HomeMy WebLinkAboutCastello di Borghese LLC 2019-16 Southold Town Board - Letter Board Meeting of April 9, 2019
RESOLUTION 2019-317 Item# 5.16
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ADOPTED DOC ID: 15098
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NQ' 2019-317 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON'
APRIL 9,2019:
RESOLVED that the Town Board of,the Town of Southold hereby granted permission to
Castello di Borghese LLC to hold Special Event 2019-16 at Castello di Borghese Vineyard,
17150 County Route 48, Cutchogue,New York as applied for in Applicatioi�,CDBla for one (1)
wedding expo event on April 6, 2019, from 12:.00 pm to 4:00 pm, provided they adhere to all
conditions on the application and permit and to the Town of Southold Policy for Special Events..
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Robert Ghosio, Councilman
SECONDER:Louisa P. Evans, Justice
AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell ,
Generated AprilJ 0, 2019 Page 31
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RECEIVED
MAR 2 9 2019
Southold Town Klerk
C SIGL
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application. Up to six(6)multiple events of the same type, occurring over
a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific
details of each event must be included with this application.
All applications must be submitted at least 60 business days before the event. Applicants
are encouraged to submit applications as early as possible.
Any completed application that is not submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential proper for profit,such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following requirements are submitted to the Town
(Clerk: Please indicate submission of the following by checking off the boxes and signing below.
VN A completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
❑ FEE: Is the application being submitted at least 60 days before the event[ ]Yes/P(No
ElIf Yes,-Fee of$ has been submitted
If No,Fee of$ has been submitted
Updated 8/7/2018
The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
insured
A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
Events for three hundred (300) or more people require submission and approval of a traffic control
plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
l�/tel event. (See application form for details)
Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information re tired above in connection
with my application.
Da d Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
RECEIVED
MAR 2 9 2019
Southold Town Clerk
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT e
Please provide ALL of the information requested below.Incomplete applications WILL NOT be
reviewed.
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Special Event Permit# '' Applicant(s)name: 1 QV0 'h i
Date of Submission I Name of Event ?C
SCTM#'s 1000-Section Block- Lot(s)
Dates of Each Event:
VMm
If Multiple Dates are requested,applicantmu t give all information for all dates.
Nature of Event: boo-e— 4
(Please attach a deta' a escription of EACH event to this application)
Time Period(Hours)of Event: From to
Town Services requested: ( )Yes ( No If yes,Describe Police Dept. Highway Dept.
Describe Services
Maximum Number of Persons Attending At One Time.. V Number of cars expectedX0
Is a Tent or other temporary structure being used? 0']Yes [ ]No If yes provide size(s) U
Will food be served?[ ]Yes I No If yes provide number and name(s)of food vendor(s)
Updated Ono 18
Suffolk County permit#(s)
Will other vendors be on the premises during the event?[ ]Yes [ ]No If yes how many? /® Describe
Type of vendor(s) �� Vl Y" (J AI I ! `fV_A
Property Owner(name/address): 4�_Ov . 4F-12.
Contact Person and Contact Tel.# &U�; , 33, S
e-mail address of`rte
Event Location:Street-Hamlet Address: 3S
SCTM#
Mailing Address to Send Event Permit to: R.O.I?x& IC2 lllql!;�'
Have any of the development rights been sold to the Town of Southold[ ]Yes LyNo and/or Suffolk
County Agricultural Program? 0 Yes [ ]No If yes to either or both,also in Cate on the
attached plan the boundaries of the reserved area upon which the event will take place.
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next page)
A Parldng/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth)
the subject property.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regulations, conditions,and requirements of the Code of the Town of Southold,including but
not limited to the conditions listed below,as well as all other applicable agency.rules and regulations
pertaining to the activities under this event, Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any d l inspections necessary in
connection with this Sp e WE t,
el 19 V d- f,-4"
Print name of Owner kSigna9p.6'of Owne
Y
I Q✓2_, y
Print name of Autho ed Person/Representative Signature o uthorized Person/Representative
PERNUSSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of
Way�
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc. at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event, including but not limited to parking, ingress egress/access,
tent(s) or temporary structure(s), or temporary sanitary facilities. shall be conducted'on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event, including but not limited to parking, ing er ss/egress/access
tents) or temporary structure(s), or tempora sanitary facilities shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland
Committee.
