HomeMy WebLinkAboutDuck Walk Vineyard 2019-7 f s
"Southold Town Board - Letter Board Meeting of March 26, 2019
RESOLUTION 2019-263 Item# 5.14
ADOPTED DOC ID: 15041
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2019-263 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MARCH 26, 2019:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to
Christopher Richards, East End Events Catering to hold Special Event 2019-7 at the Duck Walk
Vineyard, 44535 Main Road, Southold,New York as applied for in Application DWV3a-b for
two (2) wedding events: September 22, and October 5, 2019 from 6:00 PM to 11:59 PM
provided they adhere to all conditions on the application and permit and to the Town of Southold
Policy for Special Events.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jill Doherty, Councilwoman
SECONDER:William P. Ruland, Councilman
AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell
Generated March 27, 2019 Page 30
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TOWN OF SOUTHOLD
SPECIAL EVENT
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(THIS PERMIT MUST BE KEPT ON THE PREMISES)
Name of Event : Private Wedding
Permit No., : DWV #3a
Rpe(s) of Event : Wedding
Location of Event : Duck Walk Vineyard
Date(s) of-Event : September 22, 2019
Time of Event : 6:00 PM - 12:00 PM
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TOWN OF SOUTHOLD
SPECIAL EVENT
PERMIT
(THIS PERMIT MUST RE KEPT ON THE PREMISES)
Name of Event.: Private Wedding
Permit No. : DWV #3b
Type(s) of Event : Wedding
Location-of Event : Duck Walk Vineyard
Date(s) of Event.: October 5, 2019
Time of Event : 6:00 PM - 12:00 PM
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RECEIVE® i �a�lUYlI��JU3a�b
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
S0UP1PJA;q S' L of the information requested below.Incomplete applications WILL NOT be
reviewed.
Special Event Permit# 2019-7 Applican(s)name: "1 KA
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Date of Submission 3 t Name of Event ,,d(
SCTM#'s 1000-Section Block- C), Lot(s) c?, f 2 , /
Dates of Each Event: 2- �b 9
If Multiple Dates are requested,applicant must give all information for all dates. -
( a C
Nature of Event: e'0 V. `uc
(Please attacl'a detailed description of EACH event to this application)
Time Period(Hours)of Event: From fi A to ak
0
Town Services requested: ( )Yes ( )No If yes,Describe Police Dept. Highway Dept.
Describe Services
Maximum Number of Persons Attending At One Time: 610 Number of cars expected
Is a Tent or other temporary structure being used? [ ]Yes [ ]No If yes provide size(s)
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Will food be served?[/Yes [ ]No If yes provide number and name(s)of food vendor(s) C- 5 k ,
®®® Suffolk County permit#(s) � b
Will other vendors be on the premises during the event? Yes [ ]No If yes how many? Describe
Type of vendor(s) �t q
Property Owner(name/address): 1` ul t" €
Contact Person and Contact Tel.# 'CA �
e-mail address '
Event Location:Street-Hamlet Address: f� PEI v q '
gy
SCTM#
Will any services be requested [ ]Yes d[4] No. If Yes describe Police Highway Other:
Mailing Address to Send Event Permit to: Uj
Weddings at Duckwalk Vineyards
September 22, 2019 Kristina Halverson 180 people
October 5, 2019 Paul and Jess 165 people
Have any of the development rights been sold to the Town of Southold [ ]Yes L]No and/or Suffolk
County Agricultural Program? [ ]Yes [,,]'No If yes to either or both,also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place.
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next page)
A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of
the subject property.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s) or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.$.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regulations, conditions,and requirements of the Code of the Town of Southold,including but
not limited to the conditions listed below, as well as all other applicable agency rules and regulations
pertaining to the activities under this event Furthermore,I hereby swear or affirsn that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application. .
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any and all ' ections necessary in
coir ection with this Special Event
Print name of Owner Si ture of Own6r
Print name of Authorized Person/Representative Signature of Authorized Person/Representative
PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly_prohibited on ANY Town, County or State Roads or Rights of
Way.
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc.at least 60 business days;prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event, includiniz but not limited to parking, ingress/egress/access,
tent(s)or temporary structure(s),or temporary sanitM facilities,shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event, including but not limited to parking, ingress/egress/access,
tents or temporary structure, or temporary sanitary facilities, shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland
Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all,fire,safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event
15. ADDITIONAL CONDITIONS:
ANYVIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: 2019-263 Date Issued: 3/27/19
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CERTIFICATE OF INSURANCE ISSUE DATE 3/12/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT:IF THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED,THE POLICY(IES)MUST BE ENDORSED.IF SUBROGATION IS WAIVED,
SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY,CERTAIN POLICIES MAY REQUIRE AN ENDORSEMENT.A STATEMENT ON THIS
CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT(S).
