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HomeMy WebLinkAboutPolice Uniform Cleaning ELIZABETH A. NEVILLE,MMC ®st CO� Town Hall,53095 Main Road TOWN CLERK �� �� P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Cos _ Fax(631)765-6145 MARRIAGE OFFICER ,to ®�. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �o� �`� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 31, 2019 Cynthia Pirillo Hoppy's Cleaners 329 Front Street Greenport,NY 11944 Dear Ms. Pirillo: At the regular Town Board meeting held on January 29, 2019,the Town Board accepted-the bid of Mattituck Main Road Laundry for dry cleaning of Police uniforms for the 2019. A certified copy of the resolution is enclosed. The bid deposit is enclosed: Thank you for your bid. Very truly yo s, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A.NEVILLE,MMC O`Og11Ff®(�►�,O�j Town Hall,53095 Main Road TOWN CLERK �� �� P.O..Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS � Fax(631)765-6145 MARRIAGE OFFICER ,!. ��. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �Ol �`� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 31, 2019 Ben Suglia Mattituck Main Road Laundry PO Box 890 Mattituck,NY 11952 Dear Mr Suglia: ^ Congratulations. At the regular Town Board meeting held on January 29, 2019, the Town Board accepted the bid of Mattituck Main Road Laundry for dry cleaning of Police uniforms for the 2019. A certified copy of the resolution is enclosed. The bid deposit is enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of January 29, 2019 gpiF y RESOLUTION 2019-120 Item # 5.9 n ADOPTED DOC ID: 14856 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2019-120 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 29,2019: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Mattituck Main Road Laundry to supply the town with police uniform cleaning for 2019 in the amounts set forth in their bid, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans,Russell Generated January 29, 2019 Page 18 4 t LEGAL NOTICE NOTICE-TO BIDDERS', NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office,Town Hall, 53095 Main Road, Southold,New York 11971,until 2:00 P.M., Thursday,January 10,2019 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for calendar year 2019. Specifications for the Police Department Uniform Clothing may be obtained at the Office - -of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on,Police Department Uniform Cleaning",and must be signed and sealed in envelopes plainly addressed to the Town Clerk,Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: August 28, 2018 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 3,2019 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Dodge Reports Browns Letters Burrelle's Info Town Clerk's Bulletin Board Chief PC ,IC,E> TOWN OF SOUTHOLD POLICE DEPARTMENT 41405 State Route 25,PO Box 911, Peconic NY 11958 #' (631) 765-2600 • FAX(631)765-2715 Martin Flatley y Chief of Police INTRODUCTION: The Southold Town Police Department,herein after collectively referred to as"STPD",is accepting bids from qualified vendors for Uniform Cleaning Services. The term"vendor"as used herein shall refer to providers submitting bid in response to this invitation bid. GENERAL INSTRUCTIONS: o; Bid Award: The Southold Town Police Department(STPD)reserves the right to award the canitracti to the bidder that the STPD deems to offer the lowest responsive and responsible bid. The STPD is,therefore,not bound to accept a bid on the basis of lowest price. The STPD desires to award a "firm fixed price"contract to only one(sole)bidder as a result from this solicitation o "Firm-Nixed price"means the bid amount represents the ANNUAL COST,to the Southold Town Police Department for the uniform leaning services,regardless of the annual piece count processed. The "t►m fixed price"is NOT subject to any adjustmenis/escalations on the basis of the bidder's cost experience or other circumstances arising during the performance of the contract. Deferminafiiori.ofl esponsitiilitiy:In determining the responsibility of a bidder,the following criteria will be considered: ®, The ability,capacity and skill of the bidder to perform the contract or provide the services required; Whether the bidder can perform the contract or provide the services promptly,or within the time specified,without delay or interference; Q' The character,integrity,reliability,reputation,judgement,experience and efficiency of the bidder; The quality of performance on previous contracts or services; • The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; :o The quality, availability and adaptability,of goods or services to the particular use required • ,Bidder%'Paymenf Term`s:The vendor must submit a detailed bill and a signed Town voucher each month. The winning bid amount is to be paid in 12 equal payments. It will be the vendor's responsibility to voucher the Town of Southold each month for payment. ®. Cancellation:The contract may be terminated by the Southold Town Police Department (STPD)without cause by giving a minimum of sixty(60)days written notice of intent to terminate. Contract services must be maintained until the end of the sixty(60)day period. The STPD may terminate this agreement at any time as result of the contractor's failure to perform in accordance with these specifications and the applicable contract. The STPD may retain/withhold payment for nonperformance if deemed appropriate to do so by STPD. The STPD reserves the right to cancel this bid if pricing is not consistent with expected bid pricing from previously awarded years and a detailed bid proposal will be issued in its place. STATEMENT OF WORK 1. 