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Home My WebLink About02/14/2019 MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES FEBRUARY 14, 2019 Attendance RECEIVED Doris McGreevy, Co-Chairperson George Lomaga, Commissioner APR 5 2019 David B. Prokop, Legal Counsel . Angela Noncarrow, Treasurer Southold Town Clerk Lydia Tortora, Clerk Tim Pumillo, Maintenance Donna Westermann, Secretary CALL TO ORDER D. McGreevy called'the meeting to order at 6:35 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried unanimously to approve the Minutes from the January 3, 2019, January 10, 2019 and January 17 2019 Meetings submitted via email. BIDS — Opened at 6:35 p.m. for Veterans Park Bathroom Foundation (Two received 2/12/19) • Carter-Melence, Inc $107,000,00 • K. J. B. Industries, Inc. $121,212.00 TREASURER'S REPORT (A. Noncarrow) Presented/Discussed: o Bill Register dated February 14, 2019 O Budget Ledger dated February 14, 2019 O Balance sheet dated February 14, 2019 o Open Purchase Orders 2019 (Numbers 19102-19186) She distributed a fist of the 2019 new open Purchase Orders based on every vendor that we purchased from in 2018. She increased the amounts or rounded them up slightly to adjust for price increases. She said we are starting with realistic amounts now. Lodge/Community Room figures — need to be reviewed and adjusted. A. Noncarrow to update Budget Ledger to-reflect correction —will provide via email to board. Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. MAINTENANCE UPDATE T. Pumillo) Flagpole solar discussed o Solar panel system was not at flagpole 0 Northville Flagpole Company maintains solar panel system was installed —very reputable company o Payment pulled by D. McGreevy until matter is rectified (via new installation and/or insurance claim if necessary) 0 Request new/open purchase order for automotive tires-need correct information for company requested o A. Noncarrow to provide T. Pumillo requisition book Aldrich Lane o Meeting with C. Dwyer today did not happen o Inventory to be reviewed for nets/goals and confirm field is ready for use 0 Shed currently has lock in place— need to remove old and put new lock on shed per D. McGreew Peconic Bay Beach 0 Snow fence three quarters of way installed 0 Lights in parking lot installed Veterans Beach 0 Locksmith came today— Keys should work o Doors/Locks are corroding from water/weather in the south side of building Breakwater 0 Estimate for lights—vendor did not provide estimate as of yet • T. Pumillo to call to check status of his arrival 0 Do not run extension cord Lodge 0 Sand piles are in process of being moved RCA o Two estimates obtained o Laurel company - $38/yard o Cutchogue company- $30/yard 0 10-20 trips to complete pickup o T. Pumillo to provide cost of delivery to board by next week D. McGreew requested T. Pumillo lower flag to half-staff until Wednesday. February 20. 2019 in memory of Brian Simonsen. NYC detective who passed away in the line of duty. Boy Scouts looking to provide assistance for educational projects at beaches/parks. Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried unanimously to accept and approve the Maintenance Report. CLERK'S REPORT (L. Tortora) Presented/Discussed: • Clerk's Report of Receipts period,covering January 1 —January 31, 2019 • Many inquiries for Community Room and Lodge—20 appointments and 40 inquiries via telephone o Applications received from North Fork Soccer Club, Riverhead Rockets and Mattituck Soccer Club— requesting start date of March 15, 2019. o Creating schedules for field use o Maintenance contract—discussion-of renewing (Fine Care) —ensure they are properly licensed o Obtain request from Fine Care— board will decide what course of action they will take for this season for field care • Ensure sprinkler heads are of commercial type O Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried unanimously to accept and approve the Clerk's Report. Appointment—Jonathan Lane, Quad State Solar, Inc. o Discussion of Solar Company and proposal for solar use o Discussion of options for Mattituck Park District a Lease to purchase/rent to buy program o J. Lane to provide specs via email to board a J. Lane to provide comparable projects to board as well PSEG John. Pratnicki —Sr. Project Manager, Commercial Energy Efficiency Group o Provide tech support to MPD o Will review proposals if we request o Cost reducing ideas provided — LED lights save money Use of energy consumption — requested by G. Lomaga Breakwater Beach o Resurfacing