PRODUCER INSURER(S)AFFORDING COVERAGE
Northeast Agencies, Inc
6467 Main Street-Suite 104 INSURER A: Colony Insurance
Buffalo,NY 14221
INSURER B: N/A
INSURED INSURER C:
East End Event Caterers Inc
c/o Christopher Richards INSURER D:
71 Washington Ave INSURER E: N/A
Patchogue, NY 11772
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE
POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH
RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED
HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY
PAID CLAIMS.
INSF TYPE OF POLICY POLICY POLICY LIMITS
LTR INSURANCE NUMBER EFFECTIVE DATE EXPIRATION DATE
A GENERAL LIABILITY GL4233880 3/13/2019 3/13/2020 GENERAL AGGREGATE 21000,000
PRODUCTS-COM/OP AGG. 1,000,000
PERSONAL&ADV.INJURY 1,000,000
EACH OCCURRENCE 1,000,000
DAMAGE PREM RENTED TO YOU 100,000
MED EXPENSE(Any one person) 5,000
` B PERSONAL LIABILITY COMBINED SINGLE LIMIT
MEDICAL PAYMENTS TO OTHERS
C EXCESS LIABILITY EACH OCCURRENCE
AGGREGATE
D
E PROPERTY BUILDING
CONTENTS
BUSINESS INCOME
THE INSURER(S) NAMED HEREIN IS (ARE) NOT LICENSED BY THE STATE OF NEW YORK, NOT SUBJECT TO ITS
SUPERVISION,AND IN THE EVENT OF THE INSOLVENCY OF THE INSURER(S), NOT PROTECTED BY THE NEW YORK
STATE SECURITY FUNDS. THE POLICY MAY NOT BE SUBJECT TO ALL OF THE REGULATIONS OF THE
DEPARTMENT OF FINANCIAL SERVICES PERTAINING TO POLICY FORMS. -
DESCRIPTION OF OPERATIONS/SPECIALTYITEMS
Caterers-Duck Walk Vineyards and the Town of Southold are named as additional insureds with respect to general liability. Event Dates: 05/01/19-11/01/19
CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
Duck Walk Vineyards BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
44535 Main Rd. ACCORDANCE WITH THE POLICY PROVISIONS.
Southold,NY 11971 AUTHORIZED SIGNATURE
PERMITS TO OPERATE A FOOD ESTABLISHMENT AND
PERMIT FEE PAYMENTS ARE NOT TRANSFERABLE.
Notify the Bureau of Public Health Protection of any change of
ownership,type of business activity,business name,or billing
address by calling 631-852-5999.Permits become void upon
change of ovmership New owners must apply and pay for a new
permit prior to beginning operation Operating without a valid
permit may subject you to legal action,including a heanng,fines
and possible suspension of the operating permit.
CJ'S AMERICAN GRILL
CJ'S AMERICAN GRILL/EAST END E
71 WASHINGTON AVENUE
PATCHOGUE NY 11772
DETACH PERMIT HERE AND DISPLAY PROMINENTLY TO THE PUBLIC
Suffolk County Department of Health Services
360 Yaphank Avenue Suite 2A
STEVEN COUNTY
JAN�SLrONCOIMI 610,NPi*,MS.tNSYJ Yaphank,NY 11980
SUFFOLK COUNTY 2.G-Cl.?M COvuISSIONcR
631-852-5999
51FO`F 0 "" www.suffolkcountyny.gov/health
oSFX'J,MZ?.ov 4-J.I.Ri sEivlc=_s
Facility ID FA0003152
PERMIT Account ID. AR0007491
TO OPERATE A FOOD ESTABLISHMENT Issued. 2/15/2019
CTS AMERICAN GRILL/EAST END E
10095 MAIN RD UNIT 1W
MATTITUCK, NY 11952
OWNER NAME: CTS AMERICAN GRILL, LLC
Restaurant Seats=0 Permit ID Number: PT0002999 Code variance
Exterior Seats=0 Mechanical Dishwasher Required
Catering Seats=0 Valid From 2/15/2019 To 3/31/2020 Off-Premises Catering Approved
Bar Seats=0
Total Seats=80
This permit will expire upon the date speed or upon a change of ownership
This permit is NOT transferrable and is granted subject to compliance with the provisions of Article 13 of the Suffolk County Sanitary Code and all applicable state,local,
and municipal laws,ordinances,codes,rules,and regulations
THIS PERMIT MUST BE PROMINENTLY DISPLAYED TO THE PUBLIC
{ ' PROPERTY INFORMATION charla>Pl Southard
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MAILIIIG ADDRESS: IF
PLANNING BOARD MEMBE..— - P.O.Box 1179
JERILYN B.WOODHOUSE _``�O� soUjSouthold,NY 11971
Chair ��, lQ OFFICE LOCATION:
KENNETH L.EDWARDS Town Hall Annex
MARTIN H.SIDOR G 54375 State Route 25
GEORGE D.SOLOMON �p (cor.Main Rd. &Youngs Ave.)