'SGbft OF.,SEItVICVEStWORK_ The Southold Town Police Department is seeking a full service contractor to provide the cleaning and finishing of the-Town Police uniforms(dry cleaning or laundry) as per the uniform label specifications. It'uv ll_i�e the responsibility,of tlie<venaor to Pick up anii„delivog:.iq um rms.at the , Southald'Tgw i Pol ce_I eadquarters;Niain-Rgo P,econ c; b. If any of the services do not conform to the contract requirements,the STPD may require the vendor to re perform the services in conformity with the contract requirements, at no additional cost to the STPD -4. .'811) SCHEM, E' • Contract period January 1,2019 through December 31,2019. The total fixed price will encompass all the uniform cleaning during the contract period. The quantity of uniforms to be cleaned is an annual estimate based on prior years--' - '- contracts. The STPD takes no responsibility for any increases(overages)or decreases (shortages)in the.estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers,Tactical Uniform Pants,Tactical Cargo Pocket Uniform Trousers,Civilian Trousers(Detectives) 7,800 pieces Uniforms Long Sleeve Shirts(Dark Blue),Uniform Short Sleeve Shirts(Dark Blue),Uniform Long?.Sleev,e Shirts(L gki , m eSh .,( agiB101Ufo ,Long Sleeve'Shirts.(White),'Uhifor"ms Short,Sleeve Shirts(White);ITn forin;7:ong;Sleeve Shiicts(Ta_n), Uniform Short Sleeve Shirts(Tan),Civilian Shirts:(T7ete6ti+es);P+olo.Sliirts` 9;500;pieees Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets(Detectives) 24 pieces 5. BID SUBMCSSION Southold town Police Uniform Cleaning bid for the period: January 1,2019 through December 31,2019. Firm Fixed Price Bid for 2019: $ ��} Ir/00'00— Signed: 00_Signed: n Print Name: vp- J (,� i`cv - �7 L Corporate Title: E res'`(4yy 7 Company Name:Aka. 4-f-4 /UI a a�. 9nad L 4 vO r7 Mailing Address:, 8?,,y gq0 /y1r� GT�71aG(/� Ad Phone Number., STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political'subdivision of the State of any public department, agency, or official thereof or to a fore district or,any-.agency or official thereof for work or services performed or to be performed or goods sold or to be°sold,.shall contain:the.following statement subscribed'fo'by=the bidder and affirmed by such bidder aIstrue under'thetpenalties of'perj*,;_nan-collusive Giddirig.certilication. A. By submission of=this bid, each-b'idder and;each-person-:signing on,behalf'of any,biddei certifies; and in the case of a joint bid, each party thereto certifies as 'to it's own orgariization, under,penalty, of perjury,'that to the'best.,ofknowledge,and belief; (1) Tlie prices in this bid; have been 'arrived-at independently without collusion, consultation, con' i' lll-d uationa or agreemeni, for.'the_purpose of restricting,.competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been,knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to,opening,,,directly or indirectly, to any otherbidder or to any competitor. (3) No: attempt 'li.as .been made or will_ be made.-by the bidder to` induce any other person, partnership.•or,corporation to submit or-not to submit a bid for ,the.purpose of restricting competition. B. The'person sighing.this .bid .or proposal cerfifies that:he,has fitly informed'himself regarding the accuracy of the stat* nts contained in,this certification, and„under,the statements`6ontained in this .ceftifi'eatiion, and under -the penalties -of,perJury,. af'irns,the truth -thereof, such penalties being applicable,to the bidder, as well as_the person sighing in its behalf. C. Thai attached hereto.(if a corporate bidder)is a=cet�ified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. / RESOLUTION Resolved that l is - - of the (Name of 'gnatory) 14.(1 _ \ 90J _ % Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: y 1 J 1 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing 4&true and correct e Y of the resolution adopted by _ ��D corporation at a meeting of the Board of Directors;held'on the _ /�1�`n��n day Of , 20_1!