 Series 6000 Bulk Tanker 12 Fruehauf 1992 6000 gal Bulk Tanker 14 Heil 1991 6500 Bulk Tanker 4 Etnyre 1990 6000 Bulk Tanker 4 Etnyre 2015 Centenial Oil Distributor (2000) 3 Etnyre 2015 Black Topper Oil Distributor (2000) 2 Etnyre 2015 Black Topper Oil Distributor (2000) 2 Etnyre 2012 Black Topper Oil Distributor (4000) 1 Etnyre 2016 Model 4WD Chipper(10-20') 1 Etnyre 2016 Model 4WD Chipper(11-22') Me MICRO-SURFACING MIX DESIGN AND MATERIALS ANALYSIS Project No.: /©clh _,d '50,340'50,340 �� District: Date: y wlq State Route No.: Location: vat/'I o vS Emulsion Source: A`sOA�>' In�Ji �q Sysr FType: C ¢ S-J j-% p m Aggregate Source: TIL-c00 t Type: Ty PE I T 1-1ofC Agarezate Test Results 100 A re ate Gradation Chart Sand Equivalency: e3 90 Gradation Sieve Size % Passing Spec. 80 1/2-inch too too 3/8-inch 10o I o0 70 No. 4 77 90 /oa 60 No. 8 °A No. 16S� C[S-- 70 so No. 30 3S 3e —So 40 No. 50 ,Z3 1'f3-3e No. 100 13 10-,I 30 No. 200 -7 20 Filler Product: 'Pof_TL,(0 D CL-m>=o i 10 Type: = Source: 1 ����h 0 3/8 4 8 16 30 50 100 200 Sieve Size Additive Asphalt Emulsion Test Results Product: T, $So Residue After Distillation: Source: �o�.►3 Sci _r•►!cF Softening Point: 1�-/ °F Viscosity at 60°C (140F): 850 Poises Mix Design Test Results Recommended Mix Design Mix Time: /` seconds Aggregate: JOa % Wet Cohesion, 30 Minutes: kg-cm Emulsion: /`4 60 Minutes: 23 kg-cm l�-" Wet Track Abrasion Loss, 1 Hour Soak: 3/ g/square foot Filler: t % 6 Day Soak: �7 g/s uare foot Water: As OECD Loaded Wheel Test,Lateral Displacement: S % f Additive: hc" % } Classification of Compatibility: /a total points As�-.V L1 RESiDJ,&L -7, 14 q,9 ra - Wet Stripping% loo `a Mixing, Set�ng d H2O Resistance loo Signed: l�. Title: , �, Date: 3fJ Ingevity Pavement Technologies Ingevity, 5255 Virginia Avenue North Charleston,SC 29406 Micro Surfacing Emulsion Formulation Asphalt Paving Systems April 11,2019 This Job Mix Formula(JMF)applies to the materials and specification listed below. Emulsion was produced in the laboratory for use in this evaluation Materials Aggregate Tilcon-Mt.Hope-Type II (Received January 30,2019) Emulsion Source: Asphalt Paving Systems Specification NJDOT 902.09 Micro Surfacing A series of tests was performed in the lab to optimize the JMF. The cement dosage was varied to establish its effect on mix time Six-day Wet Track Abrasion and Loaded Wheel Displacement tests were performed at the JMF cement dosage to establish a working range for the residual solids content of the mix Cohesion and other mixture tests were verified on the JMF. JMF(percent based on dry weight of aggregate) Component Minimum JMF Maximum Type 1/11 Portland Cement 0.5 1 0 1.5 Total Water _ As needed for consistent Emulsion(based on 66.9%) 11.0 120 14.0 Residual solids content .. _ 7.4 8.0 ,Aggregate 100 Increases in cement content,within this design range,reduce mix time Page 1 of 4 Ingevity Pavement Technologies 5255 Virginia Avenue North Charleston,SC 29406 Aggregate Testing Sieve Analysis Sieve# Sieve Size(in) Wei ht W %Retained _ %Passing Specification 1/2" 0.5 0 0 100 - 3/8" 0.3750 0.00 0.00-.- _ _.,, 100 100 4 0.1870 33.50 3.11 97 90-100 8 :_...__ 0.0937 246.70._._ _ _.22.93 ...__,.._. .... 74 _µY 65-90 16' 0.0469 248.40 23.09 51 45-70 30" 00234 171.-10 _..15.91 . .._. _..__35 _. .,_._ _.30-5b 50 0.0117 129.00 11.99 23 18-30 100_ 0,0059 108.00 10.04•_, _ 13 __• _ 10-21 _•p 200 0A029 6160 5.73 7 5-15 Pan - 77.37 7.19 - Totals 0.00 1075.67 100.00 Sieve Analysis (0.45 Power Chart) 100 � �.r��. 80 c01 60 *'�®• a 40 r 20 #200#100#50 #30 #16 #8 #4 3/8" 1/2" Sieve Sand Equivalent Result Specification 83 65 minimum Page 2 of 4 a Ingevity Pavement Technologies 5255 Virginia Avenue North Charleston,SC 29406 Mixture Testing Wet Track Abrasion,6-Day Soak(ISSA TB 100) %Emulsion %Total Water %Portland'Cement ''Losslqm 11.0 6.8 1.0 53 11.0 6:8 1.0 ._.:..... .. 39 _. 46 Average 12.0 _ _ 5.8 .__ 1.0_ -- 12.0 58 1 0 53 __ 47Average 140 4.8 1.0 40 14.0 4.8 - 1:0 _ .._ ,_._ _: 36..._.:.,._._�. _. _____ w 38 Average Wet Track Abrasion,l-Hour Soak(ISSA TB 100) %Emulsion %Total Water %Portland Cement Loss jqjft2j 11.0 68 1.0 33 12,0 5.8 1A 31 Loaded Wheel Test,Stability and Resistance to Compaction(ISSA TB 147) %Emulsion %Total Water %Portland Cement lateral Displacement RM 12.0 5.8 1.0 5 14.0 3.8 1.0 Sand Adhesion,Loaded Wheel Test(ISSA TB 109) %Emulsion ' %Total Water %Portland Cement _ Adhesion(g/ft21 120 5.8 1.0 31 14.0 3`8 1.0 37 Schulze-Breuer and Ruck Compatibility(ISSA TB 144) Criteria Sample A Sample B' Sample C. _,Sample D a Points- Absorption(g) 1.3 1 3 1.4 1.4 - Abrasion Loss(g) 0,1' _ 0.1_ 0.1 _ _ 0.3 Integrity(%) 100 96 97 99 4 Adhesion.('o) _.. 100 _ 100_`._ _..-___._100 POINT TOTAL 12 Page 3 of 4 Ingevdy Pavement Technologies ingevity, 5255 Virginia Avenue North Charleston,SC 29406 Mixture Characteristics,JMF Test _.Details Method Spec.Min. Snec.Max. Result- • _ Mix Time 77°F ISSA TB 113 120S - 140 100°F __ _.___.. __. ___ ' 35s .> _.._ _ 50 Cohesion 30 minute ISSA TB 139 12 kg-cm - 14 60 minute,,,,, 20 kg=cm _. Spin-233, Wet Stripping ISSA TB 114 90% - 100 Wet Track 1-Hour Soak ;; __ - ISSA TB 100 6-Day Soak 75 g/ft2 47 Loaded Wheel Lateral Displacement ISSA TB,147 Specific Gravity - 210 1.85 Excess Asphalt Sand Adhesion _ISSA TB 109 - _ 50_g/fe . .- 31__ Classification Co"mpatibility ISSA TB 144 11 Points - 12 - 2These values were obtained on samples cured indoors at an air temperature of 74T 3According to ISSA TB No 139,the equivalent value of a spin is 23 kg-cm Please be aware that these results were achieved under laboratory conditions. Raw material samples utilized in this evaluation may or may not be representative of the materials used in the field. Variations in those materials,production equipment,and environmental conditions at the time of application may require adjustments to maintain optimum product performance. Thank you for allowing Ingevity to work with you on this project If you have any questions or comments,please contact me. Ernie Rowland Technical Service Representative,Pavement Preservation Phone: (843)746-8676 robert rowlandCingevity com Page 4 of 4 ASPHALT PAVING SYSTEMS, INC. ASPHALT PAVING SYSTEMS PRODUCT: C Q-S—1 �+f V" TANK NO.3 READING AVENUE -TERMINAL: ONTON QUANTITY 30i O0° HAMMONTON,NJ 08037 DATE IN: 3�l 9 SAMPLED BY: 04-,eZ Z Lo 609-561-4161 DATE TESTED: LOT NUMBER: t TEST ANALYSIS OF EMULSIFIED ASPHALT TEST RESULTS SPEC Particle Charge + Positive Viscosi , Sa bolt Furol @ 25C 77 , sec. :;? 3 - 100 Storage Stability test, 24 hr., % Note 2 - 15-0 - 1.0 Sieve Test % 6 - 0.1 Distillation: Note 3 Asphalt, ercent by mass b 62+ TEST ON RESIDUE FROM DISTILLATION Penetration 25C (77F),.100 g., 5 sec. 6 f 40 90 Ductility at 25C 7 Scor/minute, cm 40 + - 40+ Ring and Ball Softening Point LH 140F+ Absolute Viscosity at 60C 140 30 cm 11g,Poises 8000+ Solubility in trichloroeth leve, percent 9, 96+ Note 2: This test regal-ft'inie#t,-,en representative samples is waived if succasfu`1: tion of the material has been kch ei ved in the field. Note 3: AASHTO T-59 modified to maintain a 176.5C+5.5C (350F+ 10F) maximum temperature for 15 minutes. Use an ASTM 16C thermometer to monitor the temperature of the emulsion I hereby certify that these re alts obtained by the current Test Methods are accurate for the sample taken. Signature: Tale: Tech Consultant Date: T `� r y -- — ---- - - -- ---------- - ----- - Thos. 5f. gannon andSons, Inc. + PO Box 505 Middle Island, NY 11953 (631) 205-0060 fax ( 31) 205-0073 PROJECTS COMPLETED OF A SIMILAR NATURE Location Year of Project Square Yards of Proiect Contact Town of Blooming Grove, NY 2017 18,970 John Dolson 845-590-0948 Town of Hamptonburg, NY 2018 28,116 James Cawein 845-496-3444 Town of Babylon, NY 2018 130,616 Vincent Galdiero 631-957-3092 Lyndenhurst, NY 2018 40,648 Doug Madlon 631-957-7500 Sag Harbor, NY 2018 43,318 Dee Yardley 631-725-0107 � S LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids'are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 6. Base Coat 7. Type II Micro-Surfacing' 8. Type 6 Asphalt(town pickup) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, May 2, 2019, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item #being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 9, 2019 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 18, 2019, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town-Board Members Town Attorney Superintendent of Highways Town Clerk's Bulletin Board Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2019-20 