JOSEPH L.TOWNSEND Old,COUSouthold,NY
NTI,N
Telephone: 631765-1938
Fax: 631 765=3136
May 9, 2006 PLANNING BOARD OFFICE
TOWN OF SOUTHOLD
Mr. Charles W. Southard, Jr. Architect
4400 Veterans Hwy, Suite 207
-Holbrook NY 11741
Re: Proposed Site Plan for Duck Walk Vineyard
Located on the n/s/o County Road 48 approximately 546'west of Maple Avenue,
known as 44535 Main Road in Southold
SCTM # 1000-75-2-2.6 & 2.7 Zone: AC District
Dear Mr. Southard'
The following resolutions were adopted by the Southold Town Planning Board at a meeting held on
Monday, May 8, 2006:
-he final public hearing was closed.
NHEREAS, the site plan is for construction of a 7,600 sq. ft. vineyard building with 38 parking spaces
arovided as required and 31 additional overflow parking spaces in geoblock type on 30.5 acres parcel
in the A-C Zone; and
NHEREAS, Merlot, LLC is the owner of the property located on then/s/o NYS Road 25
approximately 546'w/o of Maple Avenue in Southold. SCTM# 1000-75-2-2.6 & 2.7; and
NHEREAS, on December 5, 2005, the Southold Town Building Department issued a Notice of
Disapproval on Form No. 3 indicating "the proposed winery will require approval from the Southold
'Town Planning Board" and also indicated "you may now apply to the Southold Town Planning Board";
-and
NHEREAS, on December 7, 2005, the agent, Charles W. Southard, submitted a formal site plan for
approval; and
NHEREAS, on January 10, 2006, the Suffolk County Department of Planning responded after
-eview and determined this matter is for"local determination as there appears to be no
>ignificant county-wide or inter-community impact(s)" and the Planning Board accepts this .
)ursuant to 239L & M General Municipal Law; and
NHEREAS, on January 11, 2006, the Southold Town Fire District found that there is adequate fire
protection for this parcel and the fire access is sufficient, the recommendation is valid for one year
rom the date of the letter; and
r
Duck Walk Vineyards Page Two ; " May 9 2006
WHEREAS, on January 12, 2006, the agent, Charles W. Southard, submitted a letter which identified
he materials for the proposed building as follows,:
1) Roofing- Green — Standing Metal Seam
1) Riding - Cream - wood or Hardie Siding
2) Accent Walls— Beige Stone; and
WHEREAS, on January 12, 2006, the Architectural Review Committee reviewed the
architectural drawings and associated site plan materials and approved the application subject to
light cuts and elevation,, as well as an update on planting, and the Planning Board incorporates
this recommendation in the site.plan; and
WHEREAS, on April, 11, 2006, the Southold Town Planning Board, acting under the State
Environmental Quality Review Act, pursuant,to 6 NYCRR.Part 617, performed a coordinated review
of this unlisted action and, as lead agency, made a determination of non-significance and granted a
Negative Declaration; and
WHEREAS, on April 17, 2006, the Southold Town Building Inspector reviewed and certified the site
pian for "Winery" use; and
WHEREAS, on April 21, 2006, the Southold Town Engineer reviewed the site plan materials and
approved the proposed drainage with comments and the Planning Board incorporates his
recommendations in this site plan; and
WHEREAS, on May 1, 2006, the New York State Department of Transportation reviewed and
approval the proposed work under permit number 10-05-0642 and the Planning Board accepts
this approval,; and
WHEREAS, on May 1, 2006, the Suffolk County Department of Health Services reviewed and
approved this project under reference number C10-05-0020; and
WHEREAS, on May 4, 2006, the Architectural Review Committee reviewed the revised
architectural drawings and associated site plan materials and approved the application subject to
conditions, and the Planning Board incorporates this recommendation in the site plan; and
WHEREAS,the Southold Town Planning Board, pursuant to Chapter 58, Notice of Public Hearing,
has received affidavits that the applicant has complied with the notification provisions; and
WHEREAS, the following four items shall be required:
1. All outdoor lighting shall be shielded,so that the light source is not visible from adjacent
properties and roadways. Lighting fixtures shall focus and direct the light in such a manner as
to contain the light and glare within property boundaries. The lighting must meet town code
requirements.