�. (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended& effective on September 1, 1965. Signature - 1 #0002297830 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck,in said county,being duly sworn,says that she is Principal Clerk of THE SUFFOLK TIMES , a weekly newspaper,published at Mattituck, in the Town of Southold,County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 01/03/2019 r '--ka//t�� &v4.e_1 Principal Clerk Sworn to before me this day o CHRISTINA VOLINSKI NOTARY PUBLIC-STATE Or NEW YORI< No 01V06105050 QUGIIfled in Suffolk County My Commission EXPI ea Lepf9lify 28,2020 TYPESET Fn Dec 21 10.36 28 EST 2018 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,in accor- dance with the provisions of Section 103 of the General Municipal Law,that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York,at the Southold Town Clerk's Office, Town Hall,53095 Main Road,Southold,New York 11971,until 2:00 P.M.,Thursday,Jan- uary 10,2019 at which time they will be publicly opened and read aloud,for furnish- ing to the Town of Southold Police Depart- ment Uniform Cleaning for calendar year 2019 Specifications for the Police Department Uniform Clothing may be obtained at the Of- fice of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to refect any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate,and bank draft or certified check the amount of$100.00.All bids must be marked"Bid on Police Depart- ment Uniform Cleaning",and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall,53095 Main Road,Southold,New York 11971. The bid price shall not include any tax, federal,state,or local,from which the Town of Southold is exempt. Dated:August 28,2018 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK 2297830 g�FFOLq► ELIZABETH A.NEVILLE,MMC 0� C0� Town Hall,53095 Main Road TOWN CLERK a P.O.Box 1179 03 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ,j. ®�. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �ol �`� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID_OPENING 2019 Police Uniform Cleaning Bid Opening 1/10/19 2:00 P.M. Two (2)bids received i Hoppy's Cleaners $21,759.19 329 Front Street Greenport,NY 11944 Cynthia Pirillo 631/477-1110 Mattituck Main Road Laundry $15,400.00 PO Box 890 Mattituck,NY 11952 Ben Suglia 631/298-1963 S LEGAL NOTICE NOTICE TO BIDDERS' NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that scaled bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office,Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, January 10,2019 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for calendar year 2019. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on�Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: August 28, 2018 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 3,2019 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK,TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Dodge Reports Browns Letters Burrelle's Info Town Clerk's Bulletin Board Chief l N POLICE , TOWN OF SOUTHOL,D POLICE DEPARTMENT 41405 State Route 25,PO Box 911, Peconic NY 11958 . CA (631) 765-2600 FAX(631) 765-2715 Martin Flatley J Chief of Police Y�. INTRODUCTION: The Southold Town Police Department,herein after collectively referred to as"STPD",is accepting bids from qualified vendors for Uniform Cleaning Services. The term"vendor"as used herein shall refer to providers submitting bid in response to this invitation bid. GENERAL INSTRUCTIONS: © Bid Award: The Southold Town Police Department(STPD)reserves the right to award the,.contract to the bidder that the STPD deems to offer the lowest responsive and responsible bid. The STPD is,therefore,not bound to accept a bid on the basis of lowest price. The STPD desires to award a "firm fixed price"contract to only one(sole) bidder as a result from this solicitation o' "Film-fixed price"'means the bid amount represents the ANNUAL COST to the Southold Town Police Department for the uniform leaning services,regardless of the annual piece count processed. The " irm fixed price"is NOT subject to any adjustments/escalations on the basis of the bidder's cost experience or other circumstances arising during the performance of the contract. Det,rminafion� f Resoonsibithy: In determining the responsibility of a bidder,the following criteria will be considered: ® The ability,capacity and skill of the bidder to perform the contract or provide the services required; * Whether the bidder can perform the contract or provide the services promptly, or within the time specified,without delay or interference; o The character,integrity,reliability,reputation,judgement,experience and efficiency of the bidder; a The quality of performance on previous contracts or services; The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; o The quality, availability and adaptability of goods or services to the particular use required 1 • Bidder's Payment Terms: The vendor must submit a detailed bill and a signed Town voucher each month. The winning bid amount is to be paid in 12 equal payments. It will be the vendor's responsibility to voucher the Town of Southold each month for payment. o Cancellation: The contract may be terminated by the Southold Town Police Department (STPD)without cause by giving a minimum of sixty(60) days written notice of intent to terminate, Contract services must be maintained until the end of the sixty(60) day period. The STPD may terminate this agreement at any time as result of the contractor's failure to perform in accordance with these specifications and the applicable contract. The STPD may retain/withhold payment for nonperformance if deemed appropriate to do so by STPD. o The STPD reserves the right to cancel this bid if pricing is not consistent with expected bid pricing from previously awarded years and a detailed bid proposal will be issued in its place. r r STATEMENT OF WORK 1. 