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HomeMy WebLinkAboutDandelion Festival/Ira Haspel 2019-1 Southold Town Board - Letter Board Meeting of February 12, 2019 RESOLUTION 2019-155 Item 4 5.13 ADOPTED DOC ID: 14935- THIS IS TO CERTIFY THAT THE-FOLLOWING RESOLUTION NO. 2019-155 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 12,2019: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Ira Haspel, 59945 Main Road, Southold,New York to hold a Special Event as applied for in Application 2019-1 for a Dandelion Festival May 5, 2019 rain date May 12, 2019 from 11:00 AM to 5:00 PM provided he adheres to all of the conditions in his application and permit, and the Town,of Southold Policy for Special Events. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman ,SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell s Generated February 13, 2019, Page 22 SPECIAL EVENTS PERMIT 2019 — 1 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information reguested below. Incomplete applications WILL NOT be reviewed. Special Event Permit# � 0 &k Applicants)name: ,%/2{,1 �,t}s �- Date of Submission Name of Event PRA1J)t-i-/oN Fesp V I L SCTM#'s 1000-Section ®S, Block- G 3 Lot(s) 0 Dates of Each Event: "/)-Y $ E120l9 k'��t� A•fT _ /4,+7 /`1r-a01'7 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event. 6.D UC l9--77Oa14 t.. (Please attach a detailed description of EACH event to this application) l Time Period(Hours)of Event: From Flo 41L/ to 5'#00 _plt f Town Services requested: ( )Yes YJ No If yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: *2 Number of cars expected Is a Tent or other temporary structure being used? [V]Yes [ ]No If yes provide size(s) Will food be served?{ ] Yes [v'fNo If yes provide number and name(s)of food vendor(s) Suffolk County permit#(s)--- Will s) __Will other vendors be on the premises during the event? IV/]Yes [ ]No If yes how many? Describe Type of vendors) `L?gfvj�,w_��3_e5 _(', d cc�N dtHHL f S,E S v r l` ,� `66;j Property Owner(name/address): LRS et- �'io G00 J 1-�O o jVY Contact Person and Contact Tel.# IP-A #41P,1=74 Ry- y If t< If 5,145-:3T 2 • 9731 e-mail address C h4 s )4? 4-1 • _ �_ Updated 8,T2018 JJY Event Location: Street-Hamlet Address:- � f}J _ L ___ /1171 SCTM4 Will any services be requested [ )Yes [."No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: 14L s -}L{+tn—/ A0*-J) U V y Irk 7/ Have any of the development rights been sold to the Town of Southold [ ] Yes No and/or Suffolk County Agricultural Program? [ ] Yes No If ves to either or both, also 6idicate on the attached plan the boundaries of the reserved area upon v-,hich the event will take place. YOU MUST ATTACK A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU IUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next paec) A Parkins/Event PIan may be a survey,site plan and/or aerial view (for example Goole Earth) of. the subject property.INDICATE ON THE PLAN ALL of the follo-ii inp-information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash, rubbish or other refuse. (I3) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold, AND a-qualifiedtraffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1) Who will be conducting traffic,2) Where they will be stationed on site,3)How they will direct the entrance, circulation, parking, and exiting of cars on site, and 4)`Contact information for use by Southold Town Police. Updated 8/7/2018 OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed'below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirin that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore, I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and till inspections necessary in connection: with this Special Event. /-45A r i4Sf�Ft— Print name of Owner Si ature trier Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO TI-IE FOLLOWING_COMMONS:_ 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town OounttiY_or Siate Roads At•Rights of WaL. 2. Traffic control at events for three hundred (300)or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attomey's fees arising from activities.under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc. at least 60 business dates prlor'to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk 'County Department of Health regulations. 