2. The applicant must obtain a SPDES General Permit (NYR-10Ho57)for Storm Water
Discharges (General Permit Number GP-02-01) from the New York State Department of
Environmental Conservation for the construction activities. ,
3. All signs shall meet Southold Town Zoning Codes and shall be subject to the approval of
Duck Walk Vineyards t' Page Three May 9, 2006
the Southold Town Building Inspector.
4. Landscape survivability guarantee: the applicant agrees to replace any of the landscape
which dies'within three years of planting; be it therefore
RESOLVED, that pursuant to Southold Town Code 100-254 Part 1, the applicant-agrees to
incorporate all the requirements,,comments, and recommendations of each reviewing agency as
referenced above and as indicated on the site plan and corresponding attachments; and be it further
RESOLVED, that the Southold Town Planning Board has reviewed the proposed action under the
policies of the Town of Southold Local Waterfront Revitalization Program and has determined.that the
action is consistent provided that the best management practices outlined in the May 8, 2006 memo
prepared by the LWRP Coordinator are implemented; and be,it further
RESOLVED, that the Southold Town Planning Board grant approval on the site plan prepared by
Charles W. Southard, Architect, dated October 25, 2005 and last revised April 12, 2006, and a set of
architectural plans prepared and certified by Charles W. Southard, Architect, dated February 16, 2006
and authorize the Chairperson to endorse the final site plan with the following conditions:
1. The site plan approval requires that all work proposed on the site plan shall be completed
within three (3) years from the date of this resolution.
2. Prior to the request for the Certificate of Occupancy, the owner or authorized agent must
request the said Building Inspector and the Planning Board to perform an on-site
inspection to find the,site improvements are in conformity with the approved site plan.
3. If the as-built site improvements vary from the approved site plan, the Planning Board
reserves the right to request a certified as-built site plan detailing all the changes.
4. Any changes from the approved site plan shall require Planning Board approval, and any
such changes without Planning Board approval will be subject to referral to the Town
Attorney's Office for possible legal action.
The Planning Board will issue a final site plan approval-in the form of a letter following a site
inspection and at the time the site improvements are found to be in conformance with the
approved site plan.
A copy of the approved site plan is enclosed for your records. As per the Town Code, one copy
each will be distributed to the Building Department and Town Engineer/Highway Department.
If you have any questions regarding the above, please contact this office.
Very truly yours,
erilyn B. Woodhouse '
Chairperson
Enc.
cc: Building Dept.
Town Engineer/Highway Dept.
Town of Southold'
P0Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 03/14/19 Receipt#: 252165
Quantity Transactions Reference Subtotal
1 Event Fee DWV3a-b $150.00
Total Paid: $150.00
Notes: DWV3
a. 9/22/19
b. 10/5/19
Payment Type Amount Paid By
CK#22811 $15000 Duck, Walk Vineyard
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Duck, Walk Vineyard
591A Bicycle Path
Port Jefferson Sta., NY 11776
Clerk ID: LYNDAR Internal ID. DWV3a-b
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A.—
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application. Up to six (6)multiple events of the same type, occurring over
a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific
details of each event must be included with this application.
All applications must be submitted at least 60 business days before the event. Applicants
are encouraged to submit applications as early as possible.
Any completed application that is not submitted 60 or more business days prior to the scheduled
event may be reiected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain continents on all .applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit,such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following requirements are submitted to'the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below.
❑ A completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
® FEE: Is the application being submitted at least 60 days before the eventes [ ]No
❑ If Yes,Fee of$ has been submitted
❑ If No,Fee of$ has been submitted
The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
insured
A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
Events for three hundred (300) or more people require submission and approval of a traffic control
plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
event. (See application form for details)
1211"Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
( �
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.