9COPI:1 Or SERVI'QVES/'Gt?t.7R1� The Southold Town Police Department is seeking a full service contractor to provide the cleaning and finishing of the Town Police uniforms (dry cleaning or laundry) as per the uniform label specifications. It will:be the responsibility af�tlie:venabr to,p ck up-and deliver tho unifortris-at the Southold Town Police HeadquarEe ?I Main Road,Peconic New York,aand Tuesday and Friday of each week. Delivery of cleaned uniforms to be made no later than the same day of the week following the pick-up. 2. ,TECHNICAL,MEN".9O S`TO THIS STA'ITEMENTT,C?li�JVOl21� a. CLEANING: All uniforms/garments shall be cared for as instructed by the manufacturer. Uniforms/garments must be dry and clean in appearance(free of visible soil,spots, stains,lint and objectionable odors), and pressed(removal of undesirable wrinkles). Also includes,but not limited to: free from bacteria,fungi, and microorganisms,including pathogens and disease producing organisms b. DRY CLEANING: The process by which clothing or fabrics are cleaned by treating with chemical solvents containing little or no water in accordance with industry standards. c. Laundering: The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action and/or by hand in appropriate temperature water solutions of detergents and other additives in accordance with industry standards. d. PACKAGING: Use of hangers and plastic film in accordance with industry standards. e. PRESSING: Steam press using low setting or warm and placed on hangers. Polyester fabrics will not be pressed using high heat. Vendor shall void and/or remove double creases in trousers as a result of multiple processing services. f. DRYING:Tumble dry on low heat or warm. 3. WbAAK ANSHIP a. The vendor shall conform to the generally accepted industry standards of quality, cleanliness,finish, appearance and packaging. b. If any of the services do not conform to the contract requirements,the STPD may require the vendor to re perform the services in conformity with the contract requirements, at no additional cost to the STPD 4. Bm scDULE: Contract period January 1,2019 through December 31,2019. n The total fixed price will encompass all the uniform cleaning during the contract period. v The quantity of uniforms to be cleaned is an annual estimate based on prior years contracts. The STPD takes no responsibility for any increases(overages) or decreases (shortages)in the estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers,Tactical Uniform Pants,Tactical Cargo Pocket Uniform Trousers,Civilian Trousers(Detectives) 7,800 pieces Uniforms Long Sleeve Shirts(Dark Blue),Uniform Short Sleeve Shirts (Dark Blue),Uniform Long..Sleeve Shirts(Light Blue),Uniform Short'Sleeve Shirts(I,ight'.Blue};'Uxuform Long,, Sleeve,Shirts(White),Uniforms Short-Sleeve Shirts (White),Unifoiim.Long SleevelShirts(Tan), Uniform Short Sleeve Shirts(Tan),Civilian Shifts(Detectives),Polo-.Shirts 9;500'pieces Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets(Detectives) 24 pieces c 5. BID Stl- 08SOX Southold town Police Uniform Cleaning bid for the period: January 1,2019 through December 31,2019. Firm Fixed Price Bid for 2019: $ -- Signed: Print Name 0yt27-PIQ �' 18// Corporate Title: 106101,5167- Company 066©Gn'TCompany Name: Vy p yes �C�,4/?g S Mailing Address: -�� P27 RT I I Phone Number:fo3 -h►77- 1 1 Q- Page 1 of 1 STAT-ENMNT OF NON-COLLUSION {To be completed by each Bidder) 'in accordance with'Section 103-d General Municipal Law, effective "September 1, 1966,,every bid or ,proposal hereafter made to apolitical subdivision of the State of any-i ublic.department,agency,or official thereof dr:to z fcire district or .any.rigenc .,or official thereof for work or services performed or to,"•be performed or goods sold or.to be sold,shall coiitaiil the allb4Vjng�statement�subscribed�tta,by the,bidder.anctF affii�ined_by sudki bidder as titre under the penalaes,oCperjury;.non-6011 rsive.bidding•,certificat cin.