ITEM NO. 8 SPECIFICATIONS FOR THE FURNISHING OF ASPHALT ROAD MATERIALS INTO TOWN HIGHWAY TRUCKS HOT MIX ASPHALT CONCRETE "Type 6 Top" INSTRUCTIONS TO BIDDERS A, PROPOSALS Proposals must be made in strict accordance with the,"Proposal Form" provided:The Proposal form shall not be detached from the bid package. Failure to comply withithis requirement will'constitute grounds for rejection of the bid subject to the digression-of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the'full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials &to perform all labor and services necessary for the proper'completion of the work, and subject at all times to the approval of the Highway Superintendent. a Proposals,together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been'received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY ' A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold. 1 Hot Mix Asphalt Concrete Item 4 8 ` "Type 6 Top" -Furnish only Year 2019-20 As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way.affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING'OF PROPOSALS Proposals will be opened and read publicly-at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves.the right to waive any technical error,to accept any bid, or to reject any or all bids. The contract form will be,a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the 2 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2019-20 obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J: PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required'under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance' Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's 3 Hot Mix Asphalt Concrete Item# 8 z "Type 6 Top" -Furnish only Year 2019-20 Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liabilfty and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,00-0,000-Off)-for-damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner,providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of,property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 4 Y Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" -Furnish only Year 2019-20 PROPOSAL FORM DATE: :10j ao 19 NAME OF BIDDER: �y-�ZZ A k pa, TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 SUPPLY LABOR AND MATERIAL TO FURNISH "Type 6 Top" INTO SOUTHOLD TOWN HIGHWAY TRUCKS MADE WITH AN ALLOTMENT OF (30% OF RAP ) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE (writA4 in words) Per Ton (written in numbers words) Per Ton 5 Hot Mix Asphalt Concrete Item 4 8 "Type 6 Top" - Furnish only Year 2019-20 And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agr t may extend this time period. Signature of Bidder: Business Address: �Q 4E ax Telephone Number: (pJ , —V Date: I 20 XO 19 6 ' Hot Mix Asphalt Concrete Item # & "Type 6 Top" -Furnish only Year 2019-20 1. DESCRIPTION , Bids are requested for the supply of labor and material to furnish N.Y.S. Type 6 Top Coat into Southold Town Highway Trucks. The materials shall meet the specifications to/for Item 403:1'701 in the New York Department of Transportation Specifications. The materials'shall be constructed in accordance-to section 400 in the New York State Department of Transportation Specifications. Material shall be measured by ton. Payment for this item shall be made by the unit price multiplied by the number tons. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes %Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2-6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. MEASUREMENT& PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within Town of Southold Highway Trucks from the date of award up to and 7 Hot Mix Asphalt Concrete Item# 8 ` "Type 6 Top" -Furnish only Year 2019-20 including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment,shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons. The unit price per ton shall include the cost of furnishing all materials,.equip hent, labor and incidentals necessary to complete the work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. EN OF SPECIFICATION: 8 r Hot Mix Asphalt Concrete Item #,8 "Type 6 Top" - Furnish only Year 2019-20 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be-sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification., A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies; and in the case of•a joint bid, each.party thereto certifies as to its own organization, under penalty of perjury,that to the best of knowledge and belief. (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt .has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that ti� ��� Corte--'n of the (Name of signatory) COY__Q__2QAC-M ��O � Be authorized to sign and submit the bid (Name of Co tion) 9 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2019-20 r Or proposal of this corporation for the following Project: Item# 8 Furnish into Town Highway Trucks "Type 6 Top" Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- ,d-(,103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-'statements in such certificate this corporate bidder shall be liable under the penalties of{perjury. p � tz" The foregoing is true and correct copy of the resolution adopted by )M22 o, `�,,oqj _corporation at a meeting of the Board of Directors, held on.the �� day , of "t/1 , 20 IL. (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Vgnature 10 h #0002336920 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck,in said county,being duly sworn,says that she is Principal Clerk of THE SUFFOLK TIMES , a weekly newspaper,published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 04/18/2019 Principal Clerk XSworn to before me this day of ® q. CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No.01 VO61050.50 Qualified In Suffolk County My Commission Expires FoorimV 20,2020 t TYPESET. Fn Apr 12 09.50.51 EDT 2019 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,in accor- dance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for furnishing and placing within the Town of Southold,the fol- lowing road treatments* 2. Oil&Stone 5. Type 6 Top— Hot Mix Asphalt Concrete 6. Base Coat 7. Type H Micro-Surfacing , 8. Type 6 Asphalt(town pick up) Specifications may be obtained at the Office of the Town Clerk,Town of Southold,Town Hall,53095 Main Road,Southold,New York 11971,Monday through Friday,8.00 am to 4.00 pm -The sealed bids, together with a Non- Collusive Bid Certificate, and bank draft, certified check,or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall,PO Box 1179,53095 Main Road, Southold, New York, until 2:00 P.M., Thursday,May 2,2019,at which time they will be opened and read aloud in public The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in en- velopes plainly marked with the type of road treatment and item# being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal,state,or local,from which the Town of Southold is exempt. Dated April 9,2019 ELIZABETH A NEVILLE SOUTHOLD TOWN CLERK 2336920 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) LYNDA M RUDDER, Deputy Town Clerk of the Town of Southold,New York being duly sworn, says that on the 12" day of April , 2019, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. 2019-20 Road Treatment Bid J4n4da M Rudder Southold Deputy Town Clerk Sworn before me this 12th day of A •il , 2019. Notary blic BONNIE].DOROSKI Notary Public,State of New York No. 01D06095328,Suffolk County Commission Expires July 7,204Q� BR 88b(2!901 NEW YORKSTATE REGION 10 DEPARTMENT OF TRANSPORTATION [TEM MATERIALS BUREAU MIX TYPE -' MARSHALL GRADATION ANALYSIS WORKSHEET PRODUCER NO.OF HOT BINS AVERAGED 15 LOCATION AVERAGE BIN BREAKDOWN BINBIN BIN BIN BIN BIN AGGREGATE INFORMATION 3/4" 3/8" 1I4" Sand Scr RAP Sieve N0.4 N0.3 N0.2 N0.1 N0.7 NO.8 Source Aggregate Sizes AgNumber Blend %ret % ass %ret % ass %ret % ass %ret %pass %ret %pass %ret %pass No.2 Stone 8-8R 23.0% 1 1 1/2" 1 0.0 100.0 0.0 100.0 0.0 100.0 0.0 100.0 0.0 100 0.0 100.0 No.i Stone 8-8R 21.0% #1 High 1" 7.1 92.9 0.0 100.0 0.0 100.0 0.0 100.0 0.0 100 0.0 100.0 No.f Non- Friction COARSE Carbonate Stone Blend 314" 25.8 67.1 0.0 100.0 0.0 100.) 