9. NO activities associated with this event. including but not limited to parking; ingress/egress/access. tents or temporary structure(s), or temporary sanitary facilities. shall be conducted on Town of Southold Purchase of Development Rights.land. Updated 81712018 10. N. Q activities associated with this event. includina but not limited to parking ingress/earessfaccess. tent(s) or teim)orary structure(s). or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit.PIacement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN'VVILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: 2019-155 Datelssued: EEBR ARY is, n7 1g Updated 8/7/2018 Special Events Committee RECEIVED Application Summar and Recommendatio%a 6 2019 Application name: rtJ d �l� ' 6 Lx_� Southold Town Clerk Address: Application number: aoA / 1 Date of Event: ./I?- / i Time: ! al � 4em Date Received by Town Clerk: Date Received by Committee: Nature of Event (S): rwo Committee Comments Received by: i/ Denis Noncarow �elissa Spiro Leslie Weisman L- Melissa Kangas Chief Flatley Andrew Amakawa Heather Lanza Robert Fisher Mike Verity ✓Claire Glew Kevin Webster Committee Recommendation's: Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Dated: 6 'Z 06 Denis Noncarrow Committee Chairperson j KK' Farm Jan.25,2019 59945 Main Road Southold,NY 11971 RE: Proposed.Dandelion Festival @ KK's Farm May 5, 2019, rain date May 12, 2019 To whom it may concern: I hereby apply for permission to hold the Dandelion Festival at KK's farm on May 512019 (Sunday), @ 59945 Main Road, Southold, NY. From 11:00am to 5:00pm. This is an educational event intended to increase the public's awareness of the beneficial aspects of the dandelion plant as food and.health benefit thereby encouraging people -homeowners, farmers, gardeners—to reduce or eliminate the use of harmful materials in an effort to control and kill the dandelion. At the Festival we have lectures, farm tours, informational booths (Group for the East End, Audubon Society, Slow Food, School Garden representation, native plant info. etc.), face painting and dandelion crown making for children, local musicians (Points East, last year) and a representative from the Wildlife Refuge. No alcohol is provided for sale. At present we do not plan to have a food service at the event. If permission is granted this will be the fourth Dandelion Festival held at Kws Farm. Please see attached thea following: 1. application.fee of$150.00 2. signed Application for a Permit to Hold a Special Event 3. copy of the Parking/Event Site Plan, S1-1 dated 1/25/19. 4.., Certificate of Insurance naming Town of Southold as Additional Insured. 5. Letter from the owner of Old Field Vineyard granting permission to park 20 cars on their property which is directly across the street from the event site. Thank you for this consideration. If there are any questions please contact me. Sincerely Ir asp 59945 Main Road, Southold, NY 11971 cell 516-398-8731 Home—631-765-2075 Old Field Vineyard ]an25,2018'- Main 018Main Road Southold,NY 11971 RE: Proposed Dandelion Festival @ KK's Farm Mav 5, 2019, rain date Mav 12, 2019 To whom it may concern: I hereby give permission to park 20 cars on the Old Field Vineyard property for the above referenced Dandelion Festival. Sincerely 6 f Perry Phelps Weiss Owner Old Field Vineyard DATE(MMIDDNYYY) ,. CERTIFICATE OF LIABILITY INSURANCE 01/29/2019 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Jaime Hapuarachchi NAME' Alwex Inc PHONE (212)962-7930 FAX No; (212)208-3046 AIC Na Ex!: 15 Malden Lane 'THAI AaaREss; Jaime@aiwex.com Floor 9 INSURERS)AFFORDING COVERAGE NAIC# New York NY 10038 INSURER A.