Project—provide G. Lomaga information on project • Discusses signage when G. Goehringer returns Park Maintenance Crew Leader/Manager o Request for part time maintenance crew leader/manager to assist T. Pumillo and D. Reeve —five hours day/five days week to include one day on weekend • Employee to report to board • D. McGreevy request to advertise position o D. McGreew to email position description/duty statement to board members W-0-1 fi Ri o G. Lomaga to call Chris Pickerell-Cornell Extension o Drainage is major concern o D. Prokop to speak to Mike Collins regarding grants for area o D. Prokop has file on this issue o D. Prokop to speak with Town Trustees regarding issue Peconic Bay Beach Sump/Husing Pond o DEC approval to clean up o Survey completed • Yacht Club moved their equipment to their property o Fencing placed three quarters way thus far o Town responsibility— Engineer o Lights to be installed New Parking Lot o Estimates from C. Dwyer— put out to bid • Environmentally friendly product to be used MISCELLANEOUS Public defibrillator--access' in Community Center Room and Lodge o L. Tortora to speak to hostesses regarding usage O G. Lomaga to research estimate of price Usage of Parks Inventory o No statistics available o G. Lomaga suggested counts be conducted • Issue to be discussed in future Veterans Bathroom • Go forward with CXT o Updated price lists provide to board from CXT • No decisions made until samples of colors, etc. received o L. Tortora to forward to board when received • Contract template needed — D. Prokop to email to L. Tortora PUBLIC COMMENTS Patrick O'Hanlon, Bob Panchak, Jonathan Lane, John Pratnicki, Ron McGreevy were present from the public. RESOLUTIONS RESOLUTION 2019-19 RESOLUTION AUTHORIZING GROUP FOR EAST END ACCES TO BEACHES/PARKS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Group for the East End (GEE) to be present at Breakwater Beach during the piping plover season (April 1 —August 15), subject to approval of counsel and on condition that the GEE: o Provide the date(s) group will be at Breakwater Beach Park during the season (April 1 st—August 15th) o Supply names of personnel who will be on site during those dates o Provide the Mattituck Park District Clerk with a copy of the GEE charter and a Certificate of Insurance in the amount of$1,000,000, naming Mattituck Park District as additional insured. • Provide a map of the area(s) that will be fenced off during the season. Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried unanimously to approve Resolution 2019-19. RESOLUTION 2019-20 RESOLUTION SETTING MEETING DATES FOR MARCH 2019 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of March 2019: Work Session, Thursday, March 7, 2019 at 6:30 p.m. and monthly meeting, Thursday, March 14, 2019 at 6:30 p.m. Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried unanimously to approve Resolution 2019-20. RESOLUTION 2019-21 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the February 14, 2019 meeting and further authorize payment of the-current bills. Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried unanimously to approve Resolution 2019-21. RESOLUTION 2019-22 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the January 3, 2019 Organizational meeting January 10, 2019 meeting minutes and the January 17, 2019 Special meeting minutes. Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried unanimously to approve Resolution 2019-22. RESOLUTION 2019-23 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR PECONIC BAY BEACH PARKING LOT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit bids for the Peconic Bay Beach Parking Lot project. Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried unanimously to approve Resolution 2019-23. RESOLUTION 2019-24 RESOLUTION APPOINTING PATRICIA RICHARDS AS A PART TIIIIIIE CLERK RESOLVED that the Board of Commissioners of the Mattituck Park District herby appoint Patricia Richards to the position of part time Clerk effective February 22, 2019 at an hourly rate of$18.00, not to exceed 17 '/ hours per week. Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried unanimously to approve Resolution 2019-24. RESOLUTION 2019-25 RESOLUTION AWARDING THE BID TO CARTER-MELENCE, INC. FOR VETERANS MEMORIAL PARK BATHROOM RESOLVED, that the Board of Commissioners of the Mattituck Park District, having reviewed all bids for the "Veterans Memorial Park Bathroom", hereby award the bid to Carter-Melence, Inc. as the lowest, responsible bidder in the amount of$107,000, subject to approval of legal counsel. Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried unanimously to approve Resolution 2019-25. There being no further business to come before the meeting, motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried to adjourn the meeting at 8:55 p.m. EXECUTIVE SESSION Motion by D. McGreevy, seconded by G. Lomaga, all in favor and motion carried to enter Executive Session at 8:56 p.m. Mattituck Park District Budget Ledger January 10,2019 Month to date Account ID Description Current C=Pmses& Year to Date Remaining Budget _ Into 10 Budget X.1001 Real Property Taxes $ _283,000 00 $ 0.00 $ 0,00 283,000.00 X.1090 Interest-Real Prop Tax 000 0.00 0.00 0.00 A.2401 Interest&Earnings 3,500.OQ 0.00 0.00 3,500:00 A.2440 Concession,Rental 000--_ 0.00 y 000 _ ;0.00 A.2590 Beach Fee Non-Resident 9,00000 0.00 0.00 v 9,000,00 A.2591 Beach ree Resident 10,000.00 0.00 0.00 10,000.00- A 2650 0,000.00A2650 Sale of Excess_Materials 0.00 _ 0.00 _0,00 0.00~� X.2705 wi_(ifls&Donations _ ~�_ 0.00 0.00 0.00 0.00 A.2771 Other Reveriucs 37,000.00 0.00 000 37,000.00 a.2771.1 _ Lodge J _0.00 0.00 -0.00 0.00 X.27,71.2 ^ mmCounity Room +� _0.00 _0.00 0:00 0.00 A.2771.3 __ Picnic Arca T_ 0.00 0.00~� 0.00 00 A:2771.4 Fields 0.0 0.00 0 .0.00 0,00 A.599 Appropriated Fund Balance 450,000.00 0.00 0.00 450,000.00 Total Revenues ~ •792,500 0 0 792,500.00 Y �� A.5650.12 Parking Attend,11ourly �_ 6,500 260.00 _ 260.00 6,240.00 A91I0.12 Parks;Part-Time Hourly _�_ _ 28,000 1,012.00 1,012.00 26,988.00 A.7l 11.12 Parks,rtd-drue Hourly 57,000 _ 2,0'00.00 .2,000.100 �N 55,000:00' }1'.71.12.12 Parks,Office 54,825_ 1,122,25 1,122.25 53;702.75 X7110.452 Secretary _ 7,673_ 28654 28654_ 7,38646 '_A.7110,453 Treasurer _ 9,733 363.46 363.46_ 9,369.5,4 X.7180,11!Beach Manager Y5,600 � T'0.00 '0,00 _5;600.00 A.7180.12 Beaches,Attendants Hourly 13,350 ^ 0.00 _0.00 13,350,00 A.7180.14 Lifeguards,I lourly 25,500 ,0.00 0.00 25,500.00 'total Personnel Gxpcnsc � 208,181 5,044.25, 5,O44 25 _ 203,13'6,75 T^� A 7110 242 Site Improvements ^ J 300,000 1 18,186.35 18,186.35 281,813.65 _ AA7110.243 Equipment _ 55,000 _000- '0.00 ' 55,000.00 Total Capital Outlay_ ^� 355,000.00 w 18,186 35 18,186.35 4^ 336,8136S J� A,7110411 Supplies&Materials v_35,000 � 1.5 ],278 1,271,58 33,728.42 X.71.10.421 Telephone 55SOO� 171.76 _171,76 5,32924 A,7110.422_Electric _ Y� Y 20,000 552.71 552.71 19,447,29 X.7110.423 _Water 500 0.00 0.00 _ 500.00 X.7110.424 Natural Gas _ 7,50_0 67427 674.27 _6,825.73 4,500 _ 0,00 0.00 4;500:00 X.7110 431 Insurance 30,000 0.00 0.00 30,000.00 TM X.7110.442 SileMaintlFacilityRprs _ y 26,000_ 2129.43 2,129,.43 _ 23,870.57 A.7110.443o entRcpaits _~ 9,000 259.35 _25935~ 8,740.65 X.7110.451 Legal Council _^12,00_0~ -.1,000.00 1,000.00 11000.00 a. A.7110 461 Posfa6e 600 4 _ 500.00 500`g0� 10000 A.7110.454 Election Tellers 450 0.00 0;00 450,00 _ A.7110.455 Auditing Services 9,000 000 --0.00 9,000.00 X.19_90 Contingency, �_�_.ry _ 12,000 X.7110.' 2 Permits _ 2;000 x_00_0 T 0.00 2,000.00 X.7109 Payroll tees _ 3,000� _ 12447 124.47 2,875.53 A.7110 Bankrees; A 100 0.00 0.00 10000 _ Total Contractual Expense 177,150 �6,684 _ 6,684 158,466 A.9030.8 _FICA,Employee Benefits_ _ 25,000 385.87 385.87 24,614.13 X,9,050.8 _Unemployment , 1,500 A9060.8 Medical 5,000 (26.72) (26.72) 5,026.72 Medi J Total Employee Benefits y _ 31,500 Y 359_ 359 29,641 Total Budget __ $ 771,831 $ 30,273 $ 30,273 $ 728,058 _ Clerk's Report of Receipts Period Covering January 1 - January 31 , 2019 Deposit s' Other Revenue Picnic Commi f i i f Total Beach ( j Concession Date Group/Payee _Description �Dates Booked Lodge Area Room 1 Fields ! Other Other Rev. Permits Donations Rental January Report 2,475.00 j $ - f $ 2,125.00 $ - $ - ! $ 4,600.00 $ - i $ January Report 1/3/19 North Babylon BST 399 Usage Fee i1/18,19&20 450.00 f {{ jJohn Howell Usage Fee f 1/20/2019 400.00 ! , i 1/8/19 �G.S.S.0 Troop 1820 i Usage Fee ( 2/2&2/3 ! ' ( 375.00 1 !Diana Araya ! tUsage Fee = 1/25/2019 j I425.00 j f ! 1/15/19 fS.C.Boy Scouts Troop 371 Usage Fee1/25,26&27 575.00 j 1 1/17/19 Thomas E.Thompson Usage FeeI 6/7&6/8 , 800.00 I i 1/22/19 t Boy Scout Troop 194 Usage Fee 3/23&3/24 1 375.001 ; ! 1/24/19 ISacred Heart R.C.Church Usage Fee 2/10/2019 I 1 ! ! 400.00 i 1/29/19 jManorville Boy Scout Tr.221 Usage Fee 2/15,16&17 700.00 j Additional f Diana Araya ! Cleanup 1/25/2019 I 100.00 f i i t { i IiI � JANUARY RECEIPTS: j I 2,475.00 ! $ - E 2,125.00-1 $ - � $ - � $ 4,600.00 $ - ; $ YEAR TO DATE f i - 2,475.00 $ 1 $ —1125.001 $ - I $ _ i $ _ 1 $ PAGE1 2/14/2019