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HomeMy WebLinkAboutOld Field Vineyard 2019-14 'TOWN OF Z0UUMQ) LED EVEM7 (THIS PEkMIT MUST BE KEPT ON THE PRE SES Name of Event : Private Wedding Permit No. : OFV la Type(glof Even Wedding Location of Event : Old Field Vineyard Date(s) of Event : Ju' ne 22, 2019 Time-of Event : IPO PM 11:59 PM CJ ,g Q) v acu ,ex N (DUD) sp [EC,05�L IEWIEM7 (THIS PERMIT MUST BE KEPT ON THE PREMOSES) Name of Event : Private Wedding Permit No. : ®FV lb Type(s).of Event : Wedding Location of Event Old Field Vineyard Date(s) of,Event : July 6, 2019 - Time of Event : 3:00 PM - 11:59 PM (THM PERMIT MUST BE KEPT ON THE P E DSE ) ,Name of Event : Private Wedding Permit No..: OFV 1c Type(s) of Event : Wedding Location of Event : Old Field Vineyard Date(s) of Event : August 3, 2019 Time_of Event : 3:00 PM - 11:59 PM i y Southold Town Board - Letter Board Meeting of April 9, 2019 RESOLUTION 2019-312 Item# 5.11 °y3p � ADOPTED DOC ID: 15091 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-312 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 9, 2019: RESOLVED that the Town Board of the Town of Southold hereby grants permission to DEKKA LLC to hold Special Event 2019-14 at Old Field Vineyard,59600 Main Road, Southold,New York as applied for in Application OFV 1 a-c for three (3) wedding events: June 22, July 6, and August 3, 2019, from 3:00 pm to 11:59 pm, provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events. ae;4-s4o?eo" Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated April 10, 2019 Page 26 RECEIVE® CAP MAR 2 7 2019 Southold Town Clerk 0FV 1&-C- TOWN OF SOUTHOLD Town Code Chapter 205"Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6) multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit.such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. 1A FEE: Is the application being submitted at least 60 days before the event rA Yes [ ]No If Yes,Fee of$ 151D.bb has been submitted If No,Fee of$ has been submitted Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured A Parkin vent Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ® Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information r uired ab in connection with my application. AMIA Dated SiJuature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 RECEIVED MAR 2 7 2019 Southold Torn Clerk OFV( a-C APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed, Special Event Permit# o — Applicant(s)name1K A j L�, Amml-, 9 , Date of Submission MQAV,2&J9Name of Event WA i>.:. V- b i 1 j bS �'/ .�titV t TA'T 1�s�► f�71+1d.�' SCTM#'s 1000-Section Block- Lot(s) 13 Dates of Each Event: J j °' t�3�;�if I � If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: 2i lV A�l" °t.D i t lb a--�U �lv t�>~�a��.t 01-4Ly (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From by{�tJ� to i i -PM Town Services requested: ( }Yes ()L)No If yes,Describe Police Dept. Highway Dept, Describe Services 1s; AwuLA&i-� a)Q11Ji;..'22. 2°�b®rid Mt;i W 14, arl 10D-1 MARS Maximum Number of Persons Attending At One Time: - Number of cars expectedto i. ' A1-S Is a Tent or other temporary structure being used?[')]Yes+ ]No If yes provide size(s) �u�l>�-r 3�C�� �► , 2�x px Will food be served?[ Yes [ ]No if yes provide number and name(s)of food vendor(s) Updated 8/7/2018 . WJE Int C,A&U96 't�i{ibE.00ELI -�W-N to )/ILLI IaL�A-3AVZI 'S-D Aw&us13 &F-ATW F-LUZO LAiER W6 'LLG/ 5®L-4?—I D061123 Suffolk County permit#(s) Will other vendors be on the premises during the event?[)(]Yes [ ]No Ifyes how m3py? 1aS Describe Type of vendor(s) 'Tr tdT K"c.__�1°MLS PiD� . A'Lia, PoLez . Ns a&'B-gi leo .-RmM -T,tz,)Lu-Y e-mw i, i LE 1)ELW EIVI GA ir. (6E SERV 1LES Property Owner(name/address): Q14 '� Contact Person and Contact Tel.# 18Ya BAA En31-553~9510 e-mail address iI-t Orr, r Event Location:Street-Hamlet Address: 501 I DD M A l ADA30. 