- Philadelphia Insurance Company INSURED INSURER B: Ira Haspel INSURER C: 59945 Main Rd INSURER D: INSURER E: Southold NY 11971 INSURER F• COVERAGES CERTIFICATE NUIL48ER: CL1912902331 REVISION NUMBER: THIS IS TO CERTIFY THATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TOTHE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED SYTHE POLICIES DESCRIBED HEREIN IS SUBJECTTO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE INS yyyp POLICY NUMBER POLICY (MMIDDNYYY) AUUL LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE s 1,000,000 CLAIMS-MACE ®OCCUR PREMISES Ea occursence) is 100,000 MED EXP(My one Demon) s A EV43893 05/05/2019 05/07/2019 PERSONAL&ADV INJURY s 1,000,000 G3R"LAGGPEGATaLIMITAPPLIESPER_ GENERAL AGGREGATE s 3,000,000 POLICY 0 JJECT ❑LOC PRODUCTS-COMP/OP AGG 5 3,000,000 OI't11�` 5 AUTOMOBILE LIABILITY COMBINER SINGLE LIMIT S tEi acca nti ApNALffO BODILY INJURY(Per person) g OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PR0,=T4 DAMAGE $ AUTOS ONLY AUTOS ONLY fPeraeadant S UMBRELLA UAB OCCUR EACH OCCURRENCE s EXCESS LIAR CLAIMS-MADE AGGREGATE S DED I I RETENTIONS 5 WORKERS COMPENSATIONPER DTH- AND EMPLOYERS'LIABILITY Y/N, STATUTE ER , ANY PROPRIETOR/PARTNER/EXECUTIVE N/A EL EACHACCIDENT S OFFICERIMEMDEREXCLUDED? �_I (Mandatory in NH) El.DISEASE-EA EMPLOYEE $ K yes,descrbe under DESCRIP71ON OF OPERATIONS below E.L.DISEASE-POLICY LIMIT # DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,AddMonal Remarks Schedule,may be attached If more space Is required) The certificate holder is included as additional insured as per written contract. Date of event 5-5-19 CERTIFICATE HOLDER- CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 AUTHORIZED REPRESENTATIVE Southold NY 11971 /e ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 5 e ` t. FD CON MON 0.6' EA!r T v� 7 i project name & location: T � I FE X99$5 MAIN (Z Y SOUTHOLD , IL --_FD LOCUST STAKE 40 Qk- CIO LX k Silleck, Mary From: Doroski, Bonnie Sent: Wednesday,January 30, 2019 11:31 AM To: Silleck, Mary; Noncarrow, Denis Subject: Emailing: spec evnts-dandelion fes_20190130112939 Attachments: spec evnts-dandelion fes_20190130112939.pdf Special event application received in our office,January 30, 2019, original on file in the Town Clerk's Office. Your message is ready to,be sent with the following file or link attachments: spec evnts-dandelion fes_20190130112939 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how.attachments are handled. 1 Silleck, Mary From: Silleck, Mary Sent: Thursday,January 31, 2019 9:59 AM To: Duffy, Bill; Flatley, Martin; Lanza, Heather, Noncarrow, Denis;Verity, Mike;Weisman, Leslie Subject: Dandelion Festival SE @ KK Farms Attachments: SE Dandelion Festival @ KK Farms.pdf Attached for your review is a Special Event Application for May 5,2019 with a rain date of May 12,2019 Please hit reply all when responding. Thank you, Mary Siffeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25(Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 l Silleck, Mary From: Silleck, Mary Sent: Thursday,January 31, 2019 10:02 AM To: Andrew Amakawa (and rew.amakawa@suffol kcou ntyny.gov); Duffy, Bill; Fisher, Robert; Flatley, Martin; Glew, Claire; Lanza, Heather; Lauretta Fischer (lauretta.Fischer@suffolkcountyny.gov); Leslie Weisman Forward; Melissa Kangas; Noncarrow, Denis;Spiro, Melissa;Verity, Mike;Webster, Kevin Cc: Weisman, Leslie Subject: SE Dandelion Festival at KK Farms Attachments: SE Dandelion Festival @ KK Farms.pdf Attached for your review is a Special Event Application for May 5,2019 with a rain date of May 12,2019 Please hit reply all when responding. Thank you, Wary