0.0 100.0 0.0 100 0.0 100.0 No 1A Stone 8-8R 1 0.0% #1A High 1/2" 44.4 22.7 1.4 98.6 0.0 100.0 0.0 100.0 0.0 100 0.0 100.0 No.1A Non- Friction Carbonate Stone Blend 1/4" 20.9 1.8 69.7 28.9 10.5 89.5 0.0 100.0 0.0 100 25.2 748 FINE Natural 10-111F 26.0% 1/8" 0.0 24.5 4.4 76.6 12.9 14.3 85.7 6.9 93.1 19.9 549 Manufactured 8-8FM 0.0% 20 0.0 0.8 3.6 10.5 2.4 39.7 46.0 15.7 77.4' 22.4 32.5 RAP 30.0% 40 0.0 1.1 2.5 0.3 2.1 11.1 34.9 37.6 39.8 8.8 23.7 80 0.0 1.i 1.4 0.1 2.0 15.1 19.8 28.1 11.7 10.0 13.7 200 0.0 0.2 1.2 0.2 1.8 7.6 12.2 8.8 2.9 5.6 8.1 PAN 1.8 - 1.2 1.8 12.2 2.9 8.1 Totals 100.0 - 100.0 100.0 100.0 100.0 100.0 % %Passing Sieve Remarks BIN BATCH 11/2" 1" 314" 1/2" 114" 1/8" 20 40 80 200 4 23.0% 23.0 21.4 15.4 5.2 0.4 0.0 0.0 0.0 0.0 0.0 3 21.0% 21.0 21.0 21.0 20.7 6.1 0.9 0.8 0.5 0.3 0.3 2 0.0% 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1 26.0% 260 26.0 26.0 26.0 26.0 24.2 20.1 10.3 3.0 0.8 7 0.0% 00 0.0 0.0 0.0 0.0 0.0 0.0 1 0.0 0.0 1 0.0 8 30.0% 30.0 30.0 300 30.0 22.4 16.5 9.8 7.1 4.1 2.4 TOTAL 100.0% 100.0 98.4 92.4 81.9 54.9 41.6 30.6 18.0 7.4 3.4 Spec. LIMITS 100 95-100 70-90 48-74 32-62 15-39 8-27 4-16 2-8 Tested by w BR 45(4190) NEW YORK STATE Facility No. 'I Formula No_ DEPARTMENT OF TRANSPORTATION Plant _ Region _ MATERIALS BUREAU Plant Location V r 601B MIX FORMULA' Submitted By Date 100 Type 3 Binder 90 10 80 ` ♦ 20 70 ♦ 30 ♦ O LU z u z 60 ♦ 40 IL FLO AGGREGATE INFORMATION Lu CL 50 Aggregate . Lucc Aggregates Source Blend 5o a Number % Lu 40 60 Q No.2 8-8R 23.0 A 30 R No. 8-8R 21.0 9L S #1 High N, 70 E No.1A 8-8R Friction Blend 20 F Manufactured 8-8FM #1AHjgh 80 Friction N E Natural Blend 10 10-111F 26.0 Natural 90 RAP 30.0 !Manufactured 100/0 Sand Blend 0i0D 1 1/2 1 314 112 114 1/8 (37.5) (25.0) (19 0) (12.5) 20 40 80 200 0 (6.3) {3.2) (.85) (.425) (.18) (.075) U.S.STD.-SIZES RAISED TO 0.45 POWER Asphalt Asphalt Content Grade Sieve Size 1 112"(37.5) 1"(25.0) 314"(19.0) 112"(12.5) 114"(6.3) 118"(3.2) 20 (0.850) 40(0.425) 80(0.180) 200(0.075) (percent) 1 General Limits 100 90-100 70-90 48-74 32-62 15-39 8-27 4-16 2-8 4.5-6.5 PG sau Passing 2 JMF Range 100 90-100 75-89 48-62 35-49 24-3$ 11-25 4-19 2.5 4.5-5.0 ' 3.Target Value 100 1 98 92 82 55 42 31 18 7 3 4.6 Recommended for Approval by Regional Director D2'-- Approved by Director,Matenals Bureau Dass: Remarks: LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 6. Base Coat 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday,May 2, 2019, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item # being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 9, 2019 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 18, 2019,AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Town Clerk's Bulletin Board 4 .A 1 C-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 ITEM NO. 2 SPECIFICATIONS' FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS BITUMINOUS SURFACE TREATMENT RC-250 LIQUID ASPHALT "OIL & .STONE" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORD ON TOWN ROADS. RESIDENTS MUST BE RE-NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 1 � � 4 RC-250 LIQUID ASPHALT Item#2, "OIL & STONE" Year 2019-20 . INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders,may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 E. AWARD OF CONTRACT Award of contract will be made as soon,as practical.The Superintendent,of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered,in making,the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk& no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented_not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the,time of opening the' proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated,therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will' be required to appear before the Town in person;,or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten(10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items,the accurate amount of which it will be difficult or impossible to compute. The amount of 3 RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract,as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for,being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance" Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall,require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liabili1y Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 i RC-250 LIQUID ASPHALT Item# 2 "OIL & STONE" Year 2019-20 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also . name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner,providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars.($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage -provided-under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by'the Contractor. PROOF OF CARRIAGE OF INSURANCE: ,, , The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except-with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers,the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementionedowner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town(See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, BITUMINOUS SURFACE TREATMENT RC-250 LIQUID ASPHALT "OIL &RECYCLED STONE", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE"UNIT PRICE" OF: FURNISH AND PLACE THE FOLLOWING WITHIN Bituminous Surface Treatment Liquid Asphalt Grade RC-250 & 1A Stone (50,000 +/- sq. yds.) SOUTHOLD TOWN FISHERS ISLAND (written in words) Per Sq. Yd. (written in words) Per Sq. Yd. 6 v RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 (written in numbers) Per Sq. Yd. (written in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete - Type 5 (500 +/- Ton) SOUTHOLD TOWN FISHERS ISLAND (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton Fog Coat: RC-250 Liquid Asphalt (50 +/- Gallons) SOUTHOLD TOWN FISHERS ISLAND (written in words) Per Gallon (written in words) Per Gallon (written in numbers)Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 7 RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 1. DESCRIPTION Bids are requested for the purchase and application of Bituminous Surface Treatment that consists of OIL (Grade RC-250) & STONE (No. lA 1/4" Blue Stone) for the use in repair&maintenance of the Town Highways for the calendar year. The contractor shall also be required to provide &place quantities of Schim Mix Asphalt(Type 5) as needed and directed by the Superintendent,of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar year. 2. MATERIALS Asphalt Road Material shall be Grade RC-250 and shall meet the following Specifications: TEST Grade RC-250 Water, Max. (%) 0.2 Flash Point, C.O.C. F., Min. - Kinematic Viscosity @ 140T. Centistokes 250 - 500 Distillation: %Total Distillate to 680 F. by Vol. To 437 F Min. 35 To 500,F Min. 60 To 600 F Min. 80 Residue from Distillation to 680 F % Volume by Difference, Min. 65 Tests on Residue Absolute Viscosity 140 F 600 - 2400 Ductility, 5 era/min. @ 77 F cm. min. 100 % Sol. In CCL4, Min. 99 Required Temperature Mixing 100 - 175 Spraying 80 - 250 Blue Stone shall be No. 1 - 1/4" Stone. Percent passing 1/4" screen 90 - 100 Percent passing 1/8" Screen 0 3. WEATHER LIMITATIONS The material shall be spread only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F and rising. 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of 8 RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 placement of the Asphalt Material. 4. Construction limits shall be between May 1 &November 1. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt & stone materials must be delivered to and applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt& stone materials in quantities as directed by the Superintendent of Highways. All bituminous material,distribution vehicles shall have full circulation spray bars &be equipped with a, wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Aggregate spreader shall be capable of spreading material up to ten(10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken&uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement,surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the'area to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous material (RC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with No. IA 1/4" Stone at the approximate rate of 25 lbs. per square yard. The stone course shall be completely rolled twice with a self-propelled pneumatic roller. 5. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening'to,traffic does not constitute acceptance of the work. 