11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
•
To the Town Clerk or whom it may concern:
Please accept this request of an expedited review. Please forward this request along with the
application and payments attached. Thank you.
Warm regards,
Giovanni Borghese
03/29/2019 2.54PM FAX, 6317277941 FARM FAMILY INSURANCE 00001/0001
AC REX CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY)
liiia� 03/29/2019
THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on
this certificate does not confer rights,to the cer0flcato holder in lieu of Such Bndorsement(s).
PRODUCER NAM :
EEric J.Kirk
Farm Family Casualty Insurance Company W.C.mo.W: 631-727-7767a,No}631-727-7941
18 First St Ao AI EriC.K1rk@Farm-Family.00m
Riverhead,NY 11901 INSURER(S)AFFORDING COVERAOE NAIL Ir
INSURERA:Farm Family Casualty Insurance Com any_ 13803
INSURED
INSURER 9
Castello di Borghese LLC INSURER C:
PO Box 957 INSURER O:
' INSURER E: _
CutchDgue NY 11935 INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE AODLSUBR P EFF FOLICYCAP
LTR POLICYNUMBER IMMIDONVYVI 1514101)= UMFS
A X COMMBRCIALMERALLIABILFY X 31521-7138 10/22/2018 10 2 2019 FACHOCCURRENCE s 1,000,000
Or TO RENTED
CLAIMb-MADE OCCUR PORTA a•occL4 encs f 100,000
MED EXP MAY arta Person S 5,000
PERSONAL R ADV INJURY 5 1,0001000
GEN'I.AGGREGATE LIMIT APf'LIESPER: GENERAL AGGREGATE, f 2,000,000
X POLICY
PR
n LOC PRODUCTS-COMPIOPAGG f 2,000,000
OTHER, i
AUTOMOBILELABILJTY COMBINED SINGLE LIMIT 5
Ea accidenl _
ANY AUTO BODILY INJURY(Par person) $
OWNED SCHEDULED BODILY INJURY(Per accident) b
AUTO$ONLY AUTOS i
HIRED NON-OWNED PROPERTYDAMAIX b
AUTOS ONLY AUTOS ONLY Per xc,do.,
' S
UMBRELLA LIAR CACHOCCURRRNCE S
EXCESS LASCLAIMS-MAGE AGGREGATE S
DED RETENTION $
WORKERS COMPENSATION PER DTH
AND EMPLOYERS'LIABILITY YIN STATUTE FJ2
ANYPROP RIETORIPARTNEPJEXECUTIVt
OFFICERIMEMBEREXCLUDCD4 N 1 A E.L.EACH ACCIDEN"I' $
(Mandatory In NH) E.L.DISEASE-EA EMPLOYE f
Xyyes,describe under
DESCRIPTION OF OPERA E.LDISEASE-POLICY LIMIT i
A Liquor Liability 31521.7137 Aggregale2.000.000cc ; ,O 000
Special Farm Pkg 3152134064 0/22/2011 0/22/201
0/22/201 0/22/201 Aggregale:z,Doo,Doo aroducT2'OW,000 EI0:11.mo,oao
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 1511,AdMUonal Remarks Schedule,may Lw attached It move space la required)
CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED
Event: April 6th 2019
CERTIFICATE HOLDER CANCELLATION
Town Of Southold SHOULD ANY OF THE A90VE DESCRIBED POLICIES BE CANCELLED BEFORE
53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Po Box 1179 ACCORDANCE WITH THE POLICY PROVISIONS.
Southold, NY 11971 AUTHORIZEDREPRESENTATIVE
Kirk Associates.LTD
01985-2015 ACORD CORPORATION. All rights reserved.
ACORD 2S(2016103) The ACORD name and Iogv are registered marks of ACORD
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Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 04/01/19 Receipt#: 252636
Quantity Transactions Reference Subtotal
1 Event Fee cdb1a $150.00
1 Late Fee cdb1 $250.00
Total Paid: $400.00
Notes:
Payment Type Amount Paid By
CK#4902 $400.00 Castello, Di Borghese Llc
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Castello, Di Borghese Llc
Po Box 957
Cutchogue, NY 11935
Clerk ID: LYNDAR Internal ID:cdbl