Silleck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O.Box 1179 i Southold,New York 11971 Office: (631) 765-1939 Fax: (631)765-6639 Wary Sil Eck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O.Box 1179 Southold,New York 11971 Office: (631)765-1939 Fax: (631)765-6639 1 Silleck, Mary From: Leslie Weisman Forward Sent: Thursday,January 31, 2019 2:16 PM To: Silleck, Mary; 'Andrew Amakawa'; Duffy, Bill; Fisher, Robert; Flatley, Martin; Glew, Claire; Lanza, Heather, 'Lauretta Fischer'; 'Melissa Kangas'; Noncarrow, Denis; Spiro, Melissa; Verity, Mike;Webster, Kevin Cc: Weisman, Leslie Subject: RE: SE Dandelion Festival at KK Farms This event has taken place several times with no incidents or adverse impacts. I see no issues in granting a permit. Leslie -----Original Message----- From:Silleck, Mary[mailto:marys town.southold.ny.usl Sent:Thursday,Januay 31,201910:02 AM To:Andrew Amakawa (andrew.amakawa@suffolkcountyny.Rov); Duffy, Bill; Fisher, Robert; Flatley, Martin; Glew,Claire; Lanza, Heather; Lauretta Fischer(lauretta.Fischer(@suffolkcountyny.gov); Leslie Weisman Forward; Melissa Kangas; Noncarrow, Denis; Spiro, Melissa;Verity, Mike;Webster, Kevin Cc:Weisman, Leslie Subject:SE Dandelion Festival at KK Farms Attached for your review is a Special Event Application for May 5,2019 with a rain date of May 12, 2019 Please hit reply all when responding. - l Thank you, Mary Silleck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold, New York 11971 Office: (631)765-1939 Fax: (631)765-6639 Mary Silleck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 1 Silleck, Mary, From: Flatley, Martin Sent: Friday, February 01,2019 2:21 PM To: Silleck, Mary, Duffy, Bill; Lanza, Heather; Noncarrow, Denis;Verity, Mike;Weisman, Leslie Subject: RE: Dandelion Festival SE @ KK Farms I have no objections to this event being held. In the past we have deployed several traffic cones along Rt.25 in front of the location for guests parking in Old Field that must cross Rt. 25 to attend the event. Sent from Chief M. Flatley Mail for Windows 10 From:Silleck, Mary Sent:Thursday,January 31, 2019 9:59 AM To: DuffV, Bill Flatley, Martin; Lanza, Heather; Noncarrow, Denis;Verity, Mike;Weisman, Leslie Subject: Dandelion Festival SE @ KK Farms Attached for your review is a Special Event Application for May 5,2019 with a rain date of May 12,2019 Please hit reply all when responding. Thank you, Mary Silreck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25(Main Road) P.O.Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631)765-6639' 1 Silleck, Mary From: Lanza, Heather Sent: Thursday,January 31, 2019 11:18 AM To: Silleck, Mary; Duffy, Bill; Flatley, Martin; Noncarrow, Denis;Verity, Mike;Weisman, Leslie Subject: RE: Dandelion Festival SE @ KK Farms No issues from planning From:Silleck, Mary Sent:Thursday,January 31, 2019 9:59 AM To: Duffy, Bill<billd@southoldtownny.Bov>; Flatley, Martin <mflatley@town.southold.nv.us>; Lanza, Heather <heather.lanza@town.southold.nv.us>; Noncarrow, Denis<denisn@southoldtownny.gov>;Verity, Mike <Mike.Verity@town.southold.nv.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: Dandelion Festival SE @ KK Farms Attached for your review is a Special Event Application for May 5,2019 with a rain date of May 12,2019 Please hit reply all when responding. Thank you, Mary Sack. Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O.Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631)765-6639 1 Silleck, Mary From: Fisher, Robert Sent: Thursday,January 31,2019 2:45 PM To: Silleck, Mary Subject: RE:SE Dandelion Festival at KK Farms Mary I have no problem with this event taking place Bob Robert Fisher Fire Marshal, Town of Southold robert.fisher@town.southold.ny.us (W) 631-765-1802 - (C) 631-786-9180 PRIVILEGED AND CONFIDENTIAL COMMUNICA TION CONFIDENTIALITYNOTTCE' This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you ore hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From:Silleck, Mary Sent:Thursday,January 31, 201910:02 AM To:Andrew. Amakawa (andrew.amakawa@suffolkcountyny.gov)<andrew.amakawa@suffolkcountyny.gov>; Duffy, Bill <billd@southoldtownny.gov_>; Fisher, Robert<Robert.Fisher@town.southoId.ny.us>; Flatley, Martin <mflatlev@town.southold.nv.us>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>; Lauretta Fischer(Iauretta.Fischer@suffolkcountyny.gov) <Iauretta.Fischer@suffolkcountyny.gov>; Leslie Weisman Forward<lesliekweisman@gmail.com>; Melissa Kangas <Melissa.Kangas@suffolkcountyny.gov_>; Noncarrow, Denis<denisn@southoldtownny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.nv.us>;Verity, Mike<Mike.Verity@town.southold.nv.us>;Webster, Kevin <kevin.webster@town.southold.ny.us> Cc:Weisman, Leslie<lesliew@town.southold.ny.us> Subject:SE Dandelion Festival at KK Farms Attached for your review is a Special Event Application for May 5,2019 with a rain date of May 12,2019 Please hit reply all when responding. Thank you, ' 1 Silleck, Mary From: Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov> Sent: Thursday,January 31, 2019 2:36 PM To: Silleck, Mary;Amakawa, Andrew; Duffy, Bill; Fisher, Robert; Flatley, Martin; Glew, Claire; Lanza, Heather, Fischer, Lauretta; Leslie Weisman Forward; Noncarrow, Denis; Spiro, Melissa;Verity, Mike;Webster, Kevin Cc: Weisman, Leslie Subject: RE: SE Dandelion Festival at KK Farms Good afternoon, Regarding the special event at KK's Farm,the County does not have any comments since the property is neither SC PDR nor is it adjacent to County holdings. Thank you, Melissa Xmigas Planning Aide Suffolk County Dept.of Economic Development&Planning Division of Planning&Environment 100 Veterans Memorial Highway,2nd Floor Hauppauge,NY 11788 631-853-4910 Tel 631-853-4044 Fax es�-.oar F 0.1� practiceGREEN Save a tree.Read,don't print,emails CONFIDENTIALITY NOTICE: This electronic mail transmission is intended solely for the use of the individual/entity to whom it is addressed and may contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure,copying, distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Silleck, Mary [mailto:marysC'Otown.southold.ny.us] Sent:Thursday, January 31, 2019 10:02 AM To: Amakawa, Andrew; Duffy, Bill; Fisher, Robert; Martin Flatley; Glew, Claire; Lanza, Heather; Fischer, Lauretta; Leslie Weisman Forward; Kangas, Melissa; Noncarrow, Denis; Spiro, Melissa; Verity, Mike; Webster, Kevin Cc: Weisman, Leslie Subject: SE Dandelion Festival at KK Farms Attached for your review is a Special Event Application for May 5,2019 with a rain date of May 12,2019 Please hit reply all when responding. Thank you, 1 Silleck, Mary From: Spiro, Melissa Sent: Thursday,January 31, 2019 11:20 AM To: Silleck, Mary,Andrew Amakawa (andrew.amakawa@suffolkcountyny.gov); Duffy, Bill; ' Fisher, Robert; Flatley, Martin;Glew, Claire; Lanza, Heather, Lauretta Fischer (Iauretta.Fischer@suffolkcountyny.gov); Leslie Weisman Forward; Melissa Kangas; Noncarrow, Denis;Verity, Mike;Webster, Kevin Cc: Weisman, Leslie Subject: RE: SE Dandelion Festival at KK Farms This is not preserved property. Melissa Spiro From:Silleck, Mary Sent:Thursday,January 31, 201910:02 AM To:Andrew Amakawa (andrew.amakawa@suffolkcountynv.gov)<andrew.amakawa@suffolkcountyny.gov>; Duffy, Bill <billd southoldtownnv.gov>; Fisher, Robert<Robert.Fisher@town.southold.nv.us>; Flatley, Martin <mflatley@town.southold.nv.us>; Glew,Claire<Claire.Glew@town.southold.nv.us>; Lanza, Heather <heather.la nza@town.southoId.ny.us>; Lauretta Fischer(Iauretta.Fischer(@suffolkcountyny.gov) <Iauretta.Fischer@suffolkcountvnv.gov>; Leslie Weisman Forward <lesliekweisman@gmail.com>; Melissa Kangas <Melissa.KangasC«@suffolkcountvnv.