= A, by'submission.of Phis bid,-eaoh bidder,arid:daeh person signing on behalfofeny,bidder certifies,aria' in-,the case of a joint bid; each party thereto,certirtes as,to its,2iwn, argariizatitin,.under,penalty of perjury,_that-tfajhe hest_oi'knoWledge,ei4d belief-. (1) 'I'lie:prices-In this bid'havd been arrived at independently without collusion, consultation, cdiii unicat ori, or,agreement, .far,the�purpose of-restricting contpetition,.as to any-matter relating'io such prices urith any,other biddefor any competitor: (2), finless otherwise required by lain, the'prices Which have beeii.nuoted iii this bid have not ,been-kno,Mrigly disclosed-by the bIddcr and will not knowingly,be disclosed'by the bidder prior,to_opening,,dirdetly, or-indirectly,to any-.other bidder or-to any competitor. (3) Ido.attempt leas teen-made, or will be made liyAhe bidder to.induce,any,other person, partnership, or.corporation to "stibbit or riot w 'submit a bid for-',the purpose of restricting competition. B. The%Pdridn signirig,this bid or proposgl 9, rgifies,thatlie,has fully informed himself'rdgardin the ,accuracy-of the statements contained-tri this certification,and`,under the statetnertts contained in:this c6itificalion,. and,tinder-the-penalties-of peijury, affirina the truth, thereof,.such;penalties. being applicable,to,the bidder,as well,as,the.,personrsi'gning in its behalf C. i`hat attached hereto(if' ,corporate bidder)is.a';certified copy of resolution authorizing the execution of this ccrtificate.bythe'signature.of this bid or proposal on behalf of the corporate bidder. 'RES6LUTI0N Resolved that of<the' (Name of signatory) G N S J_(lc _Be authorized to sign and submit the bid (Name of Corporation), Or proposal.of this corporation for the-fallowing Project: PC) and to'includedn such bid or proposal the certificate as to non-collusibit required by"section one-hundred-three- 'd(103-d)of the General Municipal'Law as the act anddeed of'such corporation, and for any, inaccuracies or miss-statements in such certificate this,corporate,bidder shall be Iiable under thc,penalties of perjury:_. The foregoing•is-true,and,correct eopy°of the resolution adopted b}* o ��;Pcorporation at a meeting of the Aoafd of Directors,held on the U day Of CTaAJ2IRY (SEAL OF THI;CORPORATION' ) Laws of New York, 1965 __��� z,c Ch.'751,Sec. 143-d,.3s amended,& effective on September 1, 1965. Signature 1 file:///C:/Users/Spirillo/AppData/Local/Microsoft/Windows/INetCache/Low/IE/3 T7YOXJC... 1/3/2019 f s ®`�o `' TOWN OF SOUTHOLD POLICE DEPARTMENT 3 41405 State Route 25, PO Box 911, Peconic NY 1-1958 '? (631) 765-2600 FAX(631) 765-2715 Martin Flatley Chief of Police INTRODUCTION: The Southold Town Police Department,herein after collectively referred to as"STPD",is accepting bids from qualified vendors for Uniform Cleaning.Services. The term"vendor"as used herein shall refer to providers submitting bid in response to this invitation bid. GENERAL INSTRUCTIONS: o, Bid Award: The Southold Town Police Department(STPD)reserves the right to award the contract to the bidder that the STPD deems to offer the lowest responsive and responsible bid. The STPD is,therefore,not bound to accept a bid on the basis of lowest price. The STPD desires to award a "firm; lved price"contract to only one(sole) bidder as a result from this solicitation • "Firm-Fixed price"means the bid amount represents the ANNUAL COST to the Southold Town Police Department for the uniform leaning services,regardless of the annual piece count processed. The 'irm fixed price"is NOT subject to any adjustments/escalations on the basis of the bidder's cost experience or other circumstances arising during the performance of the contract Determiriation.of Responsibility: In determining the responsibility of a bidder,the following criteria will be considered: • The ability,,capacity and skill of the bidder to perform the contract or provide the services required; Whether the bidder can perform the contract or provide the services promptly,or within the time specified,without delay or interference; • The character,integrity,reliability,reputation,judgement,experience and efficiency of the bidder; • The quality of performance on previous contracts or services; • The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; ® The'quality, availability and adaptability of goods or services to the particular use required • Bidder's Pgym'ent Terms: The vendor must submit a detailed bill and a signed Town voucher each month. The winning bid amount is to be paid in 12 equal payments. It will be the vendor's responsibility to voucher the Town of Southold each month for payment. ® Cancellation: The contract may be terminated by the Southold Town Police Department (STPD)without cause by giving a minimum of sixty(60)days written notice of intent to terminate. Contract services must be maintained until the end of the sixty(60)day period. The STPD may terminate this agreement at any time as result of the contractor's failure to perform in accordance with these specifications and the applicable contract. The STPD may retain/withhold payment for nonperformance if deemed appropriate to do so by STPD. The STPD reserves the right to cancel this bid if pricing is not consistent with expected bid pricing from previously awarded