5 e U-N C)L3_ W1 110,7131 SCD" Mailing Address to Send Event Permit to: 91210, S nLb 1127 1 Have any of the development rights been sold to the Town of Southold[ ]Yes [fit]No and/or Suffolk County Agricultural Program? [ ]Yes [7C]No If yes to either or both.also indicate on the attached plan the boundaries of the reserved area upon which the event will take place.. YOU U MUST ATTACK A PAP IMC/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MIDST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) AP arkingMyent Plan may be a survey,site Plan and/or aerial view (for example Google Earth)of the subject property INDICATE ON TAE PLAN ALL of the following information: A parking/event plan showing: �)E i.-- A-T AUAE-b PLAr I-(S)a (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) Thalocation of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.% per car_ (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the To n of Southol to enter the property during the hours of the permitted special eve to make any an ll inspe cons ecessary in connection with this Special Event Print name of Owner ignature of O of 1 �v Print name of Authorized Per on/Representative Signature of Authorized Pers r sentative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attomey's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s)or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event including but not limited to parking, ingress/egress/access, tents or temporary structure(s), or temporary sani facilities, shall be conducted on Suffolk CountX Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 The Old Field Vineyards P.O. Box 726, 59600 Main Road—NYS Rt. 25 Southold, ,. New York 11971 Ph: 631-765-0004 e-mail:Q1r4S itQa4L&Kl: 631-553-9569 A Parking/Event Plan 1. Property size: 22.2 acres, abutting Main Road & Bay Home Road. (See Exhibit 1). 2. Only structures in operation during course of the event are a party tent, cook's tent, and bathroom trailer. Primary residence and other fixed structures are closed. 3. Party tent, cook's tent, and bathroom trailer, as noted on aerial schematic, Exhibit 2, attached. 4. The front lawn, beach, and parking areas, as shown on aerial schematic, Exhibit 2. 5. Tent exits are clearly designated, as per tent vendor's permit with Town. 6. Fire extinguishers are mounted in Party tent and cook's tent per tent vendor's permit. 7. Bathroom trailer located at the head of the parking area.See Exhibit 2.SEF I J416ELM+ 8. Per Exhibit 2, the parking area is to either side of the private road with autos facing into the vineyard rows. Private road area available for parking is 625 feet long by 80+ feet wide providing space for more than 120 vehicles (60 per side). 9. Vehicles enter the property from Bay Home Road (one-way traffic flow). Passengers are disembarked at the ARCHES. At that point, if the bridal party chooses, a valet service moves the vehicles to the parking area along the private road. At the conclusion of the event, all vehicles are directed down the private road, some 1400 feet,to exit onto the Main Road, Route 25. 10. Music, live or DJ, is specified in the Contract between the Vineyard and the bridal party. Music for the ceremony at 4PM may be instrumental (violin, piano,guitar, etc.) with speaker amplification to be directed out over the water away from land. Likewise, by contract, music under the tent requires the musicians'or DJ's stage to be at the'vineyard side of the tent with speakers facing out over the water. By contrast, the Town's Noise Ordinance notwithstanding, all music amplification must be turned down at 10PM and turned off by 10:30PM. Any exception is at the sole discretion of the senior representative of The Old Field Vineyards, and must comply with Town Code. 11. Emergency access is via entry point at 1260 Bay Home Road. Entry is suitable for ambulance to fire truck. Nearest fire hydrant is adjacent to property at bay end of Bay Home Road. 12.The caterer to the event is responsible, by contract,for all refuse,trash, and garbage removal. 13.Tent lighting is provided by the tent vendor under contract with the bridal party. The Old Field provides electrical service as needed. Other grounds' lighting is permanently installed. 