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>;Spiro, Melissa <Melissa.Spiro town.southold.nv.us>;Verity, Mike<Mike.Verity@town.southold.nv.us>;Webster, Kevin <kevin.webster@town.southold.ny.us> Cc:Weisman, Leslie<lesliew@town.southold.nv.us> Subject:SE Dandelion Festival at KK Farms Attached for your review is a Special Event Application for May 5,2019 with a rain date of May 12,2019 Please hit reply all when responding. Thank you, Wary SifCeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O.Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 Mary Siffeck Silleck, Mary From: Glew, Claire Sent: Thursday,January 31,2019 10:52 AM To: Silleck, Mary;Andrew Amakawa (andrew.amakawa@suffolkcountyny.gov); Duffy, Bill; Fisher, Robert; Flatley, Martin; Lanza, Heather, Lauretta Fischer (lauretta.Fischer@suffolkcountyny.gov); Leslie Weisman Forward; Melissa Kangas; Noncarrow, Denis; Spiro, Melissa;Verity, Mike;Webster, Kevin Cc: Weisman, Leslie Subject: RE: SE Dandelion Festival at KK Farms Mary, The Assessors do not have any objection to this event. Claire From:Silleck, Mary Sent:Thursday,January 31, 2019 10:02 AM To:Andrew Amakawa (andrew.amakawa@suffolkcountyny.gov)<and rew.amakawa @suffolkcountyny.gov>; Duffy, Bill <billd@southoldtownny.gov>; Fisher, Robert<Robert.Fisher@town.southold.ny.us>; Flatley, Martin <mflatlev@town.southold.ny.us>;Glew,Claire<Claire.Glew@town.southold.nv.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>; Lauretta Fischer(lauretta.Fischer@suffolkcountyny.gov) <Iauretta.Fischer@suffolkcountyny.gov>; Leslie Weisman Forward<lesliekweisman@gmail.com>; Melissa Kangas <Melissa.Kangas@suffolkcountvnv.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.nv.us>;Verity, Mike<Mike.Verity@town.southold.nv.us>;Webster, Kevin <kevin.webster@town.southold.nv.us> Cc:Weisman, Leslie<lesliew@town.southold.ny.us> Subject:SE Dandelion Festival at KK Farms Attached for your review is a Special Event Application for May 5,2019 with a rain date of May 12,2019 Please hit reply all when responding. Thank you; Wary Siffeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O.Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 RECEIVED JAN Southold 1Clerk TOWN OF SOUTHOL]D Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney, Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over a period of three months, may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the.event. Applicants are encouraged to submit applications as early-as pogsible. Any completed application that is not submitted 60 or more business days prior to the..schedeiled event may be rejected or subjeet to a late processing".fee of S250,00 by the Office of the To,,vn Clerk. unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety,and welfare of the community. When is a Perifijt Reguiftd? All Special Events, per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Anv use of residential property-for profit su as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are ssOmitted to the Tiaiviz Clerk: Please indicate submission of the following by"cbeckinp,off the boxes and signing below. A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event[ ]'Yes [ ]No nn o� If Yes,Fee of$ has been submitted If No. l=ee of$ has been submitted Updated 8/7/2018 !. `The applicant/owner of the property where the special event is proposed to take place must provide a -certificate of insurance not less than 2 million dollars naming the Town_ of Southold as an additional insured A ParkinglEvent flan: consisting of a survey, site.plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) vents for three hundred(300) or more people require submission and approval of a traffic control Ilan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Datgd 1 Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. if food is to be,served, it must be catered and prepared off-site-by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated 8/7/2018