'The contractor shall also be responsible for providing all signage and traffic control during this work. END OF SPECIFICATION: 9 ` - J RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" ' Year 2019-20 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed-or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each'bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,that to the best of knowledge and belief: (1) The prices'in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid,have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly,to any other bidder or to any competitor. (3) No attempt' has been made or will be made by the bidder to induce any other.person, partnership, or' corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved,that of the (Name of signatory) Be authorized to sign and submit the bid - (Name of Corporation) Or proposal of this corporation for the following Project: ' 10 RC-250 LIQUID ASPHALT Item#2 "OIL & STONE" Year 2019-20 Item #2 BITUMINOUS SURFACE TREATMENT RC-250 LIQUID ASPHALT "OIL & STONE" Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of , 20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, See. 103-d, as amended& effective on September 1, 1965. Signature 11 Riot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 ITEM NO. 5 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 S QUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE-NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 1 Hot Mix Asphalt Concrete Item # 5 �® ' "Type 6 Top" Year 2019-20 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk& no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Propegy Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner,providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item# 5 ' "Type 6 Top" Year 2019-20 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE "Type 6 Top" which includes Tack Coat and seam seal joint all new joints MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE ;ex$c�:E��.k�;E:rbc;�r,.:k:�;ESC*�;E�x>kk��k>F� k��x>c:Fx�:*�, :Fa:>:x:Fe�, a:;C�x�xxx;g:,l• ,l-:�r,.:;cxxxx=k=FY=k�������* 0— 100 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton 6 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 (written in numbers) Per Ton (written in numbers) Per Ton 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 250—500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words)Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers)Per Ton Hot Mix Asphalt Concrete Item# 5 f ' "Type 6 Top" Year 2019-20 BID #2 COLD MILLING & REMOVAL SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Sq Yd (written in words) Per Sq Yd (written in numbers) Per Sq Yd (written in numbers) Per Sq Yd BID #3 PAVEMENT KEY CUT SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Linear Foot (written in words) Per Linear Foot (written in numbers)Per Linear Foot (written in numbers) Per Linear Foot BID #4 HOT RUBBERIZED CRACK SEALING SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Linear Foot (written in words) Per Linear Foot (written in numbers) Per Linear Foot (written in numbers) Per Linear Foot :gxx�xx:{c����x��*���$e�x:E�;��:�;kx:��:����$; k�:;,l•�;:kx�:xx$:��:E>Fx;X�:Fxx$:�Yxx�x�'F�$; k k$c�xka'Sx�>k� BID #5 SITE PREPARATION—COST PER SQUARE YARD. Site Preparation shall include the excavation of existing soil to a maximum depth of twelve (12") inches in depth as directed by the Town. Sub-soil shall be compacted and a four(4") inch lift of Recycled Concrete Aggregate meeting State DOT Specification shall be place, graded and compacted in preparation for the placement of asphalt pavement. 8 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 Cost Per Square Yard ($) written in words written in numbers And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 9 Hot Mix Asphalt Concrete Item# 5 ' "Type 6 Top" Year 2019-20 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair&maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2-6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 Mixing &Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY &APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 10 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units,provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement,the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways,that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT &PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 11 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 12 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed of goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) 13 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2019-20 Or proposal of this corporation for the following Project: Item# 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by _corporation at a meeting of the Board of Directors, held on the day of 120 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 14 Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 ITEM NO. 6 SPECIFICATIONS - FOR THE PURCHASE-& APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Base Coat" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 305000 SQUARE YARDS (more' or less as may be needed) OF, PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY- WORK ON TOWN ROADS.' RESIDENTS MUST BE RE-NOTIFIED AFTER DELAYS DUE 'TO INCLEMENT .WEATHER OR JOB OPERATIONS. 1 Hot Mix Asphalt Concrete Item# 6 _ } "Base Coat" Year 2019-20 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be,delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond' or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared,the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released pr returned to the'respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform.themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 i Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance,of a proposal will be a written notice signed by the Town Clerk& no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals; when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected;any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder`fails to satisfy the Town that such bidder is property qualified to, carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT &EQUIPMENT The bidder shall State in his bid that be has"available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in'person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or,impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item# 6 ' "Base Coat" Year 2019-20 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any,of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and PropertDamage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount"not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item# 6 r } "Base Coat" Year 2019-20 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, 'Base Coat", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE 0— 100 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton 6 Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 (written in numbers) Per Ton (written in numbers) Per Ton 100 —250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 250—500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words)Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 7 Hot Mix Asphalt Concrete Item# 6 r } "Base Coat" Year 2019-20 BID #2 COLD MILLING & REMOVAL SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Sq Yd (written in words) Per Sq Yd (written in numbers) Per Sq Yd (written in numbers) Per Sq Yd And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 8 Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS SEE PAGES 13-14 FOR DETAILS NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four(4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 9 Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost-and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 10 Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 STATEMENT OF NON COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,that to the best of knowledge and belief. (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) 11 J Hot Mix Asphalt Concrete Item# 6 "Base Coat" Year 2019-20 Or proposal of this corporation for the following Project: Item# 6 Hot Mix Asphalt Concrete "Base Coat" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of 520 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended& effective on September 1, 1965. Signature 12 r l Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 ITEM NO. 7 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT TYPE II MICRO - SURFACING NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. Type I1 Micro-Surfacing Item# 7 Calendar Year 2019-20 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials,plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals,together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 D. PUBLIC OPENING OF PROPOSALS- Proposals will be opened and read publicly at the time and place indicated'in the Invitation for Bids.'Bidders, authorized agents,�and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the,Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the'lowest money bidder, if it is in the best interest of the Town. No'bid_ may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract-by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town reserves the right to waive any technical error,to accept any bid, or to reject any or all bids. The contract-form will be a Standard form of Agreement between Owner-and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will 'be a written notice,signed by the Town Clerk&no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality'of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the,qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the,proposed work within the specific time. Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will' be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten(10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which'it will be difficult or impossible to compute. The amount of the'certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J.' PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 INSURANCE REQUIREMENTS The Contractor shall not commence any work until he'has obtained, and had approved by the Town of Southold, all of the-insurance that is required under'this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not•permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life'of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to,provide Workmen's Compensation Insurance for all of the Tatter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract•from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. , Property erty Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town,of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing ti Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of,two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of,property in any one accident and subject to that limit per accident, a.total (or aggregate limit of Two Million,Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part-of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. i Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to,bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as-bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly,-in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any(Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he,proposed and agrees that if`his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct,perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON TYPE "Il" MICRO-SURFACING OF TOWN ROADS WITH POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 BID #1 Option #1 Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all times so as to provide an application rate of: FIRST COAT: 13 lbs/Sq. Yd, SECOND COAT: 17 lbs/Sq. Yd. TYPE II MICRO-SURFACING SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Sq. Yd. (written in words)Per Sq. Yd (written in numbers) Pei Sq. Yd. (written in numbers) Per Sq. Yd. Option #2 * Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all times so as to provide an application rate of: 20-22 lbs/Sq. Yd. TYPE II MICRO-SURFACING SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Sq. Yd. (written in words) Per Sq. Yd (written in numbers)Per Sq. Yd. (written in numbers) Per Sq. Yd. BID #2 HOT RUBBERIZED CRACK SEALING SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Linear Foot (written in words) Per Linear Foot Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 (written in numbers) Per Linear Foot (written in numbers) Per Linear Foot And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 1. DESCRIPTION Bids are requested for the purchase and application of a Polymer Modified Asphalt Pavement Course to fill ruts or provide a wearing course for the existing pavement. The paving material shall be "Macroseal" or approved equal. The surface shall provide a dense smooth topping free of ravels and blemishes. It shall fill minor depressions, cracks and voids, and be non-bleeding. The mixture shall consist of a polymer modified cationic asphalt emulsion, mineral aggregate, mineral and field control additives and water. The mixture shall be properly proportioned, mixed and spread on the paved surface in accordance with this specification and as directed by the engineer. The contractor shall also be required to provide &place quantities of Schim Mix Asphalt ("Type 5") as needed and directed by the Superintendent of Highways, The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar year. 2. MATERIALS Emulsified Asphalt. The emulsified Asphalt shall be a quick-set polymer modified CSS-1H emulsion and shall conform to the requirements specified in AASHTO M208 and ASTM D2397. The polymer material shall be milled or blended into the asphalt or blended into the emulsifier solution prior to the emulsification process. The Emulsified Asphalt shall be produced by an approved materials manufacturing company capable of manufacturing a Micro- Surfacing Emulsion (MSE) meeting the following requirements. When tested, the Micro-Surfacing Emulsion (MSE) shall meet the requirements of AASHTO M208 and ASTM D2397 for CSS-1H plus the following: Test Quality Specification AASHTO T59 Residue after 62%Min. SDTM F244 Distillation * The temperature for this test should be held below 280 F (138 Q. Tests on Residue AASJTP T59 Softening Point 135°F (57°C) min ASTM D36 AASHTO T49 Penetration at 40 - 90 ASTM D36 77°F (25°C) ASTM 2170 Kenematic Vis 650 cSt/sec, min. @ 275°F (135°C) Each load of emulsified asphalt shall be accompanied with a certificate of analysis/compliance to assure that it is the same as that used in the mix design. Aggregate. The Type II mineral aggregate shall be manufactured crushed stone, sand, slag, crusher fines, or combination thereof. Smooth textured sand of less than 1.25% water Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 absorption, as tested by ASTM C'128, shall not exceed 50% of the total combined aggregate. The aggregate shall be clean and free from organic matter, dirt, dust, and other deleterious substances. When tested, the Type II aggregate shall meet the following requirements Test Quality Specification AASHTO T176 Sand Equivalent 60 min. ASTM D2419 AASHTO T104 Soundness 15%max. using ASTM C88 NA2 SO4 or 25%max. using MgSO4 AASHTO T96 Abrasion 30%max. ASTM C131 Resistance Abrasion tests shall be run on the aggregate before it is crushed. All aggregate shall meet New York State approved polishing values. Gradin. When tested in accordance to AASHTO T27 - (ASTM C136) and AASHTO TI I - (ASTM C117), the target mix design or aggregate gradation shall meet the following: Type II Aggregate Sieve Size Percent Passing Sieve Size Percent Passing 3/8" 100 #30 30 - 50 (+/- 5%) #4 90 - 100 (+/- 5%) #50 18 - 30 (+/- 4%) #8 65-90 (+/-5%) #100 10 - 21 (+/- 3%) #16 45-70 (+/-5%) #200 5 - 15 (+/- 2%) Water. The water shall be potable and shall be free of harmful soluble salts. Polymer Modifier. The Polymer Modifier shall be milled into the asphalt emulsion. The emulsified asphalt shall be so formulated that when the paving mixture is applied at a thickness of three eighths (3/8) inch with the relative humidity at not more than 50 % and the ambient air temperature of at least 75 degrees F.,the material will cure sufficiently so that rolling traffic can be allowed in one (1) hour with no damage to the surface, as verified by the engineer. Mineral Filler. The mineral filler shall be any recognized brand of non-air entrained portland cement or hydrated lime that is free from lumps. The type and amount of mineral filler needed shall be determined by laboratory mix design and will be considered as part of the mineral gradation requirement. An increase or decrease of less than one percent may be permitted when the Micro-Surfacing is being placed if it is found to be necessary for better consistency or set times. Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 3. GENERAL REQUIREMENTS: Truing & Levelinlz with Bituminous Asphalt Concrete. The pavement shall be equal to NYSDOT-Type 5 Shim and shall be applied at the discretion of the Highway Superintendent. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallons per Square Yard prior to placement of pavement. After placement, the Asphalt Concrete Materials shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. Mix Design. Before the work commences, the contractor shall submit a signed mix design report covering the specific materials to be used on the project. This design shall be performed by the emulsion producer. Once the materials are approved, no substitutions will be permitted unless first tested and approved by the emulsion producer and the engineer. The materials manufacturer shall develop the job mix design and present certified test results for the engineer's approval. Compatibility of the aggregate and the emulsion shall be verified by the mix design. The job mix formula shall provide a minimum Marshall stability of 1,800 pounds and a flow of 6 to 18 units when tested according to the ASTM 1559 or AASHTO 2450 procedure. All component materials used in the mix design shall be representative of the materials proposed by the contractor for use on the project. Specifications. The engineer shall approve the design mix and all Micro-Surfacing materials and methods prior to use. The component materials shall be within the following limits. Residual Asphalt - 5% to 9% by dry weight of aggregate Mineral Additive - 0.5%to 3%by dry weight of aggregate Polymer Based Modifier -minimum 3% solids based on bitumen weight content Field Control Additive -As needed to provide specified properties Water -As needed to provide proper consistency * Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all times so as to provide an application rate of: FIRST COAT: 13 lbs/Sq. Yd, SECOND COAT: 17 lbs/Sq. Yd. ** Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all times so as to provide an application rate of. 20-22 lbs/Sq. Yd. Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 Equipment. All equipment, tools and machines used in the performance of this work shall be maintained in satisfactory working order at all times. Descriptive information of the mixing and application equipment to be used shall be submitted for approval not less than 10 days before work starts. (a.) Mixing Equipment - The material shall be mixed by a mixing machine which shall be a continuous-flow mixing unit able to accurately deliver and proportion the aggregate, emulsified asphalt, mineral filler, field control additive and water to a revolving multi-blade mixer and discharge the thoroughly mixed product on a continuous basis. The machine shall have sufficient storage capacity for aggregate, emulsified asphalt, mineral filler, field control additive and water, to maintain an adequate supply to the proportioning controls. (b.) Proportioning Devices - Individual volume or weight controls for proportioning each material to be added to the mix shall be provided. Each material control device shall be so calibrated and properly marked. They shall be accessible for ready calibration and to be equipped with a revolution counter or similar device so that the engineer may determine the amount of each material used at any time. ' (c.) Emulsion Pump - The emulsion pump shall be a heated positive displacement type. (d.) Spreading Equipment - The paving mixture shall be spread uniformly by means of a mechanical type squeegee box, equipped with paddles to agitate and spread the materials throughout the box. The equipment shall provide sufficient turbulence to prevent the mix from setting in the box or causing excessive side build-up or lumps. Flexible seals shall be in contact with the mad surface to prevent loss of mixture from the box. The rear seal shall act as a final strike off and shall be adjustable. The contractor shall operate the spreading equipment in such a manner to prevent the loss of the mixture on super-elevated curves. The mixture shall be spread to fill cracks and minor surface irregularities and leave a uniform skid-resistant surface without causing skips, lumps or tears in the finished surface. (e.) Auxiliary Equipment - Other tools or equipment such as brushes, hand squeegees, hose equipment, tank truck water distributors and flushers, power blowers, barricades, etc., shall be provided as required. Machine Calibration. Each mixing unit to be used in the performance of the work shall be calibrated in the presence of the engineer prior to construction, or previous calibration documentation covering the exact materials to be used may be acceptable provided they were made during the current calendar year. Weather Limitations. The material shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F. and rising. 2. The weather-is not foggy or rainy. 3 There is no forecast of temperatures below 32 degrees F. within 48 hours from the time of placement of the mixture. Type Il Micro-Surfacing Item# 7 Calendar Year 2019-20 Surface Preparations. The area to be surfaced shall be thoroughly cleaned of vegetation, loose aggregate, dirt, grease, oil or any type of objectionable surface film. Manholes, valve boxes and other service entrances shall be protected from the surfacing material. Stockpiles. Precautions shall be taken to insure that stockpiles do not become contaminated. Stockpiles shall be kept in areas that drain readily. Application. The surface shall be pre-wetted by fogging ahead of the spreader box. The entire surface should be damp with no apparent flowing water in front of the box. The surfacing mixture shall be of the desired consistency upon leaving the mixer and no additional materials should be added. A sufficient amount of material shall be carried in all parts of the spreader at all times so that a complete coverage is obtained. Overloading of the spreader box should be avoided. No lumping, bailing, or unmixed aggregate shall be permitted. No streaks, such as those caused by oversized aggregate, will be left in the finished surface. If excess oversize develops, the job will be stopped until the contractor proves to the engineer that the situation has been,corrected.No excess build-up, uncovered areas or unsightly appearances shall be permitted on longitudinal or transverse joints. The contractor shall provide suitable width spreading equipment to produce a minimum number of joints. The finished surface shall present a uniform and skid resistant texture satisfactory to the engineer. Areas which cannot be reached with the mixing machine shall be surfaced using hand squeegees to provide complete and uniform coverage. The area to be hand-worked shall be lightly dampened prior to the mix placement. Care shall be exercised to leave no unsightly appearance from hand-work. Quality Control. The contractor shall be responsible for any and all fees relating to materials testing. The contractor will permit the engineer to take samples of the aggregate and asphalt emulsion to be used in the project at the engineer's discretion. Gradation and sand equivalent tests may be run on the aggregate and residual asphalt tests on the emulsion. Test results will be compared to the specifications. Samples of the mixture could be taken as often as two (2)times each day. Consistency and residual asphalt content tests may be made on the samples and compared to the specifications. The contractor will be notified immediately if any test fails to meet the specifications. If any two successive tests on the material fail, the job shall be stopped. If any two successive tests on the mix from the same machine fail, the use of that machine will be suspended. Traffic Maintenance. The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. Method of Payment. The quantity to be paid for under this item shall be the number of square yards of pavement covered in accordance with the specification. Qualifications. The contractor shall have or be associated with a company that has a minimum of three years experience in the application of micro-surfacing material. In order to insure the efficient application of the product, the contractor must own or show the ability to rent and Type Il Micro-Surfacing Item# 7 Calendar Year 2019-20 maintain a minimum of two mixing units capable of meeting the minimum requirements set forth in these specifications. Submittals. The contractor shall be required to submit the following information with his bid: A letter of availability from the intended MSE supplier. A certified mix design from the materials manufacturer. A typical analysis of Macroseal Emulsion or approved equal. A list of at least (5) micro-surfacing projects which used the same emulsion and design mix indicated in the bid documents. These projects