14.The bathroom trailer is located at the head of the parking area,0.11e 'l1 ilVELY On ACC>0 DAT /00/Y v CERTIFICATE OF LIABILITYINSURANCE 03/263/26/20199 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: MATTHEW DALEY Matthew Daley PHCCON o Ext• 631-744-3350 No:631-744-3383 Farm Family Insurance E-MAIL ADDRESS: maft.daley@fann-family.com 85 Echo Avenue-Suite 2 INSURERS AFFORDING COVERAGE NAIC0 Miller Place,NY 11764 INSURERA:Farm Family Casu Ity Insurance Co. 13803 INSURED INSURERB: Novel Contracting Inc DBA Old Field Vineyards INSURERC: P.O.Box 726 INSURER D: INSURER E: Southold NY 11971 INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER EXP POLICY NUMBER MM/DD/EFF MMIDDr LIMITS LTR A X COMMERCIAL GENERAL LIABILITY x 31521-7612 02/08/19 02/08/20 EACH OCCURRENCE $ 1,000,000 CLAIMS MADE OCCUR DAMAGE TO RENTED 100 000 PREMISES Ea occurrence $ MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE $ 2,000,000 X POLICY❑JECT 7 LOC PRODUCTS-COMP/OPAGG $ 1,000,000 OTHER. $ AUTOMOBILE LIABILITY COEaMBINaccidenEDt SINGLE LIMIT $ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLALIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNERIEXECUTIVE ❑ E L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? NIA (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,descnbe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A LIQUOR LIABILITY 31521-7611 02/08/19 02/08/20 AGGREGATE LIMIT $1,000,000 EACH COMMON CAUSE $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space is required) TOWN OF SOUTHOLD IS LISTED AS ADDITIONAL INSURED ON POLICY 31521-7612 CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD 53095 MAIN ROAD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE SOUTHOLD,NY 11971 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. 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( , rt z 13 y' SEE SEC.NO. \ 1 21 'W p r �fl O6&03015 i� t N333 O 14 - NASNWIEMATCH —� FWRPCLI 15 m SEE SEC.NO.055 - SMSEQ 76 OV-02- 1T arr i i SAM Www g�vtlbWtt em ... amrlm gCcdROblb --A:1— tt'aaeaRtlulloa —N— IdikBQWpOOFfMC�Ni]I�MEg dm0emmo.. --ZZ— aweti..meu�gra (21) gmy O n.rr a.u. --r—•— wemmmuts" --a-- a¢wnws>&w�rnmo�+s �a3m. S1D � gIV1D ` r�1oW4m - - 1 s®ismn ^^• - o - Sm�aQe�m �Ium 4ppOL�glb --L-- M'at•O6CN{b--Atl@If 43.99 VwIW 50 gp Q oror� a dales rLtA(g)mt27A P4dtO&Idltm --P-- {tffiwtrPJ9Cli--tVllf— /U VwSTEtMfEN � t S The Old Field Vineyards .P.O. Box 726, 59600 Main Road Southold, NY 11971- Ph; 1971Ph; 631=765=0004 a=rpail ChrisBoiz@8ol.com Cl: 631=553=9569 March 27, 2019 Elizabeth Neville, Town Clerk Town of Southold 53095 Main Road, Route 25 Southold, New York 11971 For Special Events Permit 2019—Chapter 205 Dear Ms. Neville: Enclosed is our"Special Events Permit" application for the 2019 summer season at The Old Field Vineyards. We have three private events that may meet the criteria of Chapter 205 for the following dates:June 22,July 6, and August 3. The application is complete, including the required Certificate of Insurance naming the Town of Southold as additional insured.The Certificate is dated on an annual basis from 2/8/2019 through 2/8/2020. We would greatly appreciate your kind consideration for the approval of this application. Sincerely yours, Christian F. Baiz, II Attachment:Special Events Permit application Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/27/19 Receipt#: 252432 Quantity Transactions Reference Subtotal 1 Event Fee OFV1a-c $150.00 Total Paid: $15000 Notes: Payment Type Amount Paid By CK#4888 $15000 Old, Field Vineyards Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Old, Field Vineyards Po Box 726 Southold, NY 11971 Clerk ID: BONNIED Internal ID OFv1a-c Rudder, Lynda From: Silleck, Mary Sent: Monday, April 1, 2019 9:11 AM To: Rudder, Lynda; Doroski, Bonnie Cc: Noncarrow, Denis Subject: FW: Emailing: old field spec evnt_20190327120130 Attachments: old field spec evnt_20190327120130.pdf Please put a resolution on for this Special Event for next TB meeting, this has been approved by the committee. Thankyou -----Original Message----- From: Doroski, Bonnie Sent: Wednesday, March 27, 2019 12:08 PM To: Noncarrow, Denis; Silleck, Mary Subject: Emailing: old field spec evnt_20190327120130 Old Field Vineyard special event application for your review. Your message is ready to be sent with the following file or link attachments: old'field spec evnt_20190327120130 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 4. 1