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Home My WebLink AboutSC Board of Elections - Rec Center lease �gUFFO(K�o _ RESOLUTION 2019-246 4 6y'��+ ate ADOPTED DOC ID: 15024 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-246 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 12, 2019: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Agreement between the Town of Southold and Suffolk County Board of Elections in connection with leasing Southold Town Recreation Center on Primary and General Election days for 2019 and 2020, subject to the approval of the Town Attorney. Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell ' � J RECEIVE® w APR 1 6 2019 Southold Town Clerk Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Ms. Elizabeth A. Neville, Town Clerk From: Mary Silleck Secretary to the Town Attorney Date: April 16, 2019 Subject: Town of Southold and Suffolk County Board of Elections With respect to the above-referenced matter, I am enclosing the original Agreement together with the Resolution. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /ms Enclosures cc: Accounting I ' 1. BOARD OF ELECTIONS Commissioners COUNTY OF SUFFOLK Anita S. Katz m PO BOX 700 Nick LaLota YAPHANK, NEW YORK 11980-0700 Tel (631)852-4500 Deputy Commissioners TTY(631)852-4540 FAX(631)852-4590 Gail M.Lolis Irene D'Abramo POLLING PLACE CONTRACT FOR 2019 AND 2020 LESSOR: TOWN OF SOUTHOLD SCOTT A RUSSELL, TOWN SUPERVISOR PO BOX 1179 SOUTHOLD NY 11971 LESSEE: Suffolk County Board of Elections(SCBOE) Yaphank Ave Yaphank, NY 11980 Mailing Address: P.O. Box 700 Yaphank, NY 11980-0700 This Agreement, between TOWN OF SOUTHOLD , (the "Lessor" ), and the Suffolk County Board of Elections, (the "Lessee or SCBOE" ), is for the leasing of certain premise(s)to be used by SCBOE on Primary and General Election Days, located at SOUTHOLD TOWN RECREATION CENTER, 970 PECONIC LN, PECONIC NY 11958, within the MAIN FLOOR(the "Polling Place" ),for Town of Southold Election District(s) 10.The Polling Place shall be reserved for use solely and exclusively for the purpose of this Agreement and shall be configured in accordance with a SCBOE diagram (the" Diagram ",showing the placement of voting machines and other apparatus. Lessor shall provide reasonable health and welfare accommodations, including bathroom facilities,to SCBOE Inspectors. In addition, Lessor agrees to provide sufficient, convenient and accessible parking spots in compliance with the Americans with Disabilities Act, including, but not limited to one van accessible space for the voting public. Lessor agrees to assign a custodian who shall ensure the Polling Place is open at 5:00 AM . The Polling Place shall be used on the date of any and all General, Primary and/or Special Elections conducted by the Suffolk County Board of Elections, including but not limited,to the following dates and during the designated times noted below: Primary Election: TUESDAY, JUNE 25, 2019 5:OOAM thru 10:30PM. General Election: TUESDAY, NOVEMBER 5, 2019 5:OOAM thru 10:30PM. Primary Election: JUNE 2020 5:OOAM thru 10:30PM. General Election: TUESDAY, NOVEMBER 3, 2020 5:OOAM thru 10:30PM. Section 8-100 of New York State Election Law sets the date of the Primary Election which is subject to change by the New York State Legislature. Under the law, if there are no contests,there will be no Primary Election. If a Primary or Special Election is to be held, SCBOE shall advise Lessor 20 days in advance of said Election. The SCBOE shall protect, indemnify, and hold harmless Lessor, its agents,servants,officials,and employees from and against all liabilities,fines, penalties, actions, damages,claims,demands,judgments, losses, suits or actions,costs, and expenses, including any copyright infringement,caused by the negligence or any acts or omissions of the SCBOE, including reimbursement of the cost of reasonable attorneys'fees incurred by the Lessor, its agents, servants, officials, and employees in any action or proceeding arising out of or in,connection with Contract. The Lessor shall protect, indemnify,and hold harmless the SCBOE, its agents,servants, officials, and employees from and against all liabilities,fines, penalties, actions, damages,claims, demands,judgments, losses,suits or actions,costs, and expenses, including any copyright infringement,caused by the negligence or any acts or omissions of the Lessor, including but not limited to modifying the placement of voting machines and other apparatus as depicted in the Diagram without prior written consent of SCBOE including reimbursement of the cost of reasonable attorneys'fees incurred by the SCBOE, its agents,servants, officials, and employees in any action or proceeding arising out of or in connection with Contract. In witness whereof,the parties hereto have executed the Contract as of the latest date written below. s, a -)/Puck Lessee: SCBOE: Commissioner Anita S. Katz SCBOE: Commissioner Nick LaLota Date: 01a III Lessor: q4, Date: o�v2 ( Signature of Lessor or gent of Lessor lawfully authorized to exec to this Agreement) SCOTT A RUSSELL TOWN SUPERVISOR ( Name) (Title) TOWN OF SOUTHOLD 765-1889 PO BOX 1179 (Telephone Number) SOUTHOLD NY 11971 (Address)