must have been completed within the last three years and the list must include the locations, amount of square yards applied and a reference name and telephone number. * Note: Any and all exceptions or substitutions to the specifications contained herein must be listed separately and included within the contractors formal bid proposal. END OF SPECIFICATION: Type II Micro-Surfacing Item # 7 Calendar Year 2019-20 { STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Type II Micro-Surfacing Item# 7 Calendar Year 2019-20 Or proposal of this corporation for the following Project: Item #7 TYPE "I1" MICRO-SURFACING Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of 320 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature �r ti Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2019-20 ITEM NO. 8 SPECIFICATIONS FOR THE FURNISHING OF ASPHALT ROAD MATERIALS INTO TOWN HIGHWAY TRUCKS HOT MIX ASPHALT CONCRETE "Type 6 Top" INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials &to perform all labor and services necessary for the proper completion of the work, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold. 1 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2019-20 As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the 2 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2019-20 obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the - Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's J 1 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2019-20 Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner,providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of,property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 4 r 1 Hot Mix Asphalt Concrete - Item# 8 "Type 6 Top" - Furnish only Year 2019-20 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without.any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 SUPPLY LABOR AND MATERIAL TO FURNISH "Type 6 Top" INTO SOUTHOLD, TOWN HIGHWAY TRUCKS MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE (written in words) Per Ton (written in numbers words) Per Ton 5 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2019-20 And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 6 Y ti Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" -Furnish only Year 2019-20 1. DESCRIPTION Bids are requested for the supply of labor and material to furnish N.Y.S. Type 6 Top Coat into Southold Town Highway Trucks. The materials shall meet the specifications to/for Item 403.1701 in the New York Department of Transportation Specifications. The materials shall be constructed in accordance to section 400 in the New York State Department of Transportation Specifications. Material shall be measured by ton. Payment for this item shall be made by the unit price multiplied by the number tons. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT- Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes %Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2-6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. MEASUREMENT &PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within Town of Southold Highway Trucks from the date of award up to and 7 Hot Mix Asphalt Concrete Item 9 8 "Type 6 Top" - Furnish only Year 2019-20 including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION: 8 n y Hot Mix Asphalt Concrete Item#-8 "Type 6 Top" -Furnish only Year 2019-20 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies; and in the case of a joint bid, each party thereto certifies as�to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting,competition, as to, any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly,to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,,affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder: RESOLUTION 4 , Resolved that, of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) 9 Hot Mix Asphalt Concrete Item# 8 "Type 6 Top" - Furnish only Year 2019-20 Or proposal of this corporation for the following Project: Item# 8 Furnish into Town Highway Trucks "Type 6 Top" Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by _corporation at a meeting of the Board of Directors, held on the day of , 20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 10 Hot Mix Asphalt Concrete Item#� _, t1 - Year 20f 8-19 f } ITEM NO. 5- SPECIFICATIONS t . FOR THE PURCHASE & APPLICATI,ON OF ASPHALT ROAD MATERIAL`S HOT MIX ASPHALT CONCRETE NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 305000 SQUARE YARDS (more or less as may. be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE;REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS' DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. J . 1 Hot Mix Asphalt Concrete Item#i__ l' Year 2&I4 ,, INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink,both in words&numerals, the price for which he proposed to furnish all materials,plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. - B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared,the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to-their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Ast),fhalt Concrete Item J Year.20119 . E. AWARD AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town.No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town reserves the right to waive any technical error,to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk& no other act,shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented'not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT&EQUIPMENT The bidder shall State in his bid that be has available or under his.control,plant and equipment of the character and,in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if,a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten(10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item#F- - ' Year the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty,but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided,the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet,the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public.Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor,to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item#0 Year W40­1-9— Liability 08 1.9Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner,providing for a limit of not less than One Million Dollars ($1,000,000.00)for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of,two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of,property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item,`_ Year�2018--1-9 J PROPOSAL FORM �fl\� no DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to' — -� '� `'-�t he has carefully examined all project requirements, including special conditions, specifications, and addenda, if 1TCAU must be included as indicated on bottom page); that �es I f the proposed work, and by such other means as he may have the work; and he proposed and agrees that if his proposal of p p �' p p � materials not provided by the Town(See Specifications) a uct, perform and complete the specified work; and that he wil 11 accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix AS € ACCORDANCE WITH THE PROJECT REQUIREMEN [IES WILL BE COMPLETED FOR THE STIPULATED CUl, BID#1 / FURNISH AND PLACE THE l HOT Mix ASPHALT CONCRETE MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE 100–250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton 6 , t Hot Mix Asphalt Concrete Item# _ Year..21-1°8 19 (written in numbers)Per Ton (written in numbers) Per Ton 250—500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words)Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton BID #2 COLD MILLING & REMOVAL SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Sq Yd (written in words) Per Sq Yd (written in numbers) Per Sq Yd (written in numbers) Per Sq Yd 7 Hot Mix Asphalt Concrete Item# BID #3 PAVEMENT KEY CUT SOUTHOLD TO FISHERSAISZA D (written in words) Per Linear Foot (written in words) Per Linear Foot (written inn .ers Per Linear Foot (°written in numbers) Per Linear Foot r L #4 HOT RUBB ED CRACK SEALINi "" SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Pe mar Foot (wre; ' words) Per Linear Foot (wri in numbers) Per Linear Foot (written in numbers)Perlinear Foot �a BID.