HomeMy WebLinkAbout01/2019 ZONING BOARD OF APPEALS town Hall Annex, 54375 Route 25
id P.O. Box 1179
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60 Southold, New York 11971-0959
1�� 'u 1T '1 Fax(637.) 765-9064
j Telephone (631) 765-1809
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TO: Elizabeth Neville, Town Clerk(for Distribution to Supervisor Russell and
Town hoard Members)
FROM: Leslie Kanes Weisman, ZBA Chairperson/Department Head
E: COMBINED NT L DEPARTMENT HEAD AND NEW
APLI+CATIONS[FEES REPORT for: January 2019
ATE: February 8,2019
I. Requires Immediate Attention: Nothing at this time
11. Board and Office Policies, Practices, and Activities:
ZBA Or anizational.Meeting
On January j, 2019 the Board re-adapted, as written, the ZBA Code of Conduct, the
ZBA Guidelines to Open Meetings Law and Ethical Issues, and the ZBA Procedural
Guidelines. These three documents were voluntarily developed, as permitted by Town.
Code Section 280-148, to supplement and further clarify the responsibilities and
ethical standards proscribed for Zoning Boards by the Town of Southold.and New
York State and explicate the responsibilities and operating procedures of Board
Members, the Board Chair, and the ZBA Assistant.
Rea Dint Board Member
The Towyn.Board re-appointed ZBA Member Nicholas J. Planan-lento for a -year
tern.
Optional Condition on Variance Relief for Additions and Alterations
The number of instances in which demolitions have occurred when variance relief has
been granted by the ZBA, for proposed additions and alterations to as built dwellings
has been increasing in frequency. When projects exceed the scope of the relief
granted, stop work orders must be issued by the Building Department, and delays in
construction occur. In January, the members of the ZBA agreed to include a condition
of variance relief, when deemed appropriate, with the goal of reducing or at least
discouraging these demolitions by better informing property owners of the possible
consequences before construction begins. The condition reads: "prior to receiving a
building pczxn.t,the owner(s)of the sub'
ect property cited herein must sigh a statement
acknowledging that the applicant(s)have read this determination and understand the limits of
the variance relief granted herein;that the applicant(s)will immediately contact the Building
Department if a demolition,as defined by Section 280-4 of the'Town Cade, occurs during
construction, or any construction undertaken in any other way exceeds the scope of the
approvals granted herein, or the issued building permit; and that the applicants are aware that
the Zoning Board of Appeals retains jurisdiction until the issuance of the Certificate of
Occupancy and has the right, after a public hearing,to modify, suspend or revoke such
approvals or any term or condition thereof or to impose thereon one or more new conditions,
pursuant to Article XXV, Section 280-141 of the Town Code." In future,when ZBA
decisions that include this condition are mailed to property owners by the ZBA staff,they
will include two Property Owner's Statement forms which must be signed and submitted.to
the Building Department and the ZBA office. The Building Department,staff, the Chief
Building Inspector, and the Town Attorney, all reviewed the proposed language and
process and expressed their approval and support.
Ill. Fin ancial/Budget/Perso nnel Issues: Nothing at this time
IV. Activities of the Board/Accomplishments:
R999WLl't%leetin Date: 1/3/2019 Call to Order: 8:35a.m. Adjourned: 4:32 p.m.
Public Hearings. Total: 13
Number of new applications heard: 12
Number of carryovers from previous hearings: I
Number closed reserving decision to later date: 9
Number closed subject to receipt of additional information: 0
Number adjourned to another date: 3
Number adjourned w/o a date: 0
Number of Resolutions passed: 30
Number of decisions made: I
Next 2/7/2019
ecial Meeting: Date: 1/17/2019 Call to Order: 5:04 p.m. Adjourned: 6.50 p.m.
Number of assigned draft findings discussed: 1.0
Number of decisions made: 10
Number closed reserving decision to later date: 0
Nurnber of adjourn to another date: 3
Nw,nber of decisions tabled: 0
Number of Resolutions passed: 20
Plead
* 01/11/19 —TA Duffy and Chief Building Inspector Verity re: proposed ZBA condition
on variance relief for additions and alterations to as built dwellings
* 01/11/19—Inter-departmental meeting with Building, Planning, ZBA secretary and
TA re: several applications with concurrent jurisdiction
* 01/17/19 — Special Events Committee meeting re: operating procedures and forams
* 01/25/19—TA Duffy re. various applications before the Board
* 01/25/19 --Chief Building Inspector Verity and ZBA Secretary Kim Fuentes re:
specific applications before the Board
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Staff Activities
Number ofDe—ole assisted at the counter: 62 Hours spent assistip Y: 9 hrs. 25 min.
(.Assistance includes filling out new applications, mailings and postings,providing
copies of decisions, FOIL requests and other materials, and general inquiries)
Number of F.O.I.L. requests processed by staff 10
V. MONTHLY REPORT ON NEW APPLICATIONS AND FEES COLLECTED
dew Ap lications in January 6 Fees Collected in January: S4, 500
e es c- Ily Submi -/edN
Leslie Kanes. �'V. sman,
Chairperson/Department Head
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