years and a detailed bid proposal will be issued in its place. STATEMENT OF WORK 1. `SCOPE-OF S'ERVICVES/WORK - Y The Southold Town Police Department is seeking a full service contractor to provide the cleaning and finishing of the Town Police uniforms(dry cleaning or laundry) as per the uniform label specifications. It will be the responsibility of the vendor to pick up and deliver the uniforms at the Southold Town Police Headquarters,Main Road, Peconic,New York, and Tuesday and Friday of each week. , Delivery of cleaned uniforms to be made no later than the same day of the week ; following the pick-up. 2. TECHNICAL DEFINITIONS TO THIS STATEMENT"OPIORK a. CLEANING: All uniforms/garments shall be cared for as instructed by the manufacturer. Uniforms/garments must be dry and'clean in appearance(free of visible soil, spots, stains,lint and objectionable odors), and pressed(removal of undesirable wrinkles). Also includes,but not limited to: free from bacteria,fungi, and microorganisms, including pathogens and disease producing organisms b. DRY CLEANING: The process by which clothing or fabrics are cleaned by treating with chemical solvents containing little or no water in accordance with industry standards. c. Laundering: The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action and/or by hand in appropriate temperature water solutions of detergents and other additives in accordance with industry standards. d. PACKAGING: Use of hangers and plastic film in accordance with industry standards. e. PRESSING: Steam press using low setting or warm and placed on hangers. Polyester fabrics will not be pressed using high heat. Vendor shall void and/or remove double creases in trousers as a result of multiple processing services. f. DRYING: Tumble dry on low heat or warm. 3. WORKMANSHIP a. The vendor shall conform to the generally accepted industry standards of quality, cleanliness,finish, appearance and packaging. b. If any of the services do not conform to the contract requirements,the STPD may require the vendor to re perform the services in conformity with the contract requirements, at no additional cost to the STPD 4. BID SCHEDULE Contract period January 1, 2019 through December 31,2019. The total fixed price will encompass all the uniform cleaning during the contract period. © The quantity of uniforms to be cleaned is an annual estimate based on prior years contracts. The STPD takes no responsibility for any increases(overages) or decreases (shortages) in the estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers,Tactical Uniform Pants,Tactical Cargo Pocket Uniform Trousers, Civilian Trousers(Detectives) 7,800 pieces Uniforms Long Sleeve Shirts(Dark Blue),Uniform Short Sleeve Shirts (Dark Blue),Uniform Long Sleeve Shirts (Light Blue),Uniform Short Sleeve Shirts (Light Blue),Uniform Long Sleeve Shirts(White),Uniforms Short Sleeve Shirts (White),Uniform Long Sleeve Shirts(Tan), Uniform Short Sleeve Shirts(Tan), Civilian Shirts (Detectives),Polo Shirts 9,500 pieces' Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets (Detectives) 24 pieces 5. BID SUBMISSION Southold town Police Uniform Cleaning bid for the period: January 1,2019 through December 31, 2019. Firm Fixed Price Bid for 2019: $ Signed: Print Name: Corporate Title: Company Name: Mailing Address: Phone Number: STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has ,been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of , 20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 1 s LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, January 10,2019 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for calendar year 2019. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: August 28, 2018 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 3,2019 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Dodge Reports Browns Letters Burrelle's Info Town Clerk's Bulletin Board Chief STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) LYNDA M RUDDER, Deputy Town Clerk of the Town of Southold,New York being duly sworn, says that on the 21" day of December , 2018, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2019 Police Uniform Cleaning ynda M Rudder Southold Deputy Town Clerk Sworn before me this 20 day of December , 2018. Notary Public SABRINA M BORN Notary Public,State of New York No.01806317038,Suffolk Courcy Commission Expires Dec.22,20 RESOLUTION 2018-777 ADOPTED DOC ID: 14431 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2018-777 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 28, 2018: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2019: Bulk Sand for the Highway Department Milk for the Human Resource Center Cleaning of Police Department Uniform Clothing Household Hazardous Waste Removal Scrap Tire Removal Vehicle Scale Maintenance and Service Yellow Bags Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Dinizio Jr, Doherty, Ghosio, Evans, Russell ABSENT: William P. Ruland