#5 SITE PREWRATION—COST PER SQUARE YARD. Site Preparation shall incl exccavation of existiin .oil'to a maximum depth of twelve (12") inches in depth as directed by the Town. Sub-soil shall be compacted and a four(4")1111E,lift of Recycled Concrete Aggregate meeting State DOT Specification shall be place, graded and-compacted in preparation for the placement of asphalt pavement. Cost Per Square Yard written in words written in numbers And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this 8 Hot Mix Asphalt Concrete Item# = - ----- 3„ YearB 9 proposal is a formal bid and shall remain in effect for a period of forty-five (45) days,the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: S 9 Hot Mix Asphalt Concrete Item# 5 ` - --- Year 20-1.8-0 1. _ DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair &maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. Bitumi concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following r _ - - ASPH L creen General limits Job Mix Total % 1" 100 -- 1/2 65-85 +/- 7 =—36-6 +/- 7 No. 20 15-39 No. 4— - _ - - - T +/- 7 80 4-16 +/- 4 al! o -4 Mix acing emperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP)be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY &APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time,place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 10 Hot Mix Asphalt Concrete Item# «T- - Year 20 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units,provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four(4") inches as may be specified by the Highway Superintendent. After placement,the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show,to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT &PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 11 Hot --halt Concrete Item#. — g. Year 208T19 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 12 Hot Mix Asphalt Concrete Item#�- 55 Year 2, 18 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By'submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,that to the best of knowledge and belief: (1)' The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully'informed himself regarding the accuracy of the statements contained in this certification, and under the statements,contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate"by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) , Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item# Hot Mix Asphalt Concrete Peconic Lane;Peconic,Newyork 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by _corporation at a meeting of the Board of Directors, held on the day of , 20 13 Hot_Mix Asphalt Concrete Item# -_ ip" Year 201"$�19 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 14 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 ITEM NO. 5 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. " 1 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment,would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town.No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town reserves the right to waive any technical error,to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk& no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT&EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten(10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town,not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall,be accepted shall fail or refuse to execute the Contract as herein before provided,the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet,the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount; not less that One Million Dollars. ($1,000,000.00) on account of each accident. Prope Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner,providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective i Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per; accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom,by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers,the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall, be endorsed to provide the Owner with any notice of cancellation or non-renewal. I 5 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below;that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or wi" '--interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in z �—r--­,fit thereof; that he has carefully examined all project requirements, including bidding. special conditions specifications, and addenda, if an (Note: ackn P � P Y � �t I must be included as indicated on bottom page);that he has satisfir I proposed work, and by such other means as he may have chosen, the work; and hero osed and agrees that if his proposal be accF " p p g materials not provided by the Town(See Specifications) and to perform and complete the specified work; and that he will start, accept, in-full payment thereof as listed below: I �f BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHI ACCORDANCE WITH THE PROJECT REQUIREMENTS' 1 � O ! WILL BE COMPLETED FOR THE STIPULATED CUMU , BID #1 � FURNISH AND PLACE THE FOLLOW1Nv,,_f ' HOT Mix ASPHALT CONCRETE t '� "Type 6 Top" which includes Tack Coat and seam seal joint all new joints MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE 100–250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton 6 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 (written in numbers) Per Ton (written in numbers) Per Ton 250—500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton BID#2 COLD MILLING & REMOVAL SOUTHOLD TOWN: FISHERS ISLAND: (written in words)Per Sq Yd (written in words) Per Sq Yd (written in numbers) Per Sq Yd (written in numbers) Per Sq Yd 7 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 BID #3 PAVEMENT KEY CUT SOUTHOLD TOWN: FISHERS ISLAND: (written in words)Per Linear Foot (written in words) Per Linear Foot (written in numbers) Per Linear Foot (written in numbers)Per Linear Foot BID #4 HOT RUBBERIZED CRACK SEALING SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Linear Foot (written in words) Per Linear Foot (written in numbers) Per Linear Foot (written in numbers) Per Linear Foot BID #5 SITE PREPARATION—COST PER SQUARE YARD. Site Preparation shall include the excavation of existing soil to a maximum depth of twelve (12") inches in depth as directed by the Town. Sub-soil shall be compacted and a four(4") inch lift of Recycled Concrete Aggregate meeting State DOT Specification shall be place, graded and compacted in preparation for the placement of asphalt pavement. Cost Per Square Yard ($) written in words written in numbers And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal,that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this 8 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 proposal is a formal bid and shall remain in effect for a period of forty-five (45) days,the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 9 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair&maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways,parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT- Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 111 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2-6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 Mixing &Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP)be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY &APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time,place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 10 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four(4") inches as may be specified by the Highway Superintendent. After placement,the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show,to the satisfaction of the Superintendent of Highways,that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT&PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 11 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 12 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, -partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item# 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by _corporation at a meeting of the Board of Directors, held on the day of , 20 13 ' Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2018-19 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended& effective on September 1, 1965. Signature 14 Southold Town Board - Letter Board Meeting of April 9, 2019 RESOLUTION 2019-305 Item# 5.4 ADOPTED DOC ID: 15082 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-305 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 9, 2019: Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for various asphalt surface treatment bids including Type 6 Hot Mix Asphalt& Oil/stone for the calendar year 2